ORISSA TOURISM DEVELOPMENT CORPORATION LIMITED

(A Government of Orissa Undertaking)

Panthanivas (Old Block), Lewis Road, Bhubaneswar – 751014

TENDER CALL NOTICE FOR ORGANISATION OF TOSHALI NATIONAL CRAFTS MELA. (Janata Maidan,
Bhubaneswar) 15-27 December, 2009
No. _6290 ___/PP/OTDC Dt. _21.11.2009_/

On behalf of DOT, OTDC is going to organize a Handicraft & Handloom Expo titled “Toshali
National Craft Mela” from 15.12.2009 to 27.12.2009 in Janata Maidan, Bhubaneswar. Offers
are invited from reputed firms / agencies having experience and expertise to execute the
required work as indicated below in accordance with design, layout & specifications given in the
tender document. All work have to be executed on turnkey basis. The offer should be submitted
in two bids – “Pre-qualification Bid” with required documents and “Price Bid” in the
prescribed format. The offers should reach the office of the Managing Director, OTDC Ltd.,
Lewis Road, Bhubaneswar-751014 by 11.00 A.M. of 02.12.2009. Pre-qualification bids will be
opened first at 01.00 P.M. on the same day followed by opening of Price Bids of only those who
fulfill the Eligibility criteria and who have submitted all documents required for Pre-qualification.
The tenderers or their authorized representatives may remain present during opening of the
bids. The covers should be sealed and super-scribed in bold letters “Pre-qualification Bid” or
“Price Bid” for Toshali National Craft Mela. Details of work and the prescribed format are
given below.
The Authority reserves the right to reject any or all offers without assigning any reason
thereof & is not under any obligation to accept the lowest offer.

Eligibility Criteria Documents required for Pre-qualification

1. Experience in 1. EMD of Rs.20,000/- of the total quoted price in shape of D.D. drawn in any
Installing Ethnic stalls nationalized bank in favour of Managing Director, OTDC Ltd.
for Handloom / 2. Copy of Valid Service Tax Registration
Handicraft/ Tourism Certificate.
event (at least one
work order not less 3. Copy of PAN card for Income Tax.
than Rs.20.00 lakh.) 4.Participation Fee of Rs.5,000/- (non refundable)
In shape of DD drawn in any nationalized bank in
2. Minimum average
favour of Managing Director, OTDC Ltd.
annual Turnover for
similar work of not less 5. Turnover of the firm for last three financial years
than Rs.40 lakhs for duly certified by Chartered Accountant ending on
last 3 years ending on 31.3.2009.
31.3.2009. 6. Copy of the work order confirming execution of similar work not less than
Rs.20.00 lakh.

DIVN. MANAGER (PP)

PRICE BID FOR TOSHALI NATIONAL CRAFTS MELA 2009.

Sl. No. Item with Specification Quantity Unit Price Amount

1. Stall for Handicraft: 100 nos

i. Size: 100 sqft per stall (10’ X
10’) in clusters as per design &
layout.
ii. Platform : Platform on strong
wooden base of 6” height
covered with matching carpet.
iii. Partitions and Structure :
Structure of 4mm. thick ply
with wooden frame of 8’
height painted on both side as
per design.
iv. Fascia : Thatched & Bamboo
matting facia, according to
design and letters with cut
thermocol pasted as per
design.
v. Counter : Smooth Wooden
counter with cloth cover. Size –
8’ X 2’ X 3’
vi. Facia of the counter in
Hessian cloth with motives.
vii. Roofing : Tarpaulin roofing
with cloth / Cotton cloth
interior ceiling.
viii. 4 Chairs. 1 ceiling Fans, 4
Tube Light and Front Screen.
ix. 3 tier racks with cloth
covering.
x. Stall back side with 4mm ply
& painting.

SIGNATURE OF TENDER
Contd…2..
 //2//

Sl. Item with Specification Quantity Rate per unit Amount

No.

2. Handloom Stall: 50 nos.

i. Size: 200 sqft per stall

(20’ X 10’) in clusters as
per design layout.
ii. Platform :Platform on
strong wooden base of 6”
height covered with
matching carpet
iii. Partitions and Structure :
Structure of 4mm. thick
ply with wooden frame of
8’ height painted on both
side as per design.
iv. Fascia : Cloth of
appropriate colour fitted
in wooden batten. Pasted
with 4mm ply mounted
with flex, bearing the
name of the stall.
v. Counter : Smooth Wooden
counter with cloth cover. Size – 8’ X
2’ X 3’

vi. Roofing : Tarpaulin

roofing with cloth/
cotton cloth interior
ceiling as per design.
vii. 4 Chairs. 2 ceiling Fans, 8
Tube Light and Front Screen.
viii. 3 tier racks with cloth
covering.
ix. Stall back side with 4mm ply &
painting.

SIGNATURE OF TENDERER

Contd….3..
 //3//

Sl. Item with Specification Quantity Rate per unit Amount

No.
3. Demonstration Stall: 2 nos.
Size : 430sqft. (Both side)
Platform : Stepped platform on strong
wooden base covered with matching carpet.
Structure : Structure with wooden frame of
12’ height painted on both side as per design.
Fascia : Thatched , Bamboo and cotton cloth
facia ,according to design and letters with cut
thermocol pasted as per design.
Roofing : Sloping roof with wooden frame
and Tarpaulin with cloth / Cotton cloth
interior ceiling.
Backside covered with flex & Shelves as per
design.

4. FOOD STALL :
Size : 100 sqft per stall (10’ X 10’ ), as per
design.
Partitions and structure : Single side wall
20 nos.
structure of 4mm thick ply with wooden
frame of 8’ ht. painted on both side as per
design.
4 (a) Facia: Ply with cloth and letters with cut
thermocol pasted as per design.
Counter: Wooden with cloth covered
counter.
Roofing: Tarpaulin with cotton cloth for
interior ceiling. 20 nos.
Erection of Kitchen for Food Court:
Bamboo Ballah structure, tin roofing and tin
walling for kitchen shed – 10’X 10’. Adequate
water storage & connection to each stall and
common washing area. Provision of 2 tables
size – 4’ X 2’

SIGNATURE OF TENDERER
Contd…..4…
 //4//

Sl. Item with Specification Quantity Rate per unit Amount

No.

5. Logistic Stall: 8 nos.

i.Size: 100 sqft per stall (10’ X 10’) in clusters
as per design layout.
ii. Platform :Platform on strong wooden
base of 6” height covered with matching
carpet
iii. Partitions and Structure: Structure of
4mm. thick ply with wooden frame of 8’
height painted on both side as per design.
iv.Fascia : Wood and cloth facia .
v.Counter : Smooth wooden counter with
cloth cover.
vi.Roofing : Tarpaulin roofing with cotton
cloth interior ceiling as per design.
vii. 6 chairs, 1 ceiling fan, 4 Tube light and
Curtain to cover the stall during night.
viii. Stall back side with 4mm ply as per the
design.
6 A. Entrance Gate : 1 nos.

Size : As per design. Structures of bamboo,

plywood and wood bettons. Finishing
Hessian cloth ,thermocol , Plaster parries for
moulding and motive, painted (both sides)
with Plastic paint.

6 B. Road Side gate and Swosti Plaza side gate: 2 nos.

As per design. Structures of bamboo,
plywood and wood bettons. Finishing
Hessian cloth ,thermocol , Plaster parries for
moulding and motive, painted (one sides)
with Plastic paint.

7. Barricading: Sitting zone & Food Court. 500

Columns of bamboo of 3’ height tied with running
jute ropes in 3 layers mtrs.

SIGNATURE OF TENDERER
Contd…5..
 //5//

8. Boundary Wall: 1000 Rft.

Front side Structure : structure of bamboo,
Hessian Cloth mounted on wood bettons
as per design and motives (both sides) for
the visible portion & one side for the rest
(painted with cement paint and Plastic
paint as per design Height 5’)

9. Printing, display & mounting of flex banners 20 nos.

of size 10’ X 3’ with transporation
9 A. Signages on flex mounted on button with 20 nos.
installation size – 8’ X 4’
9 B. Signages (flex), 12’ X 7’ as per design, 2 nos.
mounting & installation on wooden frame,
plywood, flex, plaster Paris & Plastic paint
9 C. Unipole Signage: Bamboo Pole-10’ height.
Flex – 2’ X 4’. Hanging from pole as per design. 100 nos.

10. Chaupal: Hexagonal size 2 nos.

Size : 30' X 30' Platform : stepped platform
on 6” strong wooden base covered with
Thatched facia, plywood walling with
motives, painted with plastic paint colour
and cotton ceiling.

11. Main Stage & Back Drop: 1 no.

Platform : On existing concrete base size
60’X40’X3’

Backdrop: Wooden frame, Plaster Paris,

Plywood, Hessian cloth, Thermocol,
painted by plastic paint colour and carpet
highlighting Orissan Architecture . The
stage will be designed as a set with three
dimensional props. FLex will be used to
the minimum. All steps for the stage will
have railing. Flooring & steps to be
carpeted. Front & side walling will be with
flex.

Green rooms of size 30’ X 20’ with

2 nos.
carpeting & provision of toilet.

SIGNATURE OF TENDERER
Contd…6..
 //6//

12. Day Performance Ground: 1 no.

Size - 15' X 15' open, 1.5’ height (wooden
stage) with carpeting.
13. Seating Arrangement at Main Cultural
Stage: 13 days
Brass Sofa – 6 sets
Dunlop Chairs – 100nos
Plastic chairs - 2000 nos.
14. Dining Hall for Artisans: 1 nos.
Cloth walling with tarpaulin roofing,
cloth ceiling and provision of 10 wash
basins, service counters for buffet service
for participants.(Approx.1500 sq.ft.)
15 Illumination of Mela Ground: 13 days
(a). 60 KVA Generator including fuel, adequate
Illumination of Mela ground, wiring all
complete including POL for Generator for
mela ground. Construction of Light Towers.
10 nos. with 15 Metal Halide in each Tower
covered with cotton, batten & mat as per
the design, 10000 Tuni light, 10 nos. Halogen
& Chandua Light
15 Illumination of Parking area. 13 days
(b). 2 towers with 15 Metal Halide in each Tower

16. PA System : 13days

PA system with soft music and
announcement provision to reach all over
the site as per attached general layout. The
sound box to be fixed in each light towers.
17. Fire Extinguisher (10 Kg) 10 nos.

18. Sand & Water Bucket 30 nos.

19. 10 nos. of bed sheets for stage (to be 13 days

replaced each day)
20. Preparation of pillard stage with canopy OF 1 day
size – 24’X12’X2’
21. 2000 nos. of Fiber moulded chairs, 100 nos. 1 day
Banquet chair with white cover, 4 sets Brass
Sofa

SIGNATURE OF TENDERER
Contd…7..
 //7//

Sl. No. Item with Specification Quantity Amount

22. Erection of VIP room of size: 20’ X15’ 1 no.

with platform, carpeting, toilet with all
fittings, walling, AC etc. 2 sets of Sofa
with Centre Table, service table etc. as
per the design.
23. Running Tuni Light Decoration from 5000
both side of the main gates to venue chains
as per design.
24 A. Water sprinkling of Mela ground (6 13 days
tankers every day)
24 B. Two tanker water for food court area. 13 days

24 C. 5 X 20 ltr. Mineral Water with 13 days

disposable glass at Control Room on
each day
25. Stage Light for 13 days:
i) PAR -64 – 1000 wt 45 nos.
ii) Scanner 4 nos.
iii) Multitwenty 6 nos.
iv) Multiten 4 nos.
v) Smoke Machine 2 nos.
vi) Strove Light 1 no.
vii) 1 Colour Laser 2 nos.
viii) Design Light 2 nos.
ix) Pulser Board & Switch Board 4 nos.
x) HMI Follow 1 no.
xi) Pendu Light 1 no.
xii) 80 KVA Generator with POL & 1 no.
cabling 1 no.
xiii) 60 KVA Generator with POL &
cabling

SIGNATURE OF TENDERER
Contd…8..
 //8//

26. Stage Sound for 13 days:

i) Bass Bin 4 nos.
ii) High range top box (Pee-vay, 400 wt.) 4 nos.
iii) High range frequency box (Pee-vay) 4 nos.
iv) HF box 4 nos.
v) Cordless Micro Phone 3 nos.
vi) Cord Microphone 10 nos.
vii) 12 channel Mixture 2 nos.
viii) High wattage amplifier 6 nos.
ix) Voice processor 1 no.
x) 3 kw stabilizer 3 nos.
xi) DVD Player 1 no.
xii) Stereo Deck 1 no.
xiii) Meeting Microphone 2 nos.
xiv) Standing Box Audience capturing 6 nos.
xv) Stage Monitor Box 6 nos.
xvi) Singer Micro Phone 2 nos.
27. LCD Projection (5 nos.) 13 days

28. Flag post with flag for 13 days 50 nos.

29. Security Arrangement: 14 days.

A Shift (06.00 AM to 2.00 PM)–8 guards, B
Shift (2.00 PM to 10.00 PM) – 12 guards , C
Shift (10.00 PM to 06.00 AM) – 8 guards, 2
Gunmen,& 1 Supervisor.
30. Marking of pathway with lime 500
running
mtr.
31. Toilet: 13 days
Toilet Block & Bathing Complex to
accommodate 50 persons at a time with
appropriate walling, PH fittings, water
connection, sewerage pit, overhead
tank with adequate water supply &
storage etc. (In two locations)
32. Kitchen: 1000 sq. ft. Tarpaulin roofing, 1 no.
and provision for water & P.H.
connection & side walling with GCI
sheet.

SIGNATURE OF TENDERER
Contd…9..
 //9//

33. Barricading: with cloth covering for 450 Rft.

food court, stage to VIP room, divider
for Press
34. Installation of 2000 ltrs. Sintex Tank 1 no.
with drinking water outlet
35. Synthetic carpeting of sitting area 6000 sq. ft.
36. Construction of fountain with lighting 1 no.
arrangements
37. Flower Decoration & Ambience
Creation: 13 days
i) Flower Bouqet for VVIPs & Guests 15
nos. per day
13 days
ii) Rose Sticks (50 nos. per day)
iii) Special Flower Decoration for stage & 2 days
canopy as per site requirement 13 days
iv) 1500 Flower Pots with watering the
pots daily 1 day
v) Flower Decoration on the 3 entrance
gate, stage for inaugural day 13 days
vi) Painted Ghuma with flower (50 nos.)
vii) Terracotta Horse (5 nos.) 13 days
viii) Arrangement of Tulasi Chaura 13 days
(2nos.) 13 days
ix) Arrangement of Grama Devati (1 no.)
x) Display of Sapa masina with tribal 13 days
painting (50 nos.) 13 days
xi) Kula with painting (50 nos.) 13 days
xii) Jhudi with painting (30 nos.)
xiii) Bullock Cart (2 nos.)
38. Catering Arrangement for 500 persons: 13 days X 2
i) Veg. Lunch & Dinner: Rice, Dal / Dalma, principal
Seasonal Veg. Curry (1 no.), Veg. Fry, meal
Pickle/ Salad/ Chatni.
ii) Breakfast: Poori / Idle / Upama, Sabji/ 13 days
Sambar, Tea.
iii) Drinking water facilities inside dining
iv) Crockery, Kitchen equipment, service
staff, cleaning & clearing all inclusive.

SIGNATURE OF TENDERER
Contd…10..
 //10//

39. Video recording: Format HD Video 5 days

1080i, Shooting & Edit (if necessary),
Must be done on HD 1080i specs,
materials for archival purpose must be
provided on HD DVD
40. Photographic coverage: Camera 500 snaps.
Sensor type: Full Frame 35 mm (36 mm Minimum
X 24 mm) APS-H, Mega pixel rating: 18 5 days.
– 22 MP, Proficient Cameraman with
experience to cover such events.
41. Installation of CCTV at strategic point 13 days
of Mela ground (6 points as per the
direction of the authority)
42. Daily Cleaning & sweeping of Mela 13 days
ground, cleaning of the Cultural stage,
Green room, VIP room & Audience
area. (Cleaning & sanitation
equipments with 15 nos. dustbin)
Sweepers: 13 days
Food Court area: (6 nos. from 03.00 PM
to 11.00 PM)
Toilet Complex: (4 nos. from 02.00 PM
to 10.00 PM)
Mela Ground: (6 nos. from 10.00 AM to
02.00 PM & 07.00 PM to 11.00 PM)
GRAND TOTAL

N. B: 1. All prices quoted shall be exclusive of taxes but inclusive of erection,

transportation & dismantling. (Dismantling and shifting the material within
24 hours after the fair is concluded.
2. The Successful bidder shall arrange for electricity supply, clearance from all
concerned departments like fire, Municipal Corporation, CESU, PHED etc.
However OTDC shall bear the energy charges & inspection fees.
3. Cultural programme will be run by Generator.
4. Taxes will be paid as per the applicable rate separately.
5. Ground after necessary arrangement must be handed over to the authority
latest by 13.12.2009 05.00 PM.
6. For Price comparison of Tender only amount column will be considered.
7. The payment will be made on the basis of actual work done at unit rate basis.
The committee constituted for the above purpose will make necessary
assessment & measurement.

SIGNATURE OF TENDERER