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DEMO SCRIPT

SAP Busi ness Planning and Consolidation


(NW) Detailed Consolidati on
(New content with optional Disclosure
Management and Intercompany Integration)
Scenario ID: 7884
Document Classifi cation SAP and Partner Internal
General Information Cross Industry
SAP Business Planning and Consolidation 10.1, version for the
Netweaver Platform
Date Last Updated 21 Mar 2014
Scenario ID: 7884
SAP AG 2013 / SAP AND PARTNER INTERNAL 2
Contents
1 Demo Script Overview..................................................................................................................3
2 Demo Access and Information......................................................................................................5
2.1 Demo Environment and Access ...........................................................................................5
2.2 User Information ..................................................................................................................6
2.3 Used Solutions and Versions ...............................................................................................6
3 Pre-Demo Steps ..........................................................................................................................7
3.1 SAP Demo Cloud Lean Showrooms ..................................................................................7
3.2 SAP Mobile BI (MOBI) Connection Setup .............................................................................7
3.2.1 Pre-requisites ..................................................................................................................7
3.2.2 Setup Connection to your LSR image...............................................................................8
3.2.3 Connect to your Lean Showroom .....................................................................................9
4 Demo Script ............................................................................................................................... 13
4.1 Story flow .......................................................................................................................... 13
4.2 Step-by-Step Guide ........................................................................................................... 14
4.2.1 Setting up the consolidation parameters ......................................................................... 14
4.2.2 Optional: Reconciliation Intercompany Data in Intercompany Invoice Level ................. 19
4.2.3 Optional: Reconciliation Intercompany Data in BPC Balance Level (Updated) ............. 27
4.2.4 Local Close .................................................................................................................... 38
4.2.5 Consolidation ................................................................................................................. 53
4.2.6 Mobile ApplicationFinancial Result Insight .................................................................. 66
4.2.7 Disclosure Management Last Mile of Finance.............................................................. 76
5 Appendix.................................................................................................................................... 94
5.1 FX and Scope Simulation in BPC ....................................................................................... 94
5.2 Equity Pick Up Demo ......................................................................................................... 98
5.3 Pre-demo: Check the EPM add-in for Excel User Options ................................................ 105
5.4 Pre-demo: Check the EPM Context for the Models........................................................... 106
5.5 Pre-demo: Set IC to Data Source IFRS ............................................................................ 108
5.6 Pre-demo for: Check the DM Datasource ......................................................................... 109
5.7 Document Update Notes .................................................................................................. 110
Scenario ID: 7884
SAP AG 2013 / SAP AND PARTNER INTERNAL 3
1 Demo Script Overvi ew
Demo description: This demo scenario showcases how SAP Business Planning and
Consolidation can help organizations streamline the consolidation
process and reduce cycle time for a faster, more compliant close. This
scenario will be of interest to the CFO and Group Controllers.
The demo was built using the IFRS Starter Kit.
Intended audience: Line of Business Finance
Business pain points: Streamline the statutory consolidation and publication process
Keep compliance and auditing costs down
Val ue proposition: The SAP Business Planning and Consolidation application, version for
the SAP NetWeaver platform, brings order to business planning
processes by helping you plan, budget, and forecast more effectively.
With embedded support for financial consolidation, the software
facilitates compliance with regulatory and financial reporting
requirements.
Fulfill legal and management consolidation and reporting
requirements for a faster, more compliant close
Empower business users to own and modify common business
processes without IT assistance via a solution they can maintain
themselves
Increase business user productivity with native access to familiar
tools such as Microsoft Office
Minimize business and compliance risk by enabling transparent
financial reporting with a fully documented audit trail from a single
data repository
The key messages and value proposition of Disclosure Management is
based on how we address the pain points described above. Again they
can be categorized into 3 major categories:
Speed and Fl exibili ty
Accelerate the generation of disclosure statements
Integrate data for a single view across the organization
Optimize the close from source to digital disclosure
Coll aboration
Assign disclosure responsibility to distributed teams
Automate integration and data flow
Designed for ownership by finance professionals
Compliance and Control
In-house production of trusted financial statements
Support multiple financial and regulatory statements
Enable creation of XBRL-based statements
Protagoni sts Regional Controller responsible for the local intercompany matching
and data submission.
Group Controller / CFO responsible for the Consolidation and
Reporting process.
Financial Analyst responsible for updating the Annual Report. He
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must refresh the report and must then edit and add data into the
report.
head of Corporate Reporting responsible for approving Published
Statements, and for producing the final XBRL instance document.
Story fl ow summary This demo scenario is a deep dive into SAP Business Planning and
Consolidation, version for SAP NetWeaver. The business process in this
demo consists of 4 steps with various action items many companies
might use to complete a Financial Consolidation process. The steps and
processes include:
Setting up the consolidation parameters
Optional : Reconciliation Intercompany Data in Intercompany
Invoice Level
Optional : Reconciliation Intercompany Data in BPC Balance Level
Local Close process
Consolidation
Managing the last mile of Finance with Disclosure Management
See section 4.1 for a full description
Scenario ID: 7884
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2 Demo Access and Information
2.1 Demo Environment and Access
This demo scenario uses the components:
SAP Business Planning and Consolidation v.10.1, versi on for the Netweaver Platform
SAP Discl osure Management v. 10
SAP Intercompany v. 10
This demo scenario can be used in the SAP Demo Cloud(SDC) - Lean Showrooms (not yet
available for partners). Partners can download SAP Business Planning & Consolidations, 10.1
version for NW from Service Marketplace and then restore the demo appset from the Partner
Edge Portal. This script supports the demo appset and can be used to create your own demo
landscape with your own scenario (using this script as a starting point).
After accessing any environment please read the pre-demo steps in section 3 of this document.
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2.2 User Information
User Password Component / Role
bpc01 sbo123 User for running the BPC NW demo scenario
demoadm sbo123 User for mobile BI
DMUser1 sbo123 User for running the first steps of DM demo
scenario
DMUser2 sbo123 User for running the last steps of DM demo
scenario
demoepm sbo123 User for Intercompany
2.3 Used Sol utions and Versions
Software Component Release Service Pack
SAP Business Planning and Consolidation NW 10.1 SP02
EPM add-in 10 SP17
SAP BusinessObjects BOE 4.0 FP 3 SP03
SAP Financial Result Insight Mobi application
SAP Intercompany 10 SP02
SAP Mobil e BI 5.1.4
SAP Disclosure Management 10 SP05
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3 Pre-Demo Steps
3.1 SAP Demo Cloud Lean Showrooms (not yet available to partners)
Before a demo make sure you perform the followi ng steps:
a) Logon to your Citrix Desktop on SDC
b) Check the EPM add-in options as described in Appendix 5.2 : Pre-demo :Check EPM add-in
Options
c) Check the EPM add-in context setting as described in Appendix 5.4: Pre-demo: Check the
EPM Context for the Model.
d) Make sure you are connected to the correct SAP Intercompany Data Source as described in
Appendix 5.5 Pre-demo: Set IC to Data Source IFRS.
e) Make sure you are connected to the correct SAP Disclosure Management Data Source as
described in Appendix 5.6 Pre-demo for: Check the DM Datasource.
Before starting the demo try to cache the machine as much as possible by opening the interfaces and
running some reports.
3.2 SAP Mobile BI (MOBI) Connection Setup
3.2.1 Pre-requisites
To demo the reports via the SAP BusinessObjects Mobile BI (MOBI) app, there are a few
requirements you must complete on the ipad. Please refer to instructions from SAP IT and
SAP Apple Mobile Website:
ht t ps://w i k i .w df .sap.cor p/w i k i /di spl ay/appl emobi l e/Home
To demo the Webi Reports on an iPad (both against your LDL instance or SDC Lean
Showroom), you need to install below applications on your iPad:
Your ipad or iPhone must be registered with SAP Afaria
F5 Edge client app installed
SAP Mobile BI (MOBI) installed
On the ipad - Settings General Configuration Profiles you must have valid
unexpired profiles
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If you need help installing any of the above apps on your ipad open an IT support ticket under the PH-
MOB component.
3.2.2 Setup Connection to your LSR i mage
In order to connect to your Lean Showroom from your mobile device and here shown for an iPad
you need to once create a VPN connection. After that you can connect toall your Lean Showrooms
with the one VPN connection.
Some changes have been made in the Lean Showroom infrastructure. This may impact the way you
have to connect to (1) your Lean Showrooms from a mobile device, or to (2) applications within your
Showroom.
First, you need to find the order number of your Lean Showroom on the SAP Demo Cloud Portal >
My Showrooms.
Different setting will be applied for the order number <or >3001523
What to do What you should see
Open theF5 Edge Client on your
iPad.
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What to do What you should see
At the bottom click onSettings
Click onAdd Configuration
Iforder number >3001523
Enter a description e.g. SDC Lean
Showrooms
Enter the Server address:
vpnvs.sapdemocloud.com
Tap on Web Logon to switch it ON
Tap onSave
If order number <3001523
Enter a description e.g. SDC Lean
Showrooms
Enter the Server address:
https://204.197.213.93
Tap on Web Logon to switch it ON
Tap onSave
3.2.3 Connect to your Lean Showroom
To connect to your specific showroom you need to know the VPN user. This is always a
concatenation of <Your I/D/C#>_SR<Order Number>
You will find this VPN User information in:
1) The notification email with subject: SAP Demo Cloud Self-Service Portal - Welcome to the
Showroom
2) The SDC Portal under My Showrooms >Your image. Here click on the linkVPN Information.
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To connect to the showroom:
What to do What should you see
Open the F5 Edge Client
Select the VPN configuration you manually
created.
Click onConnect
Click onAccept for the Server Certificate
Warning
Enter theVPN Username for your showroom
Enter your SDC Master Password
Click onLogon
You should now be connected and able to
connect to the specific application / VMs in
your showroom.
After connecting to a Lean Showroom launch
the MOBI app on your ipad Enter the offline
MOBI password you established when
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What to do What should you see
prompted
Tap Connect
Tap Create new connection
If order number >3001523
Connection Details
Name: LSRs
Server URL: cldvmxwi00221:8080
CMS Name: cldvmxwi00221
Authentication: Enterprise
Default: leave this turned off
Authentication Details
User Name: demoadm
Password: the SDC does not allow the storage
of a password; you will be prompted upon
connecting. Password = sbo123

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What to do What should you see
If order number <3001523
Connection Details
Name: LSRs
Server URL: cldvmxwi00221:9080
CMS Name: cldvmxwi00221
Authentication: Enterprise
Default: leave this turned off
Authentication Details
User Name: demoadm
Password: the SDC does not allow the storage
of a password; you will be prompted upon
connecting. Password = sbo123

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4 Demo Script
4.1 Story flow
The business process in this demo consists of 4 steps with various action items many companies
might use to complete the financial consolidation process. The steps and processes include:
Setting up the consolidation parameters
The protagonist in this part of the demo scenario is the Group Financial Controller responsible for
the consolidation process. It explains the typical tasks before data submission like opening the
period and copying the opening balances, and creating the consolidation scope.
Optional : Reconciliation Intercompany Data in SAP Intercompany Invoice Level
Optional : Reconciliation Intercompany Data in SAP Business Planning and Consolidation
Balance Level
Load data / Local Close
This step of the Business Process Flow showcases the tasks which typically will be performed by
the subsidiaries, and includes data loading then validating the submission.
Consolidation
In this step the Group Financial Controller will run the consolidation process and analyze the
consolidated results.
View the data on mobile device
Here, we leverage SAP Financial Result Insight mobile application to provide users the ability with
an anywhere anytime access to key financial indicators to better monitor their corporate
financial results prior to data being made available to Board members, investors, financial
institutions and shareholders.
Disclosure Management Last mile of Finance
In this step, a Financial Analyst will update the Group Published Statements (Annual Report). The
head of Corporate Reporting will check and complete the Annual Report Workflow. He will also
create the XBRL instance document to be used for filing to the appropriate regulatory body
(optional).
From the EPM LSR template based on Oct 19, 2013, we update the
existing consolidation demo with below points:
Roll over 3 years data to 2013/2014.DEC to make it more updated
Si mplify the Audited dimension (and the related business rules)
Fi x the corrupted journal table and adjust the journals to 2014.DEC
Add some USGAAP fl avor reports (which is not in BPFs, but menti oned
in script)
Fix the data integration from ICmatching to Consolidation
Explain the progression of data (from ICmatching to consolidation)
Connect to SAP Financial Result Insight mobile appl icati on
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4.2 Step-by-Step Guide
4.2.1 Setti ng up the consolidation parameters
Clicks Screenshots Talking Points
1. Click on theBPC NW Web shortcut in Favorites
OR
Launch this url:
https://cibw6.wdf.sap.corp:50081/sap/epm/
bpc/web/index.html
Logon with user bpc01 and passwordsbo123
Ensure that the Environment is set to:
EPM10_DEMO_PL
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Clicks Screenshots Talking Points
2. Select theMY ACTIVITIES tab
In the Activities menu select Legal Consolidation (for
December 2014)
In the Details window select Consolidation Corporate
Tasks
Click onPreparatory Tasks
As we launch the legal consolidation activities, we have to select
the region that we will be working on. Today, we will be closing
actual Group results for the month of December. During a typical
business process, there may be tens, of regions running for one
business process flow. In our demo, in addition to the Group
level, we may have instances for sub-consolidated regions, such
as APAC, EMEA...
Typically, the Entity selection is already set for me based on my
security profile. Since I amlogged in as the administrator, I have
access to all entities.
Lets begin the process by reviewing some preparatory tasks the
consolidator has access to.
3. In the list of available activities, click onManage
Consolidation Scope which will open the Ownership
Manager.
The Ownership Manager allows you to easily define the
consolidation method and ownership. Multiple ownership
methods are available and customers create their own methods
with customer and industry specific accounting rules as well as
methods for acquisition and divestiture.
In this example, the top of our consolidation hierarchy is
All_Segments. There are three sub-consolidation levels one per
segment. These levels could represent the parent company
(companies) that are in your organization.
The ownership methods we have defined include:
Equity and Proportional Methods for ownership < 50%
Global method for ownership >50 %
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Clicks Screenshots Talking Points
Holding which represents the holding company
Consolidation Methods for entities leaving the consolidation
scope
Also notice that the ownership definition is specific to a
category/version of data as well as a time period. This flexibility
makes it extremely easy to model what-if scenarios around
increasing ownership stake or adding/removing companies from
the consolidation scope.
4.
Select the Sub-Scope 3 level
In the toolbar, click on Add
In the member selector expand levels E00 and E03
Select and check (if unchecked) the box in front of
E0304 China
Click OK to close the member selector.
Select [E0304] China in the left-hand panel
On the right, check theShow empty andUpdate
ownership upwards options
In the row for theC_ACT3 level, double click in the
Consolidation method cell
Type20 Equity and hit <Enter>
In the Consolidation Percentage column, enter 35 and
hit <Enter>
In the Ownership Percentage column, enter 35 and hit
Lets say we need to add a new company to the consolidation
that has never before been consolidated. We can easily select
the company froma list, which is populated either froma source
system or an application administrator. Lets say we want to
consolidated 35%of China beginning this period into sub-scope
3.
Ill select the level where I want to add the child, select the icon to
add a child, than pick the child I want to add. They system
displays companies that are currently setup.
The editor automatically shows both the sub & the parent, in this
case the Sub-Scope level & the All Segments level.
Ill enter in the ownership method & percentage. Notice the auto
fill automatically sets the ownership to the same amount at the
top.
This process can be used within the current period to change the
actual hierarchy, in prior periods for restatement purposes or in
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Clicks Screenshots Talking Points
<Enter>
NOTE: DO NOT SAVE!
We are not changing our investment balance so if you save
your consolidation will not be in balance.
Click on the X on the top right hand corner to close
the Edit Ownership tab and the Ownership Manager
tab.
In both cases click NO when prompted to save the
changes.
future periods for planning purposes.
This further illustrates how a unified application allows you to
leverage the financial calculations for legal purposes on a data
set that represents a plan or a forecast.
5. Discuss the Run Carry-Forward
NOTE: This has already been completed & you do not need
to execute it again.
Establish a solid financial foundation
Out of the box capability to handle roll-forwards and opening
balances.
Before we load data for the current month, we often need to bring
forward the opening balance sheet balances from the prior
period. In our demonstration today, we are looking at year to
date data so we will be bringing forward the ending balances from
the prior year. Many times this process is automated.
We are able to confirmthat this is complete right fromthe process
flow screen as we see our balance sheet balances are posted.
The opening balances will be used to calculate not only currency
translations, but the change for cash flow.
6. Discuss the Load Data fromSource System task Establish a solid financial foundation
Out of the box capability to load data centrally or locally
In some organizations, ERP data are centrally loaded in the
consolidation system.
While we offer the ability to local users to load there accounting
balances, this task can also be managed centrally. This process
is often automated.
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Clicks Screenshots Talking Points
7. OPTIONAL:
Fromthe list of activities, select Report Scope
Comparison which will open the Excel EPMadd-in.
Known issue: click on the Excel icon in the taskbar to
maximize the application.
Click on Report Scope Comparison
Review the content of the report and highlight methods
and percentages changes
Close Excel without saving changes
Some reports are available for the consolidator prior to reviewing
consolidated data and analyzing it. For instance, he may wish to
review the changes in scope compared to last year.
Some Excel reports can help himin such a task.
MS Excel provides great flexibility and as such offers the ability to
define reports to fit your needs, look& feel
8. OPTIONAL:
In the EPMpane click on Distribute Offline Packages
Click Distribute Now and click Next
In the second window of the wizard click Cancel.
Close Excel
Some customers also have sites that are unable to load data from
the source systemand need to manually input the data. This can
easily be accomplished through Excel input schedules, if
required.
The offline distribution wizard allows you to proactive send either
to a network directory or via email a series of reports or input
schedules to users. The users can enter their data offline & then
either send themto you manually or allow the distribution wizard
to collect them& subsequently send the data.
This entire process is controlled by the users security level.
Finally, like the data manager packages, this bursting process
can also be scheduled.
9. In the BPC Web page close the Consolidation Corporate
Tasks tab.
(You can also leave the tab open as we will come back here
to finish the consolidation process at the end of the demo)
At this point, we have completed all the necessary setup steps for
the preparation of the consolidation process and are ready to
move to the next step, where we will play the role of a local user
submitting his data.
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4.2.2 Opti onal : Reconcil iation Intercompany Data in Intercompany Invoice Level
What is SAP Intercompany?
Its a web-based application that enables reporting units to reconcile at two levels: intercompany balances (account level) and transactions (invoice level). Reconciliation between reporting
units occur in REAL TIME thus allows corporations to close faster.
It is a PRE-CONSOLIDATION tool to accelerate FINANCIAL CLOSE.
Reconciliation is done using group currency; the amount in group currency is automatically calculated from either amounts in local or transaction currency.
What is the added-value in addition to t he matching capabilit ies in SAP Business Planning & Consolidation?
Integration with SAP ERP via SAP Financial Information Management (FIM), allowing automatic data load (balances and invoices) from SAP ERP to Intercompany
Capability to do transaction/ invoice matching based on a customer-defined matching rule
Fast to implement, its a ready-to-use reconciliation application with a friendly user interface and pre-built reports
Possibility to attach comments, standard (pre-defined) comments and files to each balance and each invoice.
Pre-defined work statuses
Automatic e-mailing
Ease of maintenance technical skills are not necessary to administer SAP Intercompany.
Robust it is an application that has been in the market for more than 10 years and is being used by large multinational enterprises and many major European banks such as Societe
Gnrale
due to time limit, we havent roll over the data in IC to 2014.DEC, still in 2011.DEC;
Clicks Screenshots Talking Points
10. Launch SBO Intercompany fromthe link in the favorites:
Intercompany
Logon with user demoepm and passwordsbo123
Note: make sure you are connected to the data sourceIFRS
(see pre-demo steps)
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Clicks Screenshots Talking Points
11. In the list of balances click on the + sign in front of entity
E0204 ( = Germany Holding)
Click on partner E010102 and expand the detail by
Parent Accounts.
Collapse partner node E010102
Intuitive User Interface
It is very easy to navigate within the application.
Everywhere you go you can see the following information: the
company youre currently working on, its local currency, the
period, and the group currency.
By expanding the tree view navigation, you will find that there are
4 different pages that represent four different levels of detail:
Detail by Partners here you see the reconciliation status
between your company and all of its partners (you only have
one partner in this example).
Detail by Parent Accounts for each partner, you see the
reconciliation status of each inter-company account group/
parent account.
Detail by Transaction Currencies for each inter-company
account group (parent account), you see the reconciliation
status for each transaction currency
Detail by Child Accounts for each transaction currency,
you see the balances entered on each inter-company
account for both parties (company and partner). This is the
lowest level, the page where the source of discrepancy can
be clearly identified.
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Clicks Screenshots Talking Points
12. Expand partner E0203 (France 1)
Expand parent account ELIM-L234 (Reciprocal other
payables)
Click on EUR (transaction currency)
This shows an example of balances matching on an account
level.
Click on the button Suppress Zero Balances
Focus on the ability to add comments and files.
Real time data
File attachments and comments
Pre-defined statuses
Automatic e-mailing
Materiality for each account group
Balance matching use three types of currencies:
Group currency, local currency and transaction currency
The difference of declarations between two companies is
calculated in group currency, the amount in group currency is
automatically calculated fromeither amounts in local or
transaction currency.
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Clicks Screenshots Talking Points
Optionally click on the + sign to add a comment.
Materiality can be defined for each account group.
Users can add comments and attachments to each balance/
amount.
Declarations, comments, attachments imported or manually
added into the application by a company are immediately
available to its partners.
Each balance is linked to a status and each status can generate
an automatic e-mail. Thus when a company submits some
amounts, the related partners can automatically receive an e-
mail.
13. Click on Administration on the toolbar to open the tab.
Click on Settings under System.
Click on Invoice Settings under Global Settings
Settings for invoices
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Clicks Screenshots Talking Points
14. Click on theAdministration tab
Click onInvoices Rules under System
Click onDEFAULT_RULE
Flexible invoice matching rule
In version 10 it is possible to define the matching rule for invoices.
In this demo we just have the DEFAULT matching rule which has
the following criteria:
Group by Invoice Reference
Reconcile on Transaction Amount
15. Go back to Balances tab on the toolbar
Click on company E0204> partner E010102> parent
account ELIM-A130> transaction currency USD
Click on the Suppress Zero Balances button
Click on Reconcile Invoices button
Notice that one invoice has a reconciled status and the
other one has an open status
Reconciliation at invoice level
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Clicks Screenshots Talking Points
To see the detail, click on performinvoice reconciliation
icon on the left for invoice reference 1
Scroll down and you will see the invoice declared by the
partner.
16. Go to Reports tab
Click on Reconciled invoices Report
Click on the Build button
After the processing bar has reached 100%, click on the
URL in the Summary page to open the Crystal Reports
Standard and custom reports
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Clicks Screenshots Talking Points
17. Go to the Administration tab
Click on Process under System
Click on theStop button to Stop the process
No technical skills required to maintain the Application
Metadata updates, creation of import/ export templates, update of
field names, different settings related to balance/ invoice
matching, all are accessible through the User Interface.
(note that some settings are not available when the process is
running.)
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Clicks Screenshots Talking Points
18. Click on the Import / Export tab on the toolbar
Go to Import/ Export tab,
Talking point: under Import Data there is link to launch
SAP Financial Information Management (optionally: user
demoadm/ pw: sbo123)
Direct link with SAP ERP via FIM (Financial Information
Management)
Drill back functionality
SAP Business Objects Intercompany version 10 offers direct
loading of data fromSAP ERP (balance and invoice) via SAP
Financial Information Management (FIM). One data is loaded in
SAP Intercompany, users will have the possibility to drill back to
FIM, and fromFIMto drill back to SAP ERP.
FIMhas an advanced mapping capability and offers a tracability
to each data load.
19. Talking point: under Export Click there is a link to Export
balances
(You can exit IC at this point by clicking on the logoff button
with in the application)
Export balances to BPC
Reconciled balances are exported to a flat file before being
loaded to SAP Business Planning and Consolidation.
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4.2.3 Optional: Reconci liation Intercompany Data in BPC Balance Level (Updated)
Clicks Screenshots Talking Points
20. Select theMY ACTIVITIES tab
In the Activities menu select Intercompany Matching
Process
In the Details window click onGermany - Holding
Ability to configure the IC matching BPF to your
organizations process
Users can quickly & easily access processes right from
their home page
Visibility into how users are progressing through a
process
The consolidation process typically begins with an inter-company
matching process. The latest trend were seeing in the industry is
for organizations to move towards a more frequent, real-time
inter-company reconciliation process. In some cases, companies
are moving towards a daily matching process. In others, they
start the reconciliation a few days prior to the end of the month.
Still others take a more traditional approach of reconciling inter-
company as part of the close process. Regardless of which
approach fits your organization best, SAP BPC delivers an inter-
company matching BPF that provides packaged application
capability that can be configured to your specific process.
Business Process Flows and Activities provide the ability to
streamline repeatable business processes such as
consolidations, forecasting, and budgeting.
Managers/administrators can embed existing business
processes, such as the IC Matching process, ensuring that
appropriate controls & guidelines are followed. Centrally, you will
have unprecedented visibility into where everyone is in the
process.
As a user participating in the Inter-company Matching process, I
have the ability to select which region I will be working in. In this
example, I amlogged in as a user that has access to multiple
business units. In a typical customer situation, users have access
to only one or a few business units, which is all they will be
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allowed to select.
In our example, we will be completing the IC Matching process
for Germany for December 2011.
The Business Process Flow shows the user the steps required to
complete the IC matching process. Again, remember the
PROCESS is completely configurable to your NEEDS, including
the steps, reviews, etc. that you want to enforce as part of the
process. Each step can consist of documents, data entry
schedules, reports, etc. to assist the user in performing the
required tasks for the process.
21. Select Intercompany Reconciliation
Click Validate Income & Expenses to open the
reconciliation report in Excel.
Scroll down to the bottom, and find the ELIM_P22-IC
financial accounts
Now you can find there is a variance (10,000) between
E0204 and E0203
Lets first check the reconciliation report betweenE0204
Germany-Holding and E0203 France 1, and find the detailed
account caused the variance.
Sure, after finding the variance, you can back to original
transaction system, such as ECC to input the missing journal, or
use predefined input formin BPC to entry the variance data.
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Double click ELIM_P22 to find the detailed account
caused this variance
Now, you can find for E0203 France 1 there is 10,000
for P2230- other financial expenses with E0204, while
E0204 have no such amount for income; so we need to
input it (in original ECC systemor BPC, here, we input
the data in BPC)
22. Back to BPF web
Select Data Entry
Click Data Entry IC Incomes to open the schedule in
Excel.
.
Ability to import IC information directly fromsource system
Ability to use familiar interface Microsoft Excel to collect
information
The first step in the process is the IC Declaration, or input. For
many customers, the Declaration process is an automated data
load fromthe source system(ERP/GL, etc.). If you have IC
details available in a transaction system, the easiest way to start
the process is to load this information into SAP BPC. This data
load can also be performed by local users if they have a specific
transaction systemnot centrally managed.
However, sometimes this information isnt available or easily
accessible in a transaction system. In this case, the IC
information can be directly input into the application through data
entry schedules.
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In this example, there are distinct schedules for income, expense,
receivables, and payables, but these could also be defined in a
single schedule, if desired.
By clicking on an activity, the application automatically takes the
user to the appropriate interface and opens the corresponding
schedule/report.
23. Double-click on Revenues in the page axis to open the
member selector.
Note: the first time it might take 10-15 seconds to open
the member selector.
In member selector select the account Interest Income
located below the IC financials accounts node.
Click OK
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24. Select the I_NONE cell, and put the cursor to the
formula
Enter I_E0203
Note: due to an issue with optimization of the Consolidation
model (and clearing zero values) you will already see
I_E0203 in the upper report.
In the France 1 amount field type 10000
Click on Save data in the EPMadd-in Excel ribbon
Click on Yes when prompted to send data.
After the data has been submitted, close this input form
without saving.
New counterparties can easily be added
User has a streamlined view that doesnt require scrolling
through unnecessary partners
As we can see, I already have declared activity with Great Britain.
Lets say I also need to record a new transaction with E0203
France 1. To add an inter-company partner/new transaction
currency, I can simply enter the name of the entity, thanks to the
automatic member recognition. Or I can right click the cell, select
EPM/ Insert Member and select the appropriate partner fromthe
list.
The schedule is immediately updated with my selections, allowing
me to input my new information.
BPC also offers the ability to performthe data entry and
reconciliation by transaction currency if needed.
Here, we make the assumption we only enter data in local
currency, that is automatically translated into Euros, our group
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currency.
25. Back to BPF
Click Run IC Reconciliation Process fromthe right
pane
Select Actual in Category, and 2014.DEC in Time
Click Finish to run the data package
26. Back in BPC Web and the IC Matching tab click on
Intercompany Reconciliation
Click on Validate Incomes and Expenses to open the
report in Excel
Now, you will see the variance 10000 is gone.
Adjust the EPM context is set to the correct settings and
The declaration process we just saw is similar for expenses,
payables, receivables, and any other type of account required.
After finishing the declaration step, I can go to the reconciliation
part of the process to check my data against my partners data.
Users can match against counterparties without having to
involve corporate
Differences automatically highlighted for users
The validation step allows the business unit owner or sub-
consolidation owner to reconcile inter-company balances by
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Refresh the report using the EPMadd-in button.
Currency: EUR
Flow: PL99 Period to date
Time: December 2014
Double-click on ELIM_P22 to see the detailed account
matching
Close Excel
matching inter-company partners information entered in the
declaration step.
As you can see, the validation is broken up into income,
expenses, receivables and payables like the declaration, although
this is optional depending on your organizations requirements.
The validation report allows me to match my inter-company
declarations against my inter-company partners declarations.
The application automatically highlights the parties that are out of
balance. This report provides an at a glance view into all the inter-
company information for a business unit/sub-consolidation to
assist in reconciliation. As a user, I can quickly and easily focus
on problemareas.
If I want to see additional detail on any of the partner balances, I
can easily drill down for a more detailed view. For example, lets
say I want to investigate the details reciprocal gross profit
accounts between me (Germany) and my partners. I can see the
detailed declarations per partner and per account. This view also
allows me to isolate the differences in reporting currency (Euro in
this case).
27. Back in the BPC Web Intercompany Reconciliation
Activity select Update Work Status.
Work status locks data and allows multiple approvals of
information
As the Germany Holding company manager, I have completed
all the steps in the process I have access to. I can set the work
status to Submitted to notify the sub-consolidation/group
consolidator my data is ok.
At this point, the sub-consolidation/group consolidator will need to
review the inter-company matching information to determine if the
reconciliations I have completed and explanations provided are
sufficient. Before marking the step as complete, I need to update
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Set the new status field to Submitted by selecting it
fromthe drop-down list.
Click Apply
After the status was changed click OK.
Click the Complete action to close the intercompany
matching activities for Germany.
Close the Intercompany Matching page
my work status to Submitted. This locks my IC data and lets
counterparties know that I amfinished with the declaration and
validation.
Lets switch roles and assume that I amnow the reviewer for this
level of the IC Matching process. When I come into the BPF
(through the PMD same as the user that came in), I can see
there is a step awaiting my review.
28. Select theMY ACTIVITIES tab
Click on Process Monitor
The first thing I may want to review is the status of each site. I
have the ability to see where people are in the IC Matching BPF,
but I also may want to see who has completed final inter-
company information.
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Select the Intercompany Matching Process to explain
the overview of Process Monitor
Then explain the details of Intercompany Matching
process
Close the Process Monitor by click the X button in the
top right corner of the page
Click Intercompany Matching Process to see the details:s
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29. Go back to the Intercompany Matching activity tab
Select the last stepClose IC Matching Process
Finally, the Group consolidator will need to validate and close the
IC Matching Process.
30. Select Close IC Matching Process
Select Review IC reconciliation BS
Some Group Matching Report areuseful for a sub-consolidation
user or a group user, as it allows matching between all entities
within a specific group. This report is a nice summary of all the
inter-company balances affecting the group, while still allowing a
detailed investigation into inter-company differences.
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Explain the report
Close the Excel report without save.
31. In the activity workspace select Complete fromthe
drop-down list to Close the IC Matching
In BPC Web close the Close IC Matching Process page
(by clicking the X in the top right corner of the page)

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4.2.4 Local Close
Clicks Screenshots Talking Points
32. In the activity workspace, select Local Data Entry and
Reporting process.
In the Details window below select Europe
In the next steps, we will be playing the role of the regional
controller for Europe.
33. Discuss the first step Review Data Entry Guide
Which will open a PDF file to guide how to performthe data
entry (just for example)
SAP BPC allows storing all kind of useful information and
documents in a single place, such as Data Entry Guides,
Operating Guides, Calendars
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34. In the activity workspace, click on Manual Data Entry
Click on Balance Sheet and P&L
Check after opening the report:
After the input schedule is opened ensure that the
context is set toGreat Britain and flowPL99 Period
to date.
Click Refresh to make sure the time is December
2013 and December 2014 in Column
Before we load the data file, lets takea look at the current P&L
report. As you can see, the P&L is currently blank, as no data has
been submitted for Great Britain.
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35. Go back to the activity workspace in BPC web.
Click on Data Load and select the Load data fromflat
file.
The Data Manager - Run Package dialog box will appear
within a few seconds.
Designed for the User User Interface
Easy-to-use interfaces for loading data, manual entry,
validation and reporting enable functional users to be
responsible for their data
Lets start by loading the data froma flat file with the general
ledger data.
36. Select the import file
Click on Browse to select the import file
Click on the folder icon
Select thefolder Consolidation and theimport File
GB_ISData_Dec2014_Err.txt
Click on Open
Click on Preview to visualize the content of the file
Click next and Select the transformation file
Click on Browse to select the import file
Click on the folder icon
Select the FileLoad_Local.xls
Click on Open
Click next and ensure that Merge data is selected
Click next and ensure that Yes is selected for running
default logic
Fully featured data manager for transforming, converting and
loading data
The Data Manager wizard guides users through the process of
loading data. This wizards is part of the BPC unified solution and
not a separate data loading tool.
The first prompt, in this example, is the data file that I want to
load, followed by the data profile.
I also have access to view the file before loading it.
The file we are loading is a typical flat file output. The account
code is in column 1... Most customers bring in data frommultiple
source systems. Users have access to work with the mapping
files for their own unique chart of accounts.
Ability to run on-demand or lights out
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Click next and ensure that the Yes, check for work
status radio button is selected
Click Finish
At the bottomof this screen, I see the option to run this package
now, or schedule it to run later. The SAP BPC scheduling feature
gives you the ability to set up a lights out process, where the data
loads can run unattended on a predetermined schedule.
For purposes of the demo, lets go ahead and run the package
now.
Now in this example, we manually kicked off a batch process to
load data. This data represents data that lives in a subsidiary GL
or data that is not loaded automatically froma source.
37. Select View Data Load Status fromthe EPMpane
Check the Refresh status every checkbox
The process will complete with a status Warning
(Alternatively, go to the Data Manager add-in on the Excel
ribbon and click on View Status)
Establish a solid financial foundation
Data manager packages have a full audit trail, providing
transparency into changes to the data as well as the status of all
packages that have been run.
As you can see in the package status window, we have an audit
trail of all packages that are run, giving details by package, user
and time. Note that our import package has warning status. This
is an indication that it ran successfully, but there were some
issues that we need to investigate. I can get more information by
double-clicking on package.
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38. Double click on the Import package
Click Reject List in the left pane
You will see that the Dimension ACCOUNT member =
7000 is not valid.
Click Reject Data in the left pane
Click Cancel to close the Detail Log
Click Close to close the Package Status Windows
By selecting reject list, I get a summary of all reasons for the
records that were not loaded. Here I can see that there was data
for account 7000 in the data file that could not be loaded to the
database. This is most likely a result of the omission of this
account frommy data map. I have the option to automatically
create the account during a load, or generate the exception you
see here.
I can also see the individual records that were rejected during the
data load. This allows me to see that the records are all frommy
France entity, and also to get an idea of the total dollar amount of
the rejected records.
39. Select the Data Manager ribbon
Click on Conversion files
Select Manage Conversion File fromthe drop-down
menu
Select the fileAcc_LocToGrp.xls
Click Open
Manually add a row with 700? | P7000
Select Validate & Process Conversion File fromthe
Data Manager add-in.
Click OK
Close the file
In order to determine why data for account 7000 didnt load, we
need to take a look at the account conversion file. Conversion
files are the data maps that define how to take data fromone or
many sources and load it into the SAP database.
The Data Manager toolbar contains all the actions I can take as I
maintain my conversion file. In this case, we need to manage an
existing definition for Account.
Built for the Enterprise
Maintenance of the data load process is simple enough to
be completed by a business user.
This is the conversion file for our account dimension. The
external column defines the values frommy external data source
that need to be transformed. These can be in referenced one at
a time, by range, or with wildcards. The Internal column defines
where those accounts are mapped to in the SAP BPC application.
In order to accommodate all accounts beginning with 700x ,
perhaps I want to add a rule so that any account beginning with
700 goes to P7000. With the change made, we will validate and
save the new conversion definition.
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40. In the EPMpane, select Load data from flat file
Rerun the Import package as previously defined,
ensuring that all the parameters are the same.
Select View data load status on the action pane
The progress should beSucceed this time
Click Close
Back to the opened Balance Sheet and P&L report
(step 35), and click Refresh fromthe EPMribbon, now
should have data for E0201--Great Britain
Close the report without save.
Now that our conversion file is updated, lets reload our general
ledger file. I will follow the same steps as we did the first time.
Notice how our selections fromearlier are preserved, making it
faster to complete the second time.
Again, we want to check the status of our load. Notice now our
Import package has a status of completed successfully. The blue
check indicates that all records were loaded. Now we can move
on to the next task.
Data can also be loaded fromECC or BW. We will see later that
the drill through option allows user to jump back into transactional
detailed data for further analysis.
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41. Back to BPF,
Select Validate Data then click on Run and Validate
Controls
The status to be executed shows to the user where data
was updated and where controls need to be executed
Select the top node (C_ALLACT)
Click Run Controls
Check the parameters (Actual, Dec.2014 and
C_ALLACT) and click OK
Establish a solid financial foundation
Validations ensure that submitted data meets all defined
criteria
Controls provide an organization the means to enforce their rules
surrounding a process. In a consolidation, rules such as the
balance sheet being in balance, roll-forwards tying out, and the
proper reporting of statistical information are all common
requirements. These validation rules can be utilized across
different financial processes. In a budget exercise, I may want to
ensure that we collect the same statistics as in our consolidation
(for example, headcount and sales units). However, I may also
want to ensure that my expenses are within a certain tolerance of
last year.
Controls can either be blocking or just warning controls. Unsolved
blocking controls will prevent the user fromsubmitting data in the
workflow.
42. Once the calculation is done, the status is updated
If needed, check the box next to show description on top
menu bar
Scroll down and find E0216 (Austria), put the cursor on
it and click Open Control Results to view the details
Establish a solid financial foundation
Validations ensure that submitted data meets all defined
criteria
As I look at my control monitor, I see an issue that I need to
address: the PP&E roll-forward for Austria is not in balance.
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43. Filter only on Failed controls only
Then expand B1_02_Mto identify the account on which
there is an error.
In the detailed controls window, I can easily identify the errors:
here, we see the roll-forward is not correct on accounts A1150,
A1160 and A1170.
44. Select one of the three base controls with errors
Linked documents will appear in the bottomwindow
Click on the 28 PPE.xlsx
To solve the issue, I can directly access the relevant input
schedule thanks to the linked documents the administrator
associated to each control.
45. Note: Set the InterCo dimension toI_NONE in the EPM
Context and click onRefresh in the EPMadd-in if you get the
error below.
Designed for the User User Experience
Excel interface provides a familiar environment for the user
to enter data.
I can see that the PP&E roll-forward schedule is pre-populated
with all relevant data, including the opening balance, the ending
balance per my general ledger, the difference, and an out-of-
balance indicator. Lets enter the additions that are missing.
Once entered, I can submit the data to the database. This
example, we are entering YTD acquisitions.
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Enter the amounts below data in the F20 row
(you can copy and paste the values isolated on the
control row)
o A1150 - Office equipment : 59150
o A1160 Vehicles : 145060
o A1170 Machinery : 295020
Select Save data in the EPMribbon
After saving data, the data in the last row Control
should be zero
Close the input schedule without saving and return to
the control results window
Keep me mind the total amount of acquisitions: 499 230.
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46. In the Control results window, click on Run controls (for
Austria)
Check the member selection and click OK
Once the calculation is done, remove the filter on
Failed controls and Display All controls
Check all controls are passed
Close the Control results window and go back to the
monitoring window (Validate data activity)
Click on Refresh : all blocking controls are passed
Close the Run and Validate Controls activity without
saving your changes
Now that I have addressed both issues identified in my validation
report, lets check that we have in fact resolved those issues.
The control monitoring now shows that all controls are passed.
47. In the Activity Workspace, click onComplete
Back to BPF activity
select Switch Activity Reporting Europe
Establish a solid financial foundation
Responsibility for the data is pushed out to the users with
whomit should reside, increasing transparency and
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reliability.
Now that the European Regional Controller has validated the
reporting packages for his entities we can complete this step and
move onto the following.
48. In the list of available reports, click on Income Statement
Upon opening check the current view and set the entity
to E0204 Germany Holding, and click on Refresh in
the EPMadd-in.
Other current view settings: INPUT / LC / PL99 /
G_NONE / I_NONE
As the budget process happens in the same application, as soon
as data is loaded to the Actual category, you can compare that to
the budget. This allows the analyst to be able to see how closely
they are tracking to the plan in a timelier manner as well as make
help the enterprise become a best run business.
You can change the current view to another entity, like Great
Britain to show the report is automatically updated with the
relevant data (Excel does not store any data as a central shared
database is used to store all the data).
49. In the (EPM) action pane (right pane), select the
Account Analysis
In the Context bar, change / check the CV:
o Entity = E02 - Europe
o Account = TBS Balance Sheet
o RptCurrency = LC
o ConsoScope = G_None
o Flow = F99 Year to Date
o InterCo = I_NONE
Built for the Enterprise Scalability
Reports are actually templates each can generate
hundreds or thousands of individual report, minimizes
implementation and maitenance effort.
SAP BPC provides many of the basic financial reports out of the
box. In this example, we are looking at a consolidating income
statement for Europe. Based on my entity and account
hierarchies, the report automatically displays the selected entity
and its children, as well as my income statement accounts.
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Click Refresh on the EPMadd-in
Select the By Movement sheet tab (bottom)
Select Austria in the Context bar (E0216) and click on
Refresh
Highlight the amounts in flow F20 Increase which you
entered in the prior step (PPE)
Select Austria in the Context bar (E0216) and click onRefresh
You can use the current view to performa wide variety of
analysis. First, you can select the account dimension and pick
any account, for example a net balance sheet. Notice that the
rows in the report automatically change to the balance sheet and
the data updates.
Remember the supplemental data entered in the prior step it is
immediately available for review. This is also useful for
evaluating intercompany.
Note that the application automatically calculates the currency
impact line by line. It also automatically calculates the CTA
impact on the equity & the CYNI using a historical exchange rate.
This interaction between the report and the current view provides
a powerful tool to create and maintain reports. SAP BPC
customers significantly reduce the number of reports they need to
build and maintain in their production system.
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50. In the EPMContext change the Entity to E0207
Germany 3
Click on the cell for Account A1111 (amount) and flow
F25 Increase in Depreciation: -36 182,26
Fromthe Menu Bar, select Drill through
Select Go To ECC Acc Details
This will open the SAP GUI for HTML
(Note, cause we have not roll over data from 2011.DEC to
2014.DEC in ECC system, so here you see the data in ECC
is 2011)
Fromreports or input schedules it is also possible to drill-through
into source systems such as for example ECC.
In this report I will select the amount depreciation on some
assets. When I select the Drill Through option I can select system
to which I want to drill through. In this case lets select ECC which
will open the SAP GUI for HTML.
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51.
(for BPC10.1 LSR, Pls skip this step, cause we
found a dump error in ECW, while works fine in
BPC10.1 LSR)
Double-click on 36 182,26 in the credit column to see
the detailed transactions
Make it full screen to see all detailed data and highlight
the fact that the total amounts corresponds in fact to
transactions enter on 2 different profit centers for the
entity.
Close Internet Explorer
Go back to Excel
Close the REPORT Acc Analysis (do not save) and
return to the Activity.
Using the Drill Thoughoption users are able to easily jump back
into ECC and BW.
52. In the Report Europe activity select theCash Flow
Statement
In the Context Bar, change the CV to Entity = E0216
Austria
Click Refresh Workbook in the EPMribbon
Mouse over the Account SCF4320 Purchase of PPE
to show to amount of -499,230
(=59150+145060+295020) and that the F20 flows are
appropriately mapped to the correct line itemon the
Cash Flow.
Close Excel without save
In the Cash Flow statement we can see that the Cash Flow
statement was calculated based on the import / input of data.
Lets focus on Austria. If I change to Local currency I can see the
amounts which we entered manually in the PP&E.
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53. In the Activity Workspace, click onComplete Establish a solid financial foundation
Responsibility for the data is pushed out to the users with
whomit should reside, increasing transparency and
reliability.
Now that the European Regional Controller has submitted and
validated the reporting packages for his entities we can go back
to the Group Consolidator role.
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4.2.5 Consol idation
Clicks Screenshots Talking Points
54. Go back to the Legal Consolidation workspace and
select Consolidation Corporate Tasks
In the Activity Workspace, select Consolidation tasks -
Controls Monitoring
Validate the context selection:
o Category = Actual
o ConsoScope = C_ALLACT - All Segments
o Time = 2014.DEC
Check all controls have been executed and without Failed,
if not, you can select the top node then click on Run
Controls
Establish a solid financial foundation
Validations ensure that submitted data meets all defined
criteria
Controls provide an organization the means to enforce their rules
surrounding a process. In a consolidation, rules such as the
balance sheet being in balance, roll-forwards tying out, and the
proper reporting of statistical information are all common
requirements.
Controls can either be blocking or just warning controls. Unsolved
blocking controls will prevent the user fromsubmitting data in the
workflow.
Controls are automatically executed according the level of control
associated to each entity (this eases the administration of
controls and also optimizes the amount of calculations to be
performed by the engine).
Controls are grouped in sets of controls in order to identify, for
instance, a group of controls for Budget, which may be different
fromcontrols to be executed on Actuals.
55. Go back to the Legal Consolidation workspace
In the Activity Workspace, select Journals Enter
Adjustments
Display the Journals home page
In our example, we made the assumption the European financial
manager prepared some manual journal entries. The Corporate
consolidator will then have to review and validate it.
The SAP BPC journal home page gives me complete flexibility to
filter the entries to review. For example, I may want to see only
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journals for the current period or for a specific entity, or a group of
entities. I may want to review only non posted entries or
entries that automatically reverse an entry made in a prior period.
For now, I will review all of the entries.
56. Select the Journal ID 131
View the details of this journal
Click the Post button and click OK in the dialog box
Close the journals tab.
Details of Journal 131
Post the journal 131
Fromthe list of journals, I can select the entry that we entered
earlier for Germany to reclass the inter-company payables. Once
selected, I can choose to open the journal, or I can post it right
fromhere. The journal module also gives me the ability to select
multiple journals and post themall at once.
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57. Go back to the Consolidation tasks Activity workspace
Select Consolidation Monitoring
Validate the context selection:
o Category = Actual
o ConsoScope = C_ALLACT - All Segments
o Time = 2014.DEC
Note: on the right top of the screen the view drop-down
needs to be set to "Hierarchy"
Put the cursor on the top node C_ALLACT, Click on
the Consolidate button
In the dialog box highlight the availability of incremental
processes (for optimized processing time)
Check the settings and click OK
The status of the process is displayed in the Running
Processes window.
When the consolidation is over, the monitor window is
automatically refreshed to reflect the latest statuses.
NOTE: incremental currency conversion and consolidation
are available for greater performance: this allows the system
to re-process only those records which were modified since
Unified
The same business rules, in this case elimination entries,
are built in one place and are usable against actual, budget
and forecast data.
I now want to run my consolidation process which will post my
intercompany eliminations as well as non controlling interest &
equity elimination entries. Aggregation always happen real time
I do not need to run a process to see aggregated numbers.
Furthermore, I could choose to post consolidation entries either
automatically or via a scheduled process. Unlike currency
translation which most customers want to see real-time,
consolidation entries are typically run after data has been
submitted and review. Sub consolidations can also be run at any
time.
Well select the category, time period, and consolidation scope for
which we want to run the consolidation.
The consolidation monitor allows having a clear overview of the
overall process and checking data consistency.
The control status shows if controls were passed, if there are still
blocking controls or warnings
The work status shows where entities are in termof process.
The currency translation and consolidation statuses show if the
translated and consolidated data is up to date or if a
translation/consolidation process is needed.
In our case, local data were updated on some entities, so the
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the last process. In our demo, we will then launch an
incremental process to avoid re-consolidating all the data set
but only those entities for which we loaded / entered new
data
Repeat the consolidation for Conscope CORPORATE
Close the Consolidation Monitor page
consolidation process will need to be executed.
When launching a consolidation, currency translation is
automatically performed if needed.
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58. In the Activity Workspace, select Analysis Reports
NOTE: Ensure the page members for each report are set to
each report :
ConsoScope = CORPORATE
AuditID = ALL_AUDITID
Currency = EUR
Entity = E00
Open the Balance Sheet by Flow/AuditID
Fromthe action pane, open the IS Inter/intra Analysis
Click Refresh to refresh the report
As an accountant, the most important job I have each closing
period is to ensure my data is correct. In addition to the validation
reports we have already reviewed, you can also use a variety of
audit and analysis reports to facilitate the accounting review.
The Balance Sheet by Flow/AuditID allows me viewing the impact
of eliminations by account, by flow and by nature.
The IS Inter/Intra Analysis report allows me analyzing the
intercompany eliminations per level within the group scope.
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59. Optional (only for US): US flavor financial statement
reports
In EPMribbon, Click Open Server Root Folder
Select 11 BS (US Layout) fromfolder 10 Financial
Statements
Explain the report
Per USAs reporting requirements, we build two reports with
US format:
BS (US Layout)
BS by AuditID (US Layout)
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Back to Open Server Report Folder in EPMribbon
Select 23 BS BY AUDIT ID (US layout)fromfolder 20
ANALYSIS REPORTS)
Explain the report
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60. In the Action Pane select Contribution Analysis
Check your page dimensions are :
In the page axis double click on C_ALLACT
In the member selector change the ConsoScope to
C_ACT3 SubScope 3
Change back to C_ALLACT All Segments
Drill-down (double click) on Europe
Select Great Britain using the Keep button in the EPM
add-in ribbon.
Click on the Edit Report button in the EPMadd-in
ribbon.
Drag the AUDITID dimension in column axis.
Click on OK (ignore the Do not store .. warning)
Drill-down (double click) into the Total Contribution, then
on Consolidation Entries and show the eliminations
Exit Excel without save
Change to C_ACT3
Establish a solid financial foundation
Data source provides additional transparency into the
sources of the data in the consolidation.
This account analysis report provides the ultimate flexibility in
reviewing consolidated data. Not only can multiple users with
different security profiles leverage this report, the ability to toggle
the current view & the accounts displayed in the rows delivers the
ultimate analysis tool.
The first thing you notice is that I amlooking at a balance sheet
contribution at the total consolidated level. If I want to review one
of my sub-consolidation levels, I can simply select those views
formthe consol view dimension.
Lets now focus on another level, Great Britain. By drilling down, I
can focus on the entries posted only to that company. Toggling to
Data Source, I can see the line by line adjustments.
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61. Back to BPC Web, fromthe BPF Consolidation
Corporate Tasks
Click Analysis Reports
Open IS by AuditID
(now, lets have a look for intercompany elimination
here)
Click Context Options fromOptions menu
Unlock the dimension INTERCO
Set the Entity to E0204-Germany Holding, and Interco to
All_Interco in the context
Click Refresh to refresh the data
The page should be as below:
Point to Account P2120Interest Income
Now you find the Input is 11114, while the intercompany
elimination is -5114, so pls recall the data in step 25
With All_interco
With Intercompany as Great Brain
With Intercompany as France 1
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29 (intercompany reconciliation) and consolidation
scope setup
For Account P2120, E0204 only have balance with
E0201-Great Britain and E0203-France 1
Set the Interco to I_E0201-Great Britain and refresh the
report
Here, you can find all the data 1114 was eliminated
Set the Interco to I_E0203-France 1 and refresh the
report
Here, you find the input data 10000 only be eliminated
4000;
Check the conscope for CORPERATE fromOwnership
manager
Explain the reason why eliminate I_E0203 France 1 for
40%(cause its consolidation method is Proportional
and consolidation %is 40%

62. In the Activity Workspace select Financial Statements


Open & discuss the benefits of the Starter Kit available for
BPC NWsince November 2010.
Typically, the end result of the consolidation is a set of monthly
reports that need to be generated for the company.
Explain the book publication can send either the reports to a
printer or generate a pdf file.
As well, the process can be scheduled or run upon request.
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63. Pls skip this step, with new BPC10.1, we had a Reporting
Exception error, which is still in process.
Fromthe Activity Workspace select Audit Reports
In the right-hand window click onData Audit Report
In the Audit Data Changes window restrict the report
using the button.
o TIME: 2014.DEC
o Entity: E0216
(Tip: use lookup in the member selector)
Click Display Report
Close the Audit Data Changes tab afterwards
Establish a solid financial foundation
Full data and activity audit capabilities to provide full
transparency into every change made to the data.
We have not yet touched on one very important component of the
consolidation process. In todays SOX environment, audit trails
have moved froma nice-to-have to an absolute necessity. Lets
run an audit report based on some of the activity in the Business
Process Flow we have performed today.
Here we can see who performed what action in this process. The
same way SAP BPC logs all changes to data.
64. Go to the Activity Workspace
Click onComplete to close the Corporate Consolidation
Tasks workspace.
Now that we have locked the data for December fromfurther
changes we can close this step of the Financial Consolidation
Process and continue with the Reporting
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65. Back to Legal Consolidation process again, and select
Finish Consolidation Process.
Now that my steps are completed, I just need to update status.
Previously we already talked about the Business Process Flows
and viewed the monitor.
In addition there is also the Work status which is another control
element of SAP BPC. It allows me to control access to the data
for each of my entities to indicate that the information is
approved. Corporate relies on the work status to ensure that the
data is locked and ready for inclusion in the corporate
consolidation and reporting.
66. Discuss the last tasks to be performed The corporate consolidator will then be able to :
review the status of consolidated data
lock the data using the workflow
publish in a pdf format all useful legal statements
The consolidation manager will finally need to submit regulatory
reports to stock exchanges or regulatory bodies that mandate
corporate financial information for investors.
Information can come fromany number of data sources, one of
which is BPC in our case. This data will be loaded into a
Disclosure Management central repository.
This central repository is then used to load standard reports, such
as annual or quarterly reports, with the appropriate information.
Any changes that occur in the original data source are rippled
through the central repository and then into the specific
reports...thus keeping data in sync and accurate.
Combined with this core capability is a sophisticated, yet simple,
workflow and collaboration capability. This functionality allows the
process of report creation editing, reviewing, and approvals, to be
streamlined, efficient, and compliant.
At the end of process users can also tag the information with the
appropriate taxonomy that the regulatory body requires, such as
US GAAP, UKGAAP, IFRS etc. The tagging is not part of this
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specific workflow but can be seen by opening a pre-loaded SAP
data repository tagged with IFRS.
The action of publishing will make the Financial Statements
produced in BPC available for use into Disclosure Management
documents.
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4.2.6 Mobile ApplicationFinancial Result Insight
Now, you can use SAP Financial Result Insight mobile application to view data on mobile device (ipad or iphone) (from template on Oct 19, 2013)
First, pls refer Section 3.2 for the mobi application setup.
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67. After connecting to the SAP BI Mobi and your LSR(refer
to Section 3.2 for the whole setup)
Search SAP Financial
You can find the Webi report named SAP Financial
Results Insight June 2013_PL
Mark it as favorite (for later demo)
Tap it to open the report (it may takes about 20 seconds
to load the data)
68. The first loading report is Revenue Report
Talking point:
This report shows the comparison and trend between Actual
and Budget by Entity.
You can tap the Entity node to expand and see the data for
lower level entity
The table on the bottomalso shows the bottom3 Units for
Revenue. So, you can focus on these 3 units
Just talk: Tap the filter on top right of the screen to
select other time period
Report 1: Revenue
In this document, once you have selected the consolidation currency, information is displayed by division and
entity and you have: actual data compared to budget a YOY comparison and its ratio plus a comprehensive
analysis of the growth reasons split into organic growth, rate effects and scope effects
All data is the result of the different kinds of consolidations previously run in the consolidation application.
In this document, you can observe the advantages brought by the BI layer:
you are connected to the data without using a PC,
you have color coded illustrations,
plus, with the ranking feature, you can display the five entities with the worst performances and also
the comments of their managers.
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(in EOM10_Demo_PL environment, we only have dataset for
2013.DEC and 2014.DEC), so if you want to change the time
period, just choose 2013.DEC, and unselect 2014.DEC
(otherwise, the systemwill report error with 2 time periods)
Tap the float sections in the left of screen, you can
select different currency,
Tap United States Dollar to show the data by USD

Data showed by USD


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69. Tap the Reports on top left of the screen, select the
second report Profit and Loss
Now you have access to the whole P&L with the same kind of analysis by currency and bydivision you had
before in the revenue document. This document uses a waterfall graph. A good way of using this document
would be to read the data, to zoom in and to use the slider
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This report shows the main P&L KPIs, with comparison with
Actual and Budget,
Scroll to the right to see more columns
Or double tap the chart to show the chart in full size
Also you can filter data by time and consoscope by
tapping the filter on top right of the screen
Or change the currency by selecting different currency
fromthe float sections in the left
70. Tap the Reports on top left of the screen, select the
second report Profit and Loss Trends This document shows a summary of the most important KPIs for a CFO: the revenue, the net income in value
and percentage and the Return on Equity. These KPIs are calculated within the WebI application. We added a
comparison against Budget and Forecast plus graphical and color coded indications. We graphically illustrated
the 3 major KPIs with 3 different perspectives: Actual / Budget and Forecast
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This report shows 4 main P&L KPIs trends, with comparison
with Actual Budget and forecast
Double tap the chart to show the chart in full size
Also you can filter data by time and consoscope by
tapping the filter on top right of the screen
Or change the Entity by selecting different entity from
the float sections in the left (f.g. tap North America to
show the data for NA)
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71. Tap the Reports on top left of the screen, select the
second report Profit and Loss Map
This report is similar to the Revenue report but uses the geographical reporting unit hierarchy with the same
details and also a map illustration. The country is being used as a selector. So you can focus on a specific
country, especially when it comes to the ones that have not reached their target. Please note that the iPad
freezes the last choice you have made on the map. Again, with the ranking feature, you can display the five
entities with their country that does not meet the group targets and also the comments of their managers
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This is an amazing report showed the profit and loss with
map.
Also you can filter data by time and consoscope by
tapping the filter on top right of the screen
Or change the report currency by selecting different
currency fromthe float sections in the left

72. Optional : cause the limit of dataset


Tap the Reports on top left of the screen, select the
second report Other Key Financial Indicator
From a functional perspective, we decided to group in one report all financial KPIs related to the balance sheet,
and illustrated this in associating the figures with a graph. Please note that in this report, we use are using two
WebI sections, one by currency and one by division and entity. Again, by double tapping, you can zoom in on
the evolution of the ratio during the period.
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Due to limited dataset in EPM10_DEMO_PL environment,
here we only have the data for 2014.DEC for Balance sheet
KPIs,
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73. Tap the Reports on top left of the screen, select the
second report Portfolio to show the ownership
Also you can filter data by time and consoscope by
tapping the filter on top right of the screen
74. Tap the Reports on top left of the screen, select the
second report Tax Impact This report shows the effective tax rate by state and by city. Data is being displayed by country for the last
financial year using two types of visualization: the stack bar and the dotted line. The stack bar shows the
portion of the income that is being consumed by taxes and the dotted line represents the taxes paid by each
entity sorted by country
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This is an amazing report showed the profit and loss with
map.
Also you can filter data by time and consoscope by
tapping the filter on top right of the screen
Or change the report currency by selecting different
currency fromthe float sections in the left
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4.2.7 Di sclosure Management Last Mile of Finance
Note: we are still in the progress of update Disclosure Management content, later will try to export BPC consolidation report to DM for the real integration. So here, for
Disclosure Management the reporting period is 2011
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75. LaunchDisclosure Management fromFavorites
(There are two Disclosure Management demos in the
landscape, make sure the URL is
http://cldvmxwi00112:8082)
Login with user DMUser1 / sbo123
Also, pls run the bat file to make sure the Disclosure
Management ribbon is displayed in MS Word:
Click All Programs, run the reLaunch Registry.bat
DMUser1 is responsible for the Trade and Other Payables
section of the Annual Report. In this part of the demo, we will
refresh the data in the Trade and Other Payables chapter of the
Annual Report, see what changes have been made, add
additional information in the formof a table andfree form text,
and then update the workflow to say we are finished and the
document is ready for review by Manager.
Controls provide an organization the means to enforce their rules
surrounding a process. In a consolidation, rules such as the
balance sheet being in balance, roll-forwards tying out, and the
proper reporting of statistical information are all common
requirements.
Lets log into the application as the responsible for the some
sections of the Annual report, of which Trade and Other Payables
76. Select Reporting Tab
Select Reporting Period 2011
Select Report Annual Report
We are now inside the standard user interface of Disclosure
Management. We must first select our reporting period and then
what report.
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77. Select theCockpit View
Select theGeneral Tab
Select the Chapter Trade and Other Payables
Move to the Right Work Panel and select Edit for the
Trade and Other Payables chapter.
(if you got below warning message, just click Dont Install to
ignore it)
Now we will open an existing Report that has been created with
Word and contains the structure of the annual report. Notice that
we have two tabs - A cockpit view which shows details of the
chapters - and a General tab that shows a hierarchy of the
chapters and structure of the document.
Notice in the cockpit view you can see progress on chapters,
when it was lasted updated etc
When you select the general tab you will see additional tabs
appear that provide functionality to see revisions on chapter,
upload information, etc.
In this demonstration we have created some chapters but only
loaded information into others. We will now select Edit and open
up this chapter.
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In the Disclosure Management ribbon, select theStart
Icon. This will open up the rest of the Disclosure
Management functionality in the word ribbon.
Select Document Refresh
Click the Datasources to select a datasource
There should be 5 datasources
Select DMOverview Data Source and click Connect-
Server (after you select the data source, the Connect-
server will be available)
Enter user DMuser1 and password sbo123
Once we have opened up this specific chapter we can see the
Disclosure Management Icon, we can now start the Disclosure
Management application.
In this chapter we have embedded data fromthe data cache that
we had opened up earlier. If you remember we received updates
fromthe data source and we can now refresh this chapter based
on the dynamic links we have put into this chapter.
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Then there are only 2 datasources left, select the DM
Overview Data Source again and click OK
Click Next twice in Refresh Wizard
There are some warming messages, then select Next
You see an Update Successful dialog box.
Click onFinish.
At this point you have refreshed the table and can do a
compare.
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79. In the ribbon, select Compare
Use any version as a reference (such as Revision 44)
After the compare has been shown (a temp word fie),
close the filewithout saving the changes to return to
the main word file.
At this point we have updated and synchronized the information
contained in this chapter with the data cache.
We can now do a comparison to see what has changed. Note the
representationthat 422 have changed to 500.
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80. Go to the bottomof the document
Select Table fromthe Disclosure Management ribbon
Select New
Select the Load Data Source Icon fromthe
screen 2. This will load a series of briefing books that
represents the information contained in the data cache.
Screen 1
Screen 2
In this part of the demo we will now make modifications byadding
a table, then save the changes, and complete the workflow.
At this point our user wishes to add more data to the bottompart
of our chapter and selects the Table icon.
This icon opens up functionality that allows us to pull data from
the data cache and essentially create a dynamic link.
When we select New, notice that we are provided a means to
select a data source.
The table shown in screen 4 is the one we previously reviewed
and published in BPC.
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Select the2011 Data Cache / Annual Report Data
(you will need to scroll down to the bottompart of the
list).
Next select Load Briefing Book fromIcon .
Select theBIP_TRADE_EN object, as in Screen3. This
is a table that we have generated fromBPC, which is
using a Template or stylized format for the table.
Click onOK twice.
Screen 3
Screen 4
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After we followed through the entry process, a new table
will be added into the Trade and Payables Chapter
displaying data per Segment (Screen 4)
81. Select Apply Changes
Enter Comments for check in
When the chapter has been checked back in, you will
need to complete the workflow by selecting Finish
Upon selecting Finish the Icon for the trade and other
payables section will change from
to
Next Logout fromDisclosure Management.
At this point the user has finished modifications and will now apply
changes and check the chapter back in. When selecting apply
changes you will also have the opportunity to add a comment.
Our user has now finished his work, saved it, and completed the
workflow so that the Trade and Payables section has been
updated reflect new status.
At this point the Director of Financial Reporting, will login and
review the updates and make approvals. At this point he will also
Create the final Annual statement which will number, organize,
and stamp the report as final.
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82. Login as Manager using the credentials:
Name: DMUser2
Password: sbo123
Lets now login as the Director of Financial reporting. He will
review the work done in previous steps, approve it and create the
Final word document representing the annual report.
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83. Select theAnnual report for 2011
Select General Tab
Select View and check the content of the Word
document (the table we previously added is there)
Close Word File
Select Approve
So now our user opens up the Annual Report navigation hierarchy
and he can see that the icon for Trade and Other Payables has
now been updated to a finished status. He can now select to
view what changes were applied to the chapter and approve it.
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84. Select theTop Chapter of the Annual Report
Bring mouse over to edit...select Create
Type in Comment
After the compilation is done select View
At this point if the document is complete, and all the chapters
have their workflow finished and approved, we can go to the main
report heading and simply select Create. This would simply
collate the report, create the appropriate numbering of pages and
set the document as finished.
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85. OPTIONAL
Select General Tab
Now we are going to move to how XBRL tagging is integrated
with the Disclosure Management solution. We are not going to get
into a lot of detail but essentially within this portion of the demo
we will show a report that has already been tagged with an
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Select 2011 andData Cache
Select 20F Form
Select Edit to enter Data Cache
existing Taxonomy. We will delete some of the mappings and
then re-apply themand then do a validation of our tagging and
then create the Instance Document.
In SAPs Disclosure Management application, tagging is done
within the Excel user interface. In this part of the demo we will
open up a 20F Formwhich has been tagged with SAP modified
IFRS taxonomy. Of course this could a USGAAP, Canadian GAP,
UK GAAP etc.
This is the actual 20F formused by SAP for the SEC filing. It has
extensions applied to address specific disclosures of SAP.
86. OPTIONAL - XBRL
Select SAP....xsd file to load the Taxonomy
Go theIncome Statement Sheet.
in the UBMatrix Report generator dialog box go to102
Consolidated Income Statement and drill down
until you seeSoftware Revenue
In the Excel sheet go to theSoftware Revenue Cell
andright click. You will be presented with a screen
Select View Mappings
You will be shown a dialog box that gives you all the
information about the mapping applied to this cell.
When we open this file we will see several thingsFirst you
notice that we were asked to load the taxonomywhich again is
based on the IFRS taxonomy.
You will also notice that the cells are colored a light green. This
represents that these cells have been tagged with the appropriate
taxonomy and context (period).
You will also notice a new dialog box which contains the
taxonomy for the tagging process.
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87. OPTIONAL
In the Excel sheet go to theSoftware Revenue cell and
right click. You will be presented with a screen
Select Delete Mapping
This will delete the mappings and then you can reapply.
Go to the UBMatrix Report Builder window anddrop
and drag Software revenue over to the appropriate cell
in the sheet.
Go back to the UBMatrix Report Builder screen
Select the icon to see a list of context periods
Select theFPy0YTD anddrag it over to the yellow
cell and it will turn green. This means you have
finished the mapping
Tagging itself is quite a simple processWe are just going to
delete a mapping here and then reapply it to show you the
process.
Now that we have the mapping deleted we will now apply it. When
we do drag and drop the taxonomy element we see the cell
changes colour to yellowthis means the cell is tagged with the
appropriate taxonomy but it does not have an appropriate
reporting period applied.
To apply context we select the context icon and select the
reporting period and bring it across. There are lots of tools to
support multiple cell selection to apply reporting period for
example.
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88. OPTIONAL
Go up to the UBMatrix ribbon and select Validate
Select Filters and then Selected Sheets choose
Income Statement and then select validate.
Select Incomplete Mappings to view the Error.
We are not going to go into detail about the tagging but there are
lots of functions that the person/persons doing the tagging can
use to view mapping, evaluate if there are incomplete mappings
etc.
One of the most important parts of this is doing validations. Lets
do a validation of this specific worksheet.
What we see is that we have an errorit appears as something
does not add up. When I select the Incomplete Mappings I can
see that I did not fill in the UNIT or currency for the cellWhen
we correct and re-run the validation we see that we are complete.
Lets now create our instance document.
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89. OPTIONAL
Select Preview
Select SEC Viewer
We are now downto the very last part of the demonstrationbut
a crucial part, the creation of the instance document.
But first, lets use the SEC viewer as a means to see what the
report would look like.
Next we can create and save our XBRL Instance document.
90. OPTIONAL
Select Save
Select XBRL (Excel with no links)
UseFile System Store file on the desktop
Includeall contexts
When we save the file we have to enter in the location we wish to
store it.
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5 Appendix
5.1 FX and Scope Simulation i n BPC
Optional demo steps, someone will be interested in BPC Currency Translation and Scope simulation
functions. Here is just for your reference:
Check the category properties
setting in BPC admin
Click BPC admin in the BPC
web page
Click dimension
Select Category and open it
Make sure the categories are
set as right
ACTUAL_CONSTANTRATE
(use last years exchange rate)
ACTUAL_LYOWNERSHIP
(user last year Decembers
ownership)
(in your image the setting
maybe not correct, so pls
correct it as right)
Back to BPC Home page
Click Activities
Select Legal Consolidation
Click the first step
Consolidation Corporate Tasks
Click Analysis Report
Click Run Simulations
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For Currency translation simulation,
pls run as below:
Category:
ACTUAL_CONSTANTRATE
Consoscope:
CORPORATE (or C_ALLACT)
Currency:
<all>
Time:
2014.DEC
For this simulation, we will use
Actual ownership for 2014.Dec, but
with last year Dec (mean
2013.Dec)s actual exchange rate for
currency translation
Click Next and Finish to run
the data package
Check the data package status
to make sure its succeed
Back to BPF (or just in the
EXCEL EPM pane)
Click the report Currency
Variance Report (which is just
above run simulation)
Explain the third column Actual
at constant rates to show the
effect of exchange rate
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For Scopesimulation, pls run as
below:
Category:
ACTUAL_LYOWNERSHIP
Consoscope:
CORPORATE (or C_ALLACT)
Currency:
<all>
Time:
2014.DEC
For this simulation, we will use
2014.Dec actual exchange, but with
last year Dec ownership data (mean
2013.Dec)
Click Next and Finish to run
the data package
Check the data package status
to make sure its succeed
Back to BPF (or just in the
EXCEL EPM pane)
Click the report Currency
Variance Report (which is just
above run simulation)
Put the cursor on Actual at
Constant rates
Click Edit Report to change
the category to Actual for Last
Years Ownership
Click OK twice to confirm the
change

Explain the third column


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5.2 Equity Pick Up Demo
Parent Company reporting requirements
Based on FR Y 9LP in the US (parent regulatory reporting) the top of the house parent needs
to identify income and investment in subsidiary that are generated from direct subsidiaries by
type: bank subsidiaries, non-bank subsidiaries and bank holding company subsidiaries.
This function is used to produce a parent only financial statement and does not involve
consolidation (it is a strictly separate process)
Direct ownership (as opposed to ultimate) is used to calculate EPU
Impact to financial statements
Any subsidiary Net Income as well as changes in OCI will be moved to the parent companys
books, on dedicated account and audit trail members. Then entry will then be balanced by the
Investment account.
Checking the Setting (Just show if necessary)
Check the parameters setting:
Logon to SAP GUI BW6 with
username bpc01 and
password sbo123
Transaction SPRO SAP
Reference IMG Planning
and Consolidation
Configuration Parameters
Set Global Parameters
Add new parameter
ENABLE_EQUITY_PICK_UP,
set the value to X
Check the EPU Business Rule:
Logon to BPC Web
Select Administration
Select the Business Rules
Find the Equity Pick up rule in
Consolidation Model
Genernal Tab:
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Here we add a new Auditid
AJ_EPU to store the EPU
calculation result
P999T is Net Income account
E1560 as OCI (Other
Comprehensive Income) account
Explain the setting in
Controlling and Non-
Controlling tabs

Demo for Equity Pick Up


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Review existing data which will be


used in Equity Pick Up
Click View Ownership Data
We will use direct ownership in the
equity pick up calculation, and just
select 4 subsidiaries for examples ,
including both controlling and non-
controlling cases.
Explain the ownership:
E0204 Germany Holding is the
parent company;
Germany-holding owns Great Britain
80% (controlling case)
E0204 owns East US/West
US1/France 1 20%/20%/40%--non
controlling cases
And also, Great Britain owns West
Us1 50%, (two levels)
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Close the page by clicking the
X on top right of the page
The HTML5 Web interface in
BPC10.1 has a new featureyou
can choose the page from the new
page number icon
Back to Overview-Germany-
holding overview
View the source data for EPU
calculation
In Dec 2014, we can see the
Net income and OCI (E1560)
come from 4 subsidiaries (all
with EUR)
F.g. E010101East US has Net
income 412520, OCI -164383
While E0204-Germany Holding
owns East US 20%, so this is a non-
controlling case, and 20% of net
income of East US will added to a
special auditID (AJ_EPU) as the
revaluation of parent company
Leave the Excel report open, for
later explaining the EPU
calculation
Back to Overview process
Click Equity Pick Up Monitor
Make sure the dimension
members in header are:
Category: Actual
Time: 2014.DEC
Entity: E0204
Currency: EUR
Click Refresh to refresh the data
Sometime the Status maybe Done,
if you want to reset the status, you
can select the investor and click
Reset to back to the original status
Select E0204 Germany
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Holding
And click Run Equity Pick Up
button.
For the first run, pls use Full
Equity Pick Up, then you can
use Incremental for higher
performance
Click OK to run the EPU
calculation
Close Close when the
process is done
Now in EPU Monitor, you can
see the status are all Done
Select the first lineInvestor is
E0204 Germany Holding
Click Equity Pick Up Audit
Report
Explain the Audit Report (Pls
refer to the business rule
setting and the source data to
understand the destination
data)
E0204 owns E010101 (East US) 20%, so 20% of East USs net income will
transfer to some destination account and a special autidt id (AJ _EPU) to effect
the report of parent company
You can scroll down above
Audit report to find E0201
Great Britain, or close above
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audit report, back to EPU
monitor, and select G0201-
Great Britain
Click Equity Pick Up Audit
Report
Explain the Audit Report (Pls
refer to the business rule
setting and the source data to
understand the destination
data)
Close the Audit Report
Back to overview process
E0201 owns E010102 (West US1) 50%, a controlling case; so 100% of the net
income transfer to A1810 (Investment Asset) (according the setting in Business
Rules)
Notice there is a thrid party with 30% ownership (Direct ownership)
Close the Audit Report
Back to overview process
Choose the last report EPU
report, lets see the report for
parent company
The report shows the main accounts
are impacted by EPU, including
A1810investments in Subsidiaries
E1610-Retained Earning;
You can choose Parent Company to
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see the reevaluation;
For example, select E0204 as
Parent company:
The column shows its subsidiaries
(Pls ignore the data for some
subsidiaries which has no INPUT
data, cause we migrate the data
from other database)
Now you can see the original input
for A1810 (investment) to East US is
100000,
and add the EPU as 49627 (lets
recall the source data from East US
income 412520 * 20% + OCI
-164383*20% = 49627.40),
Also you can select E0201-Great
Britain (From Context, and click
Refresh after selection) to see its
EPU report as parent company
The last calculated column is the subtotal for parent revaluation according EPU
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5.3 Pre-demo: Check the EPM add-i n for Excel User Options
Before a demo make sure that you check the following EPM add-in options:
OpenExcel
In the Excel ribbon click onEPM and go
toOptions andUser Options
In theNavigation tab ensure that Enable
Double-Click is checked
In the Others tab ensure that the options
are enabled:
Member Recognition
Context Bar and Pane
Note: TheShow Pane & Context button will
only work if:
The Context Bar and Pane options have
been enabled.
You are connected to an environment
and model.
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5.4 Pre-demo: Check the EPM Context for the Models
This demo is uses environment (application set) EPM10_DEMO_PL, or for the shared landscape your
copied envi ronment. Within the environment the following models are used during the demo:
Intercompany Matching for demo steps 20 29
Consolidation for the steps 30 and further.
Before a demo check the EPM Context settings for the Models:
On theSDC Lean Showrooms click on theBPC NW Web shortcut in Favorites
Logon with user bpc01 and passwordsbo123
Ensure that the Environment is set to: EPM10_DEMO_PL
From the Start Page launchEPM Office
Add-in Excel
Connect to the model Consolidation
The Connection Name you see may differ
based on the landscape and environment
name.
Ensure that theEPM Context for the
Consolidation model is set to:
The Time should be 2014.DEC
Close Excel
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Open Excel connected to the
Intercompany Matching Model
Ensure that theEPM Context for the
model is set to:
Close Excel
For consolidated data in the consolidation model data is stored on:
Dimension Member
Flow Balance Sheet End or F99
Flow P&L PL99
DataSrc ALL_AUDITID
ConsoScope: C_CORPORATE / C_ALLACT
Entity: E00 BestRun Corporation
IntCo: ALL_INTERCO
RptCurrency: EUR / USD
Time: 2014.DEC
MEASURES: YTD
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5.5 Pre-demo: Set IC to Data Source IFRS
SAP Intercompany can onl y be connected to one data source at the time. Before the demo
make sure you are connected to the data source IFRS.
From the favorites open
Intercompany Admin
In the Intercompany
Administration console click on
IFRS
In the Edit Data Source click on
Connect
From the favorites open the
Intercompany Web page.
This should now mention:
Connected to data source: IFRS
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5.6 Pre-demo for: Check the DM Datasource
SAP Discl osure Management needs to be connected to the correct data source applicable to
this demo. Before the demo make sure you are connected to the data source Disclosure
Management Data Source.
To do so:
Open Excel
Click on the Disclosure Management tab
Click on Datasources. (login: ADMIN with the password super).
The DM overview should have the first datasource with a green check mark next to i t.
If it does not:
Click on the second datasource (the line) so its highlighted
Click the connect icon above it (ADMIN/super is the connection username/password)
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5.7 Document Update Notes
Date Notes
1 December 2011 Initial version of the script
3 January 2012 Version for validation
28 August 2012 Adjustments for SDC
21 December 2012 Format and Minor Content update.
Added link to a speed demo for the ECC drill-through due to the
decommissioning of the IDES DE3 system.
27 May 2013 Adjustments for Lean Showrooms
16 August 2013 Remove LDL references
1 Oct 2013 Adjust updated content, including all screenshots
5 Nov 2013 Add Financial Result Insight information
28 Nov 2013 Add FX and Scope Simulation
21 Mar 2014 Add EPU and change to BPC10.1 screenshots
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