Sep

6
General ledger R12 interview question
General Ledger
1. What are the key functions provided by GL?
General Accounting Budgeting
Multiple Currencies Inter-company Accounting
Cost Accounting Consolidation
Financial Reporting
2. What are the three types tables available in Oracle Applictions?
Master Table: Store Static data,. This is shared with in each module as well as across all
of the Oracle fnancial application modules ex. ACCOUNTS, SUPPLIER, CUSTOMER etc.
Setup Table: it store setup data. That is never shared between applications such
as application parameters and LOOK UP tables.
Transaction Tables: these tables stores day-to-day transaction data such as payables invoices,
journal entries etc.
3. What are the Oracle General Ledger Setups?
1. Chart of Accounts
2. Account combinations (o)
3. Period types
4. Accounting Calendar
5. Transaction Calendar (o)
6. Currencies
7. Set of Books
8. Assign set of books
9. Currency exchange rate types
10. Currency exchange rates
11. Journal Sources (o)
12. Journal Categories (o)
13. Suspense Accounts (o)
14. Inter-Company Accounts (o)
15. Summary Accounts
16. Statistical Units measures (o)
17. Historical Currency Exchange Rates
18. Document sequences (o)
19. Automatic Posting (o)
20. Encumbrance Types (o)
21. Concurrent program Controls (o)
22. Storage Parameters (o)
23. Budgetary Control Groups
24. Profle options
25. Descriptive Flexfleds
26. Open and Close Accting periods
4. Chart Of accounts: A Chart of Accounts is the account structure we use to record accounting transactions and maintain accounting balances. It is a key fex
feld.
5. Flex Fied: A Flex Field is a combination of one or more data segments defned by the user. For Chart of accounts, we confgure up to 30 segments in a fexfeld
and min is 2.
Descriptive Flexfeld: We can store the additional Information in customized form or existing form.
6. Value Set: value set defnes the valid values for each segment of our Chart of Accounts. There are 6 validations types 1. Dependent 2. Independent 3.none 4.
Pair 5 special 6. Table
INDEPENDENT: An independent value set provides a pre-defned list of values for a segment.
DEPENDENT: A dependent value set is similer to independent value set, or dependent value set depends on any independent or dependent value set.
TABLE: Table provides list of values like an independent set. But values will stored in application table.
NONE: No restrictions.
7.Transactions: Exchange of goods and services with the intension of earning
8.What is a Qualifer?
Qualifer is a behavior of a segment.
9. Flex feld Qualifers
Companies ---------- Balancing segment
Departments ----------Cost Centers Segment
Accounts ----------Natural Accounts Segment.
10. What are the format types available in Values sets?
Character, date, date time, number, std date, std date time,. Time.
11. What are Accounting Qualifers?
Allow budgeting
Allow positing
Account type
Control Account
Reconsiliation fag
12. Security Rules:
These are used to limit access to certain segment values for a particular segment.
13. Cross Validation Rules:
These rules validate data across segments of a fex feld.
14. Types of Calender:
Normal: January to Dec.
Fiscal: April to march.
15. Period Types:
Daily, Month, Quarter, Year.
16. Accounting Calender:
It is used to defne the no. Of periods in the calendar year. Our calendar can contain both adjusting and non-adjusting accounting periods.
17. Transaction Calender:
It is used to defne the business days of an organanization.
18. Types of Currency:
Functional currency: The currency we defne in our SOB.
Foreign currency
19. S.O.B:
Put together information is called as Sets Of Books. It consists of Cart of Accounts, Currency, Calender and Six mandatory Accounts.
20. What are Mandatory Accounts:
Mandatory Account
Usage
Acct Type
Retained Earnings
Last Year closing balances C/F (carry forward) to current year balance
Ownership
Translation Adj Acct
When the currency conversion takes place the diference amt is stored in this acct
Asset/liability
Suspense Account
The variation of credit and debit amounts is suspense acct
Asset/liability
Rounding Diference Acct
The diference amt after rounding the amount is posted to this account.
Expense/Revenue
Net Income Acct
Surplus of proft and loss account.
Ownership
No budget and No posting
Reserve for Encumbrance
Planning for reserving some amount(budget)
ownership

21. States of Periods.
Open, Close, Future Entry, Permanently closed.
22. What is Journal?
A journal is a form in which we enter the business transactions.
23. What are the Balance Types?
Acutal, Budget, Encumbrance.
24. Categories of Journals.
Batch Journal.
Source Journal
Statistical Journal
Suspense Journal
Encumbrance Journal
Reverse Journal
Tax Journal
Recurring Journal
Standard Recurring Journal.
Formula Recurring Journal.
Skelton Recurring Journal.
25. Batch Journal:
A group of common journals is called as a Batch
26. Source Journal:
A source journal is a journal where we can get the journal information from other modules.
27. Statistical Journal:
Statistical journal entries do not require balanced debit and credits. Here we use ratios to calculate amounts.
28. Suspense Journal:
When the debit amount and credit amount are not equal in the journal entry then the defcit amount is added to suspense account and such types of
journals are called as suspense journals.
29 Encumbrance Journal:
For funding budgets we have to enter the encumberance journals. Using this amount we can perform the actual expenses. The part of the budget we
reserve is called as reserve for encumberance. The journals involving this budget are called as encumbrance journals.
30. Reverse Journal:
We cannot alter the posted journals. We can only post additional journals which contain reverse to that of credit and debit amounts of the original journal.
This types of method is called as reverse journal.
31. Tax Journal:
The tax journals will calculate the tax on the credit and debit amounts in the journal depending on the tax information.
32. Inter-company Journal:
If multiple companies in our enterprise share the same SOB then we can automatically balance inter-company journals. Here we defne intercompnay
accounts for diferent combinations of sources, category and balancing segment value.
32. Recurring Journals:
Journals which will be repeated automatically are called as Recurring journals.
The advantage of recurring journal is one journal can be posted in each and every month without creating each and every time.
There are three types of recurring journals.
Standard R.J: Where we know the fxed amount and account information.
Formula R.J: Here we may or may not know the actual information. We calculate the amounts depending on a formula. In formula block frst feld should be enter
Skelton Journal: It is raised when we know only account information but not amount information.
Control Total:
This is used to raise the journal with a fxed amount. The error message is not displayed at the saving time but it is displayed while posting the journal.
33. Mass Allocation (Allocation journal):
Mass allocation is used to avoid the repeating entry of journals for diferent departments and it considers only actual accounts.
(Or)
When we are trying to allocate an amount for a period for a combination of segment values is called as Mass Allocation.
Mass allocation formula:

Cost pool * usage factor/total usage factor
Summary Accounts:
Summary accounts store balances of multiple accounts. We need summary template to defne a summary account.
Roll up groups:
A roll up group is a collection of parent values for a given segment. This is used to provide a condition to the template.
Amount types:
PTD (period-to-date) YTD (year-to-date)
PJTD (project-to-date) QTD (Quarter-to-Date)
Financial Statement Generator A powerful and fexible report building tool for Oracle General Ledger. You can design and generate fancial reports, apply security
rules to control access to data via reports, and use specifc features to improve reporting productivity.
Budget
It is one of the management tool by using which we can estimate the amounts for a specifc range of periods for an organization.
Each budget can have maximum of 60 periods.
Budget can have any one of the following states
Current (the frst budget we defne in our sob)
Open (To activate a budget)
Frozen (to deactivate or close a budget)
For using budgets we have to defne a budget and a budget organization.
Budget Types:
Planning Budget:
We can just plan but we cannot raise journal entries.
We can convert it into funding budget by enabling Required Budget Journal option.
Fund check levels are: none, advisory, absolute.
Funding Budget:
This is the actual budget. Once the budget is approved, the organization can start spending the budget amount for various expenses.
Budget Journals:
It is a combination of budget organization and budget. These ofer an alternative way to enter budget amounts, and they assist in maintaining audit trials.
Budget Formulas
We can also enter budget amounts by using budget formulas. Budget formulas similar to recurring formulas for actual amounts. To use budget
formulas we must frst defne the budget formula and generate it
ALLOCATED AMOUNT=COSTPOOL * USAGE FACTOR/TOTAL USAGE
Cost pool: the total budget amount that has to be allocated to the child values in organizations
Usage Factor: to allocate the budget amount to the child values the ratio by which you are going to distribute the cost pool amount.
TOTAL USAGE: the total ratio of usage factor would be the total usage.
Currency Translations:
Types of Rates:
Period rates, Liability rate, Historical Rate.
Foreign to functional:
Revaluation: Within the company.
Consolidation: Multiple companies
Functional to Foreign:
Translation: within the company
Mrc: Multiple companies.
Translation amd MRC will not afect the actual balances but revaluation and consolidation afects the actual balances.
Translation:
1. This is only for reporting purpose. It does not efect the actual balances
2. It is used for converting functional currency to foreign within the single company.
3. This is used for subsidiary corporations and we cannot perform for the frst period of a calendar.
Revaluation:
1. This efects on the actual balances.
2. Before and after periods should be open.
Consolidation:
1. This is used when the chart of accts difers between each other.
2. This will efect the actual balances.
3. The chart of accts and currency may be same or diferent but the period(calendar) must be same.
4. Two typs of consolidation: Global Consolidation, Normal consolidation.
MRC
1. This is used for converting functional transactions to foreign currency for reporting purpose.
2. The CoA and calendar can be same but the currencies should be diferent.
3. This allows us to maintain accounting transactions in more than one functional currency.

Multi-Org:
Single installation of multiple operating units is called Multi-Org.
Flow of Multi-Org:
Business Group.
Set of Books.
Location.
Hr Organization.
Legal Entity
Operating Unit.
Inventory.
Posted 6th September 2012 by Surendra Patel
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1.
Sep
28
Oracle Payables (AP) Functional Interview Questions
Oracle Payables (AP) Functional Interview Questions
Still in progress.....
1) Invoices vs Invoice Batches
2) Type of Invoices supported by Oracle Payables
3) Number of Tabs in Invoice Entry screen and what are they?
There are 5 Tabs
4) Where is the method of Supplier Number set? At what level is the supplier numbering controlled?
5) What are the various statuses of invoices?
6) How many key fexfleds are there in Payables
Payables doesn't have any key fexfeld
7) What are AP Accounting periods? How are they diferent from GL periods? Are there adjusting periods in AP?
8) Can a partial payment of Prepayment be done?
9) Can you hold partial payments? And how can that be achieved?
10) How can the Invoice distributions' which can be transferred to Fixed Assets be identifed in AP? Is there is any feld explains/indicates the same?
11) When you return goods to supplier (RTS) whether system created Debit Memo or Credit Memo? And what is the set-up required for the system to
create the relevant document automatically?
12) What does Accrual mean?
13) An invoice is entered, validated and accounted. And thereafter, the invoice is cancelled; what will be the accounting status?
14) What is the Debit Memo and Credit Memo?
15) What are the invoice interface tables in AP?
16) Can you explain 2-way, 3-way and 4-way matching?
17) What is a Payable document?
18) How can we link an Employee to Supplier?
19) Can you explain the concept of Automatic Ofset in Payables? And how is this diferent from Autoaccounting in AR?
20) How can a range of Document numbers be voided in one go ?
21) Can two users use same payable document simultaneously? If yes, which user will get the document number assigned frst?
22) What are the various statuses of payment batch?
25) Explain the concept of the ERS. Also give relevant set-ups and programs related to it.
Answer Evaluated Receipt Settlement (ERS) also referred to as 'Pay on Receipt'. While defning supplier site in Purchasing tab, the "Pay on" feld
should be 'Receipt'.
26) Can the payment date be before invoice date?
27) Can accounting of Payment be done before accounting invoice?
28) Explain the concept of Proxima payment terms.
29) What are the various type of Distribution sets? And what is thier purpose?
30) Can an invoice be accounted if there are holds applicable to the invoice?
Answer Yes! An invoice can be accounted even if the holds are applied against it provided, Accounting Allowed check-box is enabled while defning
the Invoice Hold.
31) Can an Invoice in INR be paid in USD currency? What are the alternatives available?
32) Can multiple currency payments be done using same bank account? If yes, what are the relevant set-ups required?
33) Can PO level DFF be transferred to AP Invoice? Any set-ups are required for the same?
34) What is the name of program which is used to transfer accounting entries from AP to GL and what are the options available during submitting the
program?
35) Explain the concept of withholding tax along with relevant set-ups.
36) Which expense report templates are available in iExpense Modules?
Answer All those Expense Report Templates are available in iExpenses modules for raising Expense Reports for which "Enable for Internet Expenses"
is enabled.
37) What is the name of the program used to import expense reports into AP? And what are the tables from where the expense reports are imported?
Answer The name of the concurrent program is "Expense Report Import". The tables where expense reports are maintained are
AP_EXPENSE_REPORT_HEADERS and AP_EXPENSE_REPORT_LINES
38) Can the same Invoice Number be entered for two diferent suppliers in Payables?
Answer The invoice number should be unique for a given supplier; hence, the same Invoice Number can be used by multiple suppliers
39) Control of Payables (AP) periods is at what level? At Operating Unit?
Answer Though Payables (AP) operates at Operating Unit level, the control of period is at set of books level.
40) Can the same bank account be assigned to multiple suppliers? What is the alternative if same bank account is to be shared across multiple
suppliers (e.g. part of same group)?
Answer While defning Internal bank accounts, "Allow Assignment to Multiple Suppliers" check-box should be enabled.
41) What is "Zero Payment"? And what are the set-ups required to make a Zero Payment? Is it possible to ensure that only zero payments are allowed
using a payable document?
Answer While defning Bank Accounts, in Payable Options tab "Allow Zero Payments" check-box to be enabled. To ensure that only zero payments are
allowed using a payable document, attach a payment format to the same which has "Zero Amount Payments Only" check-box enabled.
42) A supplier is available in Invoice Inquiry; however, the supplier is not available while entering Invoices. What are the possible reasons for the
same?
Answer The possible for the unavailability of supplier are
- The 'Pay' check-box at supplier site (General tab) is disabled
- 'Inactive On' date is entered at the supplier site level i.e. supplier site is end-dated.
43) While doing future dated payments, is the future dated payment account at the supplier site used?
Answer It depends on the Payable Options's Accounting tab. There we have option to select whether the future dated payments account should be
selected either from Supplier site or Payable documents.
44) When the 'Payment Method' at invoice level is given as 'Electronic', sytem requires some additional details? What are they?
Answer When the 'Payment Method' is selected as 'Electronic' system additionally requires a Bank account in the invoice currency to be assigned to
the supplier.
45) If there is a requirement that for specifc supplier, each invoice should be paid by a separate check? Can that be achieved? If yes, how?
Answer While defning supplier site in the Payments tab, the "Pay Alone" need to be checked so that each invoice is paid by a separate check.
46) Let us assume that a check issued to supplier has become time-barred. And supplier returns it requesting for a new check. Can the existing check
be voided and a new check be issued simultaneously?
Answer
47) Can the payment date be before the system date i.e, is it possible to issue back-dated checks?
Answer
48) While defning payable documents, document number is given as 1 to 4999. And an user has issued checks till 4999. What happens when 5000th
check is being created using the same payable document?
Answer
49) Can you create an Invoice in USD, while the Standard PO has been created in EUR?
Posted 28th September 2012 by Surendra Patel
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2.
Sep
21
GL Profle Options
GL Profle Options.
Budgetary Control Group
Assign budgetary control groups when you enable budgetary control for your ledger. Budgetary control groups include a set of options which are used
to enforce budgetary control based on combinations of journal entry source and category. You can also defne budgetary control options for the detail
and summary accounts for which you want to enforce budgetary control.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility or
user level.
Daily Rates Window: Enforce Inverse Relationship During Entry
Use this profle option to specify whether to enforce the automatic calculation of inverse exchange rates in the Daily Rates window. When the profle
option is set to Yes and you enter a daily rate to convert currency A to currency B, General Ledger automatically calculates the inverse rate (currency
B to A) and enters it in the adjacent column. If either rate is changed General Ledger automatically recalculates the other.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application or responsibility
level.
Enter Journals: Validate Reference Date
This profle option controls whether the reference date is validated using Italian Libro Giornale rules. If this profle option is set to Yes, the value
entered in the Reference Date feld will be validated to ensure the date falls into an open or future enterable period.
The following values are available:
Yes: Reference date is validated.
No: Reference date is not validated.
The default value for this profle option is No.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility level,
or user level.
FSG: Accounting Flexfeld
Choose the General Ledger application reporting fexfeld. For your General Ledger application, select the natural account as your reporting fexfeld.
The default value for this profle option is account.
You cannot view this profle option at the user level. Your System Administrator must set this profle option at the site or application level.
FSG: Allow Portrait Print Style
Control the print orientation of your Financial Statement Generator reports that are less than or equal to 80 characters wide. You can print these
reports in either portrait style (80 character wide) or landscape style (132 character wide). The following values are available to you:
Yes: Your General Ledger application prints reports that are less than or equal to 80 characters wide in portrait (80 character wide).
No: Your General Ledger application prints reports that are less than or equal to 80 characters wide in landscape (132 character wide).
If this profle option is not enabled, or your reports are more than 80 characters wide, your General Ledger application produces landscape style (132
character wide) or landwide style (180 character wide) reports, depending on the report character width.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user
level.
FSG: Enable Search Optimization
Enable this profle option to enhance the performance of FSG reports that include a large number of parent values, where each parent value contains
a large number of child values. This profle option optimizes the search process for detail child values associated with each parent account value to
allow the FSG reports to run faster.
The following values are available to you:
Yes: The FSG Performance Enhancement is applied.
No: The FSG Performance Enhancement is not applied.
You can set this profle option at the Site, Application, Responsibility, and User levels.
FSG: Enforce Segment Value Security
Control whether your defned security rules will apply to reports produced using FSG. The following values are available to you:
Yes: If security rules are defned that prevent you from accessing specifc account segment values, then you cannot produce fnancial information for
those same segment values when you run FSG reports. For example, if you are excluded from using any accounts for cost centers 100 and 200, then
any balances for those same accounts will not appear on any FSG reports you run.
Note: If the profle option is set to Yes and the segment is independent, the security rule applies. If the profle option is set to Yes and the segment is
dependent, the security rule does not apply.
No: Defned security rules are not used for FSG reporting purposes.
You cannot view this profle option. Your System Administrator can set this profle option at the site, application, responsibility, or user level.
FSG: Expand Parent Value
Control the expansion of parent values when requesting summary balances. The following values are available to you:
Yes: FSG uses the rollup group to determine whether to expand a parent value into its child ranges. If the parent value belongs to a rollup group, FSG
does not expand the parent value into its child ranges. If the parent value does not belong to a rollup group, FSG expands the parent value into its
child ranges.
No: FSG uses the summary fag associated with the fexfeld assignment to determine whether to expand a parent value into its child ranges. If the
summary fag is set to Yes, FSG does not expand the parent value into its child ranges. If the summary fag is set to No, FSG expands the parent
value into its child ranges.
The default value for this profle option is No.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user
level.
FSG: Message Detail
Specify the level of detail in your error message log fle when you request your Financial Statement Generator reports. Your General Ledger
application divides error messages into the following three catalogs:
Catalog I: contains all detail memory fgures, detail timings, and SQL statements which are useful for program debugging.
Catalog II: contains all fle and function names, and all messages which give process information. This is useful for fnding out where a process failed.
Catalog III: contains only error messages and other important messages, and therefore gives the least amount of information for program debugging.
You specify the level of detail for your error message log fle by setting this profle option to one of the following values:
None: No messages.
Minimal: Catalog III messages.
Normal: Catalog II and III messages.
Full: Catalog I, II, and III messages.
The default value for this profle option is Minimal.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user
level.
GL Account Analysis Report: Enable Segment Value Security on Beginning/Ending Balances
This profle option applies segment value security rules to the beginning and ending balances of the following Account Analysis reports:
Account Analysis - (132 Char)
Account Analysis (180 Char)
Account Analysis - Foreign Currency (132 Char)
Account Analysis - Foreign Currency (180 Char)
The following values are available:
No: Segment Value Security rules will only apply to the period activity, not the beginning and ending balances of the reports listed above. Thus, the
above reports will display the beginning and ending balances for any secured segment values, but hide the period activity from view.
YES: Segment Value Security rules will be applied to both the period activity and the beginning and ending balances of the reports listed above.
The default value for this profle option is No.
The System Administrator must enable the user view of this profle option and set this profle option at the site, application, or responsibility level.
GL AHM: Allow User to Modify Hierarchy
Specify whether users can use the Account Hierarchy Manager to modify and save account hierarchies.
Yes: Users can modify and save account hierarchies.
No: Users cannot modify and save account hierarchies. Users will have read-only access to view account hierarchies.
The default value for this profle option is No.
You can view this profle option at the site, application, responsibility, and user levels. This profle option can be set at the site, application,
responsibility, and user levels.
GL AutoAllocation: Continue to Next Step if No Journal Created
Specify whether a Step-Down AutoAllocation process stops or continues to the next step if a journal batch is not generated by the previous step in the
AutoAllocation set.
For example, assume a journal batch is not created because a step in a Step-Down AutoAllocation Set processes an account with no activity. In this
case, the Step-Down AutoAllocation process stops when the profle option is set to No, or continues to the next step when set to Yes.
The following options are available:
Yes: The Step-Down AutoAllocation process will continue to the next step.
No: The Step-Down AutoAllocation process will not continue to the next step.
The default value for this profle option is No.
This profle option can be set at the site, application, responsibility, and user levels.
GL Consolidation: Cross Instance Workfow Notifcation Contact
When a cross instance data transfer is complete, this profle option allows you to activate a workfow process that sends an e-mail containing transfer
results to a designated user on the target instance.
In the System Profle Values window in the source instance, query this profle option then enter a user name in the Responsibility, Application, or Site
felds.
Ensure the user you defned has an e-mail address entered in the Users window on the target instance.
The default value for this profle option has no user defned.
You can set this profle option at the responsibility, application, or site level.
GL Consolidation: Preserve Journal Batching
Background: This profle option complements the Global Accounting Dual Posting solution by allowing you to preserve journal details transferred from
the source ledger to the target ledger during consolidation.
This profle option can also work in conjunction with the profle options GL Consolidation: Exclude Journal Category During Transfer and GL
Consolidation: Preserve Journal Efective Date.
Set this profle option to Yes to:
Retain originating journal and batch groupings from the source ledger to the target ledger.
Preserve up to 50 characters of the original batch name plus batch ID in the source ledger to the target ledger.
Preserve up to 25 characters of the original journal name and journal ID from the source ledger to the target ledger.
Retain the batch and journal header descriptions from the source ledger to the target ledger.
Preserve the category name of the journal in the source ledger to the journal in the target ledger.
Preserve the Reference Date entered in the Journals window.
The default value for this profle option is No.
The System Administrator must set this profle option at the Site or Responsibility level. If you set the profle option at the responsibility level to
preserve the journal batches and header details, that responsibility must be the same responsibility from which you initiate the consolidation transfer.
GL Consolidation: Preserve Journal Efective Date
This profle option instructs General Ledger how to handle the efective date of the consolidation journal generated under the Transaction method of
consolidation.
The following options are available:
Yes: The efective date of the individual journal being consolidated will be preserved in the generated consolidation journal. This profle option setting
has to be used in conjunction with the profle option GL Consolidation: Preserve Journal Batching. This second profle must also be set to Yes to
preserve the consolidation journal efective date.
No: The efective date of the generated consolidation journal is based on the target consolidation period for the parent ledger.
The default value for this profle option is No.
The System Administrator must set this profle option at the Site or Responsibility level. If you set the profle option at the responsibility level to
preserve the journal batches and header details, that responsibility must be the same responsibility from which you initiate the consolidation transfer.
GL Consolidation: Separate Rows for Debit and Credit Account Balances in Consolidation Journal
This profle option controls whether a consolidation or elimination journal is created with the debit and credit account balances in separate journal
lines, or with the debit and credit account balances in a single journal line.
Consolidation program and Elimination program will generate journals with separate lines for debit and credit account balances if the profle option is
set to Yes. When the profle option has no value, or if the value is set to No, then the journals that are generated by the respective programs may
contain lines that have both debit and credit balances.
The default value for this profle option is No.
Your System Administrator must set this profle option at the site or responsibility level.
GL Daily Rates: Cross Rates Override
The GL Daily Rates: Cross Rates Override profle option governs the behavior of generated cross rates according to the table below.
GL Daily Rates: Cross Rates Override profle option
Value
Insert/Update
Delete
User Entered Rate Overrides
A user-entered rate can override a system generated rate, if one already exists.
System generated cross rates can be deleted by the user.
System Generated Rate Overrides
System generated rate can override a user entered rate, if one already exists.
User defned rates that fall within the cross rate defnition set may be deleted by the cross rate generation program. System generated rates cannot be
deleted by the user.
No Overrides
The frst defned rate, whether it be user entered or system generated, remains.
System generated cross rates are never deleted but overwritten by the same method used to create the cross rates. User can delete user created
rates.
The default value for this profle option is User Entered Rate Overrides.
The system administrator must set this profle option at the site, application, responsibility, or user levels.
GL Journal Import: Separate Journals by Accounting Date
Specify how Journal Import will group journal lines by accounting date. The following values are available to you:
Yes: Journal Import will always place journal lines with diferent accounting dates into separate journals.
No: Journals Import will group all journal lines with diferent accounting dates that fall into the same period into the same journal, unless average
balancing processing is enabled for the ledger.
The default value for this profle option is No.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility, or
user level.
GL Ledger ID
This profle option displays the current Ledger ID of the ledger that is assigned to the GL Ledger Name profle option when you are in the System
Administrator responsibility.
You cannot change the value of this profle option. Instead, you set the profle option GL Ledger Name and the system automatically determines and
displays the value for GL Ledger ID.
GL Ledger Name
If using Oracle Subledgers whose menus contain General Ledger windows that require data access set information, you must assign the appropriate
ledger to this profle option for each subledger application or responsibility. This profle option controls the ledger that each subledger will use for
transaction processing.
The ledger assigned to the GL Ledger Name profle option will automatically be assigned to the GL: Data Access Set profle option. You can change
the default assignment made to the GL: Data Access Set profle option if you want to access more ledgers in General Ledger. However, any changes
made to the GL Ledger Name profle option will automatically be applied to the GL: Data Access Set profle option.
You cannot view this profle option at the user level. Your System Administrator can set this profle option at the site, application or responsibility level.
GL Revaluation: Days to Roll Forward Daily Rates
If a revaluation rate is not defned for a specifed revaluation rate date, the revaluation program will search prior days to fnd a rate, up to the value set
for this profle option. The revaluation process completes with a warning and the rate used is listed on the Revaluation Execution report. This setting
afects all currencies.
The default value for this profle option is 0. If, for example, you want the revaluation program to search up to 5 days prior to fnd a revaluation rate, set
this profle option to 5. There is no maximum value.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility
level.
GL Revaluation: Tracking by Cost Center
This profle option determines whether the Revaluation process balances unrealized gain/loss using the balancing segment only, or using both the
balancing and cost center segments.
If you set this profle option to Yes, you must assign the cost center segment qualifer to an accounting segment.
The default value for this profle option is No.
You can view this profle option at the User level. Your System Administrator can set this profle option at the site, application, or responsibility level.
GL Revaluation: Use Primary Currency from Source Ledger to Create Entries in Reporting Currency
Specify the method of revaluation for the reporting currency. The following values are available to you:
Yes: The Revaluation program will use the source ledger currency balances to create revaluation entries for the reporting currency.
No: The Revaluation program will use the source ledger's entered currency balances to create the revaluation entries for the reporting currency.
The default value for this profle option is No.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility
level.
GL Summarization: Accounts Processed at a Time per Delete Worker
This profle option allows you to specify the number of accounts that should be processed by each worker process when you delete summary
templates. For more information on setting the number of delete workers, see GL Summarization: Number of Delete Workers Required.
Example: you defne 3 delete workers and specify 5,000 to have 5,000 accounts processed per delete worker. You then delete a summary template
involving 20,000 accounts. Each worker will process 5,000 accounts in parallel. The frst worker to complete processing will process the last group of
5,000 accounts.
The default value for this profle option is 5,000.
The System Administrator must enable the user view of this profle option and set this profle option at the site, application, or responsibility level.
GL Summarization: Number of Delete Workers Required
This profle option improves system performance when deleting summary templates. Rather than process records sequentially, this profle option
enables General Ledger to process summary templates in parallel. Specify the number of parallel processes you want by specifying a value from 1 to
30.
The default value for this profle option is 3.
The System Administrator must enable the user view of this profle option and set this profle option at the site, application, or responsibility level.
GL Summarization: Rows Deleted Per Commit
This profle option allows you to control how many rows are deleted in a balance table per worker when you delete a summary template. This setting
impacts your ability to rollback the afected data should the delete process fail.
Example: You specify 3 workers to delete a summary template involving 60,000 rows. You specify each worker to process 5,000 accounts at a time
and 2,500 rows deleted per commit. Should your delete process fail, these rows are not deleted.
The System Administrator must enable the user view of this profle option and set this profle option at the site, application, or responsibility level.
GL Translation: Revenue/Expense Translation Rule
This profle option lets you specify the translation method you want to use when translating revenue and expense accounts. The default setting is PTD.
For more information, see: Translating Balances.
PTD: The Period-to-Date translation method is used.
YTD: The Year-to-Date translation method is used.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility
level.
GL: Archive Journal Import Data
Specify whether you want Journal Import to save your journal import data from the GL INTERFACE table to the GL INTERFACE HISTORY table at the
end of each Journal Import run.
The following values are available to you:
Yes:Journal Import will save your journal import data to the GL INTERFACE HISTORY table.
No:Journal Import will not save your journal import data to the GL INTERFACE HISTORY table at the end of each successful journal import run.
Note:If you choose Yes, Journal Import will run slower.
The default value for this profle option is No.
You can view this profle option at the User level. Your System Administrator must set this profle option at the Site, Application, Responsibility, or User
level.
GL: AutoAllocation Rollback Allowed
Specify whether to allow the rollback of an AutoAllocation set. You can only use rollback for GL batches. You cannot use rollback for AutoAllocation
sets that contain Projects batches. The following values are available:
Yes: You can rollback AutoAllocation batches.
No: You cannot rollback AutoAllocation batches.
The default value for this profle option is Yes.
You can view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility, or user
level.
GL: Data Access Set
Assign a data access set to a General Ledger responsibility. Data access sets control the ledgers, ledger sets and balancing segment values or
management segment values that can be accessed by a responsibility for general ledger processing.
If you are using Oracle Subledgers, the data access set should include the ledger that is assigned to the GL Ledger Name profle option that controls
ledgers used by subledger applications.
You can view this profle option at the User level. Your System Administrator can set this profle option at the Site, Application, or Responsibility level.
GL: Debug Mode
Allow features in General Ledger to run in Debug Mode where additional messages are detailed in the log fle. Debug Mode operates for many
General Ledger features, such as Journal Import, Posting, Translation, Revaluation, Consolidation, Recurring Journals, and Mass Allocation. The
following values are available:
Yes: General Ledger will run in Debug Mode.
No: General Ledger will not run in Debug Mode.
The default value for this profle option is No.
You can view and set this profle option at the Site, Application, Responsibility, or User level.
GL: Income Statement Accounts Revaluation Rule
Use this profle option to select either period-to-date (PTD) or year-to-date (YTD) income statement account balances for revaluation. The following
values are available:
PTD: Only PTD balances will be revalued for income statement accounts.
YTD: Only YTD balances will be revalued for income statement accounts.
The default value for this profle option is YTD.
You can only review this profle option at the user level. Your System Administrator can set this profle option at the site, application, or responsibility
level.
GL: Journal Review Required
Specify whether a Generated Journal Batch within an AutoAllocation set needs to be reviewed (via Oracle Workfow) before posting. The following
values are available:
Yes: A generated journal batch within an AutoAllocation set must be reviewed before posting.
No: A generated journal batch within an AutoAllocation set does not require review before posting.
The default value for this profle option is No.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility, or
user level.
GL: Launch AutoReverse After Open Period
This profle option instructs General Ledger to launch the AutoReversal Program when a period is opened. AutoReversal will generate and post (if
selected) all journals assigned a specifc category. If you set this profle option to no, you can launch AutoReversal from the Submit Requests window.
The following values are available:
Yes:General Ledger launches AutoReversal when a period is open.
No:General Ledger does not launch AutoReversal when a period is opened.
The default value for this profle option is Yes.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility
level.
GL: Number of Accounts in Memory
This profle option allows you to set the concurrent program controls to improve the performance of the MassAllocation and MassBudget programs.
The more accounts MassAllocations/MassBudgets can hold in memory, the faster the programs will run.
To use this profle option, you should do the following:
1. Run the Optimizer program to create indexes on segments of your account
2. Determine the total amount of main memory that you want to allocate to the programs using the following formula: Size of program (Journal Import
or MassAllocation/MassBudgeting) + Memory used for journal lines held in memory (Journal Import or MassAllocation/MassBudgeting) + Memory
used for accounts held in memory (MassAllocation/MassBudgeting only)
If you do not enter a value for this profle option, the MassAllocation and MassBudget programs will process 2500 accounts at once. You can set this
profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user level.
GL: Number of Formulas to Validate for each MassAllocation Batch
This profle option only pertains to ledgers with average balance processing enabled. Use this profle option to specify the number of MassAllocation
formulas that will be pre-validated in the Generate MassAllocation Journals form before the Run MassAllocations program is generated. The number
you set for this profle option controls the number of formulas that will be randomly selected and checked for average balance processing violations,
such as the calculation efective date and average balance usage parameters.
Example: You defne a MassAllocation batch that includes six formulas and you specify fve for this profle option. When you generate the
MassAllocation batch, fve of the six formulas are validated in the Generate form. If violations are found, an error message will appear and the
generation program will not proceed with processing until the violations have been resolved. If they pass validation, then General Ledger will proceed
to generate all of your MassAllocation journals and check for additional invalidations.
The default value for this profle option is 5. Your System Administrator can set this profle option at the site, application, or responsibility level.
GL: Number of Formulas to Validate for each Recurring Journal Batch
This profle option only pertains to ledgers with average balance processing enabled. Use this profle option to specify the number of Recurring Journal
formulas that will be pre-validated in the Generate Recurring Journals form before the Recurring Journal Entry program is generated. The number you
set for this profle option controls the number of formulas that will be randomly selected and checked for average balance processing violations, such
as the calculation efective date and average balance usage parameters.
Example: You defne a Recurring Journal batch that includes six formulas and you specify fve for this profle option. When you generate the Recurring
Journal batch, fve of the six formulas are validated in the Generate form. If violations are found, an error message will appear and the Recurring
Journal Entry program will not be generated until the violations have been resolved. If they pass validation, then General Ledger will proceed to
generate your recurring journals and check for additional invalidations.
The default value for this profle option is 5. Your System Administrator can set this profle option at the site, application, or responsibility level.
GL: Number of Purge Workers
This profle option allows multiple purge processes to run in parallel to speed processing when you have large volumes of journals to purge. If one
parallel purge process fails due to an error, the other processes will continue. You only repeat the purge operation for those processes that failed.
The default value for this profle option is 1.
Set this profle option equal to the number of processes you want to be able to run at the same time.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility, or user
level.
GL: Number of Records to Process at Once
This profle option allows you to set the concurrent program controls to improve the performance of Journal Import, MassAllocations and
MassBudgets. For example, you can speed Journal Import by increasing the number of records (journal lines) it holds in memory. By increasing
concurrent program control values, you increase the amount of memory the Journal Import or MassAllocation/MassBudgeting programs can use,
thereby increasing their throughput.
To use this profle option, you should do the following:
1. Run the Optimizer program to create indexes on segments of your account.
2. Determine the total amount of main memory that you want to allocate to the programs using the following formula: Size of program (Journal Import
or MassAllocation/MassBudgeting) + Memory used for journal lines held in memory (Journal Import or MassAllocation/MassBudgeting) + Memory
used for accounts held in memory (MassAllocation/MassBudgeting only).
If you do not enter a value for this profle option, the Journal Import, MassAllocation and MassBudget programs will process 1000 records at once. You
can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user level.
GL: Owners Equity Translation Rule
Specify the rule General Ledger follows to translate owners' equity accounts when you have not entered specifc historical rates or amounts. The
following values are available:
PTD: The Period-to-Date rule is used to translate owners' equity accounts. For each period for which you translate owners' equity accounts, the
historical rate is set to the period-average rate.
YTD: The Year-to-Date rule is used to translate owners' equity accounts. For each period for which you translate owners' equity accounts, the
historical rate is set to the period-end rate.
The default value for this profle option is PTD.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility
level.
Journals: Allow Multiple Exchange Rates
Specify whether you want to allow multiple conversion rates within a journal entry. The following values are available to you:
Yes: You can override the converted amount when you enter journals.
No: You cannot override the converted amount when you enter journals.
The default value for this profle option is No.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user
level.
Journals: Allow Non-Business Day Transactions
Specify whether you want to allow posting on non-business days. Business and non-business days are defned on the Transaction Calendar. The
following values are available to you:
Yes: You can post transactions on non-business days.
No: You cannot post transactions on non-business days.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility, or
user level.
Journals: Allow Preparer Approval
Specify whether preparers can approve their own journal batches. The following values are available to you:
Yes: Preparers are allowed to approve journal batches that fall within their authorization limit.
No: Preparers cannot approve their own journal batches.
The default value for this profle option is No.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility or
user level.
Journals: Default Category
Specify the default journal entry category. When you enter manual journal entries, the category will default to the category you specify here.
You can set this profle option at the user level. Your System Administrator can set this profle option at the site, application, responsibility or user level.
Journals: Display Inverse Rate
Specify how you enter and display conversion rates in the Enter Journals window. The following values are available to you:
Yes: You can enter and display conversion rates in the ledger currency-to-foreign currency format, that is, the rate by which you multiply a ledger
currency amount to determine the foreign amount.
No: You can enter and display conversion rates in the foreign currency-to-ledger currency format, that is, the rate by which you multiply a foreign
amount to determine the ledger currency amount.
The default value for this profle option is No.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user
level.
Journals: Enable Prior Period Notifcation
Specify whether General Ledger should notify you when you are entering a journal for a prior period. The following values are available to you:
Yes: General Ledger will display a message when you are entering a journal for a prior period. You have to confrm that this is what you want to do.
No: General Ledger will not notify you when you enter a prior period journal.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility, or
user level.
Journals: Find Approver Method
Specify the default approval method for the Journal Approval process. The following values are available to you:
Go Up Management Chain: The journal batch moves up the approval hierarchy until it has been approved by an approver whose authorization limit is
sufcient to allow approval. The journal batch must be approved by all intermediate approvers as well.
Go Direct: The journal batch is sent directly to the frst approver in the approval hierarchy who has an authorization limit high enough to allow approval.
The preparer's direct manager receives a courtesy notice.
One Stop Then Go Direct: The journal batch is frst sent to the preparer's manager for approval. If further approvals are required, the journal batch is
sent directly to the frst approver in the approval hierarchy who has an authorization limit high enough to allow approval.
The default value for this profle option is Go Up Management Chain.
You cannot view this profle option at the user level. Your System Administrator must set this profle option at the site, application, or responsibility
level.
Journals: Mix Statistical and Monetary
Choose whether to enable users to enter statistical amounts along with monetary amounts in the Enter Journals window. The following values are
available to you:
Yes: You can enter statistical amounts along with monetary amounts when you enter journals. The window appears only for those accounts for which
you defne a statistical unit of measure.
No: You are not able to enter statistical amounts along with monetary amounts in the Enter Journals window.
The default value for this profle option is No.
You can set this profle option at the user level. Or, your System Administrator can set this profle option at the site, application, responsibility or user
level.
Journals: Override Reversal Method
Specify whether users can override the default reversal method when they reverse a journal. The default reversal method is specifed when you defne
journal categories. The following values are available to you:
Yes: Users can change the default reversal method when they are reversing journals.
No: Users cannot change the default reversal method when they are reversing journals.
You can only view this profle option at the user level. Your System Administrator must set this profle option at the site, application, responsibility, or
user level.
Use Performance Module
Specify whether General Ledger concurrent programs will make use of the statistical data collected by the General Ledger Optimizer program to
enhance the performance of some concurrent programs. The concurrent programs afected include Posting, Summarization, MassAllocations,
Consolidation, Year End Carry Forward, Budget Range Assignments and Historical Rates Assignment.
The default value for this profle option is Yes, and we strongly advise you NOT change it unless specifcally told by Oracle Customer Support.
Posted 21st September 2012 by Surendra Patel
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3.
Sep
13
Oracle Apps Functional Setups General Ledger
Oracle Apps Functional Setups General Ledger
Setup Steps [38]
1. Defne Value Sets
2. Defne Key Flexfeld Segments
3. Defne Rollup Groups
4. Defne Accounting Flexfeld Values
5. Defne Cross Validation Rule
6. Defne Key Flexfeld Security Rule and Defne Security Rule
7. Defne Shorthand Aliases
8. Defne Descriptive Flexfelds
9. Defne Calendar Types
10. Defne Calendar
11. Defne Currencies
12. Defne Set Of Books
13. Multi-Org Setups
14. Assign Key Flexfeld Security Rule and Assign Security Rule
15. Defne Accounting Flexfeld Combinations
16. Defne Journal Entry Sources
17. Defne Journal Entry Categories
18. Defne Suspense Accounts (ONE defned for each SOB, other, other)
19. Defne Intercompany Accounts
20. Defne Conversion Rate Types
21. Defne Daily Exchange Rates
22. Defne Period Exchange Rates
23. Defne Historical Exchange Rates
24. Translate Balances
25. Defne Summary Accounts
26. Defne Statistical Units of Measure
27. Defne Automatic Posting Options
28. Defne Concurrent Program Controls
29. Generate Optimizer
30. Update Storage Parameters
31. Defne Document Sequences
32. Assign Document Sequences
33. Update System Profle Options
34. Defne Database Links
35. Defne Consolidation Mapping
36. Defne Consolidation Mapping Sets
37. Open/Close Periods
38. Journal Reversal Criteria
Step 1 [Oracle Required/ERP Required]
Defne Value Sets
Level: Enterprise
Change responsibility to General Ledger Super User
Navigator: Setup > Financials > Flexfelds > Validation > Sets
Purpose: Defne a value set. Value Sets are set up for each segment of the Accounting Flexfeld.
Step 2 [ Oracle Required/ERP Required]
Defne Key Flexfeld Segments
Level: Enterprise
Change Responsibility to Application Developer
Navigator: Flexfelds->Key->Segments
Purpose: Defnes the key fexfeld segments that make up the fexfeld structure. This form uses the information about the Segments from Step 1,
defnes rules for each, and enables each segments.
Step 3 [Oracle Optional / ERP Optional]
Defne Rollup Groups
Navigator: Setup> Financial > Flexfelds >Key >Groups
Purpose: Defne Rollup Groups to create summary accounts whose summary balances you can review. You assign parent segment values to rollup
groups.
Step 4 [Oracle Required / ERP Required]
Defne Accounting Flexfeld Values
Level: Enterprise
Change responsibility to General Ledger Super User
Navigator: Setup > Financials > Flexfelds > Key >Values
Purpose: This screen is used to enter values for each of the segments defned in Step 2.
Step 5 [Oracle Optional / ERP Optional]
Defne Cross Validation Rule
Level: Enterprise
Navigator: Setup > Financials > Flexfelds > Key > Rules
Purpose: Defne key fexfeld cross-validation rules, which check code combinations at journal entry and budget entry.
Step 6 [ Oracle Optional / ERP Required]
Defne Key Flexfeld Security Rule and Defne Security Rule
Level: Enterprise (For each new Set of Books, this will need to be completed)
Navigator: Setup > Financials > Flexfelds > Key > Security > Defne
Purpose: Defne security rules to restrict user access to certain account segment values. These rules also extend security to the standard Trial
Balance and Account Analysis reports
Step 7 [Oracle Optional / ERP Optional]
Defne Shorthand Aliases
Level: Enterprise
Navigator: Setup > Financials > Flexfelds > Key > Aliases
Purpose: Defne and maintain shorthand aliases for key fexfelds.
Step 8 [Oracle Optional / ERP Optional]
Defne Descriptive Flexfelds
Level: Enterprise
Navigator: Setup > Financials > Flexfelds > Descriptive > Segments
Purpose: Defne Descriptive Flexfelds
Step 9 [Oracle Required / ERP Required]
Defne Calendar Types
Level: Enterprise
Navigator: Setup > Financials > Calendar > Types
Purpose: Defne accounting period types. Oracle provides the following seeded values: Month, Quarter, and Year.
Step 10 [Oracle Required / ERP Required]
Defne Calendar
Level: Enterprise
Navigator: Setup > Financials > Calendars > Accounting
Purpose: Defne the fnancial calendar
Step 11 [Oracle Required / ERP Required]
Defne Currencies
Level: Enterprise (For each new Set of Books, this will need to be completed)
Navigator: Setup > Currencies > Defne
Purpose: To enable currencies ISO currencies.
Step 12 [ Oracle Required / ERP Required]
Defne Set Of Books
Level: Enterprise (needs to be completed for each Set of Books)
Navigator: Setup > Financials > Books > Defne
Purpose: Defne a set of books and budgetary control options.
Step 13 [Oracle Required / ERP Required]
Multi-Org Setups
Level: Enterprise (needs to be completed for each Set of Books)
Step 14 [Oracle Optional / ERP Required]
Assign Key Flexfeld Security Rule and Assign Security Rule
Level: Enterprise
Navigator: Setup > Financials > Flexfelds > Key > Security > Assign
(Alternatively click on Assign button from Step 5)
Purpose: Assign fexfeld security rules to an application responsibility.
Step 15 [Oracle Required / ERP Required]
Defne Accounting Flexfeld Combinations
Level: Enterprise
Navigator: Setup > Accounts > Combinations
Purpose: Defne new Accounting Flexfeld combinations and to maintain existing Accounting Flexfeld combinations.
Step 16 [Oracle Required / ERP Required]
Defne Journal Entry Sources
Level: Enterprise
Navigator: Setup > Journal > Sources
Purpose: Defne journal entry sources and specify for a given source the whether to import journal reference information from feeder systems.
Step 17 [Oracle Required / ERP Required]
Defne Journal Entry Categories
Level: Enterprise
Navigator: Setup > Journal > Categories
Purpose: Defne journal entry categories.
Step 18 [Oracle Optional / ERP Required]
Defne Suspense Accounts (ONE defned for each SOB, other, other)
Level: Set of Books
Navigator: Setup > Accounts > Suspense
Purpose: Defne additional suspense accounts based upon the source and category of journal entries.
Step 19 [Oracle Optional / ERP Required]
Defne Intercompany Accounts
Level: Set of Books
Navigator: Setup > Accounts > Intercompany
Purpose: Defne additional intercompany accounts.
Step 20 [Oracle Required / ERP Required]
Defne Conversion Rate Types
Level: Enterprise
Change responsibility to General Ledger Super User
Navigator: Setup > Currencies > Rates > Types
Purpose: Use conversion rate types to automatically assign a rate when you convert foreign currency journal amounts to functional currency
equivalents GL 21.
Step 21 [Oracle Required / ERP Required]
Defne Daily Exchange Rates
Level: Set of Books
Change responsibility to General Ledger Super User
Navigator: Setup > Currencies > Rates > Daily
Purpose: To enter daily conversion rates for foreign currencies as defned in Step 10.
Step 22 [Oracle Required / ERP Required]
Defne Period Exchange Rates
Level: Set of Books
Navigator: Setup > Currencies > Rates > Period
Purpose: To enter period conversion rates for foreign currencies for consolidation.
Step 23 [Oracle Required / ERP Required]
Defne Historical Exchange Rates
Level: Enterprise
Navigator: Setup > Currencies > Rates > Historical
Purpose: To enter daily conversion rates for foreign currencies as defned in Step 10.
Step 24 [Oracle Required / ERP Required]
Translate Balances
Level: Set of Books
Navigator: Currency > Translation
Purpose: Translate the journal balance from FJD to NZD for consolidation.
Step 25 [Oracle Optional / ERP Optional]
Defne Summary Accounts
Level: Enterprise
Navigator: Setup > Accounts > Summary
Purpose: Create and delete summary accounts.
Step 26 [Oracle Optional / ERP Optional]
Defne Statistical Units of Measure
Level: Enterprise
Navigator: Setup > Accounts > Units
Purpose: Defne statistical units of measures and assign them to account segment values. User Profle Option Journals: Mix Statistical and Monetary
must be set to Yes.
Step 27 [Oracle Optional / ERP Optional]
Defne Automatic Posting Options
Level: Set of Books
Navigator: Setup > Journal > Autopost
Purpose: Specify journal batches for automatic posting.
Step 28 [Oracle Required / ERP Required]
Defne Concurrent Program Controls
Level: Enterprise
Navigator: Setup > System > Control
Purpose: Control the performance of the Journal Import and MassAllocation/MassBudgeting programs by varying the amount of memory usage This
is completed after the Optimizer is run. This screen should be completed by a DBA
Step 29 [ Oracle Required/ ERP Required]
Generate Optimizer
Change responsibility to General Ledger ????
Level: Enterprise
Navigator: Reports > Request > Standard
Purpose: Runs the Oracle GL Optimizer. The Optimizer creates or drops indexes for those segments in the COA that have been marked for indexing.
This helps journal entry posting and fnancial reporting processes run faster. It is recommended that the Optimizer is run at least once a period, or any
time a large number of segment values are added, a new COA is defned, summary templates added or deleted.
Step 30 [Oracle Optional / ERP Optional]
Update Storage Parameters
Level: Enterprise
Navigator: Setup > System > Storage
Purpose: Maintain storage parameters for all interim tables and indexes in General Ledger.
Step 31 [Oracle Optional / ERP Optional]
Defne Document Sequences
Level: Enterprise
Navigator: Setup > Financials > Sequences > Defne
Purpose: Name a new document sequence and defne how the sequence numbers each document. See GL Reference Manual for more detail
information.
Step 32 [Oracle Optional / ERP Optional]
Assign Document Sequences
Level: Enterprise
Navigator: Setup > Financials > Sequences > Assign
Purpose: Defne the documents a document sequence will number and then assign the document sequence to your defnition.
Step 33 [Oracle Required/ ERP Required]
Update System Profle Options
Level: Enterprise
Change Responsibility to System Administrator
Navigator: Profle > System
Purpose: To choose which user profle options to include in a particular user profle at the site, application, responsibility, or user level.
Step 34 [Oracle Optional / ERP Optional]
Defne Database Links
Level: Enterprise
Navigator: Setup >System > Database Links
Purpose: To defne links to other General Ledger databases in order to copy FSG report objects from the linked database into your current database.
Step 35 [Oracle Optional / ERP Optional]
Defne Consolidation Mapping
Level: Enterprise
Navigator: Consolidation > Defne> Mapping
Purpose: Mapping Subsidiaries to your parent account
Step 36 [Oracle Optional / ERP Optional]
Defne Consolidation Mapping Sets
Level: Enterprise
Navigator: Consolidation > Defne> Mapping Set
Purpose: Mapping Subsidiaries to your parent account
Step 37 [Oracle Required / ERP Required]
Open/Close Periods
Level: SOBP
Navigator: Setup > Open/Close
Purpose: Change the status of the accounting periods in the set of books.
Step 38 [Oracle Optional / ERP Required]
Journal Reversal Criteria
Level: Set of Books
Navigator: Setup > Journal > AutoReverse
Posted 13th September 2012 by Surendra Patel
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4.
Sep
6
General ledger R12 interview question
General Ledger
1. What are the key functions provided by GL?
General Accounting Budgeting
Multiple Currencies Inter-company Accounting
Cost Accounting Consolidation
Financial Reporting
2. What are the three types tables available in Oracle Applictions?
Master Table: Store Static data,. This is shared with in each module as well as across all
of the Oracle fnancial application modules ex. ACCOUNTS, SUPPLIER, CUSTOMER etc.
Setup Table: it store setup data. That is never shared between applications such
as application parameters and LOOK UP tables.
Transaction Tables: these tables stores day-to-day transaction data such as payables invoices,
journal entries etc.
3. What are the Oracle General Ledger Setups?
1. Chart of Accounts
2. Account combinations (o)
3. Period types
4. Accounting Calendar
5. Transaction Calendar (o)
6. Currencies
7. Set of Books
8. Assign set of books
9. Currency exchange rate types
10. Currency exchange rates
11. Journal Sources (o)
12. Journal Categories (o)
13. Suspense Accounts (o)
14. Inter-Company Accounts (o)
15. Summary Accounts
16. Statistical Units measures (o)
17. Historical Currency Exchange Rates
18. Document sequences (o)
19. Automatic Posting (o)
20. Encumbrance Types (o)
21. Concurrent program Controls (o)
22. Storage Parameters (o)
23. Budgetary Control Groups
24. Profle options
25. Descriptive Flexfleds
26. Open and Close Accting periods
4. Chart Of accounts: A Chart of Accounts is the account structure we use to record accounting transactions and maintain accounting balances. It is a
key fex feld.
5. Flex Fied: A Flex Field is a combination of one or more data segments defned by the user. For Chart of accounts, we confgure up to 30 segments
in a fexfeld and min is 2.
Descriptive Flexfeld: We can store the additional Information in customized form or existing form.
6. Value Set: value set defnes the valid values for each segment of our Chart of Accounts. There are 6 validations types 1. Dependent 2. Independent
3.none 4. Pair 5 special 6. Table
INDEPENDENT: An independent value set provides a pre-defned list of values for a segment.
DEPENDENT: A dependent value set is similer to independent value set, or dependent value set depends on any independent or dependent value set.
TABLE: Table provides list of values like an independent set. But values will stored in application table.
NONE: No restrictions.
7.Transactions: Exchange of goods and services with the intension of earning
8.What is a Qualifer?
Qualifer is a behavior of a segment.
9. Flex feld Qualifers
Companies ---------- Balancing segment
Departments ----------Cost Centers Segment
Accounts ----------Natural Accounts Segment.
10. What are the format types available in Values sets?
Character, date, date time, number, std date, std date time,. Time.
11. What are Accounting Qualifers?
Allow budgeting
Allow positing
Account type
Control Account
Reconsiliation fag
12. Security Rules:
These are used to limit access to certain segment values for a particular segment.
13. Cross Validation Rules:
These rules validate data across segments of a fex feld.
14. Types of Calender:
Normal: January to Dec.
Fiscal: April to march.
15. Period Types:
Daily, Month, Quarter, Year.
16. Accounting Calender:
It is used to defne the no. Of periods in the calendar year. Our calendar can contain both adjusting and non-adjusting accounting periods.
17. Transaction Calender:
It is used to defne the business days of an organanization.
18. Types of Currency:
Functional currency: The currency we defne in our SOB.
Foreign currency
19. S.O.B:
Put together information is called as Sets Of Books. It consists of Cart of Accounts, Currency, Calender and Six mandatory Accounts.
20. What are Mandatory Accounts:
Mandatory Account
Usage
Acct Type
Retained Earnings
Last Year closing balances C/F (carry forward) to current year balance
Ownership
Translation Adj Acct
When the currency conversion takes place the diference amt is stored in this acct
Asset/liability
Suspense Account
The variation of credit and debit amounts is suspense acct
Asset/liability
Rounding Diference Acct
The diference amt after rounding the amount is posted to this account.
Expense/Revenue
Net Income Acct
Surplus of proft and loss account.
Ownership
No budget and No posting
Reserve for Encumbrance
Planning for reserving some amount(budget)
ownership

21. States of Periods.
Open, Close, Future Entry, Permanently closed.
22. What is Journal?
A journal is a form in which we enter the business transactions.
23. What are the Balance Types?
Acutal, Budget, Encumbrance.
24. Categories of Journals.
Batch Journal.
Source Journal
Statistical Journal
Suspense Journal
Encumbrance Journal
Reverse Journal
Tax Journal
Recurring Journal
Standard Recurring Journal.
Formula Recurring Journal.
Skelton Recurring Journal.
25. Batch Journal:
A group of common journals is called as a Batch
26. Source Journal:
A source journal is a journal where we can get the journal information from other modules.
27. Statistical Journal:
Statistical journal entries do not require balanced debit and credits. Here we use ratios to calculate amounts.
28. Suspense Journal:
When the debit amount and credit amount are not equal in the journal entry then the defcit amount is added to suspense account and such
types of journals are called as suspense journals.
29 Encumbrance Journal:
For funding budgets we have to enter the encumberance journals. Using this amount we can perform the actual expenses. The part of the
budget we reserve is called as reserve for encumberance. The journals involving this budget are called as encumbrance journals.
30. Reverse Journal:
We cannot alter the posted journals. We can only post additional journals which contain reverse to that of credit and debit amounts of the
original journal. This types of method is called as reverse journal.
31. Tax Journal:
The tax journals will calculate the tax on the credit and debit amounts in the journal depending on the tax information.
32. Inter-company Journal:
If multiple companies in our enterprise share the same SOB then we can automatically balance inter-company journals. Here we defne
intercompnay accounts for diferent combinations of sources, category and balancing segment value.
32. Recurring Journals:
Journals which will be repeated automatically are called as Recurring journals.
The advantage of recurring journal is one journal can be posted in each and every month without creating each and every time.
There are three types of recurring journals.
Standard R.J: Where we know the fxed amount and account information.
Formula R.J: Here we may or may not know the actual information. We calculate the amounts depending on a formula. In formula block frst feld
should be enter
Skelton Journal: It is raised when we know only account information but not amount information.
Control Total:
This is used to raise the journal with a fxed amount. The error message is not displayed at the saving time but it is displayed while posting the journal.
33. Mass Allocation (Allocation journal):
Mass allocation is used to avoid the repeating entry of journals for diferent departments and it considers only actual accounts.
(Or)
When we are trying to allocate an amount for a period for a combination of segment values is called as Mass Allocation.
Mass allocation formula:

Cost pool * usage factor/total usage factor
Summary Accounts:
Summary accounts store balances of multiple accounts. We need summary template to defne a summary account.
Roll up groups:
A roll up group is a collection of parent values for a given segment. This is used to provide a condition to the template.
Amount types:
PTD (period-to-date) YTD (year-to-date)
PJTD (project-to-date) QTD (Quarter-to-Date)
Financial Statement Generator A powerful and fexible report building tool for Oracle General Ledger. You can design and generate fancial reports,
apply security rules to control access to data via reports, and use specifc features to improve reporting productivity.
Budget
It is one of the management tool by using which we can estimate the amounts for a specifc range of periods for an organization.
Each budget can have maximum of 60 periods.
Budget can have any one of the following states
Current (the frst budget we defne in our sob)
Open (To activate a budget)
Frozen (to deactivate or close a budget)
For using budgets we have to defne a budget and a budget organization.
Budget Types:
Planning Budget:
We can just plan but we cannot raise journal entries.
We can convert it into funding budget by enabling Required Budget Journal option.
Fund check levels are: none, advisory, absolute.
Funding Budget:
This is the actual budget. Once the budget is approved, the organization can start spending the budget amount for various expenses.
Budget Journals:
It is a combination of budget organization and budget. These ofer an alternative way to enter budget amounts, and they assist in maintaining
audit trials.
Budget Formulas
We can also enter budget amounts by using budget formulas. Budget formulas similar to recurring formulas for actual amounts. To use
budget formulas we must frst defne the budget formula and generate it
ALLOCATED AMOUNT=COSTPOOL * USAGE FACTOR/TOTAL USAGE
Cost pool: the total budget amount that has to be allocated to the child values in organizations
Usage Factor: to allocate the budget amount to the child values the ratio by which you are going to distribute the cost pool amount.
TOTAL USAGE: the total ratio of usage factor would be the total usage.
Currency Translations:
Types of Rates:
Period rates, Liability rate, Historical Rate.
Foreign to functional:
Revaluation: Within the company.
Consolidation: Multiple companies
Functional to Foreign:
Translation: within the company
Mrc: Multiple companies.
Translation amd MRC will not afect the actual balances but revaluation and consolidation afects the actual balances.
Translation:
1. This is only for reporting purpose. It does not efect the actual balances
2. It is used for converting functional currency to foreign within the single company.
3. This is used for subsidiary corporations and we cannot perform for the frst period of a calendar.
Revaluation:
1. This efects on the actual balances.
2. Before and after periods should be open.
Consolidation:
1. This is used when the chart of accts difers between each other.
2. This will efect the actual balances.
3. The chart of accts and currency may be same or diferent but the period(calendar) must be same.
4. Two typs of consolidation: Global Consolidation, Normal consolidation.
MRC
1. This is used for converting functional transactions to foreign currency for reporting purpose.
2. The CoA and calendar can be same but the currencies should be diferent.
3. This allows us to maintain accounting transactions in more than one functional currency.

Multi-Org:
Single installation of multiple operating units is called Multi-Org.
Flow of Multi-Org:
Business Group.
Set of Books.
Location.
Hr Organization.
Legal Entity
Operating Unit.
Inventory.
Posted 6th September 2012 by Surendra Patel
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