BACKGROUND OF THE STUDY

STI College is a private college that offers a curriculum that includes business
studies, computer science, education, engineering, and healthcare. STI College -
Global City is one of its branches, located at University Parkway Drive, Fort
Bonifacio, Global City, Taguig City.
Among the various courses the college offers for all programs, among them is the
OJT (On-the-Job Training) course, in which the students must undergo employment
under a host company and experience working hands-on.
The OJT course is handled by the OJT Advisers, and most particularly, the OJT
Coordinator, who is also the APO (Alumni and Placement Officer). The students are
required to go through some approvals and forms from the staff involved and the
selected company they wish to work for, before actually working there. Once
approved, they must work for an amount of time to complete the OJT course when
the semester ends.
Students who have finished all of their required courses must go through a
number of processes before being able to graduate from college and be an alumnus. A
graduating student must apply for graduation from the APO, and submit the
application to specific staff members, if confirmed; the student will be issued a
clearance form.
The clearance form must be signed by the listed departments after meeting their
requirements, the APO will be the last to sign it after all other fields have been
signed. The student is now a candidate for graduation, and is obliged to attend all
Graduation events such as the Orientation, the Graduation itself, the Graduation Ball,
Job Fair, and National Job and Placement Week.
STI College also offers the SEEDS (Skills Enhanced and Education Development
for Students) project, by Jollibee Foods Corporation. SEEDS is a project for qualified
students to pursue post-secondary education through the provision of financial
assistance. Students who wish to apply for SEEDS will submit their requirements to
the APO, and will undergo through various interviews by APO and the Jollibee outlet
they are assigned to. If approved, the student will now be working for Jollibee for the
semester and will earn salary and a tuition fee discount.
One major problem with all these processes is that all information is encoded in
too many files and documents, making it very difficult to monitor students and
update their information.