1

INDUSTRIAL ATTACHMENT
POLICIES & PROCEDURES







Department of Information Systems
Kulliyyah of Information and Communication
Technology
International Islamic University Malaysia




INFO 4996
Version 5.0
Industrial Attachment Policies and Procedures


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Table of Contents Page

1.0 Industrial Attachment Requirement 4
1.1 Brief description 4
1.2 Project Objective 4
1.3 Project Duration 4
1.4 Reports 4
1.4.1 Industrial Attachment Report 4
1.4.2 Log Book
1.4.3 Plagiarism 5
1.5 Assessment Forms 5
1.5.1 Companys Supervisor Assessment Form 5
1.5.2 Student Assessment Form 5

2.0 Pre-Requisites and Procedures 6
2.1 Procedures to Participate in the Industrial Attachment Program
2.1.1 Application 6
2.1.2 Registration 7
2.1.3 Accepting Offer of Placement 7
2.1.4 Reporting Duty 7
2.1.5 Commitment to Program 7
2.1.6 Insurance Coverage 8
2.1.7 Preparation of Visit 8
2.1.8 Presentation 8
2.1.9 Submission 8
2.1.10 Assessment 9
2.1.11 Important Notes 9

3.0 Industrial Attachment Program policies 10

4.0 General Guidelines for the Reports 11
4.1 Language 11
4.2 Paper 11
4.3 Font Size and Type 11
4.4 Line Spacing 11
4.5 Margins and Justification 12
4.6 Pagination 12
4.7 Use of Footnotes 12
4.8 Header and Footer 12
4.9 Format Guideline 13

5.0 Referencing 14
5.1 Setting Out References 14
5.1.1 British Standard (Numeric) System 14
5.1.2 Harvard System 14





Industrial Attachment Policies and Procedures


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Table of Contents Page

6.0 Industrial Attachment Flowchart 15
7.0 Appendices 16
6.1 List of Appendices 16
Appendix I : Front Cover 17
Appendix II : Acknowledgement 18
Appendix III : Summary 19
Appendix IV : Table of Contents 20
Appendix V : List of Tables 21
Appendix VI : List of Figures 22
Appendix VII : List of Appendices 23
Appendix VIII : Log Book 24




































Industrial Attachment Policies and Procedures


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1.0 INDUSTRIAL ATTACHMENT PROGRAM REQUIREMENTS

1.1 Brief description

Industrial Attachment (INFO 4996) is a pre-condition for graduation of BIT
program. Effectively beginning from Semester 3, 2011/12, ONLY FINAL
YEAR students in final semester are allowed to undergo for the Industrial
Attachment Program.

Students are NOT allowed to take any other course(s) during the period of
Industrial Attachment Program. This is to ensure their full commitment
towards completing the task(s) that has/ have been assigned to them. The
Industrial Attachment Program is available all semesters for each academic
year.

Generally, students are encouraged to find their own placements; in case of
difficulty, the Department will assist them in getting the place. Either case,
students must make sure that they are assigned to IT projects, or at least
attached to an IT department or unit. During the training, each student will be
assigned a supervisor from the Kulliyyah i.e. a DIS lecturer as a liason person
between the department and the organization. The Kulliyyahs Supervisor
will visit the student, and at the end of the period, he/she will assess the
student. In addition, assessment will also incorporate the companys feedback
(by Companys Supervisor) and the students report.

1.2 Project Objectives

The purpose of this training is to provide students with an exposure to real
work environment and how projects (especially IT projects) are implemented
in organizations.

1.3 Project Scope and Duration

The duration o f the Industrial Attachment must be within 24 weeks for INFO
4996. The scope of the project must be for 6 months worth of work and
relevant to IT. The project must involve either working in existing IT
system/work or developing system/multimedia project.

1.4 Report

Students are required to submit a report (Industrial Attachment Report) at the
end of the Industrial Attachment session. The purpose of this report is to
provide information on the type of task assigned to them, what is/are the
learning outcome(s), obstacle(s), lesson(s) learnt etc during the period of
Practical Training in the companies.




Industrial Attachment Policies and Procedures


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1.4.1 Industrial Attachment Report

Every student must prepare a written report about the Practical
Training Program that he/ she has undergone. This is to ensure that
the students write about the task given to him/her during the
program.

Industrial Attachment Report must be attached together and ring
bounded. The Log Book (Refer 1.4.2) must be attached in the
Industrial Attachment Report in the Appendix Section.

Submission MUST be made to the Kulliyahs supervisor after two
weeks upon completion of Industrial Attachment Program. If the
student fails to submit the report on time, a reminder will be sent to
the student. The student will be penalized if he/she fails to submit
Industrial Attachment report within a month from completion date.
Final grade for Industrial Attachment will be accumulated
excluding report assessment.


1.4.2 Log Book

Every student is required to keep a Log Book of work where
he/she will account all the jobs undertaken.
Students must document their activities in a Weekly Log. The
Weekly Log must be certified by the Companys supervisor, and
contains the following sections:

Week Number
Date
Description of activities (Include problems encountered and
solutions)
Signature of supervisor
Name of supervisor
Remarks

The certified copies of the Weekly Logs are to be kept by the
students and included in the Appendix of the Industrial Attachment
Report.











Industrial Attachment Policies and Procedures


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1.4.3 Plagiarism and Cheating

What is Plagiarism and Why is it important

Plagiarism is using others ideas and words without clearly
acknowledging the source of that information.

Further information, please visit :

Plagiarism : What it is and How to Recognize and
Avoid it
http://www.indiana.edu/~wts/pamphlets/plagiarism.shtml

The Instructors Guide to Internet Plagiarism
www.plagiarized.com

The plagiarism Handbook : Strategies for preventing,
detecting and dealing with Plagiarism (2001, from
Pyrczak Publishing)
www.antiplagiarism.com/

Suspect Plagiarism

If a student is caught or suspiciously suspected of plagiarism, a
detail and thorough investigation will be conducted by the
department.




1.5 Assessment Forms

There are TWO (2) assessment forms given to each student. Those forms are
Companys Supervisor Assessment Form and Student Assessment Form.

1.5.1 Companys Supervisor Assessment Form.

Students are required to give his/ her Companys Supervisor this
form on the presentation/visit day by the Kulliyyahs supervisor.
Every student must observe the confidentiality of the supervisors
student assessment form. The form must be returned to the
Kulliyahs supervisor during the final visit.

1.5.2 Student Assessment Form.

Students are required to fill in the form by the end of the Practical
Training Program and return it to the Kulliyahs Supervisor within
the first week of the new semester.

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2.0 PRE-REQUISITES AND PROCEDURES

2.1 Procedures to Participate in the Industrial Attachment Program

2.1.1 Application

Every student should fill up a form known as Application Form, in
his/her first week of an active semester prior to starting of the IA
program in the next semester.

Students will have to do their Industrial Attachment in companies
within Malaysia only. For outside Malaysia, student needs to obtain
approval from the department and pass the verification on the
company.

Students also will have the options of either to seek companies on
their own, or by selecting the company from the Departments
selection. Either option does not guarantee a placement for the
student. It totally depends on the company. (Selection is usually based
on these criteria; project availability, students academic excellence
and curriculum activities involvement).

Student should submit this form within the second week of the
semester to the Industrial Attachment Program Assistant.

Once they have submitted the Application Form, it is their SOLE
responsibility to ensure of their placement. Students will have to play
an active role in contacting the companies and getting feedbacks. The
confirmation of placement must be informed to the Department not
later than 4 weeks before the actual program begins.
Students will be penalized with the amount of RM50 for any late
confirmation. Failing to secure a placement without concrete reason(s)
will cause student to postpone the program and again, this will affect
the study duration.

The Kulliyyah will not be responsible in securing or replacing
placement for students (no backup from Kulliyyah).

2.1.2 Registration

A departmental committee will evaluate the entire students
application.

The department will proceed with the registration for the subject
once the application has been approved, (by the Department and the
company).



Industrial Attachment Policies and Procedures


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2.1.3 Accepting Offer of Placement

Before accepting the offer of undergoing the Industrial Attachment
Program, every students will be given an opportunity on whether to
accept the selected company or reject it.

The department will take the responsibility to communicate with the
company after receiving letter of acceptance. Students are given one
week to accept/reject the offer.

If a student decides on accepting the offer, he or she must sign a
Confirmation Attachment Form as an agreement between the student
and the Kulliyyah within one month. Once signed, the student must
perform duty as mention on the said agreement.

Any changes of placement will not be entertained once the agreement
has been signed. But, in any emergency or unavoidable case, student
will need to start the Industrial Attachment Program again for the new
placement. Only ONE change is allowed. Changes of placement might
also take place in an event where the department is not satisfied with
the current workplace upon first visit by the Kulliyyahs supervisor.


2.1.4 Reporting for duty

Students are required to fax or e-mail (scan) their Report Duty Form to
the Industrial Attachment Coordinator before the end of their first
week in the company.


2.1.5 Commitment to Program

Every student must perform his/her training with full dedication and
concentration and must complete the whole program according to the
agreement stated between the company and Kulliyyah. Once report
duty, every student must commit to completing the program towards
the end. If a student fails to do so, he or she will be penalized with the
amount of RM100 and will be given the grade FAIL, and he/ she will
have to repeat the program.


2.1.6 Insurance Coverage

Every student will be covered automatically with the University
insurance coverage. For further detail, refer STADD.

2.1.7 Preparation of Visit Program

Kulliyyah supervisor will visit the students and company supervisors at
the beginning and at the end of the program.
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The Kulliyyahs supervisor should meet company supervisor during
the first visit and discuss about students project scope for the entire 6
months.

Student will have to set the date of the visit him/ herself by calling
Kulliyahs supervisor and Companys supervisor availability.


2.1.8 Presentation

Students are required to do a short presentation In doing so, they are
required to prepare a presentation material (Power Point Slides etc).
Student must present to both companys and Kulliyyah supervisor
on the task given.

The 15-20 minutes presentation will include the companys
background, unit and job allocation, and explanation about the task
given in detail.
Presentation Marking Criteria
1. Presentation material (content)
2. Precision & Clarity
3. Understanding of Project
4. Confidence
5. Presentation Flow
6. Handling Questions & Answer session



2.1.9 Submission

Students are required to submit the documents below to the department
within two weeks after the completion of IA:
1) The Industrial Attachment report
2) Log Book is attached in the appendix of the Industrial Attachment
report
3) The assessment forms (Companys Supervisor Assessment Form)
4) Student Assessment Form











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2.1.10 Assessment

Students are graded based on the Universitys grading scheme and
the assessment is comprised of:
Assessment Method Mark (%)
i. Company Evaluation 35%

ii. Industrial Attachment Report 25%
iii. Oral Presentation & Supervisor Visit 30%
(Students presentation, Q&A, interview session)
iv. Monthly Report 10%

Total 100%

Based on the above assessment method, students will be awarded a
grade (A, A-, etc.)
Kulliyyahs supervisor is given a month to submit the grades prior to
submission of all required documents by the students.

2.1.11 Important Note:

In order for the report to be considered complete, the following criteria
MUST be met:
Submission of ring bound/hardcopy and soft copy of the report before
the due date as specified in 2.2.9. For softcopy, please include CD
cover that contains similar information as stated at the front cover of
the ring bound report.

Student must observe the procedures and policies and to ensure all the
penalties have been settled or result can be hold until everything has
been settled.




3.0 Industrial Attachment Program Policies

3.1.1 Every student will be assigned a supervisor i.e. a lecturer in the
Department of Information System to supervise the training.
These supervisors from the Kulliyyah will be appointed on rotation
basis. This is to give chance to all lecturers to have the experience
in supervising students in the Industrial Attachment Program.
Industrial Attachment Policies and Procedures


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3.1.2 Every student must obey and respect his/her Industrial Attachment
supervisor throughout the program. He/she must also abide by the
rules and regulations of the agency/company providing the training.
3.1.3 Every student must make himself/ herself available throughout the
working hours as specified by the agency/company concerned. If the
student failed to do so, the student will fail the program. Additionally,
the Industrial Attachment student is entitled to take a day leave on
monthly basis during the 6 months period.
3.1.4 Every student is not allowed to reveal any classified information
pertaining to the agency/company where he/she is attached.
3.1.5 Every student must behave and wear proper attire during the Industrial
Attachment period, in line with the Islamic religious requirements. As
for the non-Muslim students, the Islamic codes and conduct must be
respected.
3.1.6 Every student must avoid causing damage on any property belonging
to the agency/company concerned.
3.1.7 Every student should bear all cost pertaining to the Industrial
Attachment; the agency/company of his/her attachment may, if it so
wishes, pays an honorarium.
3.1.8 Any violations on any of the sections from 3.3.1 to 3.3.7, the case will
be forwarded to the board of the department.


4.0 GENERAL PRESENTATION GUIDELINES FOR THE REPORTS

4.1 Language

The language of the project paper is English.


4.2 Paper

Size - A4 (21.0cm X 29.7cm)
Quality - Acid-free paper of at least 80gm weight
Color - White


4.3 Font Size and Type

Students MUST use Arial. Other fonts are NOT ACCEPTABLE.

Font Size:

For Headings and subheadings, use 12-point font.
For Table of Contents, use 11-point font.
For Text , use 11-point font.
For Tables and Figures, use 11-point.
For Footnotes, use 9-point font.

Industrial Attachment Policies and Procedures


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Please type in bold for headings and subheadings. Headings should be typed in
all upper case letters while sub-headings are to be typed in upper and lower
case letters.


4.4 Line spacing

The project paper should be typed on one side of the page. Line spacing is 1.5
lines for the text, with single-spacing for exceptional circumstances only:

Footnotes
Long headings or subheadings
Long captions to tables, or figures
References
Appendices
Tables
Quotations


4.5 Margins and Justification

Set the justification to full and the margins to the following measurements:

TOP : 1
BOTTOM : 1
LEFT : 1.5
RIGHT : 1


4.6 Pagination

The following plan of page numbering has been standardized and must be
observed. All page numbers should be right aligned at the bottom of the page
(footer).

a. Preliminary pages. Preliminary pages include all the sections that precede
the text. They are arranged and numbered using small Roman numerals (i,
ii, iii, etc.).
b. Text pages. Use format <page number>.
c. Supplementary pages. No pagination.


4.7 Use of Footnotes

Footnotes MUST NOT be used for citing references. They should be used only
for useful extensions and excursions of information in the body of the text.
Footnotes should be numbered consecutively with superscript numerals. Footnotes
should be in single spacing, using font size 9-point.


Industrial Attachment Policies and Procedures


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4.8 Header and Footer
Header :

The chapter or topic should be right aligned at the top of page, using font
size 9-point.

Footer :

The page numbers should be right aligned at the bottom of the page, using
font size 9-point. The page number format :
Roman numerals for preliminary pages.
<page number> for text pages.



4.9 Format Guideline

The following format is recommended for the project:

INDUSTRIAL ATTACHMENT REPORT FORMAT

a. FRONT COVER WITH TITLE

Preliminary pages:

a. COMPANY VERIFICATION (students are to obtain this from
the respective company)
b. ACKNOWLEDGEMENT
c. SUMMARY ( 200 words synopsis stating the problem and
giving a summary of main conclusion and recommendation)
d. TABLE OF CONTENTS
e. LIST OF TABLES
f. LIST OF FIGURES
g. LIST OF APPENDICES

Body of the report:
a. INTRODUCTION (training time table, background information
about the company, your role, purpose of the training)
b. MAIN PROJECTS AND ACTIVITIES
c. LESSON AND EXPERIENCE LEARNT
d. DISCUSSIONS AND RECOMMENDATIONS
e. CONCLUSION
f. REFERENCES
g. APPENDICES

This format is just a guideline. The actual finalized report should be made as being
advised by the supervisors except for the Preliminary pages where all the items
must be in sequence and format as stated above must be followed.

5.0 REFERENCING

Industrial Attachment Policies and Procedures


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When student are writing a piece of work it is essential that student provide detailed
and precise information on all the sources student have consulted. Always remember
to record the details about an item as student use it. The use of public material without
acknowledgement is plagiarism for which the penalty will be failure of the
dissertation.

5.1 Setting out References

There are two methods by which references can be displayed, the British Standard
and Harvard. Once a method has been selected it is important to be consistent in
applying it. (http://www.unn.ac.uk/central/isd/cite/set.htm).

5.1.1 British Standard (Numeric) System (B.S. 1629:1989)

Book
Macdonald, D.J. Drugs. drinking and adolescents. Year Book
Medical Publishers, 1984.

Journal Article
Rimmer, L. Family, unemployment and welfare. Quarterly Journal
of Social Affairs, 2(3), 1986, p. 243-264.

Section in a Book edited by Another
Franklin, A. W. Management of the problem. In: Smith, S.M. (ed.)
The Maltreatment of children, MTP, 1978, p. 83.

5.1.2 Harvard System

Book
Macdonald, D.J. (1984) Drugs. drinking and adolescents. Year
Book Medical Publishers.

Journal Article
Rimmer, L. (1986) Family unemployment and welfare.
Quarterly Journal of Social Affairs, 2(3), p. 243-264.

Section in a Book edited by Another
Franklin, A.W. (1978) Management of the problem. In: Smith,
S.M. (ed.) The maltreatment of children, MTP, p. 83.











Industrial Attachment Policies and Procedures


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6.0 INDUSTRIAL ATTACHMENT FLOWCHART

















































Application
Registration

Placement Confirmation


Sign Agreement with KICT


Accept Placement. Late confirmation: Fine RM 50
Reject Placement
Industrial Attachment
Program


Placement

Submit Student Particular Form to IA program
Assistant

Own or from Kulliyyahs list
Submit Report Duty Form to IA Program Assistant
within the first week in the company. (Fax or E-
mail). Student who do not complete IA program will
be fined RM 100 and rewarded as FAIL



Visit by Kulliyahs
Supervisors


by DIS, KICT

Students presentation
Student gives Companys Supervisor Assessment
Form to his/ her companys supervisor.
Kulliyahs supervisor will bring back the form





Submission


Submit Industrial Attachment Report & Student
Assessment Form to Kulliyyahs supervisor according
to the due date



Assessment


Clearance Checking


Kulliyyahs supervisor submit students result to IA
Program Assistant


Result Out


Yes

No Settle Outstanding
Fine Payment
Sign Confirmation Attachment Form
Change company after sign: Fine RM 50
Industrial Attachment Policies and Procedures


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APPENDICES

6.1 List of Appendices

Appendix I : Front Cover
Appendix II : Acknowledgement
Appendix III : Summary
Appendix IV : Table of Contents
Appendix V : List of Tables
Appendix VI : List of Figures
Appendix VII : List of Appendices
Appendix VIII : Log Book


































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Appendix I: Front Cover

Example of Front Cover




KULLIYYAH OF INFORMATION AND
COMMUNICATION TECHNOLOGY

DEPARTMENT OF INFORMATION SYSTEMS



INDUSTRIAL ATTACHMENT FOR
BACHELOR OF INFORMATION TECHNOLOGY
AT
MYSEQ SDN BHD
(4
th
APRIL 2005 1
st
JULY 2005)




FAEZAH BT MOHD HALID
0135104
BACHELOR OF INFORMATION TECHNOLOGY
SEMESTER 3 2005/2006






(Arial 18)
(Arial 16)
(Arial 14)
Industrial Attachment Policies and Procedures


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Appendix II: Acknowledgement

Example of Acknowledgement


ACKNOWLEDGEMENT

First and foremost, I would like to thank Allah s.w.t. that has given me
the opportunity and health to enable me to finish these three months of
Industrial Attachment. I believe that without His willingness, I would not be able
to be here and finish the training. I also would like to thank my parents who trust
me and give me permission to work here.

Secondly, my thank you goes to the Kulliyyah of ICT that offers this
program, which enables me to gain experience in working environment, facing
the possible conflict that may arise, applying what I have learnt in the university
and so on.

Then, my deepest gratitude goes to Human Resource Department of
Myseq Sdn Bhd that gives me the opportunity to do my Industrial Attachment in
this company. I really enjoy all the time I had here. Thank you to Mr. Syahril
Yusri Aziz (CEO), Mr. Shamsul Baharin Deraman (VP Consulting), Mr Dawud
Saifullah (Managing Consultant), and all staff of Myseq Sdn Bhd who are
helpful and friendly to me. All the experience that I have gained here is valuable
and it has motivated me to study and work harder to prepare myself to the
challenging working environment that awaits me after my graduation.

Last but not least, to all my friends for being supportive and always
standing beside me whenever I need them, thank you very much























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Appendix III : Summary

Example of Summary

SUMMARY


Industrial Attachment is important as it offers various opportunities and
experience that is not possibly gained in classes. However, there are some
problems that I have encountered during the Industrial Attachment Program
and I have also stated my recommendations regarding to that matter.

Problem 1



Problem 2



Problem 3



Recommendations



























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Appendix IV : Table of Contents

Example of Table of Contents


TABLE OF CONTENTS

COMPANY VERIFICATION STATEMENT ii
ACKNOWLEDGEMENT iii
SUMMARY iv
LIST OF TABLES vi
LIST OF FIGURES vii
LIST OF APPENDICES viii

1 INTRODUCTION 1
2 MAIN PROJECTS AND ACTIVITIES 8
3 LESSON AND EXPERIENCE LEARNT 12
4 DISCUSSIONS AND RECOMMENDATIONS 20
5 CONCLUSION 30
6 REFERENCES 31
7 APPENDIX I 32
APPENDIX II 45





























Industrial Attachment Policies and Procedures


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Appendix V: List of Tables

Example of List of Tables


LIST OF TABLES


TABLE NO TITLE

1.1 Myseq Sdn Bhd Job Scope 2
1.2 Discussions and Recommendations 28







































Industrial Attachment Policies and Procedures


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Appendix VI: List of List of Figures

Example of List of Figures



LIST OF FIGURES


FIGURE NO TITLE

1.1 Myseq Sdn Bhd Organization Chart 4
1.2 Accounting System Snapshot 7






































Industrial Attachment Policies and Procedures


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Appendix VII: List of List of Appendices

Example of List of Appendices


LIST OF APPENDICES


APPENDIX TITLE

I Log Book 32-44
II Myseq Sdn Bhd Financial Statement 45







































Industrial Attachment Policies and Procedures


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Appendix VII: Log Book

Example of Log-Book Data Entry



Week Number : 1

Day & Date Description of Task/Assignment Remarks
4
th to
10
th



April 2005
I was assigned to the Customer Services Department
to assist Mr. Rosyam in producing a database for their
customers.

I've discussed with Mr. Rosyam on the hardware and
software requirements.

I briefly examined the current system used in the IT
Department.

Tasks
completed



Will meet Pn
Aisyah for
the current
data entry
process
tomorrow


Supervisor Signature : Dawud Saifulah

Companys Supervisor Stamp :

Dawud Saifullah
Managing Consultant
Myseq Sdn Bhd





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