Web based Stationary Management System

1.OBJECTIVE:-
In todays fast moving world, the most precious thing is time. Nowadays
people dont have time for themselves. On one hand they may have the purchasing
power but on the other they dont have the time to go out to choose their favorite
commodities or things from place to place because transportation time, traffic and
distance dont allow people to take out time from their busy schedule and go out
and buy their favorite things. To solve this problem we have come out with an idea
web based stationary management system
This project holds the responsibility for shopping of different items on
internet within minutes. The scope of this project starts with the varities of products
available, differentiating a product of one company to another company and also
makes it possible to know the prices of the items. It helps a customer to buy
different items without any stress of marketing in shopping malls.
The advantages are!
"asy shopping
#ide range of items.
$alue for money of different items.
%ublicity of different companies and their products.
"asy to purchase.
2.SYSTEM ANALYSIS
Case study
&ystem analysis is an important phase of any system development
process. The system is studied to the minute details and analy'ed. The system
analyst plays the role of an interrogator and dwells deep in to the working of the
present system. In analysis, a detailed study of these operations performed by a
system and their relationships within and outside the system is done. ( key
)uestion considered here is, *what must be done to solve the problem+, The
system is viewed as a whole and the inputs to the system are identified. Once
analysis is completed the analyst has a firm understanding of what is to be done.
Todays consumers are more demanding than ever. -ustomers have more
choices and purchasing channels than ever before and when they interact with
stationeries they want you to know who they are and what they want. To be
competitive in today.s demanding multi!channel stationary environment,
stationeries need their stationary management systems integrated to deliver
enhanced customer service across channels while driving growth and increased
revenue.#e understand these needs and delivers a cloud!based, multi!channel
stationary management system that brings e-ommerce, -/0 and marketing,
merchandising and order management, financials, and warehouse management
into a single centrally managed solution.
Our stationary management software and solution is an end!to!end suite
designed especially for multi!channel stationeries and leverages Net&uites
"/% platform for cloud!based enterprise management. 1inking every step of
your multi!channel stationeries enterprise gives you real!time visibility into
your entire retail operation, accessible from anywhere at any time.
Rely on a Stationary Management System that is the
most comprehensive on-demand solution for stationary
businesses, providing:

2(n end!to!end application to manage your entire stationary business
2&eamlessly support multiple locations and multiple channels
2%owerful e!commerce capabilities
2&ingle view of the customer across all channels
2/eal!time visibility across your business with role based dashboards
23eep inventory, purchasing and order!management functionality
2/obust -/0 4 marketing tool
25est!in!class accounting and financials
2"asy customi'ation for your specific stationary re)uirements
26ar lower cost than on!premise stationary management systems.
&tationary is the sale of goods and services from individuals or businesses to the
end!user. &tationaries are part of an integrated system called the supply chain.
( customer purchases goods or products in large )uantities from
manufacturers directly or through a wholesale, and then sells smaller )uantities
to the consumer for a profit. &tationary can be done in either fi7ed locations like
stores or markets, door!to!door or by delivery. In the 8999s, an increasing
amount of retailing is done using online websites, electronic payment, and then
delivered via a courier or via other services.
&tationary includes subordinated services, such as delivery. The term
:stationary: is also applied where a service provider services the needs of a
large number of individuals, such as for the public. &hops may be on residential
streets, streets with few or no houses or in a shopping mall. &hopping streets
may be for pedestrians only. &ometimes a shopping street has a partial or full
roof to protect customers from precipitation. Online stationary management, a
type of electronic commerce used for business!to!consumer ;58-< transactions
and mail order, are forms of non!shop stationary.&hopping generally refers to
the act of buying products. &ometimes this is done to obtain necessities such as
food and clothing= sometimes it is done as a recreation activity. /ecreational
shopping often involves window shopping ;just looking, not buying< and
browsing and does not always result in a purchase.
2.1 EXISTING SYSTEM
1.Inability of modifiation of data The managing of huge data in a stationary
effectively and efficiently for efficient results, storing the details of
the consumers etc. in such a way that the database can be modified as not
possible in the current system.
!. "ot #ser friendlyIn a stationary the e7isting system is not user friendly
5ecause the retrieval and storing of data is slow and data is not maintaine
defficiently.
$. %iffi#lty in re&orts generating /eport generating in stationary either no
reports generating in a current system or they are generated with great difficulty
reports take time to generate in the current system.
'. Man#al o&erator ontrol 0anual operator control is there and lead
to a lot of chaos and errors.
(. )ot of &a&er*or+In a e7isting stationary system re)uires lot of paper work
and even a small transaction re)uire many papers fill. 0oreover any
unnatural cause ;such as fire in the organi'ation< can destroy all data of
the organi'ation. 1oss of even a single paper led to difficult situation
because all the papers are interrelated.
,. Inability of s-aring t-e data: In a stationary the data cannot be shared in the
e7isting system. This means that no two persons can use the same data in
e7isting system. (lso the two departments in an organi'ation cannot
interact with each other without the actual movement of data.
.. "o s#&&ort in deision-ma+ing: "7isting system of stationary does not
support managerial decision!making.
/. "o s#&&ort in strategi om&etiti0e ad0antage: "7isting system of
stationary do not support strategic competitive advantages.
>.1#diting:(uditing is another problem that the stationary industry faces on a
regular basis. &tationary businesses are regularly engaged in competition with
one another, and this competition can create price wars, forcing a need to keep
tight control over inventory and other important data. 0etric&tream, Inc. notes
that the stationary industry is often faced with inefficient and poor auditing
plans that make competing with other companies difficult. The company notes
that e7isting auditing systems may be outdated and provide inade)uate audits
needed to stay competitive.
10. Eonomi C-allenges:(nother area of challenge for the stationary
industry
is the economic uncertainty it faces moving forward. The stationary industry as
a whole is largely dependent upon the economic well being of the nation. (s the
nation prospers and people have more money to spend, the stationary industry
generally flourishes. ?owever, in more difficult economic times, the stationary
industry is often faced with potential shrinkage. -olumbus IT also indicates that
the future uncertainty of global economic markets makes economic planning
difficult in the retail world.
)imitation of e2isting system:
The earlier e7periences have shown that manual monitoring of customers
en)uire about their status, Often fails to achieve the desired en)uiry, mainly
because of the following reasons!
@ 3ifficult to keep track of each 4 every record of the customers.
@ 0anual preparation of customers lists takes very long time.
@ Information anytime 4 anywhere is not possible
@ 1ot of paper work
@ 0anual procedure of providing information is not reliable.
@ 0aintaining database
@ /ecord entry
@ &earching 4 updating records
%31WB1C4 O5 E6ISTI"7 S8STEM
(fter observing the e7isting system very deeply we find the following
drawbacks and loopholes in the older system.
2 "very task that is performed in the ?ardware shop was totally manual
therefore it was time consuming, as well as there is a chance of human errors in
calculations like repair charges, instalments etc. ?ence the system suffers on
(ccuracy front.
2 &ince every task is manual and a lot of paperwork was performed it proved to
be an e7tra cost of papers and other office stationary regarding it on the
company.
2 (long with e7tra e7penditure on papers a storage space is also re)uired to
store files and records.
2 &ystem lacks very badly in security areas and there is no safety assurance of
secret information. &ince everything is in human hands access of data by an
unauthori'ed person may be possible this is one of the most harmful drawback.
2 Only single copy of items is maintained so in case of any damage or loss to
data it will be impossible to recover it.
2 &ervices as well as /esponses are slow and this will be a major point
regarding the competition in the market.
2 ?istoric records are not available on a minutes notice if re)uired by customer
or management staff.
2 This old system is unable to provide a clear and detailed view regarding
performance of company, separate departments and employed staff.
2 %rocedure of ordering spare parts from different vendors are slow as details
are to be searched in huge pile of papers.
!.! 93O9OSE% S8STEM
The objective of the system of developing software for maintaining activities is
to remove the drawbacks of the earlier system. (s already mentioned, the
company needs a good software to maintain the list of $endors according to

%roject wise, #ork (llotment wise and also the billing activities. These details
can be achieved through the development of this software
The features of the proposed system are
%rovides a well defined user interface
%rovides user authentication
/educes the paper work
&aves the time
Aser friendly environment
%rovides timely reports
?uman intervention is reduced
&earching is kept to customers very easily.
1.Easiness in modifiation of data: The proposed system of stationary
provides managing of huge data effectively and efficiently for efficient results,
storing the details of the customers, employees etc. in such a way that
the database can be modified.
!. :ser friendly: The proposed system of stationary is user friendly because
the retrieval and storing of data is fast and data is maintained efficiently.
0oreover the graphical user interface is provided in the proposed
system,which provides user to deal with the system very easily.
$. 3e&orts are easily generated: In a staionary reports can be easily generated
in a proposed system. &o any type of reports of stationary can be generated in a
proposed system, which helps the managers in a decisions!making activity.
'. S-aring t-e data is &ossible: &tationary data can be shared in proposed
system.This means that two or more persons can use the same data in e7isting
system provided that they have right to access that data. (lso the two
or more departments in an organi'ation can easily interact with each
other without the actual movement of data.
(. "o or 0ery fe* &a&er*or+: The proposed system of stationary either does

not re)uire paper work or very few paper works is re)uired. (ll the data is
feted into the computer immediately and various bills and reports can be
generated through computers. &ince all the data is kept in a database no
data of the organi'ation can be destroyed. 0oreover work becomes very
easy because there is no need to keep data on papers.
,. S#&&ort strategi om&etiti0e ad0antage: %roposed system of stationary
supports strategic competitive advantages. &ince the proposed systems provide
easiness in reports generating it will provide strategic advantages among
competitors
.. Com&#ter o&erator ontrol: -omputer operator control will be there
no errors. 0oreover storing and retrieving of information is easy. &o
work can be done speedily and in time.
$. 51CT 5I"%I"7S
0ajor activities involved in system analysis are fact findings 4 fact
analysis. There are many fact finding techni)ues. (n analyst can collect
data from two principle sources written documents 4 personnel who are
knowledgeable about or involved in the operations of system under study.
The most appropriate B fact finding tasks are
3ata -ollection
-orrespondence 4 Cuestionnaires
%ersonal Interviews.
Observations.
3(T( -O11"-TION
I have collected 4 organi'ed the documents related to data such as
record, reports, manuals etc of the present system. The recent
information is collected through correspondence including
)uestionnaire, personal interviews and direct observations.
-O//"&%ON3(N-" (N3 CA"&TIONN(I/"&
-orrespondence defines the subject area and specific topics to be
reviewed. it also e7Dplains the purpose of investigation activities
and inform the staffs what is e7pected from them in the interviews
Cuestionnaires are important and effective types of
correspondence. It should be brief in order to increase the
promptness and probability of response.
%"/&ON(1 INT"/$I"#&
It is one of the fruitful methods of obtaining information. I have
conducted personal interviews with the resource person and is able
to collect many useful data.
O5&"/$(TION
I had observed the operations of the current systems and
formulated )uestions and drawn conclusions on the basis of what I observed.
RE!"REME#$ %#%&'S"S
/e)uirements (nalysis and 3efinition is the first stage in the systems
engineering and software development process. This stage breaks down
functional and non!functional re)uirements to a basic design view to provide a
clear system development process framework. ( thorough re)uirement analysis
process involves various entities, including business, stakeholders and
technology re)uirements.
"ffective re)uirements analysis includes four types of activity
3e;#irements Eliitation: The elicitation activity consists of gathering
information, understanding the sub stationeries, customers need, and
articulating high level re)uirements.
3e;#irements 1nalysis: The analysis activity e7amines the high level
re)uirements and determines if they are clear, complete, and free of
contradictions, and then defines the strategy to address these issues.
3e;#irements S&eifiation: The specification activity defines the
behavior of a system in development and determines the method for
re)uirements documentation ;i.e., natural!language documents, process
models, business definitions, use cases, user stories, or process
specifications<.
3e;#irements Validation: The validation activity involves sessions with
users, stakeholders, and functional e7perts to determine mitigation and
issue resolution.
/"CAI/"0"NT (N(1E&I&
6or the proper working of a system some re)uirements have to be
met. These re)uirements include the needs specified for the
software. (part from this some re)uirements have to be met for the
working of the system. Thus the re)uirement analysis come under
two types.
6AN-TION(1 /"CAI/"0"NT&
Its specifies the primary re)uirements of the system such as the
major tasks to be performed by the system .It includes
The administrator should be able to update product details,
add product, delete product, add stationaryies details etc.
The user should be able to access the site and view the
details.
The staff should have a login id and password for
registering.
NON-FUNCTIONAL REQUIREMENTS
It mentions the requirements that are indirect! needed
"or the #or$in% o" the s!stem. The distance quote "are
&redictin% s!stem requires the "oo#in% non-"unctiona
requirements.
-A&TO0"/ /"CAI/"0"NT&
-ustomer re)uirements define system properties and constraints.
"7amples of system properties are reliability, response time and store
occupancy. "7amples of constraints are the capabilities of the iFo
devices attached to the system and the data representations used by
other systems connected to the re)uired system.
&(6"TE /"CAI/"0"NT&
The software may be safety!critical. If so, there are issues associated
with its integrity level. The software may not be safety!critical
although it forms part of a safetyGcritical system. 6or e7ample,
software may simply log transactions. If a system must be of a high
integrity level and if the software is shown to be of that integrity level,
then the hardware must be atleast of the same integrity level. There is
little point in producing perfect code in some language if hardware
and system software ;in widest sense< are not reliable. If a computer
system is to run software of a high integrity level then that system
should not at the same time accommodate software of a lower
Integrity level. &ystems with different re)uirements for safety levels
must be separated. Otherwise, the highest level of integrity re)uired
must be applied to all systems in the same environment.
(ccessibility
The system should be accessible by the users at any time without any
interruption and at any time.
&ecurity
&ince online payment of registration fee is made available, the system
should be secure.
0aintainability
The system should be maintained properly for the proper working of
the system.
'.5E1SIBI)IT8 ST:%8
( feasibility study is an evaluation and analysis of the potential of the
proposed project which is based on e7tensive investigation and research to
support the process of decision making.I have performed the following
feasibility studies for the project *&tationary 0anagement &ystem,
The feasibility study is carried out to test whether the proposed system is
worth being implemented. 6easibility study is a test of system proposed
regarding its work ability, its impact on the organi'ation ability to meet user
needs and effective use of resources. It is usually carried out by a small
number of people who are familiar with the information system techni)ues,
understand the part of the business or organi'ation that will be involved or
effected by the project and are skilled in the system analysis and design
process.
The key consideration involve in the feasibility study are
H. Technical
8. Operational
I. "conomic
1.TEC<"IC1) 5E1SIBI)IT8
"valuating the technical feasibility is the trickiest part of a feasibility study. This
is because, .at this point in time, not too many detailed design of the system,
making it difficult to access issues like performance, costs on ;on account of the
kind of technology to be deployed< etc. ( number of issues have to be
considered while doing a technical analysis.
Understand the di'erent technoo%ies in(o(ed in the
&ro&osed s!stem )e"ore commencin% the &ro*ect #e ha(e to
)e (er! cear a)out #hat are the technoo%ies that are to )e
required "or the de(eo&ment o" the ne# s!stem. Find out
#hether the or%ani+ation current! &ossesses the required
technoo%ies. Is the required technoo%! a(aia)e #ith the
or%ani+ation,
<ard*are 3e;#irements:
2 &ystem %entium I$ 8.J K?'.
2 ?ard 3isk J9 K5.
2 6loppy 3rive H.JJ 0b.
2 0onitor HB $K( -olour.
2 0ouse 1ogitech.
2 /am 8BL 0b.
Soft*are 3e;#irements:
2 Operating system ! #indows M.
2 6ront "nd ! "-1I%&"
2 -oding 1anguage ! N($(
2 5ack end ! my s)l
-learly the project #eb based &tationary 0anagement system is
technically feasible. The reason is chose java is a freeware= it can
be downloaded freely from different sites. &o any updating will be
easy.&C1 server is very reliable and easy to use. (nd also the
finished software can easily used by the end user. Technology
e7ists to develop a system.
!.O9E31TIO"1) 5E1SIBI)IT8:
If the system meets the re)uirements of the customers and the administrator we
can say that the system is operationally feasible.The proposed system will be
beneficial only if it can be turned into a system which will meet the
re)uirements of the store when it is developed and installed, and there is
sufficient support from the users
The proposed system will improve the total performance.
-ustomers here are the most important part of the system and the
proposed system will provide them with a convenient mode of operation
for them.
The proposed system will be available to the customers throughout the
globe.
The proposed system will provide a better market for different dealers.
?ence, the proposed system is operationally feasible.
$.ECO"OMIC 5E1SIBI)IT8:
The procedure is to determine the benefits and savings that are e7pected
from a candidate system and compare it with the costs. If a benefit outweighs
costs, then the decision is made to design and implement the system.
Otherwise further alterations are made in the proposed system
H. 0anpower cost
8. ?ardware and software cost