1.

EMPLOYEE PROFILE

1.1 Employee Personal Details

Employee Personal details

Allows the employee to view or update edit their details. Employees can view or update their
details depending on their user privileges.

1.1.1 Business

Advantages:

 Employee can view their personal details and update their details.
 Employee personal details like employee designation, blood group, age, place of
birth, ethnic race can be viewed or updated.
 Salutation and ethnic race are also available.

Benefits:

 Quick data entry of employee information.

 Consistency of information: Instant access to data and variety of management
reports.
 Security of data against breach / loss of data: Employee data is safe from any
security breach or hardware failure.
 Further only authorized employee can access the employee data with a multiple
login available.

1.1.2 Functional:

 Should have provision to save the Employee Personal details.

 Should have the provision to attach a Employee video by using Browse button.
 Should have the provision to cancel the Employee person details screen and
navigate to home page.

1.1.3 Technical:

 Table for managing the employee personal information.

 Employee video browses control for adding a Employee Video.
1.1.4 Past/Present/Future:

 In past application, Employee personal details have to maintain paper

documentary.
 In present application, employees personal details were maintained in excel via
window application.
 In future application, Employee personal details were maintained in databases
which we can retrieve through online.

1.1.5 Screen Shots:

1.2 Employee Contact Details

Allows the employee to edit their contact details such as name, address, mobile no and e-mail Id,
etc.,
It contains some mandatory field such as photo, temporary address, permanent address as well as
email-Id.

1.2.1 Business

Advantages:

 Employee can view their personal details and update their details. Include mobile
no, e-mail Id, temporary address and permanent address.
 Employee is the only authorized person to edit, view and save the contact details.

Benefits:

 Avatar of each employee can also be displayed.

 Basic contact details can be maintained.
 Employee contacts will be maintained up-to-date.

1.2.2 Functional:

 Should have the provision to edit the contact details.

 Should have the provision to save the contact details.
 Should have the provision to cancel the contact details.
 Reset can be used to clear the textbox content.

1.2.3 Technical:

 Picture box is used to display the employee’s photo.

 Multi-line text box is used to add the multiple rows.

1.2.4 Past/Present/Future:

 In past application, Employee contact details have to maintain paper

documentary.
 In present/future application, Employee contact details were maintained in
databases which we can retrieve through web application.
1.2.5 Screen Shots:

1.3 Employee Family Details

Employee family details we can store the information about the family members relationship and
their employment details.

1.3.1 Business

Advantages:

 Employee can add their family member’s details.

 Employee is the only authorized person to edit, view and save the contact details.
 Administrator can only view the employee family details it cannot be altered.
 Benefits:

 Quick family data entry.

 Family details are maintained to send and receive the occasional reminders.

1.3.2 Functional:

 Should have the provision to add the family details.

 Using edit button we can edit or add the family members details.
 Should have the provision to save the family details.
 Reset can be used to clear the textbox content.

1.3.3 Technical:

 Drop down list box to select the family relationship.

 Date-time picker to select the date of birth.
 Radio button to select the relation employment details.

1.3.4 Past/Present/Future:

 In Past application, Employee family details cannot be maintained.

 In Present application, Employee family details were maintained as optional.
 In Future application, Employee family details are mandatory.
1.3.5 Screen Shots:

1.4 Employee Emergency contact

The details are maintained to contact the employee’s family members incase of emergency.

1.4.1 Business

Advantages:

 Employee can be add and update the emergency contact

 Employee can only alter the records.
 Emergency contact can be viewed by everyone in the organization/company.

Benefits:
  Using the clinical reports we can easily recover the affect person quickly.

1.4.2 Functional:

 Add button can be used to add the employee emergency contact details.
 Any changes in the entry using edit button to change the details and finally save
the changes.
 Reset can be used to clear the textbox content.

1.4.3 Technical:

 Plug in Drop down list box to select the family relationship.

 Plug in Multi-line text box to enter the home address.

1.4.4 Past/Present/Future:

 In Past application, Employee emergency contact only address were maintained.

 In Present application, Employee emergency contact such as blood group,
relations mobile no.
 In Future application, Employee emergency contacts are stored in intranet.

1.4.5 Screen Shots:

1.5 Employee Banking Details

Employee banking details are maintained like branch , account type

and loan details.

1.5.1 Business

Advantages:

 Employee can edit particular field such as available loan, date of applicable loan.
 Employee can alter the field with the help of administrator.

Benefits:

 To view the past loan history whether he/she is eligible for another loan.
 Each employee can apply more than one loan dependent upon the designation.
 We can suggest which type of loan will be suitable for employee depending upon
their designation?

1.5.2 Functional:
  Employee can only edit what type of loan is applicable.

1.5.3 Technical:

 Table for managing the employee banking details.

 Using edit button we can edit and update the records.

1.5.4 Past/Present/Future:

 In Past application, Employee Banking details can be maintained in written work.

 In Present application, Employee banking details were maintained to view the
details.
 In Future application, using e-banking system we can get the useful services like
balance transfer, bill payment.

1.5.5 Screen Shots:

1.6 Employee Soft Skills and Certification Details

To maintain the employees skill like technical and communication skills and the type of
certification details.

1.6.1 Business

Advantages:

 Employee can edit and view their skills details and update their details.
 Employee skills are maintained in two categories
 Technical Skills
 Communication Skills
 Employee can mention the type of certification done in various platforms.

Benefits:
  Security of data against loss of data: Employee data is safe from any security
breach or hardware failure.
 Further only authorized employees and administrator can view the skills and
employee certification.
 Quick data entry of employee skills information.

1.6.2 Functional:

 Maintaining the certification details gives the additional preference to the

company.
 Every one can be viewed the skills and certification details but authorized person
can be only edit and update the details.

1.6.3 Technical:

 Table for managing the employee skills and certification.

 Using add button to add and save the new records..

1.6.4 Past/Present/Future:

 In Past application, Employee skills details can be maintained.

 In Present application, Employee skills and certification details can be
maintained.
 In Future application, skills and certification will be maintained to estimate the
employees’ performance.
1.6.5 Screen Shots:

1.7 Employee Project Summary

To maintain the past, current and future project detail to be performed by the each employe.

1.7.1 Business

Advantages:

 Employee can add and update the project details

 Employee project details like work experience, project title, team strength ,role in
project and duration of project.
 Task and reminders are also available.

Benefits:

 To know the employee skill based on previous project performance.

 Can track the current project day-to-day.
 Every employees can view the project summary .
1.7.2 Functional:

 Should have the provision to save the Employee Project summary.

 Employee should have edit new project summary using edit button.

1.7.3 Technical:

 Table for managing the employee project summary.

1.7.4 Past/Present/Future:

 In past application, Employee project summary were maintain as a text format.

 In present / future application, Employee project summary are maintain with
screen shots and data flow diagram. So it is very useful to understand the project
in better way.
1.8 Employee Personal Scheduler and Calendar

Employee personal scheduler is to maintain the important task and reminders to be done.

1.8.1 Business

Advantages:

 Employee can edit and save the schedule date and time.
 Employee personal schedule maintain the calendar.
 Task and reminders are done in the calendar.

Benefits:

 To know the Day-to-day activity should be performed.

 To reduce the barrier.

1.8.2 Functional:

 Should have the provision to set the task using save button.
 Any changes in the schedule using edit button to change the task or reminder.
 Employee can view and edit only the individual schedule.

1.8.3 Technical:

 Plug in calendar.
 Table for managing the employee project summary.
 By clicking the particular date it will redirect to the employee scheduler form.

1.8.4 Past/Present/Future:

 In past application, It was very difficult to maintain the personal schedule.

 In present application, we use the phone reminders to know about the schedule.
 In future application, the reminders are shown in the pop-up menus on the
desktop.
1.8.5 Screen Shots:

1.9 Employee Pay-slip Information

Pay slip can be used to view the monthly and yearly pay details of the individual employee.

1.9.1 Business

Advantages:

 Employee can select the pay month and pay-slip can be automatically generate
for the individual employee.

Benefits:

 To know the net salary, gross salary and allowance of the month
1.9.2 Functional:

 Should have the provision to select month and year to generate the pay-slip for an
particular month.
 Pay-slip can be viewed only. It cannot be altered.

1.9.3 Technical:

 Grid view to view the yearly reports.

 Table for managing pay-slip information.

1.9.4 Past/Present/Future:

 In past application, pay-slip was maintained by ledger.

 In present application, pay-slip is maintained with excel via window application.
 In future application, the reports can be imported by either of these format ( word
document, excel document, text format in notepad).

1.10 Employee Immigration Details

While the movement of employee has thought throughout history at various levels.

1.10.1Business

Advantages:

 Employee can view the immigration category and visa expiry date.
 Employee’s immigration details like nationality, work permit type, passport
renewal date and country of birth.

Benefits:

 Onsite project opportunities can be given to the employee having passport and
visa.

1.10.2Functional:

 Should have the provision to save the Employee Immigration details.

  Should have the provision to cancel the Employee Immigration details.

1.10.3Technical:

 Table for managing the employee immigration details.

1.10.4 Past/Present/Future:

 In past application, cannot be maintained.

 In present/future application, It is maintained in online.

1.10.5Screen Shots:
1.11 Employee change password

Using change password we can alternatively change the password for confidentiality.

1.11.1Business

Advantages:

 It is more useful for security purpose.

Benefits:

 Changing the password alternatively can keep our records securable.

1.11.2Functional:

 Should have the provision for button save to change the password which is
currently provided in the text box.
 Should have the provision for button cancel .

1.11.3Technical:

 Table for managing the employees changing password..

1.11.4 Past/Present/Future:

 In past application, they use the standard password.

 In present/future application, It is possible to change the password when ever it is
required.
1.12 Insurance:
Allows employees to view, the type of insurance company is providing, like Health life,
life insurance, property insurance, vehicle insurance and disability insurance.
1.12.1 Business

Advantages:

 Allows employee to view the details about insurance, such as health

insurance, life insurance and disability

Benefits:

 Allows the user to track the Insurance details for an Employee in an

Organization
 1.12.2 Functional:

 Should have provision to update the employee insurance details.

 Should have provision to delete and edit employee data.

 System displays the insurance details like health insurance, life

insurance, and disability insurance.

1.12.3 Technical:

 Tables to maintain the employee insurance details.

 Insurance details displayed in Grid.

Should Display the following Fields:

a. .Insurance type
b. Premium type
c. Premium amount
d. Employee name
e. Plan ID
f. Dependant name
g. Relationship

1.12.4 Past / Present / Future:

a. In past application, insurance details are maintained outside of the

company via the insurance agent.

b. In present application, companies are using hard copies like paper.

Employees have to get the form and submit it
back to higher officials.

c. In future application, employee can edit and update data through

online.

1.12.5 Screen Shots:

1.13 E-Claims:
E-Claims helps Employee can claim legally to obtain money through online for Leave
Travel Allowance, Medical Reimbursement,

transport allowance, Holiday pay, and disability allowance.

1.13.1 Business

Advantages:

a. Allows employee to claim/obtain cash through online

Benefits:

a. Reduce in time

b. Improved efficiency

c. To motivate the employee to work in holidays

1.13.2 Functional:

a. System displays the employee leave travel allowance, medical

reimbursement, disability allowance, and transport allowance

b. Should have provision to submit the details of employees to the

higher officials.

c. Should have provision to update the details of the employees.

1.13.3 Technical:
a. Tables for managing e-claim details.

1.13.4 Past / Present / Future:

a. In past application, there were no facilities to claim for reimbursement

and holiday pay

b. In present application, there are options to claim offline but not online.

c. In future applications, employees can claim legally to obtain money

through online
 1.13.5 Screen Shots:

1.14 Retirement plan:

Retirement plan allows the employee to apply monthly pension based on their salary,
designation and experience via online.

1.14.1 Business

Advantages:
a. Allows employee to view and apply the pension amount
through online.
Benefits:

a. Allows the user can easily track the retirement plan for an employee in
an organization.

1. 14.2 Functional:

a. Should have a provision to view the Employee department,

designation, salary, and experience, of the employee.

b. Should have provision to apply the pension.

1. 14.3 Technical:

a. Tables for managing retirement plan.

1.14.4 Past / Present / Future:

a. In past application, it was very difficult to get monthly pension, as it

takes long time to get the papers verified.
 b.In present application, employee need to fill it manually.

c.In future, using online we can make it faster end easier.

1.14.5 Screen Shots:

Employee Goals And Achievements / Home Page

1.15.Employee Career Development:

Employee career expansion is used to improve the performance of employee skills, and
how they are departing to
achieve the goals

1.15.1 Business

Advantages:
 Employee competencies will improve the level of self-confidence,
Intelectual capacity towards the work.

Benefits:

 self-confidence and accountability of those employee skills should

be improved.
 self-confidence of employee should be improved. .

1.15.2 Functional:

 .Sholud have provision to measure self

confidence,responsibility drive and academic capacity.

 Should have provision to save self confidence,responsibility

drive and academic capacity.

 should have a provision to cancel and go to main form.

1.15.3 Technical:

 Tables for measuring self confidence,responsibility drive and

academic capacity.
.

1.15.4 Past / Present / Future:

 In past application employees cant analyze their self assment

about their competencies
 In present application employee analyze thier performance
skills from higher officials
 In future application make the human resources in the
organization be able to judge their skill and performance
designed for career to be developed.

1.15.5 Screen Shots:

Employee Strengths And Development:

 Business:

Advantages:

• Employee can view the duration period, types of skills, description about
strengths and development

Benefits:

.
• Employee can monitor his different competencies levels in different projects
sothat he can improve himself.
• Employee can measure himself and improve his skills..

 Function:

• Should have provison to monitor his competencie level.

• Should have a provison to measure the time duration of the project

 Technical:
 • A table for storing competencies level .
• A table for storing time duration and activity type.
• plugins for check list.

 Past/Present/Future:

• In past employee cant compute their performance,strengths and

developments.
• In present application employee can measure their performance
depending upon their competencie level.
• In future application employee can measure their strengths via online .

 Screen shot:

Employee Current And Development:

 Business:

Advantages:

• Current & development of an employee will display the approval

status,and activity types,competencies.
• Employee will be able to summarize the development activity details to
improve their activity levels.
• c.Employee will set the target date for current development,and also set
date for the next assessment to be presented.
 Benefits:

• Employee can plan and work according to the date scheduled.

• Employee can finish the project before the target date.
• Employee can start preparing for the next review.

• Should have provision for activity status,activity type competency target

date and next review date.
• Should have a provision for opening a new employee current and
development form.
• Should have a provision for updating the details.

 Technical:

• Table for maintaining next review date,target date,approval

status,activity type and competency.
• plugins for checklist and multiple textboxes for entering the data.

 Past/Present/Future:

• In past application employees don’t know what are the current

activities their going to be develop.
• In present application employee know only the target date about the
project.
• In future application employee can know the current developments
regarding the project via online.
 Screen shots:

Employee Performance:

Employee performance will be measured with goal and achievements for career
development.

 Goals:

• Business:

Advantages:

• Employee sets the goal and goal type.

• Employee can be aware of the next review dates.
• Employee understands the status level of performance.

Benefits:

• Employee can achieve the goal.

• .Work can be completed in time.
• Employee can set the primary and secondary goal.

 Functional:

• Should have provision for selecting primary goal and secondary goal.
• Should have a provision to set next review date,due date and status.
• Plugin for checklist,multiple textboxes.
 Technical:

• Plugin for checklist,multiple textboxes and data will be stored in the

database for retrieving the data

 Past/present/feture:

• In past application organization can’t able to measure the

employee performance
• In present application employee can validate the goals of the
organization.
• Infuture application employee can analyze the performance and
status level via online.

 Screenshot:

Employee Achievements:

 Business:

Advantages:

• Employee can know the requirements needed for their achievements.

• According to key challenges,strengths,and competencies employee can
improve performances.

Benefits:
 • Employee can know the duration period about the project.
• Employee skills will be improved.

 Functional:

• Should have the provision to save button for achievements of employee.

• Should have the provision to cancel button for achievements of
employee.

 Technical:

• Table for storing personal goals, key challenges, key strengths and
competencies.
• plug in for combo box, and multiple textboxes. .

 Past/present/Feature:

• In past application employee cant able to measure performance status

and what are the requirements are needed.
• In present application employee depends upon their performance.
• In future application employee can measure performance via online.

 Screenshots:
 Employee Forms

1.16Leave Forms

• This system should allow employees in a current organization to apply

for leave via online
• System should show display the number of leaves remaining.
• The online leave forms can be filled directly and apply leave online
• Employee can also cancel the applied leave using this option.

1.16.1 Business

Advantages
• Limits the usage of human resource .No need to go to higher
authorities and get leave form and get the leave the leave application
and fill it manually, instead of that employee can fill it online directly
and apply leave.
• With this system, it will save your company's time and money
because you don't need to process lots of messy and error prone
leave forms filled by employees also reduce the risk of unrecorded
leave taken.
 Benefits

• Reduce the time and efforts of the employees

1.16.2Functional

a) Leave form should have a provision to apply leave and cancel

leave.
b) Should have a provision for leave type date applied and reason
of the leave.
1.16.3 Technical

a) Forms are done in MS word

1.16.4ScreenShots

1.16.5Past/present/feature
• In present employees are using leave applications
which they want to get it from HR people and have to fill it
manually
• In future, using leave forms employees can fill
application online and can get permission from the higher
authority.
 Employee cash out payment Form

1.16.6Employee cash out payment Forms

• This system should allow employees in a current organization to apply

for leave cash out payment

1.16.7 Business

Advantages
• Limits the usage of human resource .No need to go to higher
authorities and get leave form and get the leave the leave application
and fill it manually, instead of that employee can fill it online directly
and apply leave.
• With this system, it will save your company's time and money
because you don't need to process lots of messy and error prone
leave forms filled by employees also reduce the risk of unrecorded
leave taken.

Benefits

• Reduce the time and efforts of the employees

1.16.8Functional

c) Leave form should have a provision to a display leave type and

hours to be cashed out
.
1.16.9 Technical

b) Forms are done in MS word

1.16.10Past/present/feature
• In present employees are using leave applications
which they want to get it from HR people and have to fill it
manually
 • In future, using leave forms employees can fill
application online and can get permission from the higher
authority.
1.16.11 Screen shots