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Apologies
Mick Pitt, Finola Kelly
Present
Alan Debenham (AD), Peter Davidson (PD), Peter Hirst (PH), Tamsin James (TJ), Vicky Seddon (VS) (Chair), Nan Sloane (NS), Phil Starr (PS), John Strafford (JS), Andrew Blick (AB), Susan Murray (SM), Stuart Weir (SW), Mark Valladares (MV)
In attendance
Peter Facey (PF), Alexandra Runswick (AR), James Graham (JG), Simon Howard, morning only Rosemary Bechler (RB) Stuart Hill (SH)
Apologies
Mick Pitt, Finola Kelly
Present
Alan Debenham (AD), Peter Davidson (PD), Peter Hirst (PH), Tamsin James (TJ), Vicky Seddon (VS) (Chair), Nan Sloane (NS), Phil Starr (PS), John Strafford (JS), Andrew Blick (AB), Susan Murray (SM), Stuart Weir (SW), Mark Valladares (MV)
In attendance
Peter Facey (PF), Alexandra Runswick (AR), James Graham (JG), Simon Howard, morning only Rosemary Bechler (RB) Stuart Hill (SH)
Apologies
Mick Pitt, Finola Kelly
Present
Alan Debenham (AD), Peter Davidson (PD), Peter Hirst (PH), Tamsin James (TJ), Vicky Seddon (VS) (Chair), Nan Sloane (NS), Phil Starr (PS), John Strafford (JS), Andrew Blick (AB), Susan Murray (SM), Stuart Weir (SW), Mark Valladares (MV)
In attendance
Peter Facey (PF), Alexandra Runswick (AR), James Graham (JG), Simon Howard, morning only Rosemary Bechler (RB) Stuart Hill (SH)
NCVO, The National Council for Voluntary Organisations
Regent's Wharf, 8 ll !aints !treet, "on#on N$ %R" $& h 'uly ()$$ DR*T M+NUT,! -ologies Mick Pitt, Finola Kelly .resent Alan Debenham (AD), Peter Davidson (PD), Peter Hirst (PH), Tamsin James (TJ), Vicky eddon (V) (!hair), "an loane ("), Phil tarr (P), John tra##ord (J), Andre$ %lick (A%), &san M&rray (M), t&art 'eir ('), Mark Valladares (MV) +n atten#ance Peter Facey (PF), Ale(andra )&ns$ick (A)), James *raham (J*), imon Ho$ard, mornin+ only )osemary %echler ()%) t&art Hill (H) !hair indicated that con+rat&lations $ere d&e to Ale( )&ns$ick and James *raham on their marria+e and to Andre$ %lick on the birth o# a second son, These $ishes $ere endorsed by !o&ncil members, $ Minutes The min&tes o# the last !o&ncil meetin+ on -. th Febr&ary -/00 $ere a11roved a#ter addin+ Mark Valladares to the a1olo+ies list, ( Matters rising "one that are not covered else$here, / 0u#get PF took !o&ncil brie#ly thro&+h the back+ro&nd to the b&d+et, The b&d+et sho$s a de#icit o# 2-,///, 3t is a very ti+ht b&d+et that incl&des achievable b&t not easy tar+ets, 3t is intended to brin+ the b&d+et to each !o&ncil meetin+ $ith chan+es, this $ill enable M% to have an acc&rate b&d+et and not have to consider variances at each meetin+, 4ne bi+ chan+e is that $e have the o11ort&nity to do more online a11eals, An email is soon to +o the -5,/// list o# 6es in May and $e inherit this list in A&+&st, Tele1hone #&ndraisin+ is no$ done internally, 4&r a11eals $ill be electronically biased altho&+h the a+e 1ro#ile o# members means that many $ant to receive by 1ost, The tar+et #or online #&ndraisin+ is 207,///, PH re8&ested that $hen the b&d+et is considered in #&t&re it $o&ld be +ood to have a balance sheet, The b&d+et $as a+eed, 1 Ro#ell P (Vice !hair $ith res1onsibility #or )odell) introd&ced his 1a1er on the Terms o# )e#erence #or )odell, )% and H +ave an historical 1ers1ective to their roles as directors and their concerns re+ardin+ sa#e+&ardin+ )odell9s assets, ' #elt a debt o# +ratit&de $as o$ed to P re+ardin+ his e##orts to 1&t to+ether an advisory board, He e(1ressed concern re+ardin+ the em1hasis on 1ro1erty as investment in the 1a1er, he considered the need $as to make best &se o# assets $hether 1ro1erty or other$ise, P con#irmed that this is not set in stone, VS moved to receive and accept the paper carried &nanimo&sly. !o&ncil then received the 1a1er on *overnance, V 1ointed o&t that the A*M $ill be asked to take decisions b&t $ith !o&ncil9s recommendations available, PF introd&ced by the 1a1er by statin+ that this is the #irst attem1t to 1&t in $ritin+ the basic d&ties, A disc&ssion re+ardin+ the director9s d&ties and the Advisory board took 1lace $ith 1artic&lar 1oints o# concern raised bein+ the le+al stren+th o# director9s d&ties, em1hasis on 1ro1erty investment and ens&rin+ 1ro#its can only be 1assed to :D, The #irst 1ro1osal - Council agrees with the Duties of the Rodell Directors and Advisory Board as set out $as 1&t to a vote carried unanimously. The ne(t decision related to the com1osition o# the board, MV raised the 8&estion as to $ho e(ercises the 1o$er o# shareholder, is it M%, !o&ncil or membershi1; PF advised that in 1ractice decisions lay $ith M%, " advised !o&ncil that $here there is a cor1orate shareholder the e(ec&tive body i,e, M% e(ercises the ri+hts and d&ties o# the shareholder, t&art Hill9s 1ro1osal #or 7 directors only directly elected #rom members $as moved, The 1ro1osal #ell by 0/ votes a+ainst and - abstentions, This $as #ollo$ed by the movin+ o# the #ollo$in+ 1ro1osal, !"he recommendation of the #anagement Board is that there should $e a mi% of management Board and non #anagement Board Directors. Does Council agree& This 1ro1osal $as &nanimo&sly carried, The ne(t consideration $as the n&mber and balance o# the board, The #irst 1ro1osal here, !"he recommendation of the #anagement Board is that the num$er of directors should $e ' $as 1&t to the vote, This $as &nanimo&sly carried, The 1ro1osal !"he recommendation of the #anagement Board is that a ma(ority of the Rodell Board should $e drawn from the #anagement Board. Does Council agree& re+ardin+ the balance o# the board $as 1&t to !o&ncil, There $as a short disc&ssion in $hich PF hi+hli+hted the im1ortance o# this 8&estion, MV, $ho had ori+inally 1ro1osed this at the last M% meetin+ is no$ a+ainst, +iven the M% can al$ays +et its $ay as shareholder< P #elt this 8&estion $as abo&t #&nctionality vers&s oversi+ht, The 1ro1osal $as 1&t to the vote, The votin+ $as 5 in #avo&r, 5 a+ainst and - abstentions, there#ore it $as not carried and immediately $as #ollo$ed by a vote to recommend the balance be = directors #rom the M% and 7 others, This vote $as carried by . votes to 7 $ith - abstentions, !o&ncil then considered the o1tions in res1ect o# the 7 "on>Mana+ement %oard Directors, MV 1ro1osed the third o1tion !directly elected $y )D mem$ers, This $as carried by ? votes in #avo&r, 7 a+ainst and 0 abstention, 3t $as ne(t &nanimo&sly a+reed to &se a sin+le constit&ency #or the election o# these directors, There $as also a consens&s that :D9s +ender r&le a11lies to this election, 3n li+ht o# the decision made re+ardin+ the balance o# the board, t&art Hill9s 1ro1osal re+ardin+ the len+th o# term on "on>Mana+ement %oard Directors $as considered rather than the 1ro1osal in the *overnance 1a1er, The 1ro1osal that !"he term of office for *on-#anagement Directors shall $e + years e%cept in the first election the two directors receiving the lowest votes shall serve for , years only $as &nanimo&sly carried, The 1ro1osal that !those directors of Rodell appointed in the capacity of a #anagement Board Director shall only serve for the period they are on the Board and that their term ends at the first meeting of the newly elected #anagement Board $as 1&t to the vote and &nanimo&sly carried, 4ther 1ro1osals considered and voted &1on $ere that !-uorum for a directors meeting should $e . $hich $as &nanimo&sly a11roved, like$ise the 1ro1osal !that any director ceasing to $e a mem$er of )D shall also cease to $e a director $as &nanimo&sly 1assed, 3t $as also a+reed &nanimo&sly that a re1ort shall be +iven to each A*M o# :D by the Directors as $ell as at any !o&ncil or M% meetin+ i# re8&ested, 3n res1ondin+ to 1oints raised in the debate, it $as a+reed that :D sta## $ill 1re1are 1a1ers #or disc&ssion on the eli+ibility o# members standin+ as both directors and !o&ncil members@Mana+ement %oard members, and on sa#e+&ardin+ the assets o# )odell incl&din+ $hether there $ere s&##icient le+al sa#e+&ards abo&t )odell9s assets only bein+ #or &se o# :D 1&r1oses, 2 3es to *airer Votes Cam-aign PF s1oke to the 1a1ers that had been circ&lated, A $ide ran+in+ disc&ssion took 1lace abo&t the cam1ai+n, ho$ it $as r&n and the o&tcomes, Points raised incl&ded 1roblems o# cross 1arty coo1eration (1artic&larly at a time $hen 1arties $ere contestin+ elections), the isolation o# the !on 6es cam1ai+n, activists lackin+ central s&11ort, the or+anisation o# the cam1ai+n #rom to1 do$n, dee1ly #la$ed 1rod&ct and cam1ai+n, PH s1oke and a+reed to an amendment to his motion, $hich $as then 1&t to !o&ncilA B!o&ncil de1lores the tactics &sed by the "o cam1ai+n, resolves to learn the lessons #rom the 6es !am1ai+n and looks #or$ard to #&t&re o11ort&nities to 1&t constit&tional chan+e to the 1eo1le either be#ore or a#ter the decision in Parliament9, The motion $as 1assed, PF $anted to thank all :D sta##, $hich V reiterated on behal# o# !o&ncil, & 4M .re-arations This $ill no$ be considered at the e1tember !o&ncil meetin+, 3# !o&ncil members have any 1oints to make on 8&estion o# constit&encies, they sho&ld contact J* in +ood time be#ore the ne(t meetin+, 5 Director6s Re-ort PF s1oke to the re1ort that had been circ&lated, The ne$ $ebsite $ill be &1 very soon< it $as the intention to send an email on Trans1arency be#ore Parliament rises< 5/ MP have si+ned &1 on the )ecall CDM, 4n the Media@M&rdock iss&e, there has been no online re8&est, beca&se o# the ra1idly chan+in+ events, 3t is di##ic< to 1lan 1olicy on the hoo#, There is a need to 1lan, hence the Policy ro&ndtables bein+ disc&ssed #or the a&t&mn $ill be &se#&l, :D does not have detailed 1olicy on the iss&es o# media o$nershi1 or re+&lation, b&t is $orkin+ on develo1in+ o&r 1osition, The Tele+ra1h has hired :D to r&n VoteMatch (VM) #or the : )e1&blican 1rimaries and Presidential election $ith, The C+y1tian o##ice o# the "ational Democratic 3nstit&te ("D3 > $$$,ndi,or+/ has a11roached :D to hel1 r&n VM #or the C+y1tian 1arliamentary elections, :D has a licence to &se VM in the :K, anythin+ o&tside the :K $e have to a+ree $ith 3nstit&&t voor P&bliek en Politiek the D&tch o$ners (3PP soon to be called ProDemos is a 1&blically #&nded D&tch based democracy and 1artici1ation or+anisation > $$$,1&bliek>1olitiek,nl, A#ter the 3rish VM :D has the licence to r&n VM in the !ommon$ealth and 3reland, 3n relation to the version $e are develo1in+ #or the : Primaries and Presidential election it has been a+reed that 3PP $ill be able to &se a version o# o&r 8&iD, :D9s &ni8&e sellin+ 1oint $ith this o1eration is o&r re1&tation not the technolo+y, PF then re1orted the resi+nation o# Phili1 Eatham #rom !o&ncil, A brie# disc&ssion took 1lace re+ardin+ the constit&ency he re1resented since Amy )od+er another constit&ency re1resentative has been absent #rom the last - meetin+s as $ell, PF $ill disc&ss ne(t ste1s $ith the )et&rnin+ 4##icer, " advised !o&ncil that A) has been invited to Foin the steerin+ +ro&1 o# !o&ntin+ 'omen 3n, PF moved onto disc&ss the recent threats to P) #or the 'elsh Assembly, 'e are considerin+ an email cam1ai+n aimed at 'elsh s&11orters, MV s1oke to Eords re#orm and re1orted on the #irst meetin+ o# the Joint elect !ommittee, :D stance on re#orm and tactics $ere disc&ssed, A#ter some disc&ssion, PH $ithdre$ his motion re+ardin+ the HoE re#orm, 8 Mem7ershi- !ur8ey an# *uture !trategy t&art 'eir (Vice !hair $ith res1onsibility #or Policy) took the chair #or this 1art o# the meetin+, he invited those 1resent to say $hat they considered :D9s 1riorities to be and most im1ortantly $hat are the o11ort&nities, Eocalism in a n&mber o# di##erent conte(ts #eat&red 1rominently in the disc&ssion like$ise trans1arency and acco&ntability, "e$ s&bFect areas to consider incl&ded cor1orate +overnance, media and transnational bodies, Active citiDenshi1 (and lack o#) $as also mentioned, !oncern $as raised re+ardin+ :D9s sta## ability to res1ond to sit&ations $here !o&ncil had not set 1olicy, !o&ncil considered on $hat 1rinci1les sho&ld :D9s res1onse be based &1on, V s&++ested &sin+ 5 democratic tests, 3t $as a+reed that sta## $o&ld develo1 core 1rinci1les $hich co&ld be &sed, PF then took !o&ncil thro&+h some o# the res<s o# the membershi1 s&rvey set o&t in the re1ort be#ore !o&ncil, The meetin+ then closed, The #ate of the ne9t meeting is !atur#ay $) th !e-tem7er ()$$: