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1. Executive Summary (no more than 1 page)

• Place your piece in the context of the larger project

• Explain the goal of your part (in relation to the whole project)
• Explain clearly what stage you are at and how that stage fits with the expected

Have a look at an example of an executive summary from one of the

projects done last year. The project was to develop a new protection
circuit to replace the current limiter circuit for an ultrasound machine at
Sunnybrook Hospital. The annotations in the left margin should help you
see the significant points that you will also need to include.

2. Introduction (1-3 pages)

• more detailed purpose and overview

• clear "road map" of sections of report
• any important additions to literature review (ie. work that influences design)

3. Program Review (5-15 pages)

• Describe the stages in this piece of the project (from the proposal if they were
clearly explained there)
• Explain each stage

For completed stages:

o what was done, why, and how does it contribute to related stages?
o explain significant obstacles especially if they required a change of plan
or of timeline
o if possible, explain how the obstacles have been overcome.
For incomplete stages

o explain briefly work being done and to be completed

To keep this specific, focus only on your components and points

of intersection with those of others. Do not talk about the whole
project at this stage.

4. Changes to the Program (0-10 pages)


• why a change was made

• what effect it will it have on the outcome
• how responsibilities are being revised

5. Revised Milestones

6. Revised Division of Responsibilities

7. Appendix

Original Milestones from the Proposal

Original Division of responsibilities from the Proposal

8. References

Sample Executive Executive Summary

The first paragraph, though The high-frequency, high-sensitivity transducer is part of
a little rough, places the the project to design high-frequency-high-speed
transducer into the context protection circuitry for Ultrasound imaging. Current
of the larger ultrasound ultrasound technology needs this development because
imaging project. the current limiter circuit causes multiple signal
reflections at the high voltages produced by the pulsers.
These reflections deteriorate the resolution of the
imaging system. A new protection switching circuit will
replace the current limiter circuit and will preserve the
stimulation pulse in the form it was delivered from the
The transducer appears at the stage before the limiter
circuit which makes up the main focus of this project.
The second paragraph is
The transducer is activated by a 400V pulse from the
better. It defines what the
pulser and produces a mechanical pulse. This pulse is
transducer actually is.
then reflected by the observed object and transformed
back to an electric signal.
The goal of the transducer project is to design and build a
prototype of a metal-backed transducer based on thin co-
polymer PVDF (poly (vinylidene fluoride)). This process
has three stages:
The third paragraph clearly
sets out the purpose and o finding an optimal alloy of Lead and Tin that can
milestones. be cast in a Teflon mold.
o designing the mold and prototype based
primarily on existing research

o building a prototype.
The final paragraph The project is on schedule, having met the first two
addresses the crucial point milestones. A Pb27%Sn alloy has been selected because
of the report: the progress. of its melting properties [1,2] and because it can easily
The second and third be cast in the Teflon mold [2,3]. The design will follow
sentences clearly address Malloy [1]; however, Malloy used a Pb23%Sn alloy, so
milestones one and two. we expect our transducer to be more efficient and
produce less circuit noise [3]. Arrangements have been
made to cast the prototype in the first week of January.
Once the casting is complete, the remainder of the
prototype should be finished on schedule by the end of
January when preliminary testing of the whole project is
scheduled to begin.