Post Revaluations and New Valuations

Use
You can use the Post Revaluation and New Valuation report to post individual and mass revaluations for
depreciable assets.
To access the report from the SAP Easy Access menu, choose Accounting Financial Accounting
Fixed Assets Periodic Processing Revaluation for the Balance Sheet Post Revaluation and New
Valuation.
Features
The Post Revaluation and New Valuation report determines the posted depreciation, writes it back, and
posts the required adjustment to the net book value (NBV) for both individual and mass revaluations.
You can also use this report to update a nominated evaluation group/user field with a specified
characteristic, such as revaluation year, for reporting purposes.
Activities
Customizing
Make all the settings in the relevant IMG activities in Customizing for Financial Accounting (FI) by
choosing Asset Accounting Special Valuation Revaluation of Fixed Assets Revaluation for the
Balance Sheet.
For more information, see Configuring Revaluation Transaction Types and Configuring Depreciation Keys
for Revalued Assets.
Master Data
Create a revaluation offsetting account for each asset class (see Determination of Offsetting Account for
New Valuation Posting). Also create the characteristic to be updated on the asset, if this is required (see
User Fields).
Periodic Processing
After depreciation has been run and posted for the period of revaluation, specify the new asset value and
the system then makes the following postings for individual revaluations:
1. For increment postings
Line PK Account Amount
0001 75 C Asset APC Total posted depreciation write-back
0002 70 D Accumulated Depreciation Total posted depreciation write-back
0003 70 D Asset APC Revaluation adjustment
0004 50 C Revaluation clearing account for class Revaluation adjustment
2. For decrement postings
Line PK Account Amount
0001 75 Asset APC Total posted depreciation write-back
0002 70 Accumulated Depreciation Total posted depreciation write-back
0003 75 Asset APC Revaluation adjustment
0004 40 D Revaluation clearing account for class Revaluation adjustment
In the case of mass revaluations, the same postings are made but you have the additional option of
importing the actual asset values to the system from a spreadsheet or text file (either Microsoft Excel or
comma delimited text file .csv) or applying an index to the existing values of the asset. If you use a
spreadsheet for bulk upload, a maximum of 5000 assets can be processed in one run and the
spreadsheet must have the following format:
No. Length Type Status Description
1 4 CHAR M Company code
2 12 CHAR M Asset number
3 4 CHAR O Asset subnumber. If no subnumber, enter 0.
4 12 CURR M Asset value (new). Decimal places are included, if
specified, otherwise amounts are assumed to be whole
currency.
5 8 CHAR M Revaluation offsetting account. If a G/L account other than
that defined in the account determination of the class of
asset being revalued is to be updated, specify it here.
6 4 CHAR O Contents to be updated to the evaluation group/user field
specified on the input screen.
After the revaluation has been processed, you can display the values of the revalued asset in the Asset
Explorer. The effect of the revaluation posting is shown in the Change column as follows:
Item Change
Asset Valuation Trans. - Total posted depreciation
Revaluation APC +/- Revaluation amount (difference between new value and old NBV)
Ordinary Depreciation - Current year posted depreciation
Value Adjustment - Total posted depreciation











Configuring Revaluation Transaction Types
Use
SAP provides standard transaction types for common business transactions. The standard transaction
type for asset revaluation (800) or those created as a result of defining a revaluation measure
(transaction types starting with an R) are used in Australia in the following cases:
With the deprival method of accounting for asset revaluations
For the revaluation of non-depreciable assets
For the revaluation of depreciable assets if no depreciation write-back is required
In these cases, you either choose the Standard Revaluation option for bulk-indexed revaluations or set
the Gross indicator for new value revaluations.
You need to create an additional transaction type, however, in order to value assets according to fair
value accounting principles and effect a write-back of accumulated depreciation in compliance with
Australian accounting standards.
Prerequisites
You have defined a chart of depreciation in accordance with Australian requirements.
Procedure
1. Create a new transaction type in Customizing for Financial Accounting (FI) by choosing Asset
Accounting Transactions Acquisitions Define Transaction Types for Acquisitions.

The revaluation posting is not an acquisition, but you need to create it in an acquisition type
transaction group so that the report immediately updates the G/L account.
Make the following entries:
Field Enter/select
Trans. Type Z80
Trans. Type Description Asset revaluation with write-back
Trans. Type Group 89 (new valuation with depreciation
adjustment)
Account Assignment Credit transaction
Capitalize Fixed Asset Leave this field blank
Document Type AA (or your own customized document type for
revaluations based on AA)
Posting Type Gross
Posting Type Do not post to affiliated co.
Other Features: Cannot be used manually Leave this field blank
Asst Hist Sheet Grp YY (or your own configured history sheet
group)

You can use the same transaction type for both an increment and a decrement since the
depreciation must be written back in both cases and the only difference is the sign entered
against the revaluation posting amount (positive or negative).
2. Limit the transaction type to the depreciation area where revaluations are handled. To do this,
proceed as follows:
1. a. In Customizing for FI, choose Asset Accounting Transactions Acquisitions Define
Transaction Types for Acquisitions.
2. b. Select Limit Transaction Types to Depreciation Areas.
3. c. Drill down to the transaction type (Z80) and the depreciation area selection for that
transaction type.
4. d. Choose New Entries and enter the depreciation area that you want to revalue (usually the
book depreciation area (01). If group areas are defined, such as area 30, this posting should also
update area 30). It is not necessary to activate the Display for Selection or Always Post
indicators.

If you want to revalue multiple areas that use a different valuation base, you have to create
a transaction type for each area and post the specific value for revaluation separately for
each area.
For more information on transaction types, see Transaction Types.