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Secretariat &

Technical Resource
Inter-Agency Task Force on the Harmonization of National Government
Performance, Monitoring, Information and Reporting Systems

Orientation on the Results-Based
Performance Management System (RBPMS)
and 2014 Guidelines
Government Oversight Partners:
GCG CHED COA Ombudsman NCC CESB CSC
Outline of Presentation
Results Based Performance Management
System
Performance Based Incentives



Results-Based
Performance
Management
Systems
Performance-Based
Incentive System
Administrative Order
No. 25 s. 2011
Executive Order No. 80
s. 2012
serbisyong ramdam ni Juana at ni Juan
Citizen-centric service delivery
The Bottomline
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Inter-Agency Task Force on Harmonization of National
Government Performance Monitoring, Information and
Reporting Systems (Administrative Order No. 25, s. 2011)


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NEDA DOF OP DBM PMS
Government Oversight Partners:
Task Force Members:
GCG CHED
Technical Secretariat:
COA Ombudsman NCC CESB CSC
Objectives of AO No. 25
Rationalize, harmonize, streamline, simplify,
integrate and unify the efforts of government
agencies relative to the National Leaderships
Agenda
Establish a unified and integrated Results-Based
Performance Management System (RBPMS)
Use RBPMS as basis for determining entitlement
to performance-based allowances, incentives, or
compensation of personnel

Strategic Performance Management System (Individual)
Organizational Outcomes
Good
Governance
and Anti-
Corruption
Human
Development
& Poverty
Reduction
Economic
Development
Security,
Justice, and
Peace
Climate
Change
Adaptation
Societal Goals/Outcomes
Sectoral Goals/Outcomes
Financial
Stewardship
Internal Process
Client/Customer
Satisfaction
Leadership,
Learning and
Growth
Major Final Outputs (Customer-oriented Results)
STR
SONA Technical
Report/
SER
Socio Economic
Report
P
P
ARC
Priority Program
Accountability
Report Card
MARC- I
MFO
Accountability
Report Card
MARC- II
Management
Accountability
Report Card
Results Based Performance Management System
To quality for PBB, agencies must meet at least 90% of P
P
ARC and MARC-I, and satisfy all MARC-II (GG conditions)
EO No. 80 Directing the Adoption of a Performance-
Based Incentive System for Government Employees
Dati, miski palpak ang palakad ng
isang ahensya, very satisfactory pa
rin ang pinakamababang rating ng
empleyado Nakakawawa tuloy ang
mga mahusay magtrabaho dahil
parehas lang naman ang insentibo
ng mga tamad at pursigido.

Simula ngayong taon,(2012)
magpapatupad tayo ng sistema
kung saan ang bonus ay nakabase
sa pagtupad ng mga ahensya sa
kanilang mga target para sa taon.
Nasa kamay na ng empleyado ang
susi sa kanyang pag-angat.
Strengthening Performance Management
Systems in Government
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Harmonize existing
performance
monitoring, appraisal
and reporting systems
Rationalize the current
across-the-board
bonuses
Link incentives with
results that matter to
the citizens
Higher
Performance
Greater
Accountability
Policy Framework
AO 25
Results-Based Performance Management System
EO 80
Performance-Based Incentive System
EO 99
OP Planning Tool with Annual Targets for 2013 to 2015
Budget
Reform
Performance Informed Budget
Performance-Based Bonus (PBB)
top-up bonus based on individuals
contribution to accomplishment of
Department targets
Performance-Based Incentive System
PBB
PEI
Productivity Enhancement
Incentive (PEI) across-the-board
bonus of P5,000 per employee
Guidelines on the Grant of Performance-Based
Incentives for FY 2014
Key Changes in the 2014 PBB
Adoption of targets based on Congress-
approved Performance Informed Budget (PIB)
in the FY 2014 GAA and OP Planning Tool
Form 1.0
Use of CSC-approved SPMS as preferred basis
of ranking of 1
st
and 2
nd
level individuals
New Ranking distribution
Simplified submission of 2014 eligibility
requirements

Coverage of 2014 PBB
All Departments and its attached agencies and
Constitutional Offices
Government Owned and Controlled Corporations
(GOCCs)
SUCs to be supervised and monitored by CHED
Other Executive Offices, including OP attached
agencies to be supervised and monitored by OP
Local Water Districts (LWDs) to be
coordinated with the Local Water Utilities
Administration (LWUA)
NEW!















Achieve at least 90% for each of the Congress-approved targets
for the delivery of the MFOs under the PIB of 2014 and the
common targets for STO and GASS

Achieve at least 90% for each of the targets agreed with the
President under the five KRAs of EO 43

Meet 100% all of the four good governance conditions for 2014
under the performance drivers of the RBPMS

To be eligible for a higher percentage distribution ranking, the
department/agency must also:

Achieve at least 90% for each of the targets of the
Secretary/Head of Agency as reflected in the OP Planning
Tool Form 1 and under the AO 38 EODB
NEW!
FY 2014 Performance Targets (Form A)
MFO indicators
- 2014 Performance Informed Budget approved by Congress
- Ease of Doing Business Targets
STO indicators
- One common STO indicator which is the establishment of Quality
Management System aligned with ISO standards or continuing
certification of one front line service, if applicable
- Another target identified by the Agency Head based on his/her priority
agenda
GASS indicators
- Budget Utilization Rate (obligations against all allotments issued for FY 2014,
including releases under GAA as a release document policy)
- Compliance with COA reporting requirements (including the Report on
Ageing of Cash Advances)

NEW!
NEW!
NEW!
FY 2014 Performance Targets (Form B)
Agency Priority Program/Project targets as agreed with
the President under the Five KRAs of EO 43

Additional targets of the Secretary / Head of agency as
reflected in the OP Planning Tool Form 1

Ease of Doing Business Targets for agencies that are a
part of Inter Agency Task Force on Ease of Doing
Business (AO 38)
NEW!
Good Governance Conditions for FY 2014












Maintain/Update Agency Transparency Seal (Sec. 91 of
GAA 2014)

Maintain/Update PhilGEPS posting (Revised IRR of RA
9184)

Maintain/Update Citizens Charter or its equivalent,
Service Charter completing the reflection of 3
improvements in the front line services specified in the
2013 PBB guidelines (MC 2013-1 (RA 9485)

Compliance with submission and review of 2013 SALN
of all employees and officials
Ranking Distribution for Agencies that
Met all Approved MFO, STO, GASS
Targets
Bureaus/Office/Delivery Units
Ranking Performance Category
10% Best
25% Better
65% Good
Bureaus/delivery units assessed as ineligible are excluded from ranking
NEW!
Bureaus/Office/Delivery Units
Ranking Performance Category
15% Best
30% Better
35% Good
Ranking Distribution for Agencies that Met All
Secretarys and EODB Target, Over and Above
Congress-Approved Targets
Bureaus/delivery units assessed as ineligible are excluded from ranking
NEW!
2014 Ranking Distribution for Individuals
BEST
bureaus
BETTER
bureaus
GOOD
bureaus
Best
Performer
20% 15% 10%
Better
Performer
35% 30% 25%
Good
Performer
45% 55% 65%
Individuals with Below Satisfactory Rating are excluded from ranking
NEW!
Determining Eligibility of Personnel (1/3)
Personnel should have rendered at least nine (9)
months of service for year ending December 31,
2014.
First and Second Levels should receive at least
Satisfactory rating under the CSC approved SPMS
or its equivalent.
Third Level Officials should receive at least Very
Satisfactory rating under the CESPES.
Other officials not covered by CESPES should receive
at least Satisfactory rating under the existing
department/agency Personal Appraisal System (PAS).

Determining Eligibility of Personnel(2/3)
Personnel on detail to other agencies for six months
or more as of November 30, 2014 shall be included
in the recipient agency that rated his/her
performance.
Personnel on scholarship may be included if qualified
based on performance criteria established by PMG
and approved by Department / Agency Head.
PBB of employees on part-time basis shall be pro-
rated based on services rendered.

Determining Eligibility of Personnel(3/3)
Personnel guilty of administrative and/or criminal
cases and meted penalty in FY 2014 shall not be
entitled to the FY 2014 PBB. If penalty is only a
reprimand, this shall not cause disqualification to the
PBB.
Contractual and casual personnel entitled are those
whose compensation are charged to the lump sum
appropriation under Personal Services; or those
occupying positions in the DBM-approved
contractual staffing pattern of concerned agencies.
Submissions of Targets and Reporting
Submission of duly completed and signed forms and reports
to the IATF shall be made through the AO25 Secretariat
Final targets approved by the IATF shall be the updated PIB
targets under NBC 550.
Agencies shall adopt and reflect these and their quarterly
breakdown in the Online BED System of the DBM.
Quarterly accomplishment of PIB shall be reported as
required by DBM
Online BAR System will be used by the IATF to monitor the
compliance of agencies to their Form A and Form A-1 targets
under PBB.
NEW!
Submission of Certifications and
Validation
Submit SALN certification of compliance and list of personnel
who submitted 2013 SALN.
Financial reports and Report on Ageing of Cash Advances
submitted directly to COA. COA will provide the IATF the list
of compliant agencies.
PhilGEPS will generate the Certificate of Compliance in an
Excel file, and agencies can update the status of bid activities
of PhilGEPS transactions as of November 15, 2014.
Transparency Seal and ARTA certification is no longer
necessary. Concerned oversight agency shall be conducting
random validation based on the agreed cut-off dates.
NEW!
Schedule of Submission PBB Certifications
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Activity Deadline Submit to
Submission of Financial Reports to COA

Submission of Financial Reports to COA
(for big agencies)
March 31, 2014

April 30, 2014
Agency COA Resident
Auditor
Submission of certification of
compliance with SALN
July 31, 2014 AO 25 Secretariat
Submission of certification of Report
on Ageing of Cash Advance Liquidation
December 1,
2014
Agency COA Resident
Auditor
Submission of certification of
PhiLGEPS
December 1,
2014
AO 25 Secretariat
Submission of certification of ARTA or
Transparency Seal

Not Applicable

Not Applicable
Schedule of Submission Targets/
Accomplishments
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Activity Deadline Submit to
Submission of Form A, A-1 and B
Targets
May 15, 2014







AO 25 Secretariat
(2 hard copies and e-
copy)
Submission of Form A, A-1 and B
Accomplishments for agencies that
met 90% of targets by November
30,2014
December 10,
2014
Submission of Form A, A-1 and B
Accomplishments for agencies that
need to take December 31, 2014 to
meet 90% of targets.
January 30,
2015

Submission of Form A, A-1 and B
Accomplishments for DepED
April 10, 2015
Submission of certification of ARTA or
Transparency Seal

Not Applicable

The Department Secretary/Head of Agency should
designate senior officials as PBB focal person and PBB
spokesperson and confirm with the IATF the name,
position and contact details

Departments/Agencies should strengthen their
communications strategy and ensure transparency and
accountability in the implementation of the PBB.
Information and Communication

THANK YOU!
op.pbissecretariat@gmail.com
oppmt.twc@gmail.com

Trunkline: 784-4286
Locals: 4276, 4983, 4937