The organization study aims at creating a practical knowledge, experience and exposure for the students by giving the opportunity to know the complete performance of the organization. This would enable the student to get a practical and real time feel of the various aspects concerned with the organization and to relate it to the concepts and theories studied so far in the class room. This exercise would enable the future managers to face the challenges lying ahead. It also enables to create a good relationship with the officials. The study was undertaken during the period from 1 st May to 31 th May 2013 as a partial fulfilment of the requirement for the award of the Degree of Master of Business Administration of Mahatma Gandhi University. This study was a good experience to know all about Sri Ratna Lakshmi Spinning Mill. The organizational study at Sri Ratna Lakshmi Spinning Mill was a humble effort to understand and comprehend about the organization. Here I would like to make a study on its success, particularly trying to concentrate on the organization and the role of its various departments. 1.2. SCOPE OF STUDY Organizational study encompasses the study of organizations from multiple viewpoints, methods, and levels of analysis. It helps to study the organizational setup as a whole, i.e., how they adapt the strategies and structures that guide them. Organization study gives the opportunity to the students to understand the basic managerial skills and corporate culture. It enables the students to understand their skills and interest which helps in shaping the career. In addition to it, students come to know the history of the organization, its milestones, vision, mission, future plans and expectations of the organization regarding the qualities and skills of its employees.
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1.3. OBJECTIVES OF THE STUDY . To understand the organizational framework & its functioning. To gain knowledge about different departments of the organization and the functions. . To make a SWOT analysis of the organization. To interact with managers at various levels. To interact and observe the workers at workplace. To interact with the managers at different levels of the organization and to know their responsibilities. To understand how managers make use of the management tools concepts theories and principles in practice. 1.4. METHODOLOGY Primary data: Personnel and direct interviews with various departmental heads and officers in the organization. The activities of employees are studied by observations.
Secondary data: Data published in websites Company records 1.5. Limitations The study was conducted within a short period of time. It may lack some detailed and in-depth information about the departments involved.
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2.1. Introduction to the Spinning Mill Industry. The cotton textile industry is one of the oldest and most modern of industries in INDIA. With a population of 880 million and an annual growth rate of 2%, the total production of finished textiles provides only less than sixteen metres of cloth for every Indian. As the standard of living is steadily improving due to the increasing literate percentage, the demand for more clothing and better clothing also improves proportionately. So, there is an ever increasing domestic demand for textiles in India. The global demand for cotton textiles in the form of under-garments, Ready-made garments and cotton apparels besides a wide range of other clothing has steadily increased over the years. There is a steep increase in the demand for cotton textiles in European countries, For East U.S.A. Soviet Union, Swiss, Australia because most of these countries face acute problems of labour shortage and high labour wage rates. Also large scale textile manufacturing has become totally uneconomic in many of these countries, As such, these countries look towards India, with rich potentials for cotton textiles and the expertise gained through decades envisages a good demand for cotton textiles and man-made textiles from India. In India, there is a steady improvement in the availability of raw cotton in different staples, wherein, we are in a position to export raw cotton to foreign countries. We are now in a position, due to fast technological development, to spin almost any count of yarn to cater to any market. The developments in the cotton scene have been fabulous over the years this has been helping India in emerging as a major supplier of quality textiles, a major bulk of which goes to European countries, U.S.A., far-east, Swiss and Australia. There is also a sizeable growth in the textiles machinery manufacturing industry, which find a place in our exports, the quality of these machineries can be compared with that of other countries quite favourably.
There is a stagnation or cutting down of the quantum of textiles produced by countries like china and Pakistan because of their own internal problems. Even countries in far-look to India for the supply of quality textiles in cotton and man-made, inorder to keep their business activities going. 4
Viewing these entire domestic and international market situations for cotton textiles, the government of India has evolved some pragmatic measures regarding licensing and production of textiles. Moreover, due to the current foreign exchange shortage, the government is encouraging exports to foreign markets, and towards that direction. The export market for textiles is quite encouraging and welcoming, especially cotton textiles, in the form of apparels, Under-garments, readymade garments, made-ups etc, The global exports is 3000 Billion Dollars Indias exports amount only to 0.5% of exports, of which 40% of the products come from SSI units. Japan is accounted for 10% of exports and a major quantum of it comprises of ready to wear apparels and other garments. The Indian export of garments which was 15.7% in the year 1998-99 has increased to 24.7% in the year 2003-04 and the value of the same amounts to Rs.350 crores. Nearly one- third of a total export of 745 Million Dollars to Singapore is from our country. The supplies to Singapore, which has in recent times, turned out to be a gateway to other countries are Taiwan 23.1%, Japan 15.7%, china 12.6%, Hong Kong 12.2%, Singapore with its developed infrastructure and its connection to various countries through sea has made it a gateway point for many products originating from many of the western countries and Far-East. The top five trading partners as in 1997 were U.S.A., Japan, Malaysia, Hong Kong and Thailand respectively. The exports from India to Singapore amounted to 20,877 Singapore Dollars in cotton grey fabrics and 1210 Singaporean Dollars in Man-made fabrics and 1,091 Singaporean Dollars in specialized fabrics like canvas cloth, Filter cloth, lining cloth etc.
The market for industrial fabrics has steadily improved over the years, thanks to developed technology, where in fabrics are finding place in almost all types of industries and end users, to name a few, they find a place in construction of dams as seen in Netherlands, in geo textiles for the laying of roads, in automatic industries for tires and lining, in the material sector Doctors practice gauzes and plasters, in the safety clothing sector for safety clothing for fire fighters and in industries particularly chemicals, pharmaceuticals and petroleum refineries. The countries that look to India for their textiles are Australia, Canada, Hong Kong, Italy, France, and Bangladesh, Philippines, Germany and other countries of the European Union.
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SRI RATNA LAKSHMI SPINNING MILLS PVT LTD 3.1. HISTORY Sri Ratna Spinning Mill is a small manufacturing company when it started in the year 1995 with 6000 spindles by a group of people who have an experience in the textiles field for about 25 years. Later in 2001 spindlier was increased to 11500. In the next stage of expansion 2006 to 2011 spindlier increased to 17760. This is the current stage of the spindlier capacity. Main process in this industrial concern is to manufacture yarn from cotton. This manufacturing company was started by late Perumal mudaliar, Mr. Masila mani, Mr. Balasubramaniam, Mr. Krishnaswami, Mr. Selvam, Mr. Ramesh(CA), Mr. Mahesh(MBA). in the starting time of the company, there is only 100 workers. Now it is increased to around 500. Sri Ratna Spinning Mill is a manufacturing company. More than 500 employees are working out there. The company is working 24 hrs. The job shift cycles from morning 8am to next day 8am there are totally 3 shifts. I.e. morning 8 to evening 4, evening 4 to midnight 12, midnight 12 to next day morning 8. Each day all workers attendance is recorded with the help of computerised machine and also there is a supervisor recording the attendance manually. Every employee are given electronic id card which is to be swiped in the attendance machine before entering and leaving the work premises. This procedure is adopted for the purpose of avoiding the fraud. Some employees are illiterate so that they are not using the electronic cards. Wages are paid on daily basis weekly basis and monthly basis. Daily and weekly wages are paid on the basis of time rate system.
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3.2. MISSION / VISION: a) Vision towards Public: Ginning of cotton, spinning of yarn from cotton and staple/synthetic fibers both for export to foreign countries and domestic markets and also for distribution of yarn to Pontex/Ponfab/Texpro for onward supply of all primary handloom co- operative societies functioning in the Union Territory of Pondicherry. b) Vision towards Quality: The Policy of SRI RATNA LAKSHMI SPINNING MILLS is to provide quality cotton yarn in a competitive rate and to ensure best customer satisfaction c) Vision towards Employees: Provision for continuous employment and welfare to the employees are attached with SRI RATNA LAKSHMI SPINNING MILLS.
3.3. DUTIES: 1. Spinning of quality yarn matching the international standards. 2. Sale of yarn at very competitive rates. 3. Provision of continuous employment to the employees of the mills. 4. Provision of welfare to the employees.
3.4. MAIN ACTIVITIES / FUNCTIONS: a) Purchase of cotton b) Conversion of cotton into yarn c) Sale / Distribution of yarn.
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3.5. LIST OF SERVICES: Provision of continuous employment to the employees of the mills. Provision of various welfare measures to the employees of the mills. Conducting of various awareness/training programmes to the employees of the mills. Conducting of free medical camps for the employees.
3.6. WORKING HOURS: a) Administrative Office: 9.00 A.M to 1.00 P.M and 2.00 P.M to 5.30 P.M b) Factory: I shift 8.00 A.M to 4.00 P.M} II shift 4.00 P.M to 12.00 Midnight.} Inclusive of break hours. III shift 12.00 Midnight to 8.00 A.M} General Shift. 8.00 AM to 4.00 P.M}
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3.7. PROFILE OF SRI RATNA Managing Director: Mr.K.Raja Register Officer: Mr.Chandran Factory Manager : Mr.Dharmalingam Finance Manager: Mr.Moorthi Production Manager: Mr.Gunashekaran
Bank: Karur Visaya Bank
Workers: 275 Type of workers: Weekly wages- 140 Monthly wages- 60 Contractors- 75
Fig 4.2. Structure of Finance Department Finance department mainly analyse the costing activities, prepares the financial policies and accounting statements on monthly basis. The accounting policies of this company are All income and expenses are accounted. Valuation of the fixed assets of the company. Avoiding the fluctuating cost for the procurement of materials. Low interest on borrowings has been capitalized.
4.1.1. Sources of Capital: An individual invests the entire capital using his own skill, assumes all the risks and losses and get all profit and gains. 5.1.2. Cost of capital: The capital investment of the proprietor towards spinning mill division is Rs.89.96 lakhs. 4.1.3. Allocation of Funds to Various Departments: According to the production capacity of the concern they will allocate funds to various departments.
4.1.5. Credit and payment policy: The maximum part of sales of company is made on credit basis. It assesses the credit worthiness of customers accordingly before making credit sales. The collection period of debtors is 1 month. The minimum part of purchase of raw materials and spare parts are on credit basis credit is for one month period.
4.1.6. Return for the capital invested: There is no return for the capital because it is a sole proprietorship concern.
4.1.7. Insurance: Insurance is covered under the circumstances of natural calamities like earthquake, fire, accident or any other incidents that happen inside the concern.
4.1.8. Payment and collection procedures: Depending upon the trend of the market situation, they will pay or collect the amount immediately or within 30 days period
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4.1.9. Budgeting and Forecasting Method: The company prepares cash budget on basis of daily requirements, projections are made every month and actual are compared with the anticipated figures and controlling is done if there is any deviations. Every month there is 5% to 10% increasing.
4.1.10. Cash management: The concern focuses on the following aspects of cash planning and cash control like maintenance of accounts, cash budget, surplus funds, Receivable management in company, and Accounts payable in company.
4.1.11. Integration with other departments: The financial department do interact with other departmental functions like stores management-stores Accounting, quality control department for approval product supplied by the supplies, sales department about collections management, purchase department about payments.
4.1.12. Control process: The control process involved in financial department is cost control It means immediate action should be taken to remove the deviations to make the improvement in the essence of the effective control.
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4.2. MARKETING DEPARTMENT 4.2.1. Structure of Marketing Department:
Fig4.2. 3. Structure of marketing dep.
4.2.2. Role of Marketing Manager: They will study about consumer preference, Launching a new product, Giving consumers feed back to Technical / Research and development department, improving the market share of the product, setting distribution network, Advertising and publicity strategic about sales channel, logistics. 4.2.3. Marketing Policy: Identifying the potential market, making the promotional activities in order to enhance sales and making proposals to concerned buyers and improve sales. 4.2.4. Duties: To keep maximum sales efficiency. To have a look out for how profitable markets are. To improve sales method. To ensure that the goods reach the customer by most economical routes. To use means for increasing sales. To satisfy the needs of customer efficiency.
4.2.5. Product and policies: Product is a thing which consists of bundle of expectations. The Product policies are: Product planning and developments: it means deciding in advance about future product. It consists of three levels. The first level is selling a product; the second level is quality, package, style, brand, etc..... The third level is guarantee, Follow-up, delivery, operating guidance etc..... Product positioning=> I t means the product will create more image to the consumers. Product Identification=> It means easily identifying a product through which manufacture will give more ideas about that product. Packaging=> It means the product will give more attraction, Package for safety etc
4.2.6. Marketing products: Table 4.2.6.1 Cotton yarn: 4.2.7. Advertisement Policies and Procedures: The concern will follow direct advertising. It includes. Sales letters Booklets catalogue Packages inserts Circular letters Quality
100% Cotton Carded/Combed Weaving/Hosiery Auto Coned Spiced Single. Count Range Ne 20/1 - Ne 40/1 Ne 20/2 - Ne 40/2 15
4.2.8. Sales promotion activities: Sales promotion activities like advertisement, Publicity through Newspaper, Magazines, Participating in textile fairs in all areas and promotional activity through online media.
4.2.9. Responsibilities of Sales Manager: Co-ordinating the sales of the concern and manage the consumer wants and needs about the product
4.2.10. Marketing Research activities: Marketing research activities includes both direct and indirect marketing activities like purchase of raw material, production, ware housing, Insurance, Transportation, Advertisement, Selling etc...
4.2.11. Marketing Conditions: - Number of customers : Lot of customers Nature of Market : Bulky sales Orders : Orders are average Buyer behaviour : Good (Payment duly)
4.2.13. Kind of sales: 1. Cash Sales 2. Credit Sales The period allowed for credit is 15 days.
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4.3. HUMAN-RESOURCE DEPARTMENT 4.3.1. Structure of HR Department:
Fig 4.3.4 Structure of HR dep.
4.3.2. Role of HR Manager: Human-Resource manager will recruit the employees, retain the employees, and negotiate with Non-Management Representatives to decide the salary structure, maintaining employee records as per labour law like ESI act, PF act Etc....
4.3.3. Employee Profile: The total number of employees working in that concern is 217 including 13 office staffs. The factory works in 3 shifts per day each of 8 hours. The employees required per shift is Supervisor -2 Fitter -2 Workers in Autoconer -10 Workers in Carding -12 Workers in Comber -6 Chie HR Manager Personnel Manager Assistant Manager 17
Workers in Drawing -8 Workers in Simplex -4 Workers in Spinning -4 Workers in Winding -3 Workers in Packing -5
In factory 27.20% of the work force is represented by Females. The company management is providing the most update production technology and working environment suited for the welfare of employees. The company already applies a range work shift arrangements and it is continuously researching new solutions, aiming at the safeguard of employment, more flexible work time tables, as well as the elimination of continuous night shift work, thus allowing to all its employees a more socially oriented and convenient life style. 30.0% of the total staff is without any foreseen night shift work.
4.3.4. Recruitment and Selection process: The recruitment of the employees to the company takes place directly or through the recruiting agencies and selection is based upon the skill and experience of the employee in each condition. The employee must be 18 yrs old.
4.3.5. Training and Development: When they recruit workers, they divide the workers into two categories. i. Experienced workers and ii. ii. Inexperienced workers. The experienced workers are directly allowed for work and in the case of the inexperienced workers, the company is giving necessary training with the skilled workers of 18
the company who are already working there for a period of six weeks. Depending upon the performance of the fresher in the training period, they will allocate a cadre of work to the workers.
4.3.6. The Minimum Wages Act, 1948: While the Minimum Wages Act has been revised several times (namely in 1950, 1953 and 1963), the basic aim of the legislation is to provide detailed guidelines for the minimum wages that are to be paid to workers as also to discover violations of minimum wage laws.18 The legislation in furtherance of the same provides for specific penalties for certain offences and has provisions for imprisonment and fine for defaulters of the same. Thus the legislation provides for wages for overtime, payment of minimum rates of wages20, penalties for certain offences etc.
4.3.7. Performance Appraisal process: Depending upon the workers performance in the work, attendance, punctuality, conducted characters the concern will give certain benefits or perks to the workers once in a year. The nature of the industry is such that due to the excess of supply insofar as labour is concerned, there is no fixed demand and supply of labour. As a result of this, there is usually an adverse bargaining power for the worker and the worker is inclined to accept whatever task is given to him/her in the industry and in whatever conditions he/she is made to work in.
4.3.8. The Employee State Insurance Act, 1948: The ESI is a legislation whose basic purpose is to provide for certain benefits to employees in case of sickness, maternity and employment injury. It states in its scope that it applies to all industries except seasonal industries. The legislation clearly provides that the employer is not to dismiss or punish an employee through a period of sickness or in any way reduce or discharge through the period of maternity benefit. 19
The employee during his period of sickness is entitled to medical benefits as well as cash benefits equal to about half his/her daily wage per day for a period of 56 days per year. Moreover, the legislation provides for the hospitals that the employee is entitled to access as under the ESI legislation. These hospitals are by and large those established and maintained by the Corporation25 and the provision of medical treatment is by the State Government.
4.3.9. The Maternity Benefit Act, 1961: The MB Act can be read somewhat in consonance with the provisions of the ESI legislation. It provides for establishing a benefit of pregnant workers average daily wages during their absence 6 weeks before and 6 weeks after giving of birth or 21 S.22, This legislation further and very importantly protects pregnant workers from being dismissed through their maternity period. If the employer has failed to provide the worker with medical care, then the legislation places the bonus on the employer to ensure that a medical stipend is provided to the worker by the employer. The mother is also allowed 2 nursing breaks through her period of work a day.
4.3.10. Compensation plan: When the workers works more than one shift per day, the company is providing leave on other day or paid extra salary.
4.3.11. Financial and Non-Financial Incentives: The concern has provided a bonus of 17% for Deepavali and 10% for pongal to all workers. They provide free residence for some of the workers who are coming from other states and also provide food facilities at low cost.
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4.3.12. Welfare Benefits: The concern will provide Provident Fund, ESI, Leave salary, Gratuity, to permanent workers working in that concern. The company is providing medical assistance (Medical Checkup) to all staffs and workers without any cost.
4.3.13. Trade Unions: Instead of trade union there is Non-Management Representatives (NMR) functioning in that concern. The meeting was held once in 3 months, between Managing Director and Non-Management Representatives. PSMWA is the trade union of Sri Perianayagi spinning mills.
4.3.14. Discipline Administration: The concern shall not engage in or support the use of corporal punishment, mental or physical co-ercion and verbal abuse. For Example: When workers take long leave without permission the concern will warn them only, they will not take any severe actions. 4.3.15. Grievances Handling Procedure: Once in three months committee meeting will be held. In that committee the workers may give certain suggestions and the committee members will takes necessary actions immediately.
4.3.16. Availability of resources The company provides the necessary funds for all WHP activities. A range of internal and external social and health related services are available to employees.
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They include: Canteen facilities, lockers and rest rooms in each production unit. First-aid and medical examination facilities in each production unit. Rehabilitation facilities Availability of regular medical consultation and social assistance Additional private health insurance to all employees Free holidays and excursions Wedding allowances
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4.4. PRODUCTION DEPARTMENT 4.4.1. Machineries Available For Production: The production department is the heart of the organization in a manufacturing concern. This concern is having installed capacity of 11 Ring frame machines of these 4 no are 26 counts and 7 no are 34 counts. Also there are 4 nos of Autoconer winding. The other machineries that go hand in the process of manufacturing are Mixing Bale Opener-1 Monocylinder-1 Unimixer-1 Vetal Scanner-1 Silver Lap Machine-2 Ribbon Lap Machine-2 Comber Lap Machine-13 Drawing Lap Machine-3 Simplex Lap Machine-4
4.4.2. Receiving and Processing Orders They received the orders from various companies namely Surpass Apparels, other Knitting Units. The Raw material of this company is white cotton. White cotton is the primary raw material. There are other fibers also used as the raw material for conversion of the cotton into yarn. The conversion into yarn is done in the spinning department. The following processes are involved in converting cotton into yarn.
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4.4.2.1. Blow Room: A blow room is that line consists of opening, cleaning, mixing and lab making machines. The cotton received in a hard processed bale from more over it contains several impurities. The blow room machines perform the function of opening up hard processed bale led and cotton impurities object. To open the compressed layer of the bale of cotton or any stable fibers, To blend varieties of cotton in the desired proposition to prepare the raw material for spinning process. To extract the impurities like broken seed, husk, leafs, stones, sands, hard fibers, immature fibers, dust and other foreign material from the cotton by opening and beating. The features of the blow room are To open the compressed layer of bale of cotton or any stable fibers To blend different varieties of cotton in a desired proposition To extract impurities To convert the mass of the cotton fibers into uniform cotton fibers The object of the fiber recovery section of blow room is recovering maximum spindle fibers
4.4.2.2. Carding: The wall opened cotton is fed into the carding machine inorder to improve penalizations of the filler and also to convert the loose fillers into rope room. It extract 90% of the context of cotton CPS opened cleaned and converted in the form of the rope technically it is called as a Silver Total Carding Machine. Carding was 6% tag and one time lab processing was 1.10 hours, carding silver cone weights 24.5 kgs. The features of carding are: To unwind and open the ball into small fumets To extract the mat seeds bit and all other thresh particular from the cotton To deposit the silver in the can fiber to fiber separation To convert ball to silver 24
4.4.2.3. Drawing: To get better uniformity, carding silver are doubled and drafted into the same thickness of single carding silver and again converted into drawing cone. This cone are doubled at the other side of the drawing machine and drafted to the same thickness of single carding silver is cone and again drawing cone are double at the other side of the drawing machine and drafted to the same thickness of a single breaker drawing, silver drawing machine is used to improve the uniformity of the carding silver. The raw cotton which is in flat condition in the bales is well opened and cleaned by the primary processed known as blow room carding. Due to the transfer mechanism of carded fibers between cylinder and stripping causes the position of the fiber to lie haphazardly in the carded silver. This arrangement in the carded silver will make the yarn uneven and parallel. But we are in position to make uniform and regular silver. The uniformity of the silver may be increased by making the fibers parallel to each other. The features of drawing are To improve the uniformity of the silver To straighten the fiber, the fiber is arranged in parallel order to each other and also the axis of the silver To removal of Hooks To pulling down of material To removal of short fiber
4.4.2.4. Simplex: The purpose of this section is to reduce to drawing silver to a suitable size with a slight twist, this is called roving threads and it is received through bobbins. The features of simplex are The main feature is a speed frame To reduce the thickness of the material and parallelization to make the product more even To improve the twist into material 25
To wind the rove into the bobbing To built material on the bobbin in a suitable shape (i.e.) cylindrical body with conical ends
4.4.2.5. Spinning: It is the final process where the round bobbin is reeled in spinning frame to produce yarn. The yarn is round on bobbin are given further trust of high speed and draft to produce counts in yarn. The production depends on the yarn count numbers of spindles. The features of spinning are Drafting the cotton twisting To wind the yarns in suitable bobbin To give suitable package of next process
4.4.2.6. Cone Winding: For making scalable package of single and double yarn cones are formed on cone winding machine. The sale price of cone yarn is more. The yarn in a bundle from cones weighting almost like an area for general purpose cones are packing in cardboard for marketing. The main of winding are the primary purpose is warp winding is on take yarn from small package and convert into large package like cones. Ring cops contains small amount of yarn in length and weight wise is about 60 to 70 grams. By passing the material from the ring cops containing more impurities like thick and the thin. The features of cone winding are, To remove thick and thin places To remove foreign materials To give suitable packed for next process
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4.4.2.7. Doubling: Yarn doubling frame is similar to ring frame. Her creel of doubling frame has the cheese of yarn. The yarn from the two cheesed at a time is taken and twisted on to the bobbins care. The yarn is taken in doubling process as some time one yarn breaks and a long yarn would on the doubling is not looked properly by the attendant and a defect is to be rectified immediately at time of breakages and yarn as single would also removed from the bobbin.
4.4.2.8. Packing: The yarns from the reeling machines are packed into bales each for marketing. It is a final stage. The cotton is converted into yarn and used for various purposes. The concern produce the yarns depending upon the orders receivable counts will vary from 10S to 100S.This concern will mainly produce counts from 20S to 40S. The concern will take mainly batch wise orders. They are planning the orders according to the market demand condition. 4.4.3. Wastages: The wastage material of this concern is purchased by other small concerns and using those materials they are making second quality yarns. The wastage produced by each section is as follows: Autoconer section-2% Carding section-0% Comber section-22.5% Drawing section-1% Simplex section-1% Spinning section-6% Conewinding-0% 27
4.4.4. Records: They are keeping record separately for storing raw materials, work-in-progress, spares, finished goods, and tools. First they entered by manual note and then entered into system. Every day production assistant manager will check the availability and reported to mill manager. Every day mill manager passed the records to the Head office.
4.4.5. Quality control techniques: The concern was received certain quality certificates from the respective concerns. ISO 9001:2000 for Quality production ISO 14001:2004 for Environment SA 8000:2001 for Social welfare. In carding section they maintain standard quality of 0.125% with the lab weight of 58 grams; noils will vary depending upon the raw material.
4.4.6. Procedure to Deal with Complaints: When the complaint is received from any concern, the general manager will attend the complaint and passed to mill manager. The mill manager will pass this complaint to production department; the production manager will attend the complaint and reported to the mill manager whether it is real or unreal.
4.4.7. Product Usage: The product yarn is mainly used for manufacturing Hosiery garments, Fabric cloths, Etc. The Efficiency usage between men and machine is 25% and 75% respectively.
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4.4.8. Maintenance System Followed: Every month they are checking condition of wheels and belts, Top roller buffing, Bottom roller greasing, Variator pulleys greasing, all grease nipple greasing, Conveyor drive checking. Every year overhauling the coiler box, spindle oiling, Actual spindle shifts. Once in six years they are changing the Rings in spinning section. Once in six months they were overhauling the conveyor gearbox.
4.4.9. Quality policy: 1) SIRO CLEARED free from foreign fiber contaminations. Our yarns are cleared in auto corners using siro clearers, which improve the appearance of the dyed fabric. 2) KNOTLESS YARNS TFO TWISTED AND SPLICED SRI PERIANAYAGI SPINNING MILLS offers knotless doubled TFO Yarns which improve the fabric appearance and increase the loom efficiency, using our Two for One Twisted and Spliced Yarns. 3) MODERN MACHINERY FOR SUPERIOR QUALITY SRI PERIANAYAGI SPINNING MILLS has installed machineries from world class leaders like - LMW SCHLAFHORST MURATA VEEJAY.
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5.1. Strengths The Company has capacity to produce cotton yarn of 20s to 100s in Sri Rathna Spinning Mills as well as synthetic yarn and blended yarn up to 80c. Company has captive power/D.G. set capacity 150 KVA for ASM The products are in good reputation & captured Delhi, Calcutta, Bombay, Coimbatore market. Adequate go downs facilities available in the mill for raw materials & finished products. Skilled labour is available in plenty. Manufacturing capacity present across the entire range and across entire value chain yarn, fabric, process house and garments Installed Capacity can be enhanced with up gradation of technology.
5.2. Weaknesses The major weakness of the company is inadequacy in the availability of Working Capital Funds; Inadequacy in the availability of raw materials limiting the production capacity. Knitted garments manufacturing has remained as an extremely fragmented industry. Global players would prefer to source their entire requirement from two or three vendors and the Indian garment units find it difficult to meet the capacity requirements. Labour force giving low productivity as compared to other competing countries. Major threat is envisaged in view of very less employees due to implementation VR/VS Scheme. Payment due to labourers including their retirement benefit have been paid to a large extent and balance amount ,if any, would be paid shortly. Therefore no labour unrest is expected
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5.3. Opportunities Tremendous potential for backward and forward Integration and expansion exists. Increased Market Share is assured due to the lifting of quota thus boosting export of textile goods. Export to become double in next five years. Textile industry to get a boost from the Govt. Government funding for future developments. Availability of information about best practices in human resources. Stable growing and requirements in cotton yarn.
5.4. Threats Threat from the financial Institution & Banks has been resolved by paying off their OTS dues. Booming investment by the foreign establishments creating stringent competitive market. Unanticipated intervene on investment by the Government. Deficit utilization of huge invested fixed assets due the variation of awarding and duration of contracts. Insufficient room for allotment of establishment costs in idle periods. Other organizations may attract employees and business away from this industry.
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FINDINGS
All the departments are well organized and managed by different managers, and all the departments are functioning very well and active. The organization structure is divided in to several units like Finance, Marketing, Human Resources, and Production etc These all departments are headed by different head units but at the same time they work for same objective with full co-ordination which shows the unity level about the organization. During the study, it was found that it is indeed a healthy organization with a lot of well unique functions. This organization basically being a spinning mill industry, it has a large investment and a large number of people working in it and there is a well established organizational structure with the top level management, the middle level management and the bottom level management. There is a full swing total quality management system and it works efficiently and ensuring the total quality of the organization and its product and services. In the companys system of materials management, there are very less chances of damaged goods and scrap items being raised. The company takes necessary steps to see that no items become scrap in the store and damaged goods doesnt come in and go out of the company. All the employees and laborers work very hard towards achieving the goal. Even the higher authorities work very hard without wasting time towards the organization goal. An Organization study also makes me learn that any objective cannot achieve with a short span of time it has to be done through systematic ways. Finally, in any organization time management play important role because each activity should be at a right time at right place.
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SUGGETIONS
One important suggestion is that more care and concern should be given to the clients to retain the trust of existing valued customers. Company should try to improve technical services after the installation of all its manufactured items. No doubt the company products have technically edge over competitors but in longer run they have to build stronger strategies in marketing their products. Company is hiring lot of heavy equipments for the completion of the job in time. It is advisable that, if they would purchase more heavy equipments like heavy duty cranes and excavators, they would be in a position to make more profit. During the study, it is noticed that, open purchase orders are issuing for the purchasing of materials. Open purchase orders are the order with no value. This may lead to malpractice and it should be discontinued immediately. Another important matter which was noticed, in rare cases purchase orders are issuing after the supply of materials. This practice also should be discontinued so that the chances of miss-appropriation can be controlled to a great extent. An important area which is to be taken more care is the awarding of sub contract works. It is advisable that, the company is in a position to execute the same job which is sub contracting, profit earning can be increased to a great extent. Firm has opportunity to operate successfully in emerging markets by using its great strengths. Strong competition in current market and also desire to make rapid growth, Market development has become favorable strategy for current situation.
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CONCLUSION The practical training undergone in SRI RATNA LAKSHMI SPINNING MILL has given me the opportunity in knowing the functioning of the concerns like working process, Performance Etc...This practical experience has given me a clear idea about the concern in view of corporate sense. As per the observation made it was noticed that the companys main focus is on the quality of the product. This is in order to retain the customer and to increase the sales of the company. Management and workers mutually depend on each other to overcome the changing conditions, which indicates the existence of cordial relationship among them and takes much effort to achieve its target and move in the path of progress effectively and efficiently.
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ABBREVIATION
DG Diesel Generating VRS Voluntary Retirement Scheme VSS Voluntary Separation Scheme KW Kilowatt (measure of power equivalent to 1000 watts)