(MSA) 1) Project Name: Biometric Attendance and Computer Aided Learning System for Schools 2) Project Ojectives: a) Use of biometric technology to capture attendance of teachers, administrative staf and students. ) Use of computerized application as primary mode of attendance recording and replacement of manual records. c) eneration of a centralized database of all teachers, administrative staf and students enrolled in Schools and other pro!ect locations d) Creation of Biometrics based attendance capturing system. e) eneration of "anagement information System at School, #istrict and State levels. f) Creation of standard education soft$are library at district level for diferent classes. g) Use of education soft$are to improve the learning process of students. !) "mplementing #epartments: a) %ribal #evelopment #epartment ) &ducation #epartment $) Master Service Agreement Signing A%t&orit' on e&alf of (d%cation #epartment and )rial #evelopment #epartments: "s. Shahmeena 'usain, (AS Commissioner, %ribal #evelopment *) Organi+ation dealing ,it& t&e Project: #evelopment S%pport Agenc' of -%jarat (#SA-) %ribal #evelopment #epartment Bloc) *o. +, ,nd -loor, *e$ Sachivalaya andhinagar . /+,010 u!arat. Although the agreements have been signed by %ribal #evelopment #epartment but #evelopment Support Agency of u!arat is dealing $ith the pro!ect. %he $ebsite http233vanbandhu)alyanyo!ana.gu!arat.gov.in3 can be referred for documents relevant to the pro!ect. .) Project Nodal O/cer: "s. Sanghmitra "ehta, Sr. Consultant, #SA 0) Project 1overage: %he pro!ect $ill be implemented in 11 4eleven5 districts covering /6 4thirty nine5 %alu)as of u!arat State divided into three zones . 7one ( 8 7one (( of four districts each and 7one ((( of three districts as follo$s2 2one #istricts 7one ( Sabar)antha #ahod 9anchmahal Banas)antha 7one (( Bharuch Surat %api :adodara 7one ((( :alsad Ah$a *avsari 3) Sc&ools 4 Ot&er Project 5ocations 6 (commonl' defned as sc&ools in t&e Master Service Agreement): a) ;+< 4-our 'undred and &ighty Si=5 Ashramshalas ) /1 4%hirty >ne5 Adarsh *i$asi Schools c) 10 4%en5 &)lavya "odel ?esidential Schools d) irls ?esidential Schools e) :ocational %raining Centres under 999 "odel and run by government directly f) :arious o@ces of %ribal #evelopment #epartment g) All )inds of hostels, schools covered under SA%C>" based - 2 - tutorial program &) +1/< 4&ight %housand >ne 'undred and %hirty Si=5 9rimary and Upper 9rimary Schools under &ducation #epartment 7) Project Management Agenc'8)&ird Part' Agenc': (nfrastructure Leasing 8 -inancial Services &ducation 8 %echnology Services Limited 4(L8-S &%S Ltd.5 19) "mplementing Agenc': a) -or 7one ( 8 (( . Consortium headed by 'CL (nfosystems Ltd. along $ith Access Computech 9vt. Ltd. ) -or 7one ((( . %o be identiAed 11) Project "mplementation Model: Build, >$n 8 >perate 4B>>5 12) Project #%ration: B years only, the duration $ill start from the day of issuance of -inal Acceptance %est CertiAcate of 9hase A. %he -inal Acceptance %est criteria $ill be deAned according to the functionality and speciAcations speciAed in the System ?eCuirement SpeciAcation 4S?S5 of Biometric Attendance and Computer Aided Learning System. 1!) Agreement Signed On : a) -or 7one ( 8 (( D ,/.1,.,006 ) -or 7one ((( . %o be signed 1$) Project "mplementation Process a) 9hase A D 9ilot in 1B0 schools of >ne district in each zone 2one Pilot #istricts 7one ( Sabar)antha 7one (( Bharuch 7one ((( *avsari ) 9hase B . Complete rollout in all districts 2one #istricts 7one ( #ahod - 3 - 9anchmahal Banas)antha 7one (( Surat %api :adodara 7one ((( :alsad #ang 1*) Services provided ' "mplementing Agenc' %nder t&e project: a) #esign, #evelopment, (mplementation and "aintenance of the Application Soft$are. ) Supply of robust eCuipment. c) Collection of information related to teachers, administrative staf 8 students li)e Angerprints, etc. and entry of records. d) (nstallation, Commissioning 8 "aintenance of 'ard$are. e) &stablishment 8 "aintenance of net$or) connectivity at all 9ro!ect Locations. f) Collection 8 %ransfer of data from various locations to #istrict 'ead Euarters and State 'ead Euarter. g) Creation, (nstallation 8 "aintenance of &ducation Soft$are library, including Antivirus in each #istrict. &) "onthly rotational deployment of &ducation Soft$are at Schools. i) "anagement (nformation system generation at #istrict 'ead Euarters and State 'ead Euarter. j) Updation of database as and $hen reCuired. :) %raining of teachers and students and capacity building of various sta)eholders. l) #eployment of manpo$er for operations 8 maintenance for the terms of the Agreement. m) uidelines for using 'elp #es). 1.) ;ard,are to e provided at Sc&ool and Ot&er Project 5ocations ' "mplementing Agenc': a) 9ersonal Computer 49C52 "inimum speciAcations D #ual Core ,.; 'z, 1BF Colour "onitor, B1, "B ?A", 1,0 B 'ard #is), ; USB ports, "ultimedia Geyboard, >ptical "ouse, Built in spea)ers, Hindo$s I9 and "S >@ce 4 both $ith License5 ) -ingerprint Scanner c) Uninterrupted 9o$er Supply 4U9S5 d) %ables 8 Chairs e) >ne 9ersonal Computer $ith Angerprint scanner $ill be one JunitF - 4 - f) (mplementing Agency $ill install minimum , units in each school. g) (mplementing Agency $ill provide additional units in case time ta)en for recording of attendance at a school and other pro!ect locations e=ceeds 1B minutes such that there is 1 Unit for every <0 users in a school. 10) ;ard,are to e provided at #istrict 5evel ' "mplementing Agenc': a) Server2 "inimum speciAcations D (ntel #ual Core I B,<0 9rocessor, ; B ?A", , = 1;< B ?A", 1B G ?9" SAS '##, ,= 'BA Card, #?AC, += #:#D?, License >perating System ) 9ersonal Computer2 "inimum speciAcations D #ual Core ,.; 'z, 1BF Colour "onitor, B1, "B ?A", 1,0 B 'ard #is), ; USB ports, "ultimedia Geyboard, >ptical "ouse, Built in spea)ers, Hindo$s I9 and "S >@ce 4 both $ith License5. 13) ;ard,are to e provided at State 5evel ' "mplementing Agenc': a) Server2 "inimum speciAcations D (ntel #ual Core I B,<0 9rocessor, ; B ?A", , = 1;< B ?A", 1B G ?9" SAS '##, ,= 'BA Card, #?AC, += #:#D?, License >perating System ) 9ersonal Computer2 "inimum speciAcations D #ual Core ,.; 'z, 1BF Colour "onitor, B1, "B ?A", 1,0 B 'ard #is), ; USB ports, "ultimedia Geyboard, >ptical "ouse, Built in spea)ers, Hindo$s I9 and "S >@ce 4 both $ith License5. %hese are the minimum speciAcations but the (mplementing Agency may install higher conAguration eCuipments also. 17) Soft,are to e provided ' "mplementing Agenc': a) Application Soft,are: "odular, scalable, secure and user friendly application soft$are $hich support single and multiple users and has follo$ing modules . i) &nrollment "odule ii) %ransaction "odule iii)#ata Storage 8 %ransfer "odule iv)?eporting3"(S "odule v) -ingerprint "anagement "odule Application soft$are $ill enroll students and staf members and ,ill capt%re at least fo%r fngers of eac& individ%al< Application Soft$are and 'ard$are $ill provide clear audio and visual signals to indicate the success or failure of the attendance mar)ing process. - 5 - ) (d%cation Soft,are: i) (mplementing Agency $ill provide the &ducation soft$are covering entire course curriculum of school as per the school board syllabi. ii) All &ducation soft$are shall be licensed in the name of Commissioner, %ribal #evelopment. iii)%he &ducation Soft$are shall be in u!arati and in either 'indi or &nglish as may be speciAed by Commissioner, %ribal #evelopment. iv)Copies of License of &ducation Soft$are shall be available in a #istrict 'ead Euarter such that2 415At least , copies of all &ducation Soft$are relevant to a school, at all times in a district. 4,5At least one copy of all &ducation Soft$are at #istrict headCuarters. v) &ducation soft$are installed at a School shall run for a month and then $ill be uninstalled. vi)Simultaneously $ith such uninstallation, the (mplementing Agency $ill install ne$ &ducation Soft$are at the School, $hich in turn $ill be uninstalled once again after a month and ne$ &ducation Soft$are $ill be installed. vii) %he &ducation Soft$are uninstalled in one school $ill be installed in another School such that at no point of time any unlicensed &ducation Soft$are is running in any School. 29) ;elp #es: to e estalis&ed ' t&e "mplementing Agenc'=
a) "mplementing Agenc' s&all set%p a ,e ased ;elpdes: to monitor t&e project at eac& #istrict ;ead>%arter ,&ose role ,ill e as follo,s 6 i) (nstallation and maintenance of 'ard$are, Soft$are including Application Soft$are and the &ducation Soft$are at each school in the #istrict. ii) Collect and transfer data from each School to #istrict 'ead Euarter and State 'ead Euarter. iii)Carry out enrollments as reCuired. iv)9rovide support and troubleshoot any hard$are3soft$are problem at any Location. v) "aintain bac)up inventory of the hard$are and Soft$are problem at any Location. vi)enerate ?eports as per reCuirement. ) Manpo,er at ;elpdes: is as follo,s 6 Sr< No< Personnel #etails N%mer ?%alifcation (@perience - 6 - 1 9ro!ect Leader 1 "asters of Computer Applications 10 years in managing (% pro!ects , 'ard$are &ngineer 1 B& B years in 'ard$are maintenance / Soft$are &ngineer 1 B& B years Support &ngineer for soft$are pro!ects ; (% Support Staf 1 per ,B Schools #iploma in Computers (% Aeld 21) Project Management Anit to e estalis&ed ' "mplementing Agenc':
a) 9ro!ect "anagement Unit $ill be established by (mplementing Agency at State 'eadCuarter and $ill be a part of the State 'eadCuarter $here the entire central system $ill be established. ) %he 9ro!ect "anagement Unit shall monitor all activities of the pro!ect being underta)en at diferent levels. c) 9ro!ect "anagement Unit $ill be connected in ?eal time to each helpdes). %he (mplementing Agency $ill develop and deploy a $eb base interface $hich shall allo$ monitoring of all 'elp #es)s and all activities. d) Space for 9ro!ect "anagement Unit shall be provided by overnment of u!arat, $hile other infrastructure facilities to be provided by the (mplementing Agency. 22) )raining to e given ' "mplementing Agenc': - 7 - a) %he (mplementing Agency $ill train all the identiAed users of the system. ) %raining $ill be done using classroom sessions and practical sessions. c) %raining $ill be given in batches based on the reCuirements of the user li)e . i) Basic Computer >peration %raining ii) Attendance "ar)ing %raining iii)&ducation Soft$are >peration %raining d) %he training for education soft$are $ill be provided by the implementing agencyKs person to the identiAed school personnel every time a ne$ education soft$are is installed. e) %he (mplementing Agency $ill also train all its staf also $ho $ill be involved in the implementation and operations of the pro!ect 2!) Manpo,er #etails of t&e "mplementing Agenc':
a) (mplementing Agency $ill submit details of all staf and the !ob description of each staf deployed for all pro!ect locations $ithin 1B days of signing of Agreement $hich $ill be published on departmentKs $ebsite also. ) Any change in staf by (mplementing Agency has to be intimated to overnment of u!arat in advance. c) (f overnment of u!arat does not approve the deployment of any staf then the (mplementing Agency shall change the staf $ithin ;B days of such disapproval. d) Staf changes details to be updated on the departmentKs $ebsite. e) overnment of u!arat can also reCuest for additional staf, if reCuired for the pro!ect. 2$) Ot&er Activities of t&e "mplementing Agenc': a) (nrollment: &nrollment of students, teachers, administrative staf, etc. means that the personal information of the individual are captured in forms, data is entered into the computer and the Angerprints are captured based on the entered data. %he enrollment $ill be done as follo$s D i) At t&e eginning of t&e Project : All Students, %eachers and Administrative Staf ii) Bit&in !9 da's of eginning of t&e Sc&ool Session ever' 'ear : All Students, %eachers and Administrative Staf iii)Middle of t&e session : Hithin /0 days of !oining of *e$ Loinee - 8 - ) #e 6 (nrollment (;ot 5isting): (n case of %ransfer and #ropouts the Students, %eachers and Administrative Staf $ill be deDenrolled $ithin /0 days of leaving, meaning that the information related to those particular individual $ill be bloc)ed or removed from the system. c) (mplementing AgencyMs personnel shall visit every month to install education soft$are and mar) his attendance biometrically d) *et$or) Connectivity bet$een all pro!ect locations $ill be the responsibility of the (mplementing Agency. e) &nsure #aily data transfer from school and other pro!ect locations level to higher level $ithin 1+ hours of close of school and other pro!ect locations. f) Maintenance: i) %he (mplementing Agency $ill ensure comprehensive onDsite maintenance and administration of 'ard$are and Soft$are for entire pro!ect duration. ii) %he (mplementing Agency $ill stoc) the spares at district head Cuarters iii)%he (mplementing Agency $ill submit a guarantee for availability of spares from the manufacturer or supplier of the 'ard$are or Soft$are. g) %he (mplementing Agency shall la$fully acCuire and provide all 'ard$are and Soft$are reCuired for the proper and timely discharge of the (mplementing AgencyMs obligations under the Agreement. All the 'ard$are shall be of international repute and all Soft$are shall be licensed. 2*) Cesponsiilities of -overnment of -%jarat: a) 9rovide Space for Site 9reparation and other necessary clearances reCuired for the implementation of the pro!ect. ) Assist in Aeld inspection and :eriAcation of Acceptance %ests. c) Hitness of %rial ?un. d) :eriAcation of Status ?eport provided by the (mplementing Agency. e) Acceptance of &Cuipment as per the %erms and Conditions and issuance of certiAcate. f) 9rovide details to the (mplementing Agency reCuired during #ata Collection including capturing biometrics, Alling up forms of students, teachers, and administrative staf. g) 9rovide staf for training program organised by the (mplementing Agency. &) Acceptance and Clearance of (nvoice of the (mplementing Agency. i) Cooperation for physical security of eCuipments. 2.) Cesponsiilities of "54DS (d%cation 6 )&e Project Management and )&ird Part' Agenc': - 9 - a) (L8-S &ducation $ill monitor the discharge of all obligations by the (mplementing Agency during the entire pro!ect duration. ) (L8-S &ducation $ill be responsible for . i) Centralized "onitoring 8 Supervision of >perations ii) Coordinate bet$een system users and implementing agency to capture system reCuirements iii) #ay to #ay (nteraction $ith the implementing agency and state level functionaries iv) ?evie$ documents submitted by the implementing agency and provide relevant inputs v) Coordinate $ith state level functionaries for approval of various documents and processes vi) (dentify and report any issues or ris) associated $ith the pro!ect vii) Conduct 9artial Acceptance %est and -inal Acceptance %est of the system viii) -ield (nspection and :eriAcation of Acceptance %ests i@) Hitness of %rial ?un @) :eriAcation of the Status ?eport @i) :eriAcation and validation of all invoices submitted by the (mplementing Agency under the Agreement and $ill recommend payment to the (mplementing Agency @ii) Steering Committee ?evie$ of 9ro!ect c) %he (mplementing Agency shall cooperate $ith the (L8-S &ducation and provide it $ith all information needed by it. d) %he charges for %hird 9arty "onitoring Agency $ill be borne by overnment of u!arat. - 10 - 20) )imelines of t&e "mplementation Activities: a) %he implementation activities in the zone $ill be divided in , phases. 9hase A, the pilot phase, has to be successfully completed before the commencement of 9hase B. %he details are provided in belo$ tables . P&ase Steps Bee:s 1 , / ; B < N + 6 1 0 1 1 1 , 1 / 1 ; 1 B 1 < 1 N 1 + 1 6 , 0 , 1 , , , / , ; A Covering Ashramshala s, Adarsh *i$asi, &)lavya, 9rimary 8 Upper 9rimary Schools in >ne #istrict and #9&>,39A o@ce 8 S'E in each zone Agreement Signing39.>.3Lo(
System Study, #esign 8 #eployment 9lan
"obilisation of ?esources
Application Soft$are #evelopment including testing and delivery
#ata Collection including capturing biometrics, photographs and data entry and creation of centralised database
) %he phase B, the roll out phase, $ill commence after successful completion of phase A. At least 1B0 schools in each district have to be completed for commencement of Cuarterly guaranteed revenue in each district. P&ase Steps Bee:s ,B ,< ,N ,+ ,6 /0 /1 /, // /; /B /< /N /+ /6 ;0 ;1 ;, ;/ ;; ;B ;< ;N D,/< E Covering Ashramshal as, Adarsh *i$asi, &)lavya, 9rimary 8 Upper 9rimary #ata and biometrics capturing, data entry and updation of centralised database - 12 - Schools, 9A and #9&> o@ces in rest of the #istricts in each zone Site 9reparation 'ard$are 8 Soft$are (nstallation 8 Commissioning
%raining of Users 9artial Acceptance %est
Live ?un
-inal Acceptance %est 8 >perations
- 13 - 23) Acceptance )est: a) Ojective: %he ob!ective of acceptance test is to validate $hether the implementing agency has installed the system as per the reCuirements of the pro!ect. %he acceptance test is carried out by verifying the details as per the test plan that shall be Analized during System ?eCuirement Study 4S?S5. (L8-S &ducation shall carry out acceptance tests for the implementation done by the (mplementing Agency. ) )'pes of )ests: %here $ill be t$o )inds of test as follo$ing . i) Partial Acceptance )est: 4159hase A D 1B0 schools in one zone of one district to be completed $ithin 1; $ee)s of signing of "aster Service Agreement. 4,5%he (mplementing Agency shall install all 'ard$are and Soft$are in at least 1B0 4one hundred and Afty5 Schools and shall submit the status of the follo$ing2 4a5Application Soft$are developed 4b59rogress of data collection 4c5 %esting and results of such testing underta)en by the (mplementing Agency 4/5overnment of u!arat shall have 9artial Acceptance %esting underta)en by (L8-S &ducation. (L8-S &ducation in consultation $ith the (mplementing Agency shall formulate a detailed test plan. %he (mplementing Agency shall provide all information sought by the (L8-S &ducation. 4;5%he (mplementing Agency $ill arrange all eCuipments and soft$are reCuired by the (L8-S &ducation to underta)e the testing. 4B5(L8-S &ducation shall test for the follo$ing2 4a5All hard$are and soft$are items must be installed at particular site as per the speciAcation. 4b5Availability of all the Services shall be veriAed. %he (mplementing Agency shall demonstrate all the features3facilities3functionalities as per the service levels provided in the Agreement. 4<5>n successful completion of 9artial Acceptance %esting a 9artial Acceptance %est CertiAcate shall be issued by overnment of u!arat to the (mplementing Agency. ii) Dinal Acceptance )est: - 14 - 415Hill be completed after the Successful run of 'ard$are and Soft$are for , months in at least 1B0 Schools in 9hase A 4pilot5 #istrict. 4,5&stablishment of 'elp #es) and 9ro!ect "anagement Unit, $ithin ,; $ee)s of the e=ecution of the Agreement signed, are complete. 4/5%he (mplementing Agency to arrange for all 'ard$are and Soft$are reCuired by (L8-S &ducation to underta)e the testing. 4;5(L8-S &ducation shall test for the follo$ing2 4a5All hard$are and soft$are items must be installed at particular site as per the speciAcation. 4b5Availability of all the Services shall be veriAed. %he (mplementing Agency shall demonstrate all the features3facilities3functionalities as per the service levels provided in the Agreement. 4B5>n successful completion of -inal Acceptance %esting a -inal Acceptance %est CertiAcate shall be issued by overnment of u!arat to the (mplementing Agency. Any delay by the (mplementing Agency in ensuring the testing shall render liCuidated damages. #ispute bet$een the (mplementing Agency and (L8-S &ducation $ill be referred to the Secretary, %ribal #evelopment. 27) Performance -%arantee: a) Ojective: %o ensure that the implementing agencyKs performance is as per the terms and conditions of the agreement and in case of any failure to perform the loss of the government can be recovered from the 9erformance uarantee. ) Val%e: %he value of the performance ban) guarantee $ill be eCual to BO of the total amount that is left to be released to the (mplementing Agency for the entire pro!ect. c) S%mission: Hithin 1B 4Afteen5 days of issuance of Letter of (ntent, the (mplementing Agency $ill furnish 9erformance Ban) uarantee. d) Validit': %he performance ban) uarantee $ill be valid for one year and has to be rene$ed $ithin /0 days before it e=pires. !9) Pa'ment to "mplementing Agenc': a) 9ayment2 9ayment to the (mplementing Agency $ill only start after -inal Acceptance %est certiAcate issued for 1B0 locations in pilot phase. ) (mplementing Agency $ill raise invoice at the end of every Cuarter to the respective departments2 - 15 - a. #irector, 9rimary &ducation for 9rimary 8 Upper 9rimary Schools b. Commissioner, %ribal #evelopment for Ashramshalas, Adarsh *i$asi, all hostels 8 &)lavya "odel ?esidential Schools or any other o@ce or institute of tribal department c) Calculation of 9ayment2 i) Sub!ect to the satisfactory delivery of services and in accordance $ith the Agreement, the (mplementing Agency shall be paid2 ii) -or 7one ( an amount of ?s. ;,1,N 4-our %housand >ne 'undred and %$enty Seven >nly5 for each Cuarter for each Unit satisfactorily installed by the (mplementing Agency. iii)-or 7one (( an amount of ?s. ;,1N0 4-our %housand >ne 'undred and Seventy >nly5 for each Cuarter for each Unit satisfactorily installed by the (mplementing Agency. iv)-or 7one ((( an amount of ?s. ;,,6;3D 4-our %housand %$o 'undred and *inety -our >nly5 for each Cuarter for each Unit satisfactorily installed by the (mplementing Agency. d) 9ayment "echanism2 i) 9ayment as above for a Cuarter shall be made to the (mplementing Agency on the Arst date of the succeeding Cuarter. -or the purpose of the pro!ect a Cuarter shall be deemed to commence either on Lanuary 1, April 1, Luly 1 or >ctober 1 of a calendar year, hence there $ill be four invoices raised in one year for each unit. -or e=ample if the implementing agency has successfully run 1B0 units for the period bet$een April to Lune in 7one (, then on 1 st Luly the agency can raise a bill of ?s. 1B0 I ;1,N amount. ii) (f the unit has not completed a full Cuarter then the payment $ill be calculated as per the follo$ing formula2 *o. of days completed since installed I Unit 9rice %otal no. of days in that Cuarter e) (nvoice Amount2 Amount 9ayable D Any liCuidated damages 8 >ther ?ecoveries i) Amount 9ayable P *o. of Units I Euoted Euarterly uaranteed ?evenue per Unit in the 7one by the (mplementing Agency ii) LiCuidated #amages P sum of all penalties applicable based on the service levels met f) Supporting documents reCuired for (nvoice Clearance2 i) Basis of Calculation in the invoice. ii) ?eference to certiAcates from (L8-S &ducation for each location. A copy of certiAcate to be submitted $hen Arst payment claimed for 9ro!ect Location. iii)Service Level ?eport from the (L8-S &ducation. (L8-S &ducation shall verify all payment claims that are made by - 16 - the implementing agency and put for$ard to the overnment of u!arat for release of payment. iv)(n case of any dispute bet$een the 9arties, an adhoc payment eCuivalent to the amount $hich is not in dispute or B0O 4Afty 9ercent5 of the claimed payment, $hichever is less $ill be released. (f the full amount of payment is in dispute an adhoc payment eCuivalent to B0O 4Afty percent5 of the claimed payment $ill be released. v) %he payment $ill include all ta=es and duties vi)*o other payment to be made to the (mplementing Agency !1) Penalties to e levied: a) Dor dela' in implementation i) &very $ee) delay in 9artial Acceptance %est $ithin time . 9enalty P 0.,B O I ,0 I Euarterly uaranteed ?evenue &=ample2 9enalty of .,B O on 1000 units in 7one 1 P 1000 = ,0 = ;1,N = .,BO ii) "a=imum penalty for delay shall not e=ceed BO of the Euarterly uaranteed ?evenue for ,0 4t$enty5 Cuarters. iii)(f the delay continues beyond 1, 4t$elve5 $ee)s, o may terminate the Agreement. iv)&very $ee) delay in -inal Acceptance %est $ithin time . 9enalty P 0.,B O I ,0 I Euarterly uaranteed ?evenue v) %he ma=imum penalty for delay shall not e=ceed BO of the Euarterly uaranteed ?evenue for ,0 4t$enty5 Cuarters. ) Operational Penalties: Please refer Anne@%re 1 c) Dor Mis%se of ;ard,are and Soft,are i) 100O of the Euarterly uaranteed ?evenue for ,0 4t$enty5 Cuarters. ii) (f the misuse continues for t$o Cuarters, o may terminate the Agreement. !2) 1onsorti%m a) Both Consortium partner shall be !ointly and severally responsible for the discharge of obligations under the Agreement. ) (mplementing Agency cannot change the composition of the consortium for the entire pro!ect duration c) Lead (mplementing Agency shall primarily interact $ith overnment of u!arat. !!) S%F1ontract - 17 - a) %he (mplementing Agency cannot subDcontract any activity $hich is a part of the Agreement to any other person or entity. ) 'o$ever, the (mplementing Agency may subcontract the follo$ing activities2 i) Site 9reparation including electrical and net$or) cabling ii) "aintenance of 9o$er &Cuipments such as Uninterrupted 9o$er Supply 4U9S5, batteries, gensets, etc. c) -urther for any such subcontracting the (mplementing Agency shall continue to be solely responsible for the satisfactory discharge of its obligations under the Agreement. !$) P%licit' %he (mplementing Agency shall not ma)e any publicity $hich involves reference to overnment of u!arat or any of the Schools $ithout prior $ritten permission from overnment of u!arat. !*) "ns%rance a) %he (mplementing Agency shall insure and )eep comprehensively insured all 'ard$are and Soft$are $hich is the sub!ect matter of the Agreement. ) %he insurance shall be for all insurable ris)s including loss resulting from natural calamities li)e earth Cua)e, Qoods etc. and manmade calamities li)e Are, riots, insurgent attac)s etc., for the entire pro!ect duration c) %he (mplementing Agency shall be solely responsible for proper and safe custody of the 'ard$are and Soft$are and no liability shall accrue to overnment of u!arat for any reason $hatsoever. d) 'o$ever, overnment of u!arat $ill identify personnel that $ill cooperate $ith the (mplementing Agency in ensuring physical security of the eCuipments installed at pro!ect locations. e) %he insurance shall include all loss or damage incidental to manufacture or acCuisition, transportation, storage, delivery and installation. f) %he (mplementing Agency shall submit the certiAcate of insurance to overnment of u!arat as a proof of the same. !.) )itle a) %he (mplementing Agency and overnment of u!arat agree that overnment of u!arat shall have no title to any of the 'ard$are and Soft$are. >n the e=piration of the Agreement, the (mplementing Agency $ill remove the 'ard$are and Soft$are from the 9ro!ect Locations. ) (mplementing Agency $ill disclose to overnment of u!arat all - 18 - details relating to Application Soft$are including source codeR c) (mplementing Agency $ill provide perpetual licenses to overnment of u!arat for the Application Soft$are and &ducation Soft$are as soon as may be. d) %he (mplementing Agency shall )eep the source code of all Soft$are under escro$ $ith a Ban), acceptable to overnment of u!arat. e) %he cost of escro$ account shall be borne by the (mplementing Agency. %he source code of the Soft$are shall be put under escro$ $ithin 1 4one5 $ee) of -inal Acceptance %est. !0) #ata Cig&ts a) %he 9arties ac)no$ledge that overnment of u!arat is the sole o$ner of and has complete and total control over the #ata. ) *either the (mplementing Agency nor any person shall2 i) Collect, store or process the #ata e=cept as provided in the AgreementR ii) %ry to gain commercial gain or advantage from the #ata by mar)eting it or other$ise. iii)%he (mplementing Agency $ill comply $ith the follo$ing principles in relation to #ata collection, storage and processing D iv)-airly and la$fully collected, processed and stored for the purposes of the Agreement v) AdeCuate, relevant and not e=cessive vi)Accurate and upDtoDdate vii) *ot )ept longer than necessary viii) 9rocessed in accordance $ith the individualMs rights i@)Gept Secure @) *ot transferred to any %hird 9arty. c) overnment of u!arat reserves the right to as) the (mplementing Agency to correct any $rong or tampered or manipulated or distorted or illegitimate #ata $ithout any compensation irrespective of the fact that it had accepted the same #ata at any prior time. d) overnment of u!arat reserves the right to give instructions pertaining to manner and methodology for #ata collection, storage or processing to the (mplementing Agency and the (mplementing Agency shall comply $ith such instructions. e) *o charge for the space provided. f) %he assets deployed by the (mplementing Agency o$nership lies $ith the (mplementing Agency and not of overnment of u!arat apart from the data. !3) (@it Management a) Hithin N 4seven5 days of the e=piration or termination of the - 19 - Agreement, the (mplementing Agency shall2 i) #eliver to overnment of u!arat the latest version of Application Soft$are, the Biometrics Algorithm, Attendance Capturing Soft$are, #ata and &ducation Soft$are, if not earlier delivered, rene$ed and cured of all defects and deAcienciesR ii) #eliver all relevant records and reports pertaining to the Agreement and its design, engineering, operation, and maintenance including all complete operation and maintenance records and manualsR iii)&=ecute such deeds of conveyance, documents and other $ritings as the overnment of u!arat may reasonably reCuire to acCuire, perfect, convey, divest or assign rights, title and interest of the (mplementing Agency. ) All deliverables mentioned hereinabove shall be free from all encumbrances, charge, lien or other liability. Anne@%re 1: Operational Penalties )ale 1: Service 5evel #efnitions )ale 2: Penalties related to Application Availailit' )ale !: Penalties related to Prolem Cesol%tion )ale $: Miscellaneo%s Penalties )ale 1: Service 5evel #efnitions Sr< No< Service 5evel )erms #escription 1 9rime Business 'ours 49B'5 9rime Business 'ours refers to the school and3or o@ce $or)ing hours from "onday to Saturday or any other period as deAned by the state. , &=tended Service Level 'ours 4&S'5 &=tended Service Level 'ours refers to the time period related to school and3or o@ce $hen it is not operational from "onday to Saturday and 0+200 hrs to 1<200 hrs on Sunday or any other period as deAned by the state. / 9lanned >utage S9lanned >utageK refers to unavailability of application3system due any maintenance activity or changes to any supporting infrastructure. #etails related to such planned outage shall be agreed $ith the State government and shall be notiAed to state government at least B 4Ave5 - 20 - Sr< No< Service 5evel )erms #escription $or)ing days in advance. ; Unplanned >utage SUnplanned >utageK refers to an instance in $hich no transaction ta)es place in the system for more than /0 4thirty5 consecutive minutes. )ale 2: Penalties related to Application Availailit' Applicatio n Availailit ' d%ring PE; (AP) 5i>%idate d #amages Availailit ' d%ring (S; (A() 5i>%idated #amages S;? Applicatio n: Applicatio n ,&ic& ,ill e accessed ' %sers at State ;ead ?%arters A9TP 6BO *il A&TP 60O *il 5i>%idated #amages: (f S'E Application availability is eCual to or more than 6BO in 9rime Business 'ours and if S'E Application availability is eCual to or more than 60O in &=tended Service 'ours, then no penalty shall be levied on the Euarterly uaranteed ?evenue. 6;OUP A9U6BO 0.BO of E? +6OUP A&U60O 0.,BO of E? Pa'ment to e Celeased: (f S'E Application availability is eCual to or more than 6;O but Less than 6BO in 9rime Business 'ours, then the liCuidated damages $ill be eCual to 0.BO of Euarterly uarantee ?evenue and if S'E Application availability is eCual to or more than +6O but Less than 60O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to 0.,BO of Euarterly uaranteed ?evenue. 6/OUP A9U6;O Additional 1O of E? ++OUP A&U+6O Additional 0.BO of E? 5i>%idated #amages: (f S'E Application availability is eCual to or more than 6/O but Less than 6;O in 9rime Business 'ours, then the liCuidated damages $ill be eCual to 1.BO of Euarterly uarantee ?evenue and if S'E Application availability is eCual to or more than ++O but Less than +6O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to 0.NBO of Euarterly uaranteed ?evenue. 60OUP A9U6/O Additional ,O of E? for every Oage +BOUP A&U++O Additional 1O of E? for every Oage - 21 - Applicatio n Availailit ' d%ring PE; (AP) 5i>%idate d #amages Availailit ' d%ring (S; (A() 5i>%idated #amages 5i>%idated #amages: (f S'E Application availability is eCual to or more than 60O but Less than 6/O in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of 1.BO plus additional ,O for every percentage failure, of Euarterly uarantee ?evenue and if S'E Application availability is eCual to or more than +BO but Less than ++O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to total of 0.NBO plus additional 1O for every percentage failure of Euarterly uaranteed ?evenue. N0OUP A9U60O Additional ,.BO of E? for every Oage <BOUP A&U+BO Additional 1.,BO of E? for every Oage 5i>%idated #amages: (f S'E Application availability is eCual to or more than N0O but Less than 60O in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of N.BO plus additional ,.BO for every percentage failure, of Euarterly uarantee ?evenue and if S'E Application availability is eCual to or more than <BO but Less than +BO in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to total of /.NBO plus additional 1.,BO for every percentage failure of Euarterly uaranteed ?evenue. A9 U N0O *o payment A&U<BO *o payment 5i>%idated #amages (f S'E Application availability is less than N0O in 9rime Business 'ours, then no payment to be done and if S'E Application is availability is less than <BO in &=tended Service Level 'ours, then no payment shall be made. #;? Applicatio n: Applicatio n ,&ic& ,ill e accessed ' %sers A9TP 6+O *il A&TP 60O *il 5i>%idated #amages: (f #'E Application availability is eCual to or more than 6+O in 9rime Business 'ours and if #'E Application availability is eCual to or more than 60O in &=tended Service 'ours, then no penalty shall be levied on the Euarterly uaranteed ?evenue. 6NOUP A9U6+O 0.BO of E? +6OUP A&U60O 0.,BO of E? - 22 - Applicatio n Availailit ' d%ring PE; (AP) 5i>%idate d #amages Availailit ' d%ring (S; (A() 5i>%idated #amages at #istrict ;ead ?%arters 5i>%idated #amages: (f #'E Application availability is eCual to or more than 6NO but Less than 6+O in 9rime Business 'ours, then the liCuidated damages $ill be eCual to 0.BO of Euarterly uarantee ?evenue and if #'E Application availability is eCual to or more than +6O but Less than 60O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to 0.,BO of Euarterly uaranteed ?evenue. 6BOUP A9U6NO Additional 1O of E? ++OUP A&U+6O Additional 0.BO of E? 5i>%idated #amages (f #'E Application availability is eCual to or more than 6BO but Less than 6NO in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of 0.BO plus additional 1O of Euarterly uarantee ?evenue for every percentage failure and if #'E Application availability is eCual to or more than ++O but Less than +6O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to 0.NBO of Euarterly uaranteed ?evenue. 60OUP A9U6BO Additional ,O of E? for every Oage +BOUP A&U++O Additional 1O of E? for every Oage 5i>%idated #amages: (f #'E Application availability is eCual to or more than 60O but Less than 6BO in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of 1.BO plus additional ,O for every percentage failure, of Euarterly uarantee ?evenue and if #'E Application availability is eCual to or more than +BO but Less than ++O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to total of 0.NBO plus additional 1O for every percentage failure of Euarterly uaranteed ?evenue. N0OUP A9U60O Additional ,.BO of E? for every Oage <BOUP A&U+BO Additional 1.,BO of E? for every Oage - 23 - Applicatio n Availailit ' d%ring PE; (AP) 5i>%idate d #amages Availailit ' d%ring (S; (A() 5i>%idated #amages 5i>%idated #amages: (f #'E Application availability is eCual to or more than N0O but Less than 60O in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of 11.BO plus additional ,.BO for every percentage failure, of Euarterly uarantee ?evenue and if #'E Application availability is eCual to or more than <BO but Less than +BO in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to total of /.NBO plus additional 1.,BO for every percentage failure of Euarterly uaranteed ?evenue. A9UN0O *o payment A&U<BO *o payment 5i>%idated #amages: (f #'E Application availability is less than N0O in 9rime Business 'ours, then no payment shall be made and if #'E Application availability is less than <BO in &=tended Service Level 'ours, then no payment shall be made. Sc&ool Applicatio n: Applicatio n accessed ' %sers at t&e Sc&ool A9TP 66O *il A&TP 6BO *il 5i>%idated #amages: (f School Application availability is greater than and &Cual to 66O in 9rime Business 'ours and if School Application availability is greater than and eCual to 6BO in &=tended Service Level 'ours, then no penalty to be levied on Euarterly uaranteed ?evenue. 6+OUP A9U66O 0.BO of E? 6;OUP A&U6BO 0.,BO of E? 5i>%idated #amages: (f School Application availability is eCual or more than 6+O but Less than 66O in 9rime Business 'ours, then the liCuidated damages $ill be 0.BO of Euarterly uaranteed ?evenue and if School Application availability is eCual or more than 6;O but Less than 6BO in &=tended Service Level 'ours, then the liCuidated damages $ill be 0.,BO of Euarterly uaranteed ?evenue. 6NOUP A9U6+O Additional 1O of E? 6/OUP A&U6;O Additional 0.BO of E? 5i>%idated #amages (f School Application availability is eCual or more than 6NO but Less than 6+O in 9rime Business 'ours, then the liCuidated damages $ill be 1.BO of Euarterly uarantee ?evenue and if School Application availability is eCual or more than 6/O but Less than 6;O in &=tended Service Level 'ours, then the liCuidated damages $ill be 0.NBO of Euarterly uaranteed ?evenue. - 24 - Applicatio n Availailit ' d%ring PE; (AP) 5i>%idate d #amages Availailit ' d%ring (S; (A() 5i>%idated #amages 6BOUP A9U6NO Additional ,O of E? for every Oage 60OUP A&U6/O Additional 1O of E? for every Oage 5i>%idated #amages (f School Application availability is eCual or more than 6BO but Less than 6NO in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of 1.BO plus additional ,O for every percentage failure, Euarterly uarantee ?evenue and if School Application availability is eCual to more of greater than 60O but Less than 6/O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to total of 0.NBO plus additional 1O for every percentage failure, of Euarterly uaranteed ?evenue. NBOUP A9U6BO Additional ,.BO of E? for every Oage N0OUP A&U60O Additional 1.,BO of E? for every Oage 5i>%idated #amages (f School Application availability is eCual or more than NBO but Less than 6BO in 9rime Business 'ours, then the liCuidated damages $ill be eCual to total of B.BO plus additional ,.BO for every percentage failure, Euarterly uarantee ?evenue and if School Application availability is eCual to more of greater than N0O but Less than 60O in &=tended Service Level 'ours, then the liCuidated damages $ill be eCual to total of /.NBO plus additional 1.,BO for every percentage failure, of Euarterly uaranteed ?evenue. A9 U NBO *o payment A&UN0O *o payment 5i>%idated #amages (f School Application availability is less than NBO in 9rime Business 'ours, then no payment shall be made and if School Application availability is less than N0O in &=tended Service Level 'ours, then no payment shall be made. )ale !: Penalties related to Prolem Cesol%tion Sr< No < Service 5evel #efnition at all Project Prolem 5evel Meas%rem ent 4 Ceporting 5i>%idated #amage (G of ?%arterl' -%aranteed Ceven%e) - 25 - 5ocations Dor #ela' in Cespons e Dor #ela' in Cesol%ti on 1 Severity 1 9roblem afecting transaction processing "onitored daily, reported monthly .00BO per problem reported .001O per delay per problem reported 5i>%idated #amages: (f there is a problem $hich does not allo$ any transaction to ta)e place and if there is a delay in response from implementing agency then .00BO of the Euarterly uaranteed ?evenue $ill be the liCuidated damage per such problem reported A*#3>? if the problem is not resolved $ithin the speciAed time then .001O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage per such occurrence , Severity , 9roblem afecting anything other than transaction processing "onitored daily, reported monthly .00;O per problem reported .001O per delay per hour per problem reported 5i>%idated #amages: (f there is a problem $hich is not related to any transaction processing and if there is a delay in response from implementing agency then .00;O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage per such problem reported A*#3>? if the problem is not resolved $ithin the speciAed time then .001O of the Euarterly uaranteed ?evenue for every hour delay on the problem reported $ill be the liCuidated damage per such occurrence / Severity / *o impact to service "onitored daily, reported monthly .00,O per problem reported .001O per delay per hour per problem reported 5i>%idated #amages: (f there is a problem $hich has no impact on operations of system and if there is a delay in response from implementing agency then .00,O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage per such problem reported A*#3>? if the problem is not resolved $ithin the speciAed time then .001O of the Euarterly uaranteed ?evenue for every hour delay on the problem reported $ill be the liCuidated damage per such occurrence )ale $: Miscellaneo%s Penalties - 26 - Sr< N o< Service 5evel Parameter Service 5evel Meas%re ment Service 5evel )arget 5i>%idated #amages (G of ?%arterl' -%arantee d Ceven%e) 1 "ista)es in #atabase *o of ?ecords 3 day *(L .00,O per $rong record entered 5i>%idated #amages: (f there is any $rong data entry then . 00,O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage on every $rong record entered. , -inger 9rint Scanner #efects rectiAcation (n #ays 1 #ay .00;O for every day delay 5i>%idated #amages: (f there is a delay in resolving any problem related to Anger print scanner then .00;O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay to rectify the same. / &nrollment -ailure ?ate *o. of enrollees 0.10O .00BO for every failure for enrollment 5i>%idated #amages: (f the implementation agency is not able to enroll 66.6O enrollable people then .00BO of the Euarterly uaranteed ?evenue $ill be the liCuidated damage on every failure to enroll less than 66.6O. ; %ime for recording attendance of all users at one location %ime 1B minutes, e=cluding idle time .00,O for every B minutes of delay 5i>%idated #amages: (f the total time ta)en 4e=cluding idle time5 to capture attendance is more than 1B minutes then .00,O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every delay of Ave minutes. B #aily #ata transfer (n hours Hithin 1+ hours of the end of day .00,O for every day delay 5i>%idated #amages: (f the data transfer from one location does not ta)e place $ithin 1+ hours of the end of the day then . 00,O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. < Uptime of 'ard$are 4Servers 8 other hard$are5 %ime 66O .00BO for every percent - 27 - failure 5i>%idated #amages: (f the data transfer from one location does not ta)e place $ithin 1+ hours of the end of the day then . 00,O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. N ?e!ection rate $hile recording attendance during a calendar month 9ercentag e U.01O .00,O for every percent failure 5i>%idated #amages: (f the re!ection rate of people $ho are already enrolled is more than .01O then .00,O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every percent failure of such occurrence. + %ime for ?eD enrollment of students every year (n #ays Hithin /0 days of commencem ent of school session .00BO for every day delay 5i>%idated #amages: (f the reDenrollment of users is not completed $ithin /0 days of the start of school session then . 00BO of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. 6 "a=imum permitted time gap for t$o consecutive school visits (n #ays /0 days .00;O for every day delay 5i>%idated #amages: (f the implementing agency person does not visit the school $ithin /0 days then .00;O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. 10 %ime for enrollment of students3teacher3admi nistrative staf (n #ays Hithin /0 #ays of !oining the school .00BO for every day delay 5i>%idated #amages: (f the enrollment of users is not completed $ithin /0 days of their !oining then .00BO of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. 11 %ime for removal3bloc)ing of students3teacher3admi nistrative staf (n #ays Hithin /0 #ays of leaving the school .00BO for every day delay 5i>%idated #amages: (f the deDenrollment of users is not completed $ithin /0 days of their leaving then .00BO of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. - 28 - 1, %ime for deployment of additional reCuired resources (n #ays Hithin /0 #ays of reCuirement notiAcation by overnment of u!arat .00;O for every day delay 5i>%idated #amages: (f the implementing agency does not deploy additional staf $ithin /0 days of the reCuirement notice then .00;O of the Euarterly uaranteed ?evenue $ill be the liCuidated damage for every day delay of such occurrence. - 29 -