ANNA UNIVERSITY CHENNAI

GUIDELINES FOR SITTING FEE AND TA/ DA CLAIM FOR DC MEMBERS FOR THE CONDUCT OF DC
MEETINGS AND ORAL EXAMINATION BOARD MEMBERS FOR THE CONDUCT OF VIVA-VOCE
EXAMINATION
Research scholars registered at Anna University and erstwhile AUT, Chennai who are submitting the
claim bills of Doctoral Committee meetings and Viva-Voce examination are requested to provide the account
particulars in the link https://cfr.annauniv.edu/scholars/ from 01.05.2014 onwards. The
reimbursement of eligible amount for the claim bills will be made through Electronic transfer to the
individual suggested by the supervisor forwarded through the HoD/Director of the Centre. Check all the
details thoroughly and do necessary modifications before Submit. Attach the printout of the same along
with other relevant documents. For any clarifications you may contact the office of Centre for Research,
Anna University, Chennai-25, at 044-2235 7117 or mail to: ddresearch@annauniv.edu

1. DC members can claim any one of the following to attend the DC meeting

(i) First Class train fare plus Incidental Charges (2/ 3 of actual ticket fare) (both ways)
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(ii) Three tier A/ C train fare plus Incidental Charges (2/ 3 of actual ticket fare) (both ways)
(OR)
(iii) Two tier A/ C train fare (both ways) plus Incidental Charges Rs.500/ - only
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(iv) Travel by car @Rs.8/ - per km for the actual mileage travelled and the printed bill for car travel
duly attested by the supervisor (maximum 300 km for both ways).
NOTE: DC members are not entitled to claim airfare and first class A/C train fare for attending DC meetings.

2. Oral Examination Board members can claim any one of the following to attend Viva-Voce Examination

(i) Actual air fare (shortest route, economy class and refundable) plus Incidental Charges Rs.1200/ - only
The Boarding pass for onward journey and air ticket (both ways) duly attested by the supervisor shall
be enclosed.
(OR)
(ii) First Class A/ C (or) Two tier A/ C train fare (both ways) plus Incidental Charges Rs.500/ - only
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(iii) First Class train fare plus Incidental Charges (2/ 3 of actual ticket fare) (both ways)
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(iv) Three tier A/ C or A/ C Chair Car train fare plus Incidental Charges (2/ 3 of actual ticket fare)
(both ways)
(OR)
(v) Travel by car @Rs.8/ -per km for the actual mileage travelled and the printed bill for
car travel duly attested by the supervisor (maximum 300 km for both ways).
(a) Car travel is permitted only if train services are not available.
(b) The car travel bill shall be produced from the origin of travel and not from the place of meeting.

(c) If any member travel by own car (maximum 300 km for both ways), he/she shall certify the
travel with the car number and the Supervisor shall attest the same.

3. Original train ticket duly attested by the supervisor shall be produced along with the claim bill for DC/ MC
members to attend the DC/ MC meeting. If copy of the train ticket is not produced, only Three tier A/ C fare
shall be sanctioned.

4. Air tickets (both ways) with Boarding Pass for onward journey duly attested by the supervisor shall be
produced along with the claim bill for Oral Examination, otherwise, only three tier A/ C train fare shall be
sanctioned.

5. If the car bill is not produced/ do not follow the norms, only three tier A/ C train fare shall be sanctioned.

6. Supervisor and Joint Supervisor (if any) shall claim sitting fee (only) to attend DC/ Oral Examination
Board meetings.

7. Research Coordinator (Head of the Institution where the scholar is employed) shall claim sitting fee and
conveyance (if applicable) to attend DC meetings.

8. The halting allowance shall be claimed by enclosing the printed bill duly certified by the supervisor for the
stay in the hotel or in the guest house.

9. The hospitality charges shall be claimed by enclosing proper printed bills and not vouchers. To reimburse
the hospitality charges, the claim bill for the actual expenditure shall be accompanied with the original
computer/printed bill alongwith its photo copy affixed on a white paper and duly certified by the
supervisor with seal as Certified that a sum of Rs._______ has been spent towards hospitality charge in
connection with the DC/ VIVA Voce meeting of the research scholar, __________________ & Reg. No.
_____________ held on ______________. Otherwise the same will not be considered.

10. In each of the claim bill pertaining to DC/ MC/ Oral examination, to whom (Supervisor/Member) the
payment has to be made should be indicated clearly.

11. All the bills should be duly attested by the supervisor and all the claim forms should be submitted together.
No separate claims shall be made.

12. Claims exceeding Rs. 5000/ - and above revenue stamp should be affixed and duly signed on the stamp by
the Examiner.

13. Thesis Evaluation claim of the Indian Examiner(s) shall be included in the viva-voce TA/ DA claims. No
separate claim for thesis evaluation shall be made.

14. The quick processing of claim bill and reimbursement shall be possible only if all the necessary documents
are attached along with claim bill. In case of submission of incomplete claim bill (insufficient
documents), the eligible amount only will be sanctioned by this office without any further
communication to the supervisor. No further request in this regard will be entertained.



CLAIM BILL FOR Ph.D. PROGRAMME
DC/ ORAL EXAMINATION BOARD EXPERTS REMUNERATIONS (TA/ DA AND SITTING FEE)
1 Name of the Scholar :
2 Registration No. and Category :
3 Date and time of DC / Oral Examination :
4 Venue of the Meeting :
5 Name of the expert member with full Address
#
Supervisor/ Joint Supervisor/
Member/ Research Coordinator
(
#
Choose whichever is applicable)
:





6 Particulars
Amount (Rs.)
Eligible Actual
i Travelling Allowance (can claim any one of the following)

a. First Class train fare plus Incidental Charges (2/ 3 of actual ticket fare) (both ways)
copy of the attested train ticket shall be enclosed

b. Three Tier A/ C train fare plus Incidental Charges (2/ 3 of actual ticket fare) (both ways)
c. (i) Two tier A/ C train fare (both ways)
copy of the attested train ticket shall be enclosed

(ii) Incidental Charges 500
d. (i) First Class A/ C train fare (both ways)
copy of the attested train ticket shall be enclosed
(Applicable only for Oral Examination and not for DC meetings)

(ii) Incidental Charges 500
e. (i) Actual air fare (shortest route, economy class and refundable). Boarding pass for
onward journey and air ticket (both ways) duly attested by the supervisor shall be
enclosed
(Applicable only for Oral Examination and not for DC meetings)

(ii) Incidental Charges, if travelled by Air (for both ways) 1200
f. If travelled by car, actual mileage (Maximum 300 km for both ways) travelled for
DC/ Oral Examination Board meeting
(Printed bill duly certified by the Supervisor should be enclosed)
8/ per
km

ii Thesis evaluation fee (Enclose the filled-in claim form from the Examiner)

3000

iii a. Sitting fee to the members of Oral Examination Board (Viva-Voce) including local
conveyance
2000

b. For Doctoral Committee meeting
(i) Sitting fee
750

(ii) Local conveyance
500

iv Halting charges for DC/ Oral Examination meetings. (Original printed bill duly certified by
the supervisor shall be enclosed)
Subject to the maximum of Rs.1500/-
1500

Total


(Received Rupees ..)
counter sign
Signature of the Supervisor Signature of the Expert member / Supervisor / Joint Supervisor
(Name with Office Seal) (For an amount Rs.5000/- above, please affix revenue stamp)



Office use only
Passed for payment of Rs.........................
(Rupees........................................................................)
DI RECTOR (RESEARCH)


CENTRE FOR RESEARCH
ANNA UNIVERSITY, CHENNAI 600 025






CLAIM BILL for HOSPITALITY

This claim should be made by the Supervisor towards refreshment expenses only
incurred on the day of DC Meeting / Viva-Voce Examination

DC/ ORAL EXAMINATION BOARD EXPERTS REMUNERATIONS (TA/ DA AND SITTING FEE)
1 Name of the Scholar

:
2 Registration No. and Category

:
3 Date and time of of DC / Oral Examination

:
4 Venue of the Meeting

:
5
Name of the Supervisor with full Address


:





6
Hospitality charges for DC/ Oral Examination meetings.
(Original printed bill duly certified by the Supervisor should be produced for reimbursement ) *
Rs.
* Subject to a maximum of Rs. 500 only



Signature of the Supervisor
(Name with Office Seal)



For Office Use

Passed for payment of Rs................... (Rupees...............................................................................................................................................................................)




DI RECTOR (RESEARCH)


CENTRE FOR RESEARCH
ANNA UNIVERSITY, CHENNAI 600 025