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The board of a state agency held a closed meeting on May 30, 2014 to discuss negotiating strategies and proposals related to contracts for hosting and software licenses. A motion was made and seconded to close the meeting, and a vote was held with 8 members voting in favor of closing the meeting. The meeting was closed under a statutory authority that allows for discussions of negotiating strategies before a contract is awarded. Topics discussed included proposals and recommendations for awarding a hosting contract and procuring software licenses. The closed session ended at 6:10 pm.
Originalbeschreibung:
Closing statement and summary of secret meeting by Maryland Health Benefit Exchange board.
The board of a state agency held a closed meeting on May 30, 2014 to discuss negotiating strategies and proposals related to contracts for hosting and software licenses. A motion was made and seconded to close the meeting, and a vote was held with 8 members voting in favor of closing the meeting. The meeting was closed under a statutory authority that allows for discussions of negotiating strategies before a contract is awarded. Topics discussed included proposals and recommendations for awarding a hosting contract and procuring software licenses. The closed session ended at 6:10 pm.
The board of a state agency held a closed meeting on May 30, 2014 to discuss negotiating strategies and proposals related to contracts for hosting and software licenses. A motion was made and seconded to close the meeting, and a vote was held with 8 members voting in favor of closing the meeting. The meeting was closed under a statutory authority that allows for discussions of negotiating strategies before a contract is awarded. Topics discussed included proposals and recommendations for awarding a hosting contract and procuring software licenses. The closed session ended at 6:10 pm.
Location: Conference call Date/Time: May 30, 2014 5:30 pm
Motion to Close by: Apfel Seconded: Saquella
Vote to Close Session: Name Aye Nay Abstain Absent Joshua Sharfstein, M.D. [x] [ ] [ ] [ ] Darrell Gaskin, Ph.D [x] [ ] [ ] [ ] Therese Goldsmith, J.D. [ ] [ ] [ ] [x] Ben Steffen* [ ] [ ] [ ] [x] Georges Benjamin, M.D. [x] [ ] [ ] [ ] Jennifer Goldberg, J.D. [x] [ ] [ ] [ ] Enrique Martinez-Vidal [x] [ ] [ ] [ ] Thomas Saquella [x] [ ] [ ] [ ] Kenneth Apfel [x] [ ] [ ] [ ] *absent for vote, present for closed session. STATUTORY AUTHORITY TO CLOSE SESSION: State Government Article 10-508(a) ___ (1) to discuss the appointment, employment, assignment, promotion, discipline demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or any other personnel matter that affects 1 or more specific individuals; ___ (2) to protect the privacy or reputation of individuals with respect to a matter that is not related to public business; ___ (3) to consider the acquisition of real property for a public purpose and matters directly related thereto; ___ (4) to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; ___ (5) to consider the investment of public funds; ___ (6) to consider the marketing of public securities; ___ (7) to consult with counsel to obtain legal advice; ____ (8) to consult with staff, consultants, or other individuals about pending or potential litigation; ___ (9) to conduct collective bargaining negotiations or consider matters that relate to the negotiations; ___(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including the deployment of fire and police services and staff; and the development and implementation of emergency plan ___(11) to prepare, administer, or grade a scholastic, licensing, or qualifying examination; ___(12) to conduct or discuss an investigative proceeding on actual or possible criminal conduct; ___(13) to comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or __x_(14) to before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.
TOPICS TO BE DISCUSSED/REASON FOR CLOSING (for each citation checked above) TOPIC: Discuss negotiating strategies and proposals related to contracts for hosting and software licenses REASON: protect confidentiality of discussions re: procurement and negotiating strategies with respect to hosting and software licenses.
Statement made by: Dr. Sharfstein, Presiding Officer signature
FOR USE IN MINUTES OF NEXT REGULAR MEETING TOPICS DISCUSSED/ACTIONS TAKEN Board received briefing on procurement for hosting, including proposals, evaluations, and recommendation for award to Xerox.
Board heard overview of status of procuring software licenses through Deloitte for development and production environments, including discussion of options available for re-use and upgrade of existing licenses, and rationale for recommendation for purchase of production and non- production licenses.