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This document outlines the study and examination regulations for undergraduate degrees at the German University in Cairo. It discusses the university's admission process and requirements, including passing an English placement exam. It also covers regulations regarding selecting a study group and major, course loads, grading systems, attendance policies, and requirements for progression and graduation. Academic advising and integrity are also addressed.
This document outlines the study and examination regulations for undergraduate degrees at the German University in Cairo. It discusses the university's admission process and requirements, including passing an English placement exam. It also covers regulations regarding selecting a study group and major, course loads, grading systems, attendance policies, and requirements for progression and graduation. Academic advising and integrity are also addressed.
This document outlines the study and examination regulations for undergraduate degrees at the German University in Cairo. It discusses the university's admission process and requirements, including passing an English placement exam. It also covers regulations regarding selecting a study group and major, course loads, grading systems, attendance policies, and requirements for progression and graduation. Academic advising and integrity are also addressed.
or Undergraduate Degrees 1he German Uniersity in Cairo
Updated: ersion43,10Sept05
General- 8tudy Regulations -version 3-108ept05 2 22 2 Table of Contents PART I GENERAL INFORMATION............................................................................................................................ 3 LANGUAGE OF INSTRUCTION ............................................................................................................................................... 3 GERMAN LANGUAGE ........................................................................................................................................................... 3 SYSTEM OF STUDY............................................................................................................................................................... 3 ACADEMIC INTEGRITY......................................................................................................................................................... 3 STUDENT ADVISING AND COUNSELING................................................................................................................................ 3 PART II GENERAL UNDERGRADUATE REGULATIONS...................................................................................... 4 ADMISSION .......................................................................................................................................................................... 4 GUC ADMISSION PROCESS .................................................................................................................................................. 4 THE ENGLISH PLACEMENT EXAM........................................................................................................................................ 5 ACADEMIC QUALIFICATIONS FOR GUC ADMISSION............................................................................................................ 6 QUALIFYING SUBJECTS........................................................................................................................................................ 8 TRANSFER ADMISSION....................................................................................................................................................... 10 Criteria for Eligibility as a Transfer Applicant.............................................................................................................. 10 Admission Requirements for Transfer Students ............................................................................................................. 10 Readmission ................................................................................................................................................................... 11 STUDY REGULATIONS........................................................................................................................................................ 11 Selecting a Study Group / Faculty ................................................................................................................................. 11 Changing the Study Group / Faculty ............................................................................................................................. 11 Selecting a Major........................................................................................................................................................... 11 Changing the Major....................................................................................................................................................... 11 Semester Regular Academic Load ................................................................................................................................. 12 Maximum Study Duration .............................................................................................................................................. 12 Grading System.............................................................................................................................................................. 12 Incomplete Grades ......................................................................................................................................................... 13 Grades Averaged in the GPA......................................................................................................................................... 13 Types of GPA Scores...................................................................................................................................................... 14 Semester Grade Reports and Transcripts ...................................................................................................................... 15 Minimum Graduation Grade.......................................................................................................................................... 15 English and German Language Courses ....................................................................................................................... 15 Drop / Add Courses........................................................................................................................................................ 15 Withdrawal from University........................................................................................................................................... 16 Attendance...................................................................................................................................................................... 16 EXAMINATION REGULATIONS............................................................................................................................................ 19 REQUIREMENTS FOR PROGRESSION.................................................................................................................................... 23 PREREQUISITES / CO-REQUISITES....................................................................................................................................... 24 ACADEMIC PROBATION...................................................................................................................................................... 24 BACHELOR THESIS / PROJECT ............................................................................................................................................ 25 General- 8tudy Regulations -version 3-108ept05 3 33 3 Part - General nformation Language of nstruction 1he Lnglish language is the oicial language o instruction at the German Uniersity in Cairo. GUC oers study programs in Lnglish language in order to cope with the immensely growing and latest deelopment in the technological ields worldwide, the international and local labor market and oster students with all possible tools o success. All communication, lectures, coursework, and documentation are perormed using the Lnglish language. 1hereore, new applicants must perorm and pass the GUC Lnglish language admission test as a prerequisite or being accepted at the Uniersity.
German Language 1he German Uniersity in Cairo strongly supports and encourages learning the German Language. All undergraduate students admitted to the uniersity must study and pass seeral German Language courses. 1he German language is taught in order to qualiy students or internships in Germany as well as student exchange programs, to acilitate their training in German Companies and to enable them to continue postgraduate studies or research in Germany.
8ystem of 8tudy GUC is committed to using the Luropean Credit 1ranser system ,LC1S,. Its Credit point system is used as the basis or transerring marks and credits or student`s records to create curricula with international compatibility and acilitating academic recognition according to Luropean standards.
Academic ntegrity Being a high quality uniersity with a mission to achiee excellence in both teaching and research, as well as ostering an excellent and sel-contained intellectual atmosphere o work and study, the German Uniersity in Cairo strongly discourages and resists any orm o iolation o its academic integrity policy. Any orm o cheating, plagiarism, alsiication, impersonation, eidence concealment, or abrication o results are some o many iolations strongly resisted and opposed by the German Uniersity in Cairo.
8tudent Advising and Counseling All students are entitled to receiing adising and counseling rom academic sta members as relates to their intended course o study. Adisors and students can meet together to discuss uture study plans, and counsel students haing problems with their academic program. General- 8tudy Regulations -version 3-108ept05 4 44 4 Part II General Undergraduate Regulations Admission As an Lgyptian priate uniersity, GUC complies with the admission regulations rom the Supreme Council or Lgyptian Uniersities and Priate Uniersities Council o the Ministry o ligher Lducation. 1he Priate Uniersities Council sets the general rules that regulate the admission to priate uniersities including the minimum academic requirements or acceptance at priate uniersities. 1hese rules include the minimum ligh School Scores to be obtained by the applicants, the qualiying subjects required by each secondary school certiicate or each study group, the documentations needed or registration, etc. 1he German Uniersity in Cairo admits undergraduate students mainly once a year, in the \inter semester. Based on aailability o places, second admission may be allowed or the Spring semester. Applicants must apply or admission beore the declared deadline which can be obtained rom the uniersity admissions oice. All applicants must complete all required documentation upon applying or admission. 1he German Uniersity in Cairo cannot guarantee admission o a student with incomplete documentation. 1he Lgyptian Ministry o Lducation mandates that all students admitted to uniersity must hae completed a minimum o eleen years o education or oreign certiicates such as IGCSL, American Diploma, etc. Applicants must submit proo o their eleen years o primary and secondary education.
GUC Admission Process
According to GUC mission, the uniersity seeks to attract academically outstanding, creatie and dynamic high school graduates to pursue academic excellence in studying and research, as well as to deelop their personal capabilities and potentialities. GUC Philosophy is to build on points o strength in students. 1his is relected in the ealuation process o applicants, which includes- in addition to the inal high school scores-the GUC Admission 1ests which consist o:
1. GUC Reasoning 1est: lasts or 50 minutes and includes questions that are classiied into categories according to their types namely: erbal comprehension and relationships, induction, acts and results, deduction and discoery,.
2. GUC Computerized Lnglish Language 1est: lasts or 45 minutes and is made up o 3 sections: language use, reading comprehension, and listening comprehension. It aims at inding out whether the student can study without diiculty in lectures, and in reading textbooks and lecture notes at an Lnglish speaking uniersity.
General- 8tudy Regulations -version 3-108ept05 5 55 5 Passing GUC Admission 1ests is a prerequisite or admission. 1he students who are admitted at GUC are those who pass both the Reasoning and Lnglish Admission 1ests as well as meet the Uniersity academic requirements including haing the qualiied subjects and obtaining at least 5 higher than the minimum score set by the Council o Priate Uniersities o the Ministry o ligher Lducation or the chosen study group.
The English Placement Exam
Ater passing the admission tests and being accepted, the student will sit or the Lnglish Placement Diagnostic Lxam to determine the Lnglish leel the student will study along with the other mainstream courses. 1he Lnglish Placement Diagnostic Lxam aims at placing the students into homogeneous classes suited or their needs. 1he placement exam is computerized except or the writing part and is made up o section similar to those o the Lnglish admission exam with arying leels o diiculty.
1he Lnglish placement diagnostic exam places ully accepted students into one o two leels: the Academic Lnglish leel and the Introductory Lnglish leel.
In the Academic Lnglish leel, the students study our credit subjects oer a two year span. 1he our credit subjects are: Lnglish or Academic Purposes, Introduction to Scientiic Method, Research Paper \riting, and Communication and Presentation Skills.
In the Introductory Lnglish leel, the students study an extra non-credit subject as a prerequisite to studying the our credit subjects. 1he prerequisite subject, Introduction to Academic Lnglish, in addition to the our credit subjects are also planned oer a two year span.
1he academic requirements or GUC Admission ary according to the high school certiicate obtained.
Requirements Certificate laing acquired the qualiying subjects in Grade 11 and 12 according to the releant study group at GUC. >lor Abitur students graduated rom Germany, subjects are taken rom Grade 12 & 13, and some subjects can be counted rom Grade 11 ,physics, chemistry & biology, > 1he number o subjects to be calculated is ,including the qualiying subject , Abitur > laing successully completed 8 dierent subjects ,mainly in G12,, one credit each, including the qualiying subjects releant to the study group o choice at GUC. ,Please reer to the qualiying subjects schedule or more details, but some subjects can be calculated rom Grade 11 ,up to 3 subjects max.,. ,Subjects as PL, music, yearbook, religion, etc . are not counted,. > SA1 I Score ,Verbal and Math, must be 850 points or more. > SA1 II is not one o the minimum requirements but gies the student extra bonus in the ealuation ,minimum accepted score is 900, > subjects to be taken in SA1 II: or the Lngineering group: Math is a necessity - other subject or the Biological science group: Biology is a necessity - other subject Languages as lrench are not accepted in SA1II American Diploma > laing passed at least 8 O-leels or O-leels - 1 ,AL or ASL,. > In case the student studied only O-leels - 1 ,AL or ASL, the AL or ASL subject will lose its bonus as adanced subject and will be counted as OL subject. > Minimum O-leel-Grade is "C" > Minimum AL or ASL Grade is "L" > AL or ASL Math is required to join the Lngineering Group. > Accepted number o sittings is 5 ,taken during not more than 3 successie years,. >IGCSL OL subjects obtained rom Arab countries should be o the extended, not o the core system IGCSE and GCSE General- 8tudy Regulations -version 3-108ept05 7 77 7
Lach Applicant ,applicable to all high school certiicate graduates, must obtain at least 5 higher score than the year's minimum percentage score declared by the Ministry o ligher Lducation or Priate Uniersities or each aculty during the same year o admission.
> obtaining at least 5 higher than the year`s minimum percentage declared by the Ministry o ligher Lducation or priate uniersities or each study group. >Students accepted to apply or Pharmacy and Biotechnology group must be in the biological science thanaweyya branch`. > Students accepted to apply or Lngineering group must be in the engineering thanaweyya branch`. > Students accepted to apply or Management group can be o any thanaweyya branch.
* Egyptian Thanaweya Amma & Thanaweya Azhareya
> A scientiic-oriented 1hanaweya Amma is required or studying in the Biological Sciences and in the Lngineering Group. > A non-scientiic-oriented 1hanaweya Amma is eligible to study in the Management Group. > All Islamic subjects are not counted during the ealuation. >Students obtaining their 1hanaweyya Amma rom \emen must submit proo o 11 years o schooling. Thanaweya Amma from Arab Countries > 1wo o the required qualiying subjects should be taken at the ligh leel ,lL, as indicated later. > Passing 6 subjects - minimum 3 o them to be taken in ligher Leel > 1heory o knowledge, Lxtended Lssay & Creatiity are required International Baccalaureate (IB) General- 8tudy Regulations -version 3-108ept05 8 88 8 Oualifying 8ub]ects
1o state the eligibility o a student or a particular study group, there are certain qualiying subjects required.
Details are as follows (the list below shows the qualifying subjects only to be completed with supplementary subjects as required)
Study Group / Iaculties Certificate Qualifying Subjects IGCSL & GCSL Lnglish Lang. or,and Literature Math. , O.L , Math. ,AL,ASL, Physics ,O.L, Chemistry, Applied Chemistry ,O.L, American Diploma Lnglish Lang. or,and Literature Math Adanced Math ,or Math o SA1 II, Physics Chemistry 1hanaweya Amma
Lnglish Language Math 1 Math 2 Physics Chemistry Abitur
Lnglish Language Math Physics Chemistry Engineering Group
Information Engineering & Technology
Media Engineering & Technology
Engineering and Materials Science IB
Lnglish Lang. or,and Literature Math ,lL, Physics ,lL, IGCSL & GCSL Lnglish Lang. or,and Literature Biology ,O.L,,luman Biology, lealth Occup. Chemistry ,O.L, Physics, luman Phys.,Physical Science Mathematical subject, Lconomics lor GCSL: accepted Science DBL award American Diploma Lnglish Lang. or,and Literature Biology, luman Biology Chemistry Physics,luman Phys., Physical Science Mathematical subject, Lconomics 1hanaweya Amma
Lnglish Language Biology Chemistry Physics Biological (Life Science) Group
a- English Lang. or/and Literature b- Other optional subjects should include 5 of the following: -Geography/ global studies/ social studies/ history/ economics/ business studies/ mathematics subject/ principles of statistics/ accounting/ consumer math/commercial studies/ physics/ chemistry/ biology/ human biology/German/ French/Computer Science. c- Other supplementary subjects: art & design, psychology or philosophy.
Requires : based management - 1echnology the subjects o chemistry, biology and ,or physics in some specializations. ,please reer to admission oice or more details,
res strong Requi : Business Informatics background in Mathematics. ,please reer to admission oice or more details,
All foreign certificates General / technology based Management Business Informatics
Lach year GUC will admit a small number o transer students supported by a proen record o achieement at a recognized and reputable uniersity in Lgypt or rom out side Lgypt through a Committee on 1ranser Admissions which will study and approe the requests rom the qualiied students interested in transerring to GUC.
Criteria for Eligibility as a Transfer Applicant
Once a student has completed one semester o ull-time study at a single uniersity, he or she ordinarily may apply to GUC only as a transer student. lurther guidelines or eligibility are as ollows:
Minimum Enrollment Years at GUC
A minimum o three years ,six successully attended semesters, ull-time enrollment at GUC as a degree students or 5 - year B.Sc. degrees and two and hal years ,ie successully attended semesters, ull-time enrollment at GUC as a degree students or 4-year B.Sc. degrees is required or GUC's B.Sc. or BA.. ,In case o special agreement with special institutions this may be dierent,.
Transfer Credits
According to the Luropean Credit 1ranser System L1CS and based on the recommendations o the Committee on 1ranser Admissions, transer credit could be approed proided that these courses are substantially the same in both content and quality as the equialent o GUC courses and with a good perormance according to the 1ranser Admission Committee decision.
Grade Transfer
1he transerred grade will be (1R) grade. It will be included in the total hours required to complete the study program or graduation, but the GPA will be calculated based on the courses attended and completed at GUC.
8election of Academic Program
1ranser students will select a aculty , major immediately upon matriculation at GUC.
Admission Requirements for Transfer 8tudents
1ranser students will be accepted at GUC proided that they meet the ollowing: 1. 1hey ulill GUC regular admission requirements including the attainment o high school certiicate , Al-1hanawiyya Al-Amma or its equialent, with a score complying with the Supreme Council o the Lgyptian Uniersities regulations or the year during which this certiicate was obtained. 2. Submit Oicial records ,Oicial 1ranscript, o the courses taken with detailed course descriptions stamped rom an accredited uniersity - including the credit hours and grades achieed. 3. Comply with GUC admission requirements including passing the admission tests ,the reasoning and the Lnglish Language tests, and obtaining the qualiying subjects or the required ield o study. 4. Submit the brochure , Catalogue o the institution. General- 8tudy Regulations -version 3-108ept05 11 11 11 11
Readmission
Students who withdraw rom the Uniersity or one or two semesters and are willing to return to GUC can apply or readmission. 1heir standing will be examined by the concerned aculty. Based on space-aailability in the requested aculty, those students with good perormance records and good academic standing will be accepted or re-admission to pursue their studies at GUC. Students will receie adising or the courses to be studied. Students can only apply or readmission within a maximum o two years rom their withdrawal proided that the minimum study period at GUC is 60 o the whole study period or the Bachelor's degree.
8tudy Regulations
1he GUC is oering a ariety o study programs each o which is leading to a designated academic degree. lor each study program, one o the aculties ,IL1, ML1, LMS, P&B, Man. 1ech., is responsible or the courses to be deliered according to the study program`s curriculum.
All students are members o one o the study groups ,engineering, biological sciences, management, in which they share the same schedule beore branching to the specialization o their study program.
8electing a 8tudy Group / Faculty
Upon admission to the uniersity, students will select one o the aailable study groups at the uniersity to pursue their studies. Students will then hae to abide by the rules and regulations goerning the course o study within such study group in order to achiee successul completion o the designated program.
Changing the 8tudy Group / Faculty
A student has the right to request changing his study group proided that there is a space aailable in the requested aculty, that the student meets the academic requirements o the requested study group in terms o the qualiying subjects and minimum high school score. 1he student must ill out a Change Study Group orm to the registration oice during the irst two weeks o a semester. Upon reiew and approal o the request, the change o study group is to be eectie immediately. A transer credit committee will determine which courses are to be counted or the student upon transer. Students howeer must be aware that changing study group may cause signiicant academic delay in graduation.
8electing a Ma]or
Students will hae a ree decision to select one o the aailable majors within a laculty to pursue their studies. 1he time o the decision will depend on each aculty ,please reer to the program structures or each aculty,. Students will receie orientation sessions , adising to introduce them to the aailable majors in order or them to choose the majors o their interests. Students will then hae to abide by the deadlines or registration, rules and regulations goerning the course o study within such major in order to achiee successul completion o the designated program. General- 8tudy Regulations -version 3-108ept05 12 12 12 12
Changing the Ma]or
A student has the right to request changing his major within the aculty. 1he student must ill out a Change-o- Major orm to the registration oice during the irst two weeks o a semester. Upon reiew and approal o the request, the change o major is to be eectie immediately. A transer credit committee will determine which courses are to be counted or the student upon transer. Students howeer must be aware that changing o major may cause signiicant academic delay in graduation.
8emester Regular Academic Load
1he Luropean Credit 1ranser System ,LC1S, is the study contract between the Uniersity and the student.
According to the LC1S, the aerage ull-time undergraduate students` workload is about 30 credit points per semester. In ery special circumstances, students may be allowed to exceed the aboe load based on the recommendation o the academic adising personnel based on their academic perormance in the preious semesters.
A ull-time student at GUC is expected to take not less than 60 o the regular study load. Otherwise, a student carrying less than 60 o the regular study load will not be considered a ull-time student at GUC. lence, the student will not be allowed to be registered with the Ministry o ligher Lducation, and i applicable, a student will not be eligible to receie a Military Deerment Certiicate.
Maximum 8tudy Duration
1he maximum duration o study allowed or students with exceptional cases to graduate orm the German Uniersity in Cairo should not exceed an additional o 65 o the normal study duration o any program oered at GUC
Under exceptional circumstances, a student enrolled at GUC may be allowed an extended study duration period semester wise. 1his may be allowed in one ,or combination, o the ollowing cases:
A student is placed on probation during the course o his, her study ,maximum two instances o probation are allowed, A student carrying a study load less than the regular load or some reason ,pertaining to poor academic standing, or or other reasons,
Grading 8ystem
Lach course is assessed indiidually upon its completion. Methods o assessment include written, oral and practical examinations, research papers, course assignments and practical work. 1he Luropean Credit 1ranser System ,LC1S, is the basis or transerring credits into grade point aerages, calculated according to the ollowing scale:
Grade Definition Description* Numeric Grade A- Lxcellent outstanding 0. General- 8tudy Regulations -version 3-108ept05 13 13 13 13 A 1.0 A- perormance with only minor errors 1.3 B- 1. B 2 B- Very good aboe the aerage standard but with some errors 2.3 C- 2. C 3 C- Good
generally sound work with a number o notable errors 3.3 D- 3. D Satisactory
air perormance but with signiicant shortcomings 4 l lail considerable urther work is required 5
l: 1he student has been judged not to hae satisied the stated objecties o the course. Credit or a course in which the grade l has been receied can only be obtained by repeating the Lxam and passing it.
ncomplete Grades
lX: 1he student has been judged not to hae satisied the stated objecties o the course due to excused absence in the inal exams. Credit or a course in which the mark lX has been receied can only be obtained ater passing the exams. 1he lX will not be counted in the GPA until a passing grade is obtained. I1h: Incomplete 1heoretical: In courses with practical and theoretical parts, the student has been judged not to hae satisied the stated objecties o the theoretical part o the course. Credit or a course in which the mark ,I1h, can only be obtained ater passing the theoretical exam within maximum one year. 1he I1h will not be counted in the GPA until a passing grade is obtained IP: Incomplete Practical: In courses with practical and theoretical parts, the student has been judged not to hae satisied the stated objecties o the practical part o the course. Credit or a course in which the mark ,IP, can only be obtained by passing the practical exam within maximum one year. 1he IP will not be counted in the GPA until the a passing grade is obtained Grades Averaged in the GPA
1he ollowing grades aerages are calculated and used as measuring deice or determining the academic leel the students has reached.
General- 8tudy Regulations -version 3-108ept05 14 14 14 14 Semester grade point aerage is calculated using the hours o the courses attempted and the corresponding numeric grades alue earned or the semester.
Graduate cumulatie grade point aerage is calculated using the total number o graduate hours o the courses successully attempted at the German Uniersity in Cairo and the corresponding total number o numeric grades earned at German Uniersity in Cairo.
In the ollowing, it is explained how a grade point aerage ,GPA, is computed.
How to Compute a GPA 1. Multiply the number o numeric grade earned by the number o hours or the course, 2. Add all hours together, 3. Add all grade points together, 4. Diide the total grade points by the total number o hours. CSLN 102 5 ,hrs, x 1 ,A, ~ 5 MA1l 102 8 ,hrs, x 2 ,B, ~ 16 Pl\S 102 5 ,hrs, x 3 ,C, ~ 15 ClLM 101 4 ,hrs, x 1 ,A, ~ 4 LNGL 101 3 ,hrs, x 1 ,A, ~ 3
Types of GPA 8cores Semester GPA: All attempted courses in which the student receies a grade or the respectie semester are included in the calculation o the Semester GPA. In the eent that candidates ail in a course and are required to be re-assessed, the new grade obtained shall replace the preious l grade in the calculation o the cumulatie GPA, Cumulative GPA: All courses in which the student receies a grade or each semester are included in the calculation o the Cumulatie GPA. In the eent that candidates ail in a course and are required to be re-assessed, the new grade obtained shall replace the preious l grade in the calculation o the cumulatie GPA, Major / Graduation GPA: All successully passed mandatory courses within the major in which the student receied a grade ,all mandatory courses must be passed within the major in order or a student to graduate, or each semester are included in the calculation o the Major GPA. General- 8tudy Regulations -version 3-108ept05 15 15 15 15 Courses or which candidates are gien an l grade shall not be counted towards the degree.
8emester Grade Reports and Transcripts
Semester Reports: at the end o eery semester the inal grades o all attempted courses and GPA obtained are aailable or the students using the Student Administration System on the \eb.
1ranscript: includes all undergraduate and graduate credit courses successully completed at the German Uniersity in Cairo. Oicial transcripts should be requested at least two weeks prior to the date needed.
Minimum Graduation Grade
A minimum cumulatie "D-" and Aerage ,3.0 GPA, is required to graduate orm the German Uniersity in Cairo.
English and German Language Courses
1he Lnglish language courses consist o two leels, an Introductory ,Ordinary, Lnglish Leel ,non-credit, and an Adanced Academic Leel ,or credit,. A passing grade should be achieed in the Introductory ,Ordinary, Leel Lnglish within one academic year as a pre-requisite or attending the Adanced Academic Leel. 1he credits o the Lnglish Language course are included in the GPA o each semester. loweer, or the calculation o the top ranked students, the Lnglish language courses will not be included. 1he credit o the Lnglish language courses will be considered in order to improe the GPA and in the up-grading o the scholarship categories. 1he weight o the credits awarded per study hours or the Adanced Lnglish Academic Leel is equal to 50 o the hours.
1he German Language courses should be taken and completed within 5 semesters rom the beginning o the study duration. A passing grade should be achieed in eery German Language course as a pre-requisite or attending the ollowing course. Students ailing in a German course will hae to pay or the course and will hae to repeat the course in the summer or during the ollowing semesters subject to aailability. 1he student will obtain a certiicate o achieement upon completion o all courses and passing the inal exam ater the ourth or ith semester. 1he credits o the German Language course are included in the GPA o each semester. loweer, or the calculation o the top ranked students, the German language courses will not be included . 1he credit o the German language courses will be considered in order to improe the GPA and in the up- grading o scholarship categories. 1he weight o the credits awarded per study hours or the German Language courses is equal to 50 o the hours. 1he cumulatie GPA or the German Language inal exam will be included in the inal transcript and the Graduation certiicate.
Drop / Add Courses Although dropping courses is allowed under uniersity policy, it is or the students beneit to take the assigned ull load in order to be able obtain the Bachelor degree in the regular course o study. 1hereore, it is adisable General- 8tudy Regulations -version 3-108ept05 16 16 16 16 that students dedicate all their eorts to learning and to other Uniersity actiities to enjoy the ull adantage o their education.
\ithdrawal or Dropping course,s, in one semester does not mean that the course,s, will be aailable in the ollowing semester. 1he student may be delayed or one or two whole semesters to be able to take the course,s, again. \ithdrawal or Dropping course,s, may delay students` graduation. 1he minimum semester load is 60 o the weekly hours load.
Students are allowed to add courses within the irst two weeks o classes. Deadline or students who are allowed to drop courses is 4 weeks ater the start o the semester Maximum number o courses to be dropped is two courses ,or orce majeure cases may extend to 3 courses, - proided that they do not exceed the minimum allowed load o 60 o the regular Academic study load per semester. A student who drops one or two courses is not entitled to any reund, howeer, the student is allowed to add one or two courses , according to the number o courses dropped, in the ollowing semesters without additional charges.
Withdrawal from University
Students who are unable to complete a semester or a degree may electiely withdraw rom the uniersity. Students must ill an oicial withdrawal orm with the uniersity admission and registration oice.
Students who withdraw rom uniersity and wish to return at a later date must apply or readmission. Students can only apply or readmission within a maximum o two years rom their withdrawal. 1he students standing will be examined or the requested aculty. Based on aailable space in the requested aculty, those students with good academic perormance records will be accepted or re-admission to pursue their studies at GUC. Students will receie adising or the courses to be studied.
Students who submit registration orm or a semester and who decide not to attend must ile an oicial \ithdrawal,Leae o Absence orm.
Continuing students ,students who are beyond their irst year o enrollment, withdrawing rom the Uniersity o Beore classes start are eligible to receie ull reund o tuition and ees, excluding non- reundable deposits. o During the irst two weeks o classes are eligible to receie a reund o ,5 percent, o their tuition, o During the third week, ,50 percent,, o During the ourth week, ,25 percent,, o Ater the ourth week o classes, there will be no reund.
Attendance
Attendance at lectures, seminars, tutorials and practical classes is an integral part o uniersity studies and students are expected to be regular and punctual in their attendance. General- 8tudy Regulations -version 3-108ept05 17 17 17 17 Students are expected to attend the uniersity on a ull-time basis during each semester. Attendance is checked during seminars, tutorials and labs. Attendance checks take place at any time rom the beginning or end o seminars, tutorials and labs. Students must attend at least 5 o the tutorials and practical labs. I absence exceeds the allowed percentage: 25 ,either excused or unexcused, in the same course, the student will not be allowed to sit or the exam o the releant subject and will hae to drop the course and retake the course when aailable. In the eent o an excused absence:
No make up will be gien or the missed assignments or quizzes. 1he lecturer will select best 2 out o 3 Or 3 out o 4 quizzes or assignments or the beneit o the student and in case o absence during a quiz or an assignment, the student will miss the opportunity o selecting the best quizzes or assignments and will be ealuated on the remaining quizzes and assignments. Lxample: Quizzes Q1 Q2 Q3 Q4 1otal Grade ,best 3 out o 4,
lull Mark 5 5 5 5 15 100.00 lull Attendance Case 5 3 4 4 13 86.6 One-Absence Case 5 Abs 4 4 13 86.6 1wo-Absence Case 5 Abs Abs 4 9 60.00
1he same example applies or assignments ,in some courses all assignments may be required and it will be stated clearly in the course outline, Lxcused Absence: Oicial Accepted Lxcuses by the Uniersity are limited to:
- Medical excuse rom the uniersity clinic. - Death o a close relatie. Limited to ather, mother, brother or sister. - Lents and Competitions: a. National b. Regional c. International d. Lents and Competitions Representing GUC
A student who is absent with an excuse will be dealt with as ollows:
- Oerall absence should not exceed 25 General- 8tudy Regulations -version 3-108ept05 18 18 18 18 - Must submit oicial excuse and must be approed by the uniersity - \ill be counted as absence with excuse - \ill receie warnings as ollows: a. Ater 10 absence b. Ater 20 absence c. I s,he exceeds 25, he will be inormed that s,he is not registered in the course and will hae to retake the course when it is aailable next time. - \ill not pay or the repeated course
Unexcused Absence:
- A student who is absent without an excuse will be dealt with using the same warning system as or excused absence mentioned aboe.
- 1he student will hae to pay or the repeated course
I the student has a mix o excused and unexcused absence, payment or the repeated course will depend on the percentage o excused ersus the unexcused absence. I the percentage o the unexcused absence is larger, the student will hae to pay. I the percentage o the excused absence is larger, the student will not pay.
Practical Laboratories Absence:
1. Students who exceed the unexcused,excused percentage o absence in the Practical Labs, but do not exceed the limit o absence in 1utorials and Lectures will be permitted to only the theoretical inal exam and not to the practical inal exam within the ollowing two semesters. 2. 1he grade o the whole course will be IP` ,Incomplete Practical, and the student will hae to attend only the practical course again wheneer is aailable. 3. 1he grades o the theoretical part will be kept and added to the grades o the practical part when attended and the course grade is then calculated and announced. 4. 1he grades o the practical part will be kept and added to the grades o the theoretical part when attended and the course grade is then calculated and announced.
Important notes:
1. Oicial excuses must be submitted to the Students Aairs or approal:
a. In case o illness or accidents, the absence orm must be illed out and submitted with the supporting documents within one week o the incident. I one week passes without an absence orm illed out, the student, or one o his amily members must show proo that there were extreme circumstances preenting submission o the absence orm. b. Medical excuses must be approed by the Uniersity Doctor ,medical check up may be needed,. General- 8tudy Regulations -version 3-108ept05 19 19 19 19
2. Dropping a course in one semester does not mean that the course will be aailable in the ollowing semester. 1he student may be delayed or one or two whole semester,s, to be able to take the course again.
3. Dropping a course may delay student's graduation.
8tudents Administration 8ystem
In order or GUC students to able to progress with their program o study satisactorily, they need to monitor their perormance throughout the semester.
1he student administration system is designed in order to help GUC students during their study at GUC to continue successully toward achieing their degrees.
1he system proides students with access to the inormation that will enable them to monitor their perormance including up-to-date inormation such as:
1. Semester work records ,Quiz, Assignments,, 2. Attendance records 3. Mid-term exam results 4. linal exam results 5. 1he results o the preious semesters
Students are required to check their perormance on weekly basis so that they can ollow up on their perormance status regularly.
Examination Regulations
Purpose of Examinations
1he Bachelor degree is a irst academic degree in all GUC laculties qualiying or job practice. It can be asserted through the examinations to demonstrate i the candidate has the essential technical basic knowledge to be able to practice a job, to practice this knowledge, and to integrate seeral questions into a proessional context. 1he qualiying Bachelor degree is a requirement or the master degree course according to the admission regulations o GUC or the Master Degrees. 8tructure and Period of Examinations
1he examination system consists o: Course work includes assignments, seminars, projects and presentations. 1he total grade o course work should carry a weight between 10 and 30 o the total course grade i quizzes, midterm and inal term exams exist. General- 8tudy Regulations -version 3-108ept05 20 20 20 20 Quizzes: A 10-20 minute exam or computer-based test that may be conducted beore the mid-term and the inal exam, according to the course requirements. Quizzes should be gien rom time to time with a range between 3 to 4 quizzes per semester rom which the best 2 out o 3 or 3 out o 4 should be counted in the grade. 1he total grades o the quizzes should not carry a weight more than 20 o the total course grade, i course work, midterm and inal term exams exist. One Mid-semester exam that coers approximately hal the course material. 1he grade o this exam should carry a weight between 20 and 30 o the total course grade, i quizzes, assignments and inal term exam exist. linal semester subject examinations: are to be done during the last two weeks o eery semester. 1he grade o this exam should carry a weight between 40 and 50 o the total course work i quizzes and midterm exam exist. Students who score less than 30 o the grade o the inal exam should get an l` in that subject irrespectie o his course work grade ,quizzes, assignments, midterm., Courses with Practical and 1heoretical part: the weights or the course ealuation will be based on course description. 1he student should obtain a minimum passing grade o 50 in the practical part in order to pass the practical part successully. Types of Examinations
Lxaminations may be one o three types, or their combination:
Oral examinations: o Oral examinations last or 30 minutes. 1he examinee should proe that he,she has depth knowledge o the context o the tested area. o Oral exams are conducted by an examiner in the presence o expert subordinate , external examiner, assistant as single exams. ,1he assessment o the grade o the exam takes place in absence o the examinee,s,. o A protocol is done in oral examination. It should comprise the names o the examinees, o the examiner and the assistant as well as the time o the exam, a description in brie outlines o the topics tested and the result o the exam. 1he protocol has to be signed by the examiner and the assistant. 1he examinee has to be inormed with the result o the respectie exam aterwards. Written examinations: o \ritten tests usually last or about 90 to 180 minutes according to the number o credits and the scope o the examined course. 1he examinee has to proe that he,she can recognize a problem and can ind ways to sole it within limited time in the presence o restricted aids o 1he Lxamination Oice usually announces the examination results aterwards. General- 8tudy Regulations -version 3-108ept05 21 21 21 21 o A protocol has to be made during written exams, in which special happenings, especially attempts o the examinee to inluence the results o the test through deception or other not admissible aids, hae to be noted. 1he protocol has to be signed by the superisor and to be handed oer to the examination oice o the respectie department responsible or the exam. Practical examinations: o Practical examinations may last or 30 to 180 minutes, and may increase in some circumstances, according to the type o the practical course. 1hese exams are conducted by the course instructor and assistant. 1he results o the respectie exam are announced together with the results o other exams by the Lxamination Oice. Evaluation of Examinations
1he grades or each examination achieement hae to be determined by the respectie examiners. 1he grades hae to be designated according to the preiously mentioned grading scale.
8eminars
Seminars are assessed by attendance, actie contribution o the student in discussion or by the presentation o a speciic course topic.
nternship
1he job-related work should hae a scope o at least 6 weeks according to the curricula or each study program and has to be perormed during the lecture-ree period ,summer recess, o the Bachelor degree course (300 hours are required for Pharmacy). Internship is a must or graduation and students will be ealuated. 1his actiity can be carried out in all public and priate institutions in Lgypt and abroad that gie the students the opportunity to obtain experience in practicing a job position related to the respectie ield o study. 1he placement oice together with the personal adisor will help students ind an appropriate internship.
Absence, Withdrawal, Deception, and Violations
An exam achieement is regarded as ail,` when the examinee misses an exam date without appropriate reasons or when he or she, ater start o the exam, withdraw rom the exam without proper reasons. 1he Board o examiners makes the decision on this. Reasons made alid or withdrawal or absence hae to be presented immediately in a written orm to the chairman o the board o examiners and justiied. In case o illness a medical certiicate is required rom the uniersity clinic. Justiiable reasons or withdrawal at the date o the exam hae to be explained to the exam superisor, oicer immediately and hae to be justiied. General- 8tudy Regulations -version 3-108ept05 22 22 22 22 I the Board o examiners accepts the reasons, a new date is set or the exam will be repeated during the make-up exams period. 1he student will receie a grade o lX. I the reasons are not accepted, the exam is ealuated as ail`. I the examinee tries to inluence the exam results by means o deception or the use o orbidden aids, the concerned exam results counts as ail`. An examinee that disturbs the regular course o an exam can be excluded o urther participation on other exams by the examiner or the superisor. 1he concerned exam result in this case counts as ail`. 1he board o examiners decides on the recognition o reasons or absence or withdrawal. 1he examinee has to be inormed with the board`s decisions by the GUC Lxamination Oice. Repeating Examinations
Subject Lxaminations that are not passed or are considered to be not passed can be repeated twice according to the ollowing repetition policies and regulations: 1. Students who attend the inal exam and score" l" in the inal grade: 1he students will be allowed to sit or the make up. 1he grade o the makeup exam will replace the grade o the mid term and final semester exam. 1he year's course work will be counted in the inal course results. 1he maximum grade could be scored in the course will be A-. 2. Students who do not attend the inal exam without accepted excuse: 1he students will score lA in the inal grade. 1hey will be allowed to sit or the make up. 1hey will hae to pay the applicable makeup exam ee. 1he grade o the makeup exam will replace the grade o the mid term and final semester exam. 1he year's course work will be counted in the inal course grade results. 1he maximum grade could be scored in the course will be A-. 3. Student who do not attend the exam or a alid reason: approed medical excuse, oicial trip, emergency cases: Oicial documents must be submitted. 1he student will get an lX grade. 1he 1st Make-up exam is considered the inal exam and accordingly course assignments, quizzes and the mid term will be counted and included in the inal grade. 1he student will still hae in addition two make ups and will ollow case 4 1. 4. Students scoring a course grade ranging rom D to B+, and who wish to hae a second attempt to improe the oerall course grade.
Students are allowed to sit or the makeup exam, in order to hae a second chance to improe the oerall course grade under the ollowing conditions:
Only one attempt is allowed per subject, course General- 8tudy Regulations -version 3-108ept05 23 23 23 23 1he student must use the opportunity o sitting the makeup exam or improing the desired course grade within one academic year o receiing the original score 1he student must pay the applicable makeup exam ee 1he course work component will still be carried orward and counted in the calculation or the inal course grade ,i.e. the makeup exam will only replace the grades receied or the mid-term and final exams, i applicable, 1he inal grade on the basis o make up exam score will automatically replace the original score and will be counted in the degree GPA. - I the student sits the makeup exam and ends up scoring a grade that is lower than the original grade achieed ,rbicb aefeat. tbe vro.e of barivg a .ecova attevt for ivrorivg,, he or she will hae the opportunity to reert back the original score receied. loweer, there is a restriction o up to only three instances in which students can make use o this special arrangement during their whole study period at GUC. - I the student consumes his , her three chances o reerting back to the original score, and has a ourth incident, the latter exam result will be counted towards his, her inal grade. lence, it is highly recommended that students study careully the decision o setting a makeup exam or improing their inal grade, and only attempt the makeup exam i they are conident o achieing a higher grade than the originally scored.
5. Students who pass in the Practical part, but ail in the 1heoretical part: 1he students will be permitted to only the theoretical make -up exam. 1he grade o the whole course will be I1h` ,Incomplete 1heoretical,. 1he grades o the Practical part will be kept and added to the grades o the theoretical part and the course grade is then calculated and announced within one year 6. Students who ail in the Practical part but pass in the 1heoretical part 1he students will be permitted to only the practical make-up exam. 1he grade o the whole course will be IP` ,Incomplete Practical,. 1he Practical course assignments, quizzes and the mid term will be counted and included in the inal grade. 1he grades o the 1heoretical part will be kept and added to the grades o the Practical part and the course grade is then calculated and announced within one year. All make-up exams are cumulatie , comprehensie - i.e. including all materials coered during the semester. 1he examination committee determines the deadlines or the repetition o exams accompanying the study. 1he irst repeated exam has to be done within one year ollowing the not passed exam, i the course is a prerequisite or another one in the running semester. I an examination is not passed or is considered as "lail", the candidate receies rom the GUC Lxamination Oice a written document about such result as well as gies inormation about the scope, and eentually the deadline or the repetition o the examination. General- 8tudy Regulations -version 3-108ept05 24 24 24 24 All rules and deadlines concerning registration or regular and makeup examinations are proided by the student aairs oice. Ater ailing a course, students are allowed to repeat a ailed course maximum 2 additional times during his study period.
Regulations for students receiving an F' grade after the 1st make up Students who ail ater the 1st make up in 1 or 2 subjects will join the mainstream students in the ollowing semester. 1hey will hae to sit or the make-up exam or the ailed courses in the ollowing make-up exam session. Students who ail ater the 1st make up in 3 subjects or more will hae to repeat the subjects with "l" grades and will be allowed to continue with the ollowing semester mainstream students with a restricted number o courses ater receiing Academic Adising.
Requirements for Progression
Students progression rom one year to the next is dependent upon satisactory completion o all academic courses ,except o two, o the preious years. Students who complete a partial year`s work may proceed to the next year courses or which they hae prerequisites. Knowledge o the material o the prerequisite modules can be assumed i the student attended the midterm and the inal exams. Prerequisites / Co-requisites
1here are prerequisites and co-requisites courses: 1he term prerequisite implies a progression rom less adanced to more adanced study in a ield. Students must satisy the prerequisite,s, beore registering or the course, unless exempted by the instructor. Co-requisite courses must be taken concurrently. \hen a course is listed as both a prerequisite and a co-requisite, it may be taken prior to or concurrently with the other course.
Prerequisites and co-requisites hae been established to proide the maximum assurance that a course will be completed satisactorily.
Based on academic adising, students who ail in a pre-requisite course may attend the adanced course without considering their inal grades proided that they score passing grades in the course work ,minimum D,.
Academic Probation
Academic Probation is a warning to the student whose academic perormance is lower than the aerage standard set by the Uniersity. 1he student will be required to show scholastic improement in order to remain at the Uniersity. A student on probation status is not considered in good standing` at the Uniersity, and eligibility to continue under scholarship or other inancial aid programs, to participate in extracurricular General- 8tudy Regulations -version 3-108ept05 25 25 25 25 actiities, or to run or certain oices may be aected. A student is placed on academic probation when s,he acquires a cumulatie grade point aerage less than 3. ,D-, in their selected study program. An Academic Probation status is placed on the student's record and the student shall be permitted to register only ater consultation with, and approal o a designated Uniersity adiser. Students on probation may be adised to reduce their academic load per semester in order to be able to hae a better chance to improe their oerall GPA. A student shall be gien two subsequent semesters or enrollment on probationary status. At the conclusion o the two semesters, a student who has not achieed a cumulatie GPA o at least 3. ,D-, shall be adised to change the study program or be excluded rom the uniersity. A student excluded rom the Uniersity may not apply or readmission or reinstatement or one calendar year.
Bachelor Thesis / Pro]ect
1. 1he Bachelor project is an examination thesis, project. It should show that the examinee is capable o soling practice-orientated problems o his,her ield o study with scientiic methods within a limited time and can present the results precisely. 2. 1he Bachelor project is superised by a uniersity academic sta member or assistant who works in the ield o teaching and research under the superision o a proessor. 3. 1he Bachelor project is to be carried out and completed within the last semester o the study program. 1he candidate has to start the Bachelor project by making an application or the subject assignment. 1he topic o the Bachelor project is determined by the superisor in consultation with the examinee. 4. 1opic, questions and scope o the Bachelor project will be limited so that the deadline or the processing o the Bachelor project can be met.
8ubmission and Evaluation of the Bachelor Pro]ect
1. 1he Bachelor project report must be submitted within the gien period or completion to the same person who assigned the thesis,project. 1he submission date must be on record. I the deadline is not met because o illness, the reason or non-completion must be justiied directly to the board o examiners by means o a medical certiicate. 2. 1here shall be a presentation or the project 3. 1he Bachelor project will be ealuated by the superisor and by a Proessor,Lecturer who works in the ield.
Repeating the Bachelor Pro]ect
1he Bachelor project can be repeated only once. 1he candidate will be assigned in this case a new topic.
Bachelor Certificate General- 8tudy Regulations -version 3-108ept05 26 26 26 26 1he Bachelor document certiying successul completion o the Bachelor Degree is signed by the Dean o the respectie aculty and by the Uniersity President and is headed with the oicial logo o the GUC.
A transcript o examinations passed will be issued stating the grades o the single subjects as well as the oerall grade achieed by the student. 1he transcript will be signed by the Registration Oice and by the Dean o the respectie aculty.