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DREAM
IT
PROJECTS


www.dreamitprojects.com | DREAM IT Projects
Contact: 9870699963 | 9870645416

EMPLOYEE CUBICLE
MANAGEMENT SYSTEM
Employee Cubicle Management System

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Contents

1. Abstract ........................................................................................................................................... 3
2. Introduction ..................................................................................................................................... 3
3. Current Scenario .............................................................................................................................. 4
4. Proposed Solution ............................................................................................................................ 4
5. Functional Components ................................................................................................................... 4
6. Block Diagram ................................................................................................................................ 4
7. DFD Diagram .................................................................................................................................. 5
8. Hardware ......................................................................................................................................... 6
9. Software .......................................................................................................................................... 6
10. Features ........................................................................................................................................... 6
11. Future Development ........................................................................................................................ 6
12. Advantages ...................................................................................................................................... 6
13. Application ...................................................................................................................................... 6











Employee Cubicle Management System

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1. Abstract
Cubicles are a commonplace through many offices. Whether it is a call center,
insurance companies or a small business looking to maximize space, cubicles are a cost
efficient way to set up an individualized work space for each employee.

When moving offices or setting up workspaces, build out for individual offices
can easily push a project over budget quickly. Often it wastes space as well where as
offices usually are set though out the wall space leaving an open middle forcing more
room to be needed per employee. Cubicles allow for you to maximize the density of your
office and how much floor space that will be allocated per employee.
Defining a work space with a cubicle gives each employee a feeling of personal
space and allows them to 'own' their area, better investing them in your business. It's a
way to help your employees to feel like they have a place in the company and not just
thrown into a room. This allows for them to also personalize their area making their work
environment more comfortable which will further increase productivity.

One can also expect to save some on cubicles that have desks/table areas built into
them. This is a way to efficiently provide a work space for the employee without
incurring the cost of additional furniture. Defining work spaces in this manner allow for
you to maximize space as well as roll in the cost of furniture because of how they are
constructed.

Overall, in the modern workspace, with the advent of telephones and computers,
the cubicle makes a better way for any company to make the best use of their space. Gone
are the days of the open office format because of the need for greater productivity and
privacy.
Our project Employee Cubicle Management System aims at managing these cubicles and
helps in searching for cubicle.
2. Introduction
This project is aimed at tracking and having the view of the cubicle and the
person sitting in it. Assuming there is already system that has the cubicle numbers and the
telephone number data, at the same time this system will also need to take the floor plan
as input and maintain the cubicle plan and the seat numbers. The floor plan input is
needed to make system more robust and adaptable to the new buildings coming up.
Employee Cubicle Management System

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3. Current Scenario
In an organization that is spread in a larger area and having multiple buildings, it
is always difficult to find the employee location i.e. the building in which he is working,
the floor, cubicle no, ODC(Offshore Development Center) etc. This becomes more
difficult when a new employee comes in and any one wants to know his location.
Normally, in such a case a user ask to his colleague or some other person who might
know. Again, the way the person explains matters a lot i.e. the way to get to the
employees cubicle. This basically includes lot of time wastage.
4. Proposed Solution
To avoid above mention situation or scenario, we decided to make an application
which will help anyone in an organization to find any other employee location. This
includes building in which employee is working, his floor, ODC, cubicle no, desk phone
no etc. The output will be in graphical format i.e. it will show the floor plan, with
highlighted cubicle in which employee seats.
5. Functional Components
1. User will log into the System.
2. The system will open up a screen to enter employee no. Alternatively it will
provide a screen to search a particular employee depending on various criteria.
3. Once the employee is found out, his location details will be displayed pictorially
on the screen. The whole floor plan should be visible on the screen. And the
particular location of the employee should be highlighted.
4. There must different user groups of different privilege levels.
5. The Administrator group will be responsible for adding new floor plans, new
employees to the database. The application should provide some screens to
add/modify/delete Floor Plan and related details and employee details.

6. Block Diagram










USER

Employee
Cubicle
Management
System
Floor Plan
Cubicles Info
Database
Employee Cubicle Management System

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7. DFD Diagram

DFD Level 0









DFD Level 1
















Admin

Employee
Cubicle
Management
System
Add Cubicle
Details
Update Cubicle
Details
Search Employee
Cubicle Details
Cubicle Details
Updated
Show Employee Cubicle
Location

Employe
e
Search Employee
Show
Employee
Cubicle
Location
Show Employee Cubicle Location
Employee Number
Cubicle Details
Added
Cubicle Details

Add
Cubicle
Module



Admin

Update
Cubicle Details
Module

Employee
Search Module
Cubicle No and New Info
Cubicle Info Updated
Employee Number
Show Employee Cubicle Location

Employee
Employee Cubicle Management System

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8. Hardware
Pentium Core2Duo or above Processor
2GB RAM
320GB HDD
Printer
9. Software
Windows 2000/Windows XP/Windows Vista/ Windows 7
.NET Framework 3.5 or above
Microsoft Visual Studio 2008
10. Features
Search facility depending upon different criteria
Locations (Cubicle details) details in graphical format with floor plan
Different user groups of different privilege
Admin login to add new floor plans, edit delete floor plans
Floor plan/ Employee Location (Cubicle details) printing
11. Future Development
Employee Cubicle Management can be further extended to support organization
spread across the cities, states, countries etc. It can also have integrated employee
management system.
12. Advantages
Time efficient
Quick & Easy
Affordable
Robust
13. Application
Offices
Large organizations