OFFICE OF THE STUDENT COUNCIL 1

University of the Philippines Cebu 2

Room 165, Arts and Sciences Building 3
Minutes of the Meeting 4
5
Last July 29, 2014, the University of the Philippines Cebu Student Council 2014-2015 6
conducted its 14
th
official meeting at the Student Council Office. The meeting was called to 7
order by 6:18PM with 9 members present and 5 absent. The meeting was presided by the 8
Student Council Vice-Chairperson, Mr. France Kevin Degamo. 9
10
The following were present in the meeting: 11
France Kevin Degamo (Vice-Chairperson) 12
Vince Francis Dingding (Councilor) 13
Angel Rose Trocio (Councilor) 14
Chatch Calderon (Councilor) 15
Cristine Hellery Libres (4
th
Year Representative) 16
Carmen Jonahville Matarlo (3
rd
Year Representative) 17
Patrick Byron Gattoc (2
nd
Year Representative) 18
Hannah Lois Tidalgo (2
nd
Year Representative) late 6:27PM 19
Damsel Mondido (FA Representative) 20
21
The following were absent in the meeting: 22
April Dyan Gumanao (Chairperson) went home to Kidapawan 23
Darl Octa Henessa Santos (Councilor) went home to Biliran 24
Christine Meriz (4
th
Year Representative) Internship 25
Justine Luis Raphael Balane (3
rd
Year Representative) went home to Cagayan de 26
Oro 27
Narlyn Dura (FA Rerpresentative) still in Samar 28
29
The following were also present during the meeting: 30
Christine Solon and Johanna Gamboa from UP SAGABAY 31
Chelzee Salera and Yna del Rosario from Rabbithole Productions 32
33
34
CALL TO ORDER 35
The meeting was called to order at 6:18PM. Quorum was established. 36
37
A. AGENDA 38
39
After a quorum has been established, the meeting was called to order and 40
Vice-Chairperson Degamo presented the following agenda. 41
42
1.) Minutes 43
2.) BA 44
3.) Cookout Matters 45
4.) STS 46
Campaigns 47
Appeals 48
5.) PI (Peoples Initiative) 49
6.) Enrollment Assistance 50
7.) Parents & Freshman Orientation 51
8.) OM 52
53
The Over-all-Director (OAD) Chelzee Salera requested to have Cookout 54
Matters to be moved from being the third (3
rd
) agendum to being the first (1
st
) 55
agendum. There was no objection from the body and the request was approved. 56
57
Representative Tidalgo also moved to have the agendum P.I. to be the 58
seventh (7
th
) agendum so as to tackle all the enrollment-related agenda first. 59
60
Representative Gattoc moved to approve the order of the agenda of the 61
meeting with the proposed amendments and was seconded by Councilor Calderon. 62
63
64
B. ORDER OF BUSINESS 65
66
1) COOKOUT MATTERS 67
68
The content of this agendum is off the record. 69
70
71
2) BA 72
i. Reading and approval of the Minutes of the 13
th
Official Meeting 73
74
Representative Libres, the acting Secretary-General of the 14
th
Official 75
Meeting, presented the minutes she noted. The reading of the official minutes of 76
the Thirteenth (13
th
) Official Student Council commenced. There were minor 77
revisions in the said document. 78
79
Councilor Trocio made a suggestion to correct the word used from Vice- 80
Chairperson approved to Vice-Chairperson Degamo accommodated. Also, 81
the addition of Councilor in Mr. Dingdings name in the STS Appeals part and 82
the clarification of the event in Other Matters (OM) as National Peoples 83
Congress. 84
85
Vice-Chairperson Degamo added that the term former should be used to refer 86
to Councilor Shaneen Bargamento (Student Council 2012-2013, 2013-2014) in 87
connection to the Wifi report. 88
89
Representative Libres also clarified to address Prof. Tiffany Tan as OIC Dean 90
to avoid confusion as to the role of Prof. Tan during the signing for the SONA 91
Viewing Letter. 92
93
The suggestions and revisions were noted. 94
95
Councilor Calderon moved to approve the read minutes as the official minutes of 96
the Thirteenth (13
th
) Official Student Council Meeting. It was duly seconded by 97
Councilor Trocio. 98
99
100
ii. STS Survey 101
102
Councilor Trocio was assigned last meeting to provide an update on the 103
STS Survey conducted by the Student Council. She stated that she will not 104
release the link to the Google document that contains the answers of the 105
surveyed students to the Council as this may come in conflict with the tenets of 106
confidentiality. 107
Councilor Calderon then expressed that it will be alright since the Council is the 108
one in-charge of collecting the data. 109
110
Councilor Trocio then voiced that she will be giving the Council the summary of 111
the raw data or the results of the survey (*Note: Google docs can provide charts 112
using the data in the document). She has stated that she will not be giving raw 113
data. 114
115
Councilor Calderon stated that there will be no issue if all the Council members 116
can view the raw data from the STS survey. 117
118
Representative Tidalgo also voiced her agreement that it will be alright for the 119
Student Council to view the results. She likened it to how Councilor Santos has 120
done the VolCorps recruitment form and results. 121
122
Vice-Chairperson Degamo then corrected Representative Tidalgo that the two 123
forms are not the same in nature. 124
125
Councilor Calderon then re-said his statement of it is not a breach of 126
confidentiality if the Council can view the raw data. He then asked the opinion of 127
Representative Libres. 128
129
After being acknowledged by the presiding officer, Representative Libres then 130
expressed that since in the case of the STS Survey that all of the members of the 131
Council are the data gatherers, then the Council members can be privy to the 132
information. She just cautioned the Council to maintain confidentiality and not 133
discuss the results outside of the Council. 134
135
Vice-Chairperson Degamo then stated to have Councilor Trocio share the link of 136
the raw data of the Councils STS Survey. 137
138
139
iii. Cookout Logistics Letter 140
141
Representative Mondido gave her report regarding the letter asking for an 142
audience with the Dean to negotiate the status of the UP Football Field to be the 143
venue for this years Cookout. 144
145
She has stated that she has submitted the letter and has an audience scheduled 146
according to the availability of Councils schedule. She emphasized that a date 147
should be scheduled and that a representative from Rabbithole Productions 148
should also be present. She also stated that the Council needs to send a letter to 149
be address to the Dean through channels. 150
151
Councilor Calderon clarified that channels mean that the letter must go through 152
the hierarchy of the administration. Like through the Office of the 153
154
Councilor Trocio agreed with Councilor Calderon adding that the letter should be 155
endorsed. 156
157
Vice-Chairperson Degamo then stated that they could have the meeting in the 158
morning of Thursday, July 31, 2014. 159
160
161
162
iv. Letter of Inquiry regarding the Internet Fees 163
164
Councilor Trocio reported that the letter is yet to be delivered. She has 165
stated that she will have the letter delivered by Wednesday, July 30, 2014. 166
167
v. Ayala Young Leaders Conference (AYLC) 168
169
Councilor Calderon has stated that the Council needs to discuss AYLC. 170
He mentioned that the role of the Student Council is to disseminate info. He also 171
shared that the deadline of the submission of documents was to be on 22
nd
of 172
August and the screening is on the 29
th
of August. 173
174
Vice-Chairperson Degamo affirmed that it is the role of the Council to disseminate 175
information. He then asked Representative Gattoc to make the necessary 176
pubmats. 177
178
Representative Gattoc stated that he has been searching for material for AYLC. 179
And, that the pubmats are ready by Wednesday. 180
181
182
3) STS 183
i. Campaign 184
185
Councilor Trocio presented to the group a proposal towards the Student 186
Councils campaign on STS. She made a rationale of the campaign of the Council 187
with taglines of: Higher State Subsidy, No to State Abandonment. (See Appendix 188
A) 189
190
The proposal was read to the body along with its objectives, delegation of 191
workload, and the pacing of the campaign. But, Vice-Chairperson Degamo 192
requested that the proposal be presented again in the next meeting. He cited that 193
it is difficult to process the information because there are no visuals. He 194
suggested to the body for the proposal to be read again in the next meeting and 195
to be projected via LCD projector. 196
197
The suggestion was accepted by the body and there were no objections. 198
199
200
ii. Appeals 201
202
Councilor Dingding have reported that during the reading of the STS 203
appeals last July 28, 2014, Monday, only twelve (12) out of the one hundred 204
nineteen (119) students have their discounts retained, one is still on call due to 205
discrepancies in the information provided. All of the other students had their 206
discounts increased. 207
208
He said that the results somewhat gives him happiness, he still has reservations 209
especially on the process of appeals. The subjectiveness (lack of proper 210
standards of measurement) of the appeals process is still one of the loopholes of 211
the entire process. 212
213
Vice-Chairperson Degamo then opened the topic of SR (Student Regent) 214
Macuhas motion to the BOR (Board of Regents) to adopt the Mendoza principle. 215
And, that the SR is asking for the help of the local councils to submit the results of 216
their STS Surveys to contribute to the data that they have. 217
218
Representative Gattoc then stated his thoughts that the motion of the SR is new 219
and that every student should know this. He urged that this news be publicized to 220
drum-up the Councils STS campaign. 221
222
Vice-Chairperson Degamo then suggested that this post should be posted in the 223
batchs pages. And, that the pubmats of the Motion should also be shared. 224
225
Councilor Dingding suggested that to highlight the prayer of SR Macuhas motion 226
to not scare-off the students because of the documents length (4-pages long). 227
Also, he has mentioned that there will be another STS Appeals meeting in 228
August. 229
230
Councilor Calderon asked for Councilor Dingding to clarify if those who are late in 231
submitting their appeals will still be entertained by the committee. 232
233
234
4) ENROLLMENT ASSISTANCE 235
236
Representative Libres and Representatice Tidalgo were appointed by the 237
Council to spearhead the Enrollment Assistance initiative of the Student Council. 238
They are to present the plan to the Council in the next meeting. 239
240
241
5) PARENTS AND FRESHMAN ORIENTATION 242
243
Mrs. Maglasang, Office of Students Affairs (OSA) Coordinator, have 244
contacted the Student Council for help regarding the Parents and Students 245
Orientation. 246
247
i. Parents Orientation 248
Representative Balane and Representative Gattoc were assigned to 249
be the emcess for the parents orientation which is scheduled to be on 15
th
of 250
August 2014. 251
252
Also, it was decided by the body that the P.I. (Peoples Initiative) will also be 253
opened during the event to enlighten and encourage parents to support the 254
Initiative. Though, this is still on pending because the Council still needs to 255
clarify with OSA regarding the program as pointed out by Councilor Calderon. 256
257
ii. Freshies Orientation 258
259
The plan decided by the Council is to coordinate with the program 260
heads for the orientation and to invite the program heads in the next meeting. 261
262
Vice-Chairperson Degamo also opened the idea of Chairperson Gumanao of 263
College Life which still needs to be coordinated with the OSA. 264
265
Councilor Dingding and Representative Matarlo are the assigned emcees for 266
the event. (Reserve emcees: Councilor Calderon) 267
268
269
6) P.I. (Peoples Initiative) 270
271
Councilor Trocio recounted that the Peoples Initiative is currently in the 272
information dissemination stage. The targets for the information dissemination 273
drive are schools. The Coalition Against Pork Barrel has established a 4-week 274
timeframe for information dissemination about the activities and cause of the 275
Peoples Initiative. 276
277
Reaching out to parents and students, especially those incoming freshmen 278
and student under NSTP (National Service Training Program), during 279
orientation was encouraged by Councilor Trocio. Also, signature campaign 280
can be done for the parents and for students who can vote to gather more 281
support for the initiative. 282
283
284
7) OM 285
i. Room Use 286
287
Representative Libres asked the body as to when the Student Council can 288
move to its new office. Vice-Chairperson Degamo then assigned Councilor 289
Trocio to inquire about the availability of the room and when the Council can 290
move. 291
292
ii. Jaycees Liability 293
294
Councilor Calderon opened about the inquiry of the UP Cebu Junior Jaycees 295
as to when the liability of Three Thousand Pesos (Php 3,000) that was used 296
for the Ideya Challenge of Former Representative Perez be reimbursed. 297
298
The Student Council will look into the details of this query. 299
300
301
C. ADJOURNEMENT OF THE MEETING 302
303
With the agreed agenda discussed, Vice-Chairperson Degamo moved to 304
adjourn the meeting. It was approved by Representative Matarlo and duly seconded by 305
Councilor Trocio. The meeting was adjourned at 8:58PM. 306
307
308
309
Prepared by: 310
311
CRISTINE HELLERY LIBRES 312
4
th
year Representative 313
Acting Secretary General 314
315
316
317
318
319
320
321
322
323
324
325
326
APPENDIX A 327
STS Campaign Proposal 328
Submitted by Councilor Angel Trocio to 329
The UP Cebu Student Council 330
331
332
STS campaign 333
RATIONALE: 334
The STS campaign has to be launched in order to raise the level of discourse 335
to the accountability of the government to provide greater to full state subsidy to state 336
universities and colleges, reveal how flawed STS implementation and essence are, 337
how it justifies tuition and other fees increase and state abandonment to its 338
responsibility, and unite the UP students and community to remove this injustice to 339
achieve a quality education that is accessible to all. 340
341
OBJECTIVES: 342
1. To consolidate the individuals, student organizations and alumni in our ultimate call 343
to action for STS 344
2. To create a sweeping propaganda among sectors concerned 345
3. To tap unity of sectors within the university (such as the workers, faculty, admin) 346
4. To mobilize all SC standing committees 347
IMPLEMENTATION: 348
1. To consolidate the individuals, student organizations and alumni in our ultimate call 349
to action for STS 350
351
a. Build an alliance specific to the call to action for STS 352
E.g. UP Kilos Na, or specific alliance that the SC may come up 353
b. Launch signature campaign 354
c. Come up with a mass mobilization for UP Cebu level 355
356
2. To create a sweeping propaganda among sectors concerned 357
a. Launch educational discussions 358
- EDs has to be launched in such a sweeping fashion. The SC could come 359
up effective mechanisms to materialize this. (e.g. Tap program blocks to 360
make sure that more than the majority of the students are educated with 361
the issue 362
- By phase EDs 363
Phase I: History and effects of STS throughout the years 364
Phase II: Roadmap for Public Higher Education Reform 365
b. Come up with creative concepts that could catch students interest on the issue 366
- Photo Ops 367
- Cultural presentations and pieces 368
- Others 369
370
3. To tap unity of sectors within the university (such as the workers, faculty, admin) 371
a. Courtesy call/dialogue with admin staff 372
b. Discussion with workers and faculty union on issues that can be weaved with 373
STS 374
c. Come up with statement of support 375
376
4. To mobilize all SC standing committees 377
a. STRAW Committee 378
- Overlooks the progress of the campaign in a time-frame 379
- consolidate and collate concerns from EDs, dialogues, etc., 380
- liaison of SC to dialogues, 381
- or other functions that are deemed necessary 382
383
b. CRAW, Alumni, GAY Committees 384
- Ensures support from other sectors and college committees within the 385
university/campus 386
- Liaison of SC to dialogues 387
- or other functions that are deemed necessary 388
389
c. Arts and Culture, and Publicity Committee 390
- Ensures creative publicity of the campaign 391
- Also refer to IMPLEMENTATION no. 2.b 392
- or other functions that are deemed necessary 393
394
d. Volunteer Corps and SOFS Committee 395
- Mobilizes the vol corps / organizations for added manpower on 396
committees 397
- Ensures that vol corps / organizations are given EDs 398
- or other functions that are deemed necessary 399
400
e. Education and Research Committee 401
- Links with STRAW committee 402
> For ED materials (PowerPoint) 403
> Student Regents UP Agenda initiative 404
- or other functions that are deemed necessary 405
406
f. Health and Environment, Sports and Logistics Committees 407
- Addresses logistical concerns needed for launching the campaign 408
(Room reservation, projectors, laptops, others) 409
- or other functions that are deemed necessary 410
411
g. Finance 412
- Checks and balances the finances and transactions made in launching 413
the campaign (keeps receipts of printing, photocopy, tarp, etc.) 414
- Gather solicitations from diverse resources 415
- or other functions that are deemed necessary 416
417