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HOUSING

BOOKLET

www.cardiffstudents.com

Updated November 2009


Introduction CONTENTS
Contracts .........................................................................................................................................2
Legally Binding .......................................................................................................................................2
Joint Tenants ............................................................................................................................................2
This booklet is designed to help you be aware of some of the issues in finding and Guarantors ..............................................................................................................................................2
keeping accommodation in the private rented sector. Promises, promises ...................................................................................................................................2
Unfair Terms .............................................................................................................................................2
If you are looking for accommodation take your time - don’t rush in – ask questions Leaving Early ............................................................................................................................................2
and understand your rights and responsibilities. Resident Landlords ..................................................................................................................................2
Managed Houses .....................................................................................................................................3
The checklist can help you ask the right questions Landlord & Letting agent Accreditiation ....................................................................................................3
Post-dated Cheques ................................................................................................................................. 3
Housing law can be complex – if in doubt get advice.
Bonds .................................................................................................................................................3
Tenancy Deposit Protection (after 6th April 2007) ...................................................................................... 3
Cardiff University Students Union Advice and Representation Centre (ARC)
Recovery of Bond taken before 6th April 2007 ...........................................................................................3
Inventory ................................................................................................................................................ 3
Bills........................................................................................................................................................ 5
Advice and Changing Supplier ...................................................................................................................................5
Representa
tion Centre

Speak
3rd floor of SKY/NTL and Council Tax ......................................................................................................................... 5
the Students
Monday - F Union. TV Licence ................................................................................................................................................5
riday, 9.30-4
telephone .00pm Contents Insurance ...................................................................................................................................5
: 029 2078
e-mail: advic 1410 Condition of the house..........................................................................................................6

?
e@cardiff.ac
.uk Standards .................................................................................................................................................6

welsh
Licences ...................................................................................................................................................6
Repairs ....................................................................................................................................................6
Redecorating ...........................................................................................................................................6

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Pests ........................................................................................................................................................6
Safety..................................................................................................................................................7
Gas Safety Certificate ...............................................................................................................................7
Electrical Safety ........................................................................................................................................7
Furniture supplied by the landlord ........................................................................................................... 7
Fire safety ............................................................................................................................................... 7
House Hunting Check List ................................................................................................ 8 - 9
Landlords ........................................................................................................................................10
Contact details .........................................................................................................................................10
Quiet Enjoyment - Landlord’s access to property ........................................................................................10
Harassment ..............................................................................................................................................10
Os wyt ti eisiau’r llyfryn yma yn
gael ar ffeil pdf yn www.cardiffst
y Gymraeg, mae o ar Community.......................................................................................................................................12
udents.com neu yn y Refuse & Recycling Collection ....................................................................................................................12
Ganolfan cyngor a chynrychiola
eth ar drydydd llawr Noise .......................................................................................................................................................12
undeb y myfyrwyr
Parking ....................................................................................................................................................12
Moving Out.....................................................................................................................................12
www.cardiffstudents.com | 1
CONTRACTS
Resident Landlords Managed Houses Post-dated Cheques
Living with a resident landlord can If you use a letting agency to find Many agents/landlords ask
sometimes be very complicated. your house, make sure you know students to pay rent for the whole
This will include living with a if they are going to manage the year in the form of 12 post-dated
friend whose parents have bought property for the landlord. If the cheques. You should avoid this at
them a house. Take advice answer is yes, you will always all costs. Post-dated cheques can
from the ARC before signing deal directly with the agency if be presented before the due date,
• Once signed, a contract (tenancy agreement) is legally binding. a contract. You can also look you have any problems or repair inadvertently, and if you have
at http://www.communities. needs. insufficient funds in your account
gov.uk/publications/housing/ you will then be charged by your
• A contract can be written or verbal. It can be either joint or individual rentingrooms
Your responsibilities
bank for ‘bouncing’ a cheque. Ask
the landlord if you can set up a
Landlord and Letting as tenants standing order instead. Good
agents/landlords should not have
Legally Binding Agent Accreditation To pay rent as agreed. to take care a problem with this.
Always make sure you read the of the property, to pay for all utility
Accredited letting agents and bills and comply with all other
contract carefully before you sign Landlords are more likely to adopt
it. If you are not happy or not sure terms as written in the contract.
best practice and provide you
about some parts of it, don’t sign with a good service. When you
it. Bring it to the ARC before you are looking for accommodation
sign it to have it checked. Don’t you can check that the landlord or
be coerced into signing a contract agent is accredited.
because you think you might lose
the house. There is no cooling

BONDS
off period, so if you find a better
house down the road you can’t
get out of the contract you’ve
already signed.

Joint Tenants
If you agree to take a house that
A bond or deposit is a sum of
money which is held against
The deposit protection schemes Inventory
will usually only deal with the lead
you have viewed, and you and damage to the property, rent/ name on the tenancy agreement. An inventory is a list of all
your housemates all sign the utility arrears, any essential This person must accept the furniture, fittings and other
same contract at the same time, cleaning, removal of large responsibility as representative of equipment provided by the
you become joint tenants and Promises, Promises Leaving Early amounts of rubbish and the cost the other joint tenants. landlord. At the beginning of
therefore jointly and severally of replacing any locks or keys if For further information call into the tenancy you will be asked to
liable for any rent arrears, Any promises made at the time You can only leave before the not returned on time. Deductions the ARC or www.direct.gov.uk/
of viewing, new kitchen, new end of the tenancy if the landlord sign this document. You should
outstanding utility bills and cannot be made for reasonable tenancydeposit ensure that it contains information
damage to the property. If one beds, decoration etc., should be agrees. This is normally only when wear and tear to the property.
written into the contract. But, you have found a replacement. not only about the contents of
or more tenant moves out, the Always pay your bond by cheque the house but the condition of
landlord or agent can pursue the consider, if these improvements This can be more difficult if you or credit card and get a receipt
are not carried out, would you still are a joint tenant because the everything in the house. This
remaining tenants for any rent showing the amount and what it Recovery of Bond can be used as evidence in any
arrears or unpaid bills. She/ He be happy to live in the house? If replacement must be acceptable covers.
can also pursue the one that has the answer is ‘no’, then walk away. to the remaining tenants and to taken before 6th dispute over damage or cleaning
when it is time to get your bond
left. ‘What you see is what you get’ is a the landlord. Clearly it’s better April 2007 back. Photographs taken at the
good thought to hold. for everyone if an agreement
can be reached as quickly as Tenancy Deposit If your bond has not been
same time can also be very useful.
Guarantors possible because there will still be Protection (after 6th returned within a reasonable time,
If you are not provided with an
inventory, draw one up yourself,
Unfair Terms a liability to pay the whole rent. April 2007) you should write to your landlord/ sign it and ask the landlord or
Many letting agents and some The replacement tenant and the agent asking for its return, or
The Unfair Terms in Consumer original tenants should sign a agent to also sign it.
landlords require a guarantor form When you pay your bond your reasons why it is being withheld.
signed by your parents. This is a Contracts Regulations 1999 state new Assured Shorthold tenancy landlord or agent must protect it You should ask that you expect
form that guarantees payment of that you should not have unfair agreement. You should ask your using a government authorised to receive a response within 7
the rent and any other bills that terms in your contract. Check with landlord or agent to confirm in tenancy deposit scheme. Make days. If you don’t receive your
you are liable for under the terms the ARC if you have any queries or writing that they have agreed to sure you ask your landlord/agent bond or an explanation it may
of the agreement. If the tenancy Office of Fair Trading release you from the contract, and ‘how is my deposit protected’? be necessary to take legal action.
is joint, be careful that the form is http://www.oft.gov.uk/ that your bond is to be returned. Within 14 days, the landlord or More information from the ARC or
worded correctly otherwise your You will also need to notify the agent is required to give you go to the Court Service website
parents could find themselves Tenancy Deposit Protection various details about how your www.hmcourts-service.gov.
liable for money owed by the Scheme. deposit is protected. This should uk for more information.
other tenants. include the name of the Tenancy
Deposit Scheme with whom the
bond is protected, and an ID
number.
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BILLS
If the cost of the bills are not It is usually possible to have more Council Tax
included in your rent then you than one name on the bills. If only
are responsible for paying them; one person signs for the supply Full time registered students are
gas, electricity, water. The day then that person is liable to pay exempt from Council Tax liability.
you move in, take the gas and the bills. Make sure you’re not the You will receive an exemption
electricity meter readings and only named person on the bills! certificate from the University
pass them on to the suppliers. If during November after you
you don’t do this you could end have moved in. If you share with
up paying the previous tenants Changing Supplier tenants who are not students,
bills. If you don’t know who is they will be liable to pay Council
supplying these services ring the If your contract doesn’t prevent Tax.
following numbers. you from changing supplier you
could check out the best prices
on www.uswitch.com but TV Licence
be warned, sometimes its more
Gas: (M number equiry line) trouble than its worth. The one good thing about a joint
08706 081524 contract - you only need one
licence no matter how many TVs
SKY/NTL in the house. You must be covered
Electricity: Meter Point by a valid TV Licence if you watch
Admin Service: Check with the landlord before or record television programmes
0845 6015972 signing for either of these. as they’re being shown on TV.
It makes no difference what
Water:
Welsh Water: 0800 0520145
equipment you use - whether it’s
a laptop, PC, mobile phone, digital
box, DVD recorder or a TV set - you
still need a licence

Contents Insurance
Your landlord is responsible for
insuring the premises but you
are responsible for insuring your
personal possessions. Student
houses are prime targets for petty
criminals. Shop around for the
best deals.

4 | www.cardiffstudents.com www.cardiffstudents.com | 5
HOUSE HUNTING
Are there locks on bedroom doors?.............................................................................................. YES NO
If not, it will be unlikely that you will get locks fitted to the doors after you move in.
are there smoke alarms?.................................................................................................................... YES NO
Does the property have patio doors? If so, are locks visible

CHECK LIST
on the top and bottom of the opening door?........................................................................... YES NO
(Burglars are able to lift doors off runners if no locks present in these locations).
Is the front door visible from the street; not blocked by bushes or fencing?................ YES NO
Has the house ever been broken into?........................................................................................ YES NO

When you go to view a house make sure it fits your criteria, that it is safe to live in and that you are not being
ripped off.
Take this list with you when you are house hunting. Current tenants are the best people to advise you about
the house and about the landlord/agency – speak to them. Furniture.
Is there sufficient furniture for everyone, including a desk and
The Landlord/Agent. chair in each bedroom that do not belong to the current tenants?................................. YES NO
What furniture, if any, does belong to the current tenants?___________________________________________
YES
Is the Agent an ALMA/ ARLA member?...................................................................................................... NO
Does the furniture look clean and free from excessive wear?............................................. YES NO
Is the Landlord/Agent a member of Landlord Accreditation Wales?................................. YES NO
(Check beds, chairs etc).
Does the Landlord/agent provide emergency contact details?.......................................... YES NO Does the furniture and soft furnishings comply with current safety regulations?...... YES NO
Can the Landlord/agent show you a copy of the HMO licence?......................................... YES NO Is there sufficient cupboard space in the kitchen to store everyone’s goodies?.......... YES NO
(If 5 or more people on three floors).
Do drawers and doors open properly, or are they hanging off the hinges?.................. YES NO
You have a right to the landlord’s full name and address
Will you be supplied with an inventory or are you expected to draw
one up yourself?.................................................................................................................................... YES NO Standards.
Are there any signs of disrepair, especially damp?.................................................................. YES NO
Gas and Electricity. (Look for evidence of stains and mould).
Are curtains and carpets reasonably clean?............................................................................... YES NO
How is the property heated?____________________________________________________________________
Would you be happy with the size of the rooms?.................................................................... YES NO
Is there heating in every room?....................................................................................................... YES NO
Are there any signs of vermin?........................................................................................................ YES NO
Does the cooker work?....................................................................................................................... YES NO
(Mouse/rat droppings, slug trails, trays of poison).
Does the oven work?........................................................................................................................... YES NO Are you expected to keep the garden free from weeds etc?............................................... YES NO
Have you seen a current Gas Safety Certificate? ...................................................................... YES NO If so, is there gardening equipment?............................................................................................ YES NO
(All appliances have to be checked and approved annually by Gas safe registered staff )
Which company supplies the house with gas and electricity?_________________________________________
(Ask to see the location of the meters). Money.
Do the plug sockets, light switches and light fixtures look safe, and
Do you have to pay an agency fee? .............................................................................................. YES NO
are there any bare wires?.................................................................................................................... YES NO YES NO
Will you have the right to live in the property during the summer?................................
Do you have to pay water rates or is it included in the rent?.............................................. YES NO
Plumbing. How much money is required now?_____________________________________________________________
(Make sure you get a receipt for any monies paid and for what).
Check the taps – turn them on and off. In which Tenancy Deposit Protection Scheme will your bond be held?_________________________________
Is the water hot?.................................................................................................................................... YES NO
Do the toilets flush correctly; are there any signs of leakage?............................................. YES NO
Is there any sign of leakage from an upstairs shower?............................................................ YES NO Promises Promises.
(Visible in the ceiling of the room below).
If the landlord/agent promises anything, from new beds to new carpets or to make improvements of any kind,
get this in writing, signed and dated to avoid problems when you move in, and you find they have not been
replaced or done.
Security and Safety. If repairs or building work is going on when you view the house, get written assurance that it will be
completed before you move in and what form of compensation you will receive if the work is not completed
Does the house look safe and secure?.......................................................................................... YES NO
by that time.
Does the front and rear doors have five-lever mortise locks Remember, you can have your contract checked before signing it and get advice and information from ARC
in addition to a ‘Yale’ type lock?....................................................................................................... YES NO
Is the house on the end of a terrace or does it have a lane at the rear?............................ YES NO AND FINALLY, ASK YOURSELF THIS QUESTION “COULD I LIVE IN THIS HOUSE AS IT IS NOW”. IF THE ANSWER IS
(These can be more vulnerable to a burglary).
NO, THEN WALK AWAY.
Do the windows lock, especially those on the ground floor
and any bedroom above a flat roof?.............................................................................................. YES NO
Could you escape safely if there was a fire?................................................................................. YES NO
6 | www.cardiffstudents.com www.cardiffstudents.com | 7
SAFETY
have additional standards. Full
details on the Cardiff Council
website www.cardiff.gov.uk in
the Living section.

CONDITION
See also www.firekills.gov.uk
Gas Safety for advice on preventing fires.
Certificate
Security

OF THE HOUSE
It is a legal requirement for
landlords to have all gas
appliances in rented properties Ideally, a house should have
checked annually and a copy of mortise locks on front and rear
the gas safety certificate given to doors, but landlords are not
tenants. This is because carbon should ask your landlord for it to obliged to provide them. Window
monoxide, which you cannot see, be replaced. locks on the ground floor and
taste or smell, may accumulate There are no minimum standards other accessible windows are a
Standards in the property from unsafe for what should be provided in deterrent to burglars. Always
appliances and can kill. If you have furnished rented accommodation, make sure doors are locked and
The Local Authority, Cardiff licensable house without a licence. Although you may feel justified requested a copy of the certificate but you should have a table and windows are shut when you go
County Council, is responsible for If you are unsure if your house is in refusing to pay the rent your and it has still not been provided chairs, sofas and/or armchairs, out, and do not leave valuables
checking standards in rented licensed, contact Private Sector landlord could take court action you can report your landlord to beds and storage for clothes in such as laptop computers in
property in Cardiff. Shared Housing. Calls can be taken against you. the Health and Safety Executive each bedroom, heating systems view. Most burglaries occur
student houses come under the anonymously if necessary. Gas Safety Office on 02920 or appliances, curtains and floor in properties where access is
regulations for Houses in Multiple 263000. coverings, a cooker and fridge. easy through open windows or
Occupation. These include Repairs See also http://www.hse.gov. Other items, such as desks, are unlocked doors.
minimum standards for bathroom Redecorating uk/pubns/gasindex.htm often provided but unless it was
and kitchen facilities, room size Landlords are legally responsible agreed when the contract is
and fire protection. Also, a Health for dealing with repairs to their If you want to redecorate or make signed the landlord can refuse to
and Safety rating system is used property. If a repair is needed, any other changes to the property Electrical safety provide extra items.
to assess the property and if it is report it quickly and confirm you must have the permission of
found to be unsafe or damaging it in writing asking for a date the landlord in writing. A landlord has a responsibility
to health the Landlord must take when the repair will be carried to ensure that any electrical
remedial action. Full details out. The work should be done appliances supplied with the Fire safety
can be found on Cardiff Council’s in a reasonable time, which will Pests accommodation are safe. This
website www.cardiff.gov. vary depending on the nature includes heaters, cookers, kettles, The design, construction and
uk in the Living section. If you of the repair. For example, a Cardiff Council can advise on and any other electrical goods. condition of any residential Advice and
think your property fails to meet repair to a broken boiler should dealing with pest problems, If you are concerned that an property should limit the chances
the required standards you can be dealt with quickly but you including mice and rats. There electrical appliance is not safe and Representation
is a charge for their services. of carelessness causing a fire,
contact Private Sector would expect to wait longer for your landlord is unwilling to check
Housing on 029 2053 7134 or minor problems. If there is an Details are at www.cardiff. limit the spread of a fire and
it, you can contact the Trading Centre
email privatesectorhousing@ unreasonable delay, write again gov.uk under pest control, Standards department of the local provide safe and ready means
cardiff.gov.uk. You will be able reminding the landlord of his phone 029 2087 2934 or email authority (08454 040506 or email of escape. All rented properties
to discuss your situation and if responsibilities. Keep copies of pestcontrol@cardiff.gov.uk. tradingstandards@cardiff. should have smoke detectors, a 3rd floor of the
necessary, arrange for a member your letters and send by recorded Your landlord may be unwilling to gov.uk). Trading standards fire extinguisher and fire blanket.
of staff from the Council to visit delivery so you have proof of pay for the service but if you can departments have a duty to Larger properties are required to
argue that disrepair has led to the Students Union.
your property and make a full them being received. If there is enforce legislation which covers
assessment. If action is needed still no response you will need to problem you will have a stronger the safety of electrical appliances
to bring the property up to the seek legal advice so come to the case. supplied with accommodation.
required standard the Council will ARC for an appointment with a Monday - Friday,
contact your landlord. You do solicitor who can advise on other
not need the permission of the options. The local Authority has Furniture supplied by
the landlord Daily drop in
landlord before contacting the extensive powers and duties that
Council. require landlords to carry out
repairs. If repairs are not carried Any furniture provided by a
out in a timely and satisfactory landlord must be fire resistant. All telephone:
fashion after you have written to new and secondhand upholstered
Licences your landlord, you can contact furniture sold after 1 September 029 2078 1410
the Private Sector Housing 1990 should meet the fire safety
In addition, houses of 3 or more section of Cardiff City Council on regulations, and carry a label to
storeys with 5 or more tenants tel. 029 2053 7134 or email say so. If a piece of furniture does
must have a licence issued by privatesectorhousing@cardiff. not carry a label saying that it e-mail:
the Local authority. The licence gov.uk. You should not withhold meets the regulations, it is likely advice@cardiff.ac.uk
ensures the property is managed rent because the landlord has that the item does not and you
by a competent person and has failed to carry out a repair, as you
the required facilities, which are will be breaking your contract.
higher than in non-licensable
properties. There are penalties
for landlords who rent out a
8 | www.cardiffstudents.com www.cardiffstudents.com | 9
LANDLORDS
Contact details Quiet Enjoyment - Harassment
If you do not have direct contact
Landlord’s access to
If the landlord is entering the
with your landlord it can be useful property accommodation so often and
to have his full details in case of at such times that the tenant no
problems with the tenancy. You You have a right to live in the longer feels secure in their own
can find out the landlord’s name property as your home. The home, this could be interpreted as
and address by making a written landlord should ask your a form of harassment. Harassment
request to the person who last permission before he or she enters is a criminal offence and the
collected rent, pointing out your the premises and should give landlord could be prosecuted.
right to this information under you 24 hours’ written notice of an Other forms of harassment include
Section 1 of the Landlord and inspection, to carry out repairs threatening or abusive behaviour.
Tenant Act 1985. You should keep or to show prospective tenants Contact the Tenancy relations
a copy of the letter, and send it by around. This should also be at officer, details above.
recorded delivery. If the person reasonable times for you.
does not reply in writing within 21 All landlords have to follow special
days of receiving the letter, that legal procedures in order to evict
person is committing a criminal tenants. There are laws to protect
offence and can be reported to you. Whether or not your landlord
the Tenancy Relations Officer at can evict you and how the process
Cardiff Council’s Housing Advice works will depend on the type of
Unit on 02920 871050 or email tenancy you have
hau@cardiff.gov.uk

RESIDENCES OFFICE
PRIVATE SECTOR LISTINGS

The Residences Office produces lists of accommodation available in the private


sector. This is a free service to Cardiff University students and therefore students are
not required to pay a finders fee or administration charge for properties found via
the lists.

Where can I get a list?


• The lists are published on the University website at
www.cardiff.ac.uk/residences
• The lists are available to collect from the Residences Office at Southgate
House (Talybont) or Cardiff University Students’ Union Housing Advice Centre
(opposite Main Building).

10 | www.cardiffstudents.com www.cardiffstudents.com | 11
COMMUNITY 10 KEY STEPS
Refuse & Recycling and waste collection can be found • Don’t rush!
Collection under the Environment section on Parking Beware of agents who say all good houses go early, or there are few houses. There are more houses than
http://www.cardiff.gov.uk. students and great houses become available throughout the year. Be prepared to look at a lot of houses to
Always remember to put your If you drive a car in Cardiff you will get what you want. It will be worth it.
rubbish out on the correct day!
Cardiff Council operates a zero-
Noise obviously need a parking space.
However, some areas are resident
tolerance attitude to refuse parking only. If your student
disposal and you could face a
The most common complaint
from Cardiff Council’s Pollution house is in a resident parking area, • Do good neighbours BECOME GOOD FRIENDS?
hefty fine if you put your rubbish you will need to apply for one Choose who you share with carefully. That guy/girl in the flat next door might be nice now, but you will be
Control department is that of living together until June 2010. Can you really put up with their love of hip hop, played all through the night
out on a day other than bin day. noisy neighbours. If you have a from Cardiff council.
Refuse is also extremely attractive More information about resident at full blast?
problem with noisy neighbours it
to vermin. waste is collected is advisable to try and resolve the parking permits, Environment
weekly, as is Bio waste. Recycling matter informally. You may find it section www.cardiff.gov.uk
is collected fortnightly. Recycling
and Bio waste bags are free and
useful to discuss the matter with • What you see is what you GET
an adviser at the ARC. If it is an Set minimum standards for the group. What do you want in a house: location, room sizes, double glazing?
can be collected from Cardiff ongoing problem, it is important Stick to this, and make sure you see all the rooms, including locked ones, before handing over any money.
Council Libraries and Leisure to keep a detailed log of all the
centres. More information on this incidents as you may wish to make
a complaint to Pollution Control. • Beware of promises

MOVING OUT
Be willing to live with the condition the house is in when you see it, no matter what promises are made. If
anything is promised, make sure it is written in the contract before you sign.

• Size does matter


Large houses (3 storeys plus, 5+ students) have to have a licence and ALL rented houses have standards
At the end of your tenancy, which, by law, have to be met – find out what these are before you look.
remember to take final meter
readings and to inform the utility
companies of your forwarding • Play safe
address so you can obtain the final Never view a property alone, go in a group
bill. Many housing contracts state
that all bills need to be paid in full
before the bond is returned. Advice and • Stash your cash
It is advisable to check the Representation If you hand money over be sure you know what it is for and get a receipt. You may not get an agency fee back,
condition of the property and Centre even if you don’t take the house. Beware of post-dated cheques.
all items on the inventory in the Monday - Friday
presence of the landlord to avoid 3rd floor of the
any disputes over damage. If you
are concerned that a dispute will
Students Union. • The name’s Bond… protected Bond
Bonds/deposits have to be protected in a Government authorised scheme and you have to be given full
arise, it may be advisable to take
details. This will ensure your bond is safe.
photographic evidence of the
property when you leave. telephone:
If your Landlord decides to 029 2078 1410
withhold your bond in part or in • There is no escape
full, and you disagree with this e-mail: advice@ Contracts are usually joint, meaning that all tenants who sign it are legally bound by it. There is no notice
you should contact the Tenancy period. You are stuck with that house, and those people, until the end of the contract.
cardiff.ac.uk
Deposit Scheme with whom it is
protected immediately.
If your Landlord decides to
withhold your bond in part or in
• Think twice, get advice
If you are not sure about any aspect of looking for a house, contact the Union Advice and Representation
full, and you disagree with this
you should contact the Tenancy Centre, look on the Union website, talk to other students, and always chat to current tenants.
Deposit Scheme with whom it is
protected immediately.
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14 | www.cardiffstudents.com

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