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MOBILE REIMBURSEMENT POLICY

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AMENDMENT RECORD SHEET
-----------------------------------------------------------------------------------------------------------------
Document No.: BF-HR-CB-MRP-0109
Sl. No. Release Revision No. Valid From Brief Description of Approved
No. Change By

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1 1 0 01-Sep-08 NA Anil
Dhankher
2 2 1 01-Jan-09 Process change
Anil
Dhankher

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Mobile Reimbursement Policy

I. Purpose:

To reimburse official calls of employees, whose role demands high usage of mobile
phone.

II. Scope:

1. Employees of BAFL-CF Vertical.


2. All employees at Level 1,2 & 3.
3. For employees at Level 4 & 5, the facility is provided based on the role and it will be
applicable to employee only after special approval from respective Business Head and
HR.

Business Head and HR can approve this facility on case to case basis to below
mentioned employees, subject to the limit specified in the annexure -I
• For Level 5 – Branch Sales, Collections & Credit Ops
• For Level 4 & below – other function

III. Guidelines:

1. The reimbursement against pre-paid mobile connection will not be considered.


2. The claims should be made within two month from the last bill day. (i.e. for the month of
March the reimbursement must be claimed by end of May)
3. No reimbursement will be entertained after 2 month of the billing cycle.
4. Upper limits as per Annexure I
5. The reimbursement limit includes rental charges, Local call charges, STD Charges,
roaming charges and taxes applicable
6. The employee must self certify and mark the official calls for claiming the reimbursement.

IV. Procedure :

1. The employee has to fill the Mobile claim Form in the ESS(Online).

2. The respective Manager has to approve the claim online only through ESS.

3. The employees need to take print out of the claim form attach the original mobile bill
and send across to Bill Passing (Head Office).

4. The claim will be processed as per policy guideline & the limits.

5. The amount will be credited to employee’s salary account.

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6. Payout: The claims should be made within one month. The claims for a particular month
sent and approved by 5th of next month, will get credited by 15th of that month. (i.e.
claims for December month which is sent and got approved by 5th Jan, will be credited
by 15th Jan. One can not claim bills of November in January).

V. Amendment of the policy:

The organization BAFL-CF Vertical reserves the right to amend or modify this policy in
whole or in a part, at any time without assigning any reason whatsoever. However, no
such amendments or modification will be binding on the employees unless the same is
notified to the employees in writing.

List of Annexure:

Annexure I - Eligibility Criteria Chart

Annexure I - Eligibility Criteria:

Mobile Phone Reimbursement Matrix:

Cell Phone Cell Phone


Reimbursement Reimbursement
Category Limit pm. (For Limit pm. (For Remarks
Credit Ops, Sales others)
& Collections)

Level 1 2500 2500

Level2 2500 2500

Level3 1500 1250

Level 4 1250 1000 The facility is


applicable to
employee only
after special
approval from
Business Head &
Level5 500 400 HR

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Note:

• The reimbursement limit includes rental charges, Local call charges, STD Charges,
roaming charges and taxes applicable

• Any deviation on his policy or amount would be duly approved by Business Head
and HR.

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