VACANCY NOTICE

UNICEF is seeking qualified Belizean Nationals for the position of Administrative

Assistant, GS-4 Level (Post Currently Pending Classification) in the Belize Country
Office.

Within the delegated authority and under the given organizational set-up, the
incumbent may be assigned the primarily, shared, or contributory accountabilities
for all or part of the major duties.

Under the supervision of the Operations Assistant:

Duties & Responsibilities:

Assists in preparation of periodic accounting records by recording receipts and
disbursements (ledgers, cash books, vouchers, etc.) and reconciling data for
recurring or special reports.
Prepares procurement documents in financial management system and make the
arrangements for shipment and receipt of office and project supplies and
equipment and household effects, including customs clearance.
Maintains contacts with local banks, vendors and suppliers for verifying account
status, obtaining approval for cheque clearances, verifying currency exchange
rates, and similar direct transactions.
Compiles and verifies budget and accounting data by researching files, calculating
costs, and estimating anticipated expenditures from readily available information
sources.
Makes travel and hotel reservations, prepares travel authorization forms and
assembles information pertaining to the purpose of travel.
Maintains, updates and transmits the inventory records of non-expendable
equipment and office consumables and fixed assets.
When authorized, makes disbursements from petty cash funds, maintains records
of these disbursements and balances accounts, as required.
Provides advice and assists staff members and their dependents by processing
requests for visas, identity cards, drivers licenses and other necessary personnel-
related documents, in accordance with the requirements of the United Nations and
the country of the duty station locations.
Performs other duties, as required.

Qualifications and Work Experience:
Completion of secondary school supplemented by some completed courses in
Accounting.
Four years of general clerical work, which should include a good knowledge of
standard clerical practices and procedures.
Fluency in English; Strong communication skills, written and oral. Knowledge of
Spanish would be an asset.
Fully computer literate. Competent in Microsoft Office Suite of products (Word,
Excel and Office 365).


Competencies:

i) Core Values (Required)
Commitment
Diversity and Inclusion
Integrity
ii) Core Competencies (Required)
Communication [I]
Working with People [II]
Drive for Results [I]
iii) Functional Competencies (Required)
Analyzing [I]
Learning and Researching [I]
Planning and Organizing [I]
Following instructions and Procedures [I]


Other Skills and Attributes:
Ability to work in an international, multicultural & team-based working environment.


Closing date of submitting applications is 29 August, 2014. Late applications will not be
considered and regret letter will only be sent to short-listed candidates.
Please visit our website http://www.unicef.org/videoaudio/PDFs/P11.doc to access the
Personal History (P11) Form to be sent by e-mail with a detailed rsum to
belize@unicef.org, attention: Operations Assistant; subject - Vacancy - Administrative
Assistant; GS-4.

UNICEF OPERATES IN A SMOKE-FREE ENVIRONMENT & IS AN EQUAL
OPPORTUNITY EMPLOYER & AN HIV/AIDS RESPECTING WORKPLACE.

*Classification of this post and filling of vacancy is subject of approval by UNICEF Headquarters