POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

TAGUIG BRANCH







A Training Manual presented to the
College of Business



In Partial Fulfillment of the Requirements
for the Degree
Bachelor of Science in Accountancy




(Name of Trainee)




2014




TRAINEES PROFILE
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Name: _____________________________________
Nickname: _________________________________
Age: __________________ Gender: M ____ F _____
Address: ___________________________________ (Insert your pic here)

Contact Information:
Landline: ______________ Mobile: _____________
Email: _____________________________________
Contact Person in case of Emergency:
___________________________________________
Relationship: __________________ Contact Number:______________________________

Company Name:
______________________________________________________________________
Company address:
______________________________________________________________________
______________________________________________________________________
Division/Department:
______________________________________________________________________
Training Supervisor: Position:
_______________________________ _________________________

Training Duration:

From:_________________________ To:________________________



____________________________
Signature over Printed Name




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Overview of On-the-Job Training (OJT) Program


I. Introduction

TheOn-the-Job Training Program (OJT) for BS in ___________ Students at the
Polytechnic University of the Philippines, is implemented in accordance with the
pertinent provisions of Republic Act (RA) 7722, otherwise known as the Higher
Education Act of 1994, which mandates the Commission on Higher Education (CHED)
to undertake the following tasks:

Promote quality education
Take appropriate steps to ensure that education shall be accessible to all
Ensure and protect academic freedom for the continuing intellectual growth, the
advancement of learning and research, the development of responsible and
effective leaderships, the education of the high level professionals, and the
enrichment of historical and cultural heritage.

Such mandate accords CHED the power to Set minimum standards for the
programs and institutions of higher learning recommended by panels of experts in the
field. Practicum for the ______________________ program is a 3-unit course with
duration of 250 total hours for the entire semester.

The objective of On-the-Job Training Program is to bridge the gap between
theory and practice, between the four corners of the classroom and with the real-world
requirements and practices of the industry, and academic environment and the high-
tech corporate environment of the industry. Throughout the duration of the program, the
school shall provide faculty members who will act as Practicum Coordinators. The
practicum coordinators will have counterparts from the industry, called Training
Supervisors. The training supervisors are in-charge with the monitoring of trainees
progress in the different competency areas of human resource management. The
practicum coordinators are likewise responsible for monitoring the progress of the
trainee on-site or company plant visits to ensure that appropriate tasks are being
assigned to the trainee.


The program ends with the trainees training evaluation from the training
supervisor. In addition, the student is also expected to evaluate the company or
institutions capability to foster a good HR training ground.

II. Program Objectives

The On-the-Job Training Program aims to:

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Provide students the opportunity to acquire knowledge, skills and desirable
attitudes in world-class establishments, companies training institutions and
organizations that observe global standards of service;

Enhance the students learning within all areas of the school curriculum and
help them integrate the concepts and theories learned in the classroom;

Help the students gain the necessary skills requisite to being productive
leaders, managers, and innovators in the industry;

Develop and/or enhance the Filipino work values, competencies, and
discipline as they relate to different work environment; and

Strengthen, enhance and update the schools curriculum to deliver levels of
knowledge and skills necessary in a modern competitive world.

III. Responsibilities/Obligations of Parties Involved

The training endeavor is a cooperative effort between the Polytechnic University
of the Philippines (PUP), the Training Partners and the Students. The specific
obligations/responsibilities of the parties involved in the implementation of the OJT
Program are as follows:


Polytechnic University of the Philippines

Develop training procedures.
Evaluate documents of training partners who will offer students learning
experiences appropriate to the objectives set for the curricular program.
Recognize the training partners primary responsibility to their clients.
Assign major responsibilities for administration of the training to a faculty
member designated as the Practicum Coordinator who shall have the
following responsibilities:

Orient students to the expectations inherent in a practicum
experiences.
Consult with training partners regarding the learning experiences
available within the agency.
Assist in placing students in appropriate training stations.
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Furnish the training partners with appropriate information about
students background of training and experience.
Coordinate supervision of students training.
Evaluate agencies on their current usefulness in terms of meeting
students educational needs.
Develop and maintain necessary files and records related to the OJT
Program.
Provide the College with appropriate information about the Training
Partner/Agency and other reports needed.
Provide list of students certified to have completed the training with
documentary evidences.
Recruit new training partners.
Recommend termination or placement of the student or training partner
failing to meet OJT requirements.
Advise students throughout their academic and experiential learning,
ensuring student practicum learning is integrated with academic
learning.
Perform other duties as assigned by the Dean or Chairperson.
Require qualified students to undergo the necessary orientation prior to
placement.
Terminate at any time Practicum placement of student or agency failing to meet
training requirements.

Training Partner/Agency
Provide a favorable work experience or on-the-job training to the students in
accordance with the objectives set.
Keep PUP informed on the nature of the learning experiences available for
students.
Recognize PUPs primary responsibilities for students learning.
Create a climate conducive to learning and facilitate the use of agency
resources to help meet the students learning needs.
Incorporate students into agency milieu and, as much as possible, help them
feel as part of the professional staff.
Send representatives to the Practicum Fairs organized by PUP.
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Assign a competent Training Supervisor responsible for all phases of work
including the evaluation of performance of practicum student.
Duly accomplish the Training Performance Evaluation Sheet after the
completion of the required number of hours of OJT, and submit the form to
the Practicum Coordinator.
Issue Certificate of Completion to the student.
Submit other pertinent reports, information, and/or documents that may be
required by PUP.

Students
Students should possess the following qualifications:
Must be currently enrolled in the Practicum course.
Must have passed pre-practicum requirements of the college and the
training partner.
Must be physically, mentally, and emotionally fit.
Must possess the written approval or consent from parents/guardians.
Must have the good work attitude toward the training.
All practicum arrangements are ultimately the responsibility of the student
subject to college approval. He/she is primarily responsible for sending out
inquiries, setting up meetings, ensuring communication between/among those
involved and making preliminary arrangements.

Students are encouraged to seek information and advice from former
students, current students who have completed their OJT, their Practicum
Coordinator and other faculty members.

Comply with the rules and regulations of PUP.

Use the OJT as an individualized learning experience and completes the
agreed duration of his/her practicum training.

Undergo the required orientation program conducted by PUP.

Inform parents/guardians to co-sign the training contract to manifest approval
or consent to the OJT policies.

Put into practice agencies policies and procedures.

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Acts in a professional manner as a representative of the agency in its
contacts with clients, as well as with other agency personnel. Maintain norms
of behavior and conduct that will enhance the students training and
performance. He/she is personally liable to his/her behavior and performance
during the training.

Respect confidentiality of information regarding the training partner and its
clients.

Comply with agency administrative routines.

Discuss any problems/concerns with the Practicum Coordinator or the
Training Supervisors.

Accomplish the documents needed by PUP upon completion of the OJT.



IV. Administrative Practices and Procedures

Practicum Time

Credit Hours and Pre-requisites
Students in the Bachelor of Science in ______________(_____), who are already in
their junior or have taken at least 100 units, may enrol in the OJT program. The
_______OJT must complete Two Hundred Fifty (250) hours.

Practicum Days
A Practicum Day is defined the same as an Agency working day where classes are
not scheduled and allotted to students for their practicum.

Practicum Time Frames
Practicum can be enrolled during the semester or during summer based on the subject
offerings. The time frame may range from two to six months or upon completion of the
required minimum number of hours.

Absences from Practicum
Absences caused by illness or for other reasons are not counted toward required time
and have to be made up. No vacations maybe taken while in Practicum to ensure
continuity of services to clients. Professional conferences or workshops may be
counted toward practicum time, if approved by the Training Supervisor and/or Practicum
Coordinator.



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COMPANY PROFILE

Vision:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

Mission:
_____________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
______________________________________________________________________

Historical Background:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

Products/Services:










(insert company logo
and picture of company
using double-sided tape)









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Functions/Description of the Department (Trainees area of responsibility):





















(departments organizational chart/structure here)






















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Daily Accomplishment Report

Title: __________________________________________ Date: __________________
Time In: ___________ Time Out: ___________ Total no of Hours: ________________
Please classify on any related accounting activity such as providing___________________, and
other duties and responsibilities. Describe procedures, processes, systems of tasks.








































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TRAINING SUPERVISORS PROFILE



Name: _____________________________________

Nickname: _________________________________

Position: ___________________________________

Company Address: __________________________ ( Insert picture here)

___________________________________________
___________________________________________
___________________________________________

Division/Development:
___________________________________________
___________________________________________
___________________________________________

Email Address: __________________________________ Gender: ____ M ____ F

Landline Number: ______________________ Mobile Number: _________________

Educational Background

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Special Trainings/Certifications

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________


_____________________________________
Signature over Printed Name
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(put your picture/s here
using a double-sided tape)












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Just meAt work!
Daily Accomplishment Report

Title: __________________________________________ Date: __________________
Time In: ___________ Time Out: ___________ Total no of Hours: ________________
Please classify on any related activity such as providing assistance to ___________________,
and other duties and responsibilities. Describe procedures, processes, systems of tasks.































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(put picture/s of your place of work
here using a double-sided tape)






















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My Workstation

Daily Accomplishment Report

Title: __________________________________________ Date: __________________
Time In: ___________ Time Out: ___________ Total no of Hours: ________________
Please classify on any related activity such as providing assistance to ___________________,
and other duties and responsibilities. Describe procedures, processes, systems of tasks.





































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(put your cutest picture/s
here using a double-sided tape)


















My Cutest Moment!
Daily Accomplishment Report
Title: __________________________________________ Date: __________________
Time In: ___________ Time Out: ___________ Total no of Hours: ________________
Please classify on any related activity such as providing assistance to ___________________,
and other duties and responsibilities. Describe procedures, processes, systems of tasks.






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(put your barkada picture/s
here using a double-sided tape)






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Me and my Friends!
Daily Accomplishment Report

Title: __________________________________________ Date: __________________
Time In: ___________ Time Out: ___________ Total no of Hours: ________________
Please classify on any related activity such as providing assistance to ___________________,
and other duties and responsibilities. Describe procedures, processes, systems of tasks.




















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(attach scanned and reduced copy
of Waiver here using a double-sided tape)



























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OJT Waiver


















(attach scanned endorsement/recommendation letter here)

























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Recommendation letter












































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Describe the nature and scope of any special projects assigned by your Training
Supervisor.

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________



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(insert evidence/s of special projects accomplished
signed by the training supervisor)

































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(Attach daily time record here signed by your
training supervisor using a double-sided tape)


















My Daily Time Record






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(Attach evaluation sheet here on sealed
envelope using a double-sided tape
The lid of the envelope must be signed by
the Training Supervisor to ensure
Confidentiality)
















My OJT Evaluation






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(attach scanned copy of certificate of completion
here using a double-sided tape)



















My OJT Certificate
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(Attach picture/s here
using a double-sided tape)



















Winning Moments
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(Attach an artistic mosaic of picture
for entire OJT Program)
























The JourneyThe Adventure!
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