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Annexure-I
GENERAL INSTRUCTIONS FOR TENDERERS
All tenderers must carefully observe the following instructions:-
1. Offers / tenders not strictly in accordance with these instructions shall be liable to
rejection.
2. Tenders must be completed in all respects.
3. Telegraphic / Fax offers will not be accepted.
4. Tenders should be submitted by Registered post or by hand. All pages should be duly
signed & stamped by authorized representative of the firm as a token of acceptance of
terms/ conditions & scope of work of NIT.
5. Offers / tenders should positively reach before last date prescribed for their receipt. Those
received late will not be considered irrespective of whether the same was sent by
registered post or otherwise.
6. Only those firms are eligible to quote who have purchased tender set from RGTPP or
have downloaded the same from HPGCL website and are depositing the tender cost
along with Part-I offer.
7. All corrections made in the tender should be attested with full signatures.
8. Tenders / offers received without earnest money shall be straight way rejected.
9. The offers / tenders should be typed or written in ink. Anything written in pencil in the offer
/ tender shall be ignored. All cancellations, overwriting and insertions shall be duly
attested by the tenderer.
10. In case, the date of submission / opening of tenders happen to be a holiday or a holiday is
subsequently declared on that day, the tenders will be received / opened on the next
working day following the holiday at the same time & place.
11. Since the contractor will be handling sophisticated equipments, he must have proper
skilled staff that has already worked on similar jobs.
12. The firm should either be registered with the Labor Commissioner, Haryana or should get
himself registered immediately after the award of the work. The payment can be withheld
for the want of the registration certificate.
13. STUDY OF TENDER DOCUMENTS.
Before quoting, the tenderer shall carefully study all the clauses and specifications of the
tender documents. If tenderer has any doubt for the meaning of any portion of the tender
specifications or find discrepancies or the tender documents issued are incomplete or need
clarification in technical aspects, scope of work etc., he shall at once contact the authority
inviting the tender for clarification before submission of the tender. No arguments on this
account whatsoever shall be entertained after the last date & time of submission of tenders.
14. INSPECTION OF SITE OF WORK
Before submission of tender, the tenderer is advised to inspect the site of work, the
environment & get him-self acquainted with the actual work & other prevalent conditions,
facilities available. No claim will be entertained later, on the ground of lack of knowledge.
15. EARNEST MONEY.
a) The tenderer shall be required to deposit earnest money of Rs.88, 000/- only in one of the
following forms: -
i) Demand draft drawn on the State Bank of Patiala payable at Hisar in favour of Sr. A.O.
RGTPP, Khedar, Hisar
ii) Cash at counter of RGTPP, Khedar, Hisar in the form of BA-16.
iii) Earnest money in the name of any Officer other than mentioned above & in any other
form will not be accepted.
b) The earnest money of successful tenderer will be treated by the HPGCL as part of the
security deposit for faithful execution of the contract.
c) The Bank charges, if any, will be to the account of tenderer.
d) No claim shall be entertained against the HPGCL in respect of interest on earnest money
deposit.
e) The failure on the part of tenderer to honour his commitment given in the tender will
constitute a default and in that event, his earnest money will stand forfeited by HPGCL.
f) EMD shall also be forfeited in case the tenderer withdraws his tender at any stage during
the currency of his validity period.
g) The earnest money should be submitted in a separate envelope along with Part-I, which
should bear the words Earnest money amount Rs._ _ _ enclosed. The envelope should
be properly sealed & signed by the tenderer. Tender Enquiry No.& due date should also be
mentioned on the Envelope.
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16. SUBMISSION OF TENDER
a) Tenders should be submitted in two parts, addressed to Executive Engineer / BMD-I,
RGTPP, Khedar, Hisar-125122. Part-I shall comprise of technical bid containing the scope
of work, General / Technical terms & conditions & deviations, if any, along with the earnest
money (Annexure-II, Annexure-III, Annexure-IV,Annexure-V& Annexure-VI of tender
document). Part-II shall comprise of price bid only (Annexure-II). Both Part-I & Part-II are
required to be submitted in separate sealed covers, each super-scribed with Tender
Enquiry No. quoted for. Both these covers be enclosed in another envelope duly sealed &
super-scribed with Tender Enquiry No. and the fact that Earnest money amount of Rs. _
___ is enclosed with Part-I tender. Part-I shall be opened on due date & time and Part-II
shall be opened on subsequent date which shall be intimated to those tenderers whose
Part-I is accepted.
b) The tenders will be received in the office of Executive Engineer / BMD-I, RGTPP, Khedar,
Hisar up to 1300 hours on the date of submission and will be opened on the same date at
1530 hours in the presence of the tenderer or his / their representatives who may like to be
present.
17. RATES / PRICE QUOTIING METHOD
i) The tenderer shall quote the prices in English Language and international numerals. If any
mistake is found between the words & figures, the lower value mentioned either in words or
in figures shall be considered.
ii) The rates quoted by the firm should be firm and inclusive of all levies, duties or any other
tax levied by State / Central Govt. during the period of the contract if not specified.
iii) All the taxes considered while submitting the offer must be defined. The applicable rate of
service tax shall be indicated. If there is any variations i.e. increase / decrease in these
taxes, during the contract period, the same will be to the account of HPGCL.
18. ACCEPTANCE /DEVIATION
The Tenderers should record acceptance of all instructions and terms & conditions. Any
deviation in the terms & conditions of tender document should specially be brought out in
tender under the head Schedule of deviations-Annexure-V, with reference to sections and
clause numbers in the tender specification, failing which, it shall be presumed that all the
terms & conditions as laid down in tender documents are acceptable to the contractors.
19. RATE QUOTING SHEET (PRICE-BID):-
The tenderer will quote his rates STRICTLY AS PER THE RATE QUOTING SHEET AT
ANNEXUREII (Part-A & B).
20. At any time before dead line for submission of tender, HPGCL may modify the tender
document by issuing an addendum and extend the date of receipt and opening of tender.
21. The authority inviting tenders reserves the right to accept or reject any or all tenders, without
assigning any reasons and will not be responsible to pay for any expenses or losses that
may be incurred by the tenderers in preparation of the tenders.
22. Tenderer shall certify in the part-I tender that their firm is not black listed by any state/
central Govt. Organisation during the last 5 years & they would be liable for the
consequences of wrong declartion.
23. VALIDITY:-
The validity of tenders should atleast be for a period of 90 days from the date of opening of
Part-II of tender i.e. Price Bid.

24. The contract shall be awarded to the tenderer whose total overall rates (Fixed rates
for Part-A & Unit rates for Part-B combined) are lowest.

Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.









Page 3 of 18

Annexure-II
SCOPE OF WORK FOR PART-A
AMC FOR GENERAL / ROUTINE / PREVENTIVE MAINTENANCE OF FANS, APH'S, ESP,
DUCTING & FUEL OIL PUMP HOUSE FOR 2X600 MW UNIT-I&II at RGTPP, Khedar, Hisar.
The jobs detailed below shall be carried out by the firm round the clock as per requirement to
ensure smooth & trouble free operation.
I. HFO / LDO PUMPS
1. Cleaning / Replacement of HFO / LDO filter of Pressuring Pump House and Unloading
Pump House.
2. Checking of oil level of HFO / LDO Pumps in Pressuring Pump House and Unloading
Pump House and top up the same.
3. Cleaning of oil trays of HFO pumps / LDO pumps at Pressuring Pump House and
Unloading Pump House.
II. ID Fans, FD Fans & PA Fans

1. Top up of lube oil tanks with lubricant oil.
2. Preventive mtc. of Fans.
3. Checking of lube oil pumps.
4. Cleaning of filters & oil coolers.
5. Replacement of oil after thorough cleaning of oil chamber from inside.
6. Attending minor oil leakages from various piping or joints of lub oil systems & fans.
7. Checking of vibration as and when required.
8. Attending any minor jamming problem/ manual closing/ opening of various suction/
discharge/by pass dampers of fans.
9. Decoupling & coupling of Cooling air fan of ID Fan.
10. Checking & tightening of clamps of suction/ discharge expansion bellows of ID/FD/PA
fans.
11. Re-fixing of clamps of suction/ discharge expansion bellows of ID/FD/PA fans, if broken
during running of fans.
12. Replacement of Jali of cooling fans of ID fan.
13. Servicing of flap of ID fan cooling fans for its free movement.
III. Seal Air Fans, Scanner Air Fans & Seal Air Blowers
1. Top up of bearing housing with lubricant oil.
2. Preventive mtc. of Fans & blowers.
3. Checking of vibration as and when required.
4. Attending any jamming problem of damper / gate.
5. Cleaning of filters of scanner air fans.
IV. ESP
1. To check gearbox of rapping mechanism for any abnormal sound.
2. To regularly clean oil and dust from the gear boxes of rapping mechanism.
3. Opening & closing of man holes of ESP for checking of fields including replacement of
asbestos rope.
4. Opening & closing of hopper man holes including replacement of asbestos rope.
5. Repairing of worn/ damaged manhole and making leak proof by changing gland rope etc.
6. Routine / preventive mtc. of rapping gear box and other equipment of ESP along with
checking and top up of oil as per requirement.
7. Cleaning of shaft insulators.
8. Manual opening & closing of ESP inlet & outlet gates, if required.
9. Dismantlement of rapping gear box for checking of defective parts and their
replacement, if any with new spares.
V. Rotary Air Pre-Heater
1. Servicing /removal of choking problem of suction and discharge pipe lines of lube oil
system.
2. Cleaning of lube oil coolers & filters.
3. To attend minor air/ gas leakage from RAH and connecting ducts by applying silicate/ M.
seal.
4. Toping up of oil in Support bearing & Guide bearing.
5. Toping up of oil in gear boxes installed on RAH and associated preventive mtc. work.
6. Preventive mtc. of RAH soot blowers.
7. Priming of lub oil pumps as & when required.
8. Replacement/ Repairing of Chain of APH soot blower.
9. Opening & closing of drain valves of APHs hoppers for water washing of APHs through
system.
10. Water washing of APH through washing system or Fire fighting line.
11. Manual operation of APH soot blowers as & when required in the presence of operation
Page 4 of 18

staff.
12. Replacement of mechanical seal of lub oil pump of guide/ support bearing including
dismantlement & assembly of pump.
13. Replacement of lub oil pump of guide / support bearing.
VI. SCAPH SYSTEM
1. Attending of leakages of air and steam/water.
VII. DG SETS ( EMERGENCY DG SETS)
1. Topping up oil in DG sets & water (coolant) in radiator.
2. Carrying out the routine maintenance including filter cleaning etc.
3. Assisting the service carried out by the OEM Engineer.
4. General fault attending including tightening of loose nut/ bolt or gasket changes
etc.
VIII. COMMON ACTIVITIES
1. Attending of oil / steam / water leakage in pump house and steam tracing lines
including minor modification/repair of pipe line including gas cutting, grinding &
welding.
2. Attending of steam / water / oil / gas leakage from flanges / bonnet by replacement
gasket / damage bolts / valves.
3. Replacement of gland packing / gasket of various oil/steam / air valves and pipe
line.
4. Replacement of hose pipes of water/ lube oil/Air System.
5. Attending oil/water leakage from various joints / flanges /unions in the lube oil
system and bearing cooling water system including replacement of damaged
flanges, unions, valves etc.
6. Topping up of oil in pumps, fans, actuators and gear boxes.
7. Attending leakages of manholes (of APHs, ESPs, air & flue gas ducts) by
providing asbestos ropes and tightening of bolts including its opening & closing.
8. Re-fixing of any dislocated skin casing / cladding in the area is under the scope of
work.
9. Attending the minor leakage of HFO / LDO / Steam / Air & Water from the oil line
flanges / valves at any location at pressurizing pump house, unloading pumps, oil
transfer pumps, drain pumps, day oil tank area and storage tank area.
10. Minor work of Fabrication & Erection of Misc. Steel structure up to 01 ton.
11. Any day to day routine / preventive maintenance work including minor welding of
supports and brackets and replacement of valves etc. as per the instructions of
Engineer-in-Charge.
12. Routine / Preventive maintenance of hoist including oiling / greasing, checking of brakes,
rope and its adjustment and replacement of damaged rope.
13. Erection of minor temporary Platform including 2-3 pipes/Jalis .required to execute
any work shall be in the scope of contractor.
14. The removal of insulation, G. I. sheet / AL Sheet up to one meter square or so to
carry out any job & re-fixing the same after completing the job will be in the scope of
contractor.
Note:-
1. Above works related to routine / preventive maintenance are of indicative nature
and may be carried out periodically. Out of the above jobs, some activities will be
required to be undertaken as per site requirement on daily need basis.
2. Any of the work relating to above scope not indicated but required to be carried out
as per site requirement is deemed to be included and contractor shall accomplish
the same at no extra cost.

Rate Per Month for the above Scope of Work
Unit Period Rate / Month Rate/ Month in Words Amount
I 12
months



II 12
months





Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.


Page 5 of 18

Annexure-II
SCOPE OF WORK FOR PART-B

Sr.
No.
Description of Work Unit Comple
tion
time
Tentati
veFreq
.
Rate Amount
Valves Gate/ Globe / NRV / Steam traps Seats etc.
1 Complete servicing/ replacement of LP valves including
lapping of seat dismantlement & re-erection / refitting.
Per
inch
NB
8 Hrs. 10
2 Dismantlement & assembly of valves for removal of ash
chocking in drain lines of FD/PA fan duct
Each 2 Hrs 4
Servicing of mechanical portion of mechanically
actuator operated valve / replacement of actuators

3 Servicing of mechanical portion of electrical actuator /
replacement of actuator.
Each 10 Hrs. 6
4 Servicing of mechanical portion of air operated actuator/
replacement of actuator.
Each 10 Hrs. 6
ID / FD / PA /Seal Air / Scanner Air Fans & Seal air
blowers

5 Decoupling & coupling after alignment of ID / FD / PA
Fan with motor
Each 8Hrs. 6
6 Replacement of complete coupling & alignment of ID /
FD / PA Fan
Each 24 Hrs. 2
7 Replacement of blade pitch control system of ID/FD/PA
Fan
Each 12 Hrs. 4
8 Opening & Re-fixing of top casing of ID/FD/PA Fan
including removal/ replacement of fabric expansion joint
of casing.
Each 14 Hrs. 10
9 Attending oil leakage of bearing housing of ID/FD/PA
Fans
Each 06 Hrs. 6
10 Attending oil leakage of blade pitch control system of
FD/PA Fans
Each 06 Hrs. 6
11 Repair/replacement of expansion bellow of ID Fan at
suction/discharge side including tightening of metalic
strips.
Each 04 Hrs. 10
12 Repair/replacement of expansion bellow of FD/PA Fan
at suction/discharge side including tightening of metalic
strips.
Each 02 Hrs. 12
13 Attending oil leakage of blade pitch control system of ID
Fans including removing/ replacement of cover plate
Each 12 Hrs. 6
14 Replacement of complete set of blades of ID fans Each
set
48 Hrs. 4
15 Replacement of one pair (2nos.) of blades of ID fans One
pair
12 Hrs. 2
16 Replacement of complete set of blades of FD fans Each
set
48 Hrs. 2
17 Replacement of complete set of blades of both impellers
of PA fans
Each
set
48 Hrs. 2
18 Inspection/ replacement of DE//NDE bearing of ID/PA
Fan motor
Each 36 Hrs. 6
19 Replacement of lub oil pump or coupling of lube oil
pump, including opening &refixing of Lub oil pump of ID /
FD / PA Fan
Each 6 Hrs. 4
20 Removal of impller of scanner air fan from motor shaft
and its refitting.
Each 06 Hrs. 4
21 Inspection of bearings (DE/NDE) of seal air Fans after
dismentalment of bearing housing and assembly thereof.
Each 20 Hrs. 2
22 Replacment of bearings (DE/NDE) of seal air Fans after
dismentalment of bearing housing and assembly thereof.
Each 40 Hrs. 2
23 Removal of impller of seal air fan from shaft for
replacement of impller including dismantlement of
housing of fan
Each 30 Hrs. 2



24 Attending cooler tube leakage of lub oil system of
ID/FD/PA fans.
Each 4 Hrs. 4
25 Servicing of inlet damper/ outlet gate of seal air fan Each 6 Hrs. 8


Page 6 of 18

26 Rectification / servicing of Seal Air Blower of ID fan/ APH
etc. including replacement of impeller alignment/ leveling
& normalization if required.
Each 12 Hrs. 4
AIR PREHEATERS
27 Inspection of guide bearing/ support bearing including
cleaning of bearing, bearing housing & replacement of
oil.
Each 6 Hrs. 8
28 Replacement of Kaowool Packing of Guide Bearing Air
Seal
Each
Sector
10Hrs. 12
29 Setting / Replacement of HE and CE Axial seal including
resetting of Seal
Each
APH
48 Hrs. 4
30 Setting / Replacement of HE or CE Radial Seals
including resetting of Seal
Each
set
48 Hrs. 4
31 Replacement of HE or CE By-pass seal Each
Set
48 Hrs. 4
32 Replacement / servicing of FluidCoupling Each 8 Hrs. 4
33 Replacement of over Running Clutch Assy. Each 8 Hrs. 2
34 Replacement of Air Motor Each 6 Hrs. 2
35 Replacement of Main drive Gearbox. Each 24 Hrs. 2
36 Decoupling & coupling after alignment of APH main
motor/ aux. Motor.
Each 10 Hrs. 2
37 Repairing / Servicing of APH Soot Blower Gear Box. Each 10 Hrs. 8
38 Erection of temporary platform inside the APH Cold End
side for inspection/replacement of radial seals in flue gas
area.
Each 24 Hrs. 4
39 Erection of temporary platform inside the APH Cold End
side for inspection/replacement of bypass seals in flue
gas/ primary air/ secondary area.
Each 48 Hrs. 12
40 Cleaning of ash & greasing of pinion after removal of
cover plate
Each 04 Hrs. 4
Electro Static Precipitator
41 Coupling & decoupling of rapping mechanism gear
boxes of ESP.
Each 2 Hrs. 30
42 Checking of ESP field Each 4 Hrs. 150
43 Checking of rapping mechanism of one complete pass Each 20 Hrs. 16
44 Removal of snapped emitting electrodes. Each 2 Hrs. 350
45 Erection of new emitting electrodes Each 2 Hrs. 350
46 Straightening of bend / destroyed collecting electrodes. Each 3 Hrs. 140
47 Repairing/ replacement of shock bar, Repairing of guide
bar
Each 8 Hrs. 40
48 Repairing / replacement of Outer arm emitting and
collecting
Each 4 Hrs. 150
49 GD screen repairing by patch work Each 6 Hrs. 4
50 Replacement of shaft insulator Each 2 Hrs. 50
51 Replacement of support insulator Each 8 Hrs. 35
52 Cleaning of support insulators of one field (4 nos.) from
inside & outside
Each 4 Hrs. 80
53 Alignment of emitting electrodes by using diagonal stay
adjustment bolts
Each 4 Hrs. 4
54 Alignment of emitting rapping system (Pin Wheel
Adjustment )
Each 4 Hrs. 4
55 Replacement of split bush bearing Each 4 Hrs. 2
56 Replacement of plain fixed / free bearing Each 3Hrs. 80
57 Replacement of shaft of collecting rapping system
including removing of hammers from old shaft & fixing of
hammers on new shaft.
Each 30 Hrs. 6
58 Replacement of shaft of emitting rapping system
including removing of hammers from old shaft & fixing of
hammers on new shaft for one rapping mechanism.
Each 48 Hrs. 4
59 Replacement of emitting / collecting rapping gear box Each 8 Hrs. 4
60 Re-positioning/ removal/replacment of deflection plate. Each 8 Hrs. 15
61 Attending leakages of ash by welding from inside of
hopper including cleaning of surface of hopper for
pointing out leakage, formation of temporary platforms if
required etc.
Each 8 Hrs. 50
Page 7 of 18

62 Water washing of ESP one pass Each 24 Hrs. 2
DUCT , GATES & DAMPERS
63 Patch work on ducts up to 300mm x 300mm Each 2 Hrs. 40
64 Repairing/ replacement of bearing/ bearing housing,
repairing of flaps & arms of damper
Each 8 Hrs. 4
65 Repairing/ replacement of sprocket/ chain of gate Each 6 Hrs. 4

MISCELLANEOUS JOBS FOR BOILER
66 Repairing / Servicing of Hoist of any location after
lowering the same

66.1
a. Upto 5 T Each 24 Hrs. 4
66.2
b. Above 5 T Each 30 Hrs. 4
67 Repair / replacement of fabric expansion bellow in air/
flue gas duct or in any other area irrespective of width
Per
meter
running
length
First 1m
in 4 hrs
after
that 2
hrs per
meter
400
68 Erection of temporary platform in the different auxiliaries
area (Height X Length ) upto width of 02 jalis
Per
Sq.
Mtr.
1 Hr. for
each sq.
mtr.
250
69 Fabrication & Erection of Misc. Steel structure Per
Ton
As per
indent
10
70 Deployment of manpower as per requirement for the
miscellaneous jobs which are not covered above.

70.1
A gang of 1 no. Tech. & 1 no. Helper for attending any
misc. job for duration of 4 hours.
Each 4 Hrs. 20
70.2
A gang of 1 no. Rigger. & I no. Helper for attending any
misc. job for duration of 4 hours
Each 4 Hrs. 20
70.3
A gang of I no. Painter. & I no. Helper for doing any
misc. painting job.
Each 4 Hrs. 4
HFO / LDO PUMPS
71 Servicing of HFO wagon unloading pump including
inspection & replacement of mechanical seal, bearings,
screw shafts etc.
Each 48 Hrs. 5
72 Servicing of LDO wagon unloading pump including
inspection & replacement of mechanical seal, bearings,
screw shafts etc.
Each 48 Hrs. 2
73 Servicing of LDO tanker unloading pump/ LDO & HFO
transfer pump including inspection & replacement of
mechanical seal, bearings, screw shafts etc.
Each 48 Hrs. 4
74 Replacement of cartridge of HFO / LDO
pressurisingpump including replacement of mechanical
seal, bearings, if required, including alignment and
normalization.
Each 24 Hrs. 2
75 Replacement of mechanical seals of HFO/LDO
unloading pump/ transfer/pressurising pump
Each
Pump
12 Hrs. 5
76 Decoupling & coupling after alignment of HFO unloading
pump/ HFO Pressurizing Pump/ LDO pressurizing pump
with motor
Each
Pump
6 Hrs. 4
77 Decoupling & coupling after alignment of HFO/ LDO
transfer pump or LDO unloading pump with motor
Each
Pump
4 Hrs. 4
78 Replacement of Flexible hose pipes for unloading of
HFO /LDO
Each 1 Hrs. 50




Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.




Page 8 of 18


Annexure-III
Minimum LaborRequired for work of Part-A
Duty Post Requirement of Manpower
(Nos.)
Remarks
Unit-1 Unit-2 Total
Day/Night Supervisor 2 1 3 In Night shift
only one
supervisor
will look after
work of both
units

Shift Night
Technician/
Fitter
1 1 2
Helpers 2 2 4
Morning
Technician/
Fitter
1 1 2
Helpers 2 2 4
Evening
Technician/
Fitter
1 1 2
Helpers 2 2 4
General
Technician/
Fitter
1 1 2
Helpers 1 1 2
Welder 1 1 2


Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.

















Page 9 of 18


Annexure-IV
TECHNICAL TERMS & CONDITIONS

1. Consumables like MS welding electrodes ESAB/ADVANI/ADOR/L&T/D&H/MODI
make, oxygen & acetylene gas, cloth, cotton waste, emery paper, holdite, kerosene
oil, diesel, rustolin, petrol, hacksaw-blades, grinding wheel & all small items required
for handling & maintenance jobs will be arranged / provided by the firm. In case
contractor fails to bring sufficient consumables to site without which HPGCL work is
suffering, HPGCL shall be procuring the same from the market and recover the cost
from the contractor's bill @1.5 times the purchase price of the item. However,
special welding electrodes for SS/CI/ alloy steel for hard facing/ repairs will be
provided by HPGCL free of cost. If the contractor is found using welding electrodes
not of standard make as mentioned above, payment for the job will not be made..
2. Contractor has to make his own arrangement for welding set (minimum 1 no.
portable set, for each unit) and welding leads, wire brush, welding torch, gloves,
bulbs, wires and holders for temporary lighting,hydraulic testing pumps for coolers
etc. at work place.
3. All tools and tackles like spanners, chain pulley block, hydraulic jack, portable
grinding machine, hoisting arrangement, hand operated bending machine and
drilling machine, personal protective equipments for the safety of workers, safety
belt, minor scaffolding material etc. shall have to be arranged by the contractor.
However available T&P like EOT Cranes and special fixtures installed at site, will be
available to the contractor free of charge and contractor will be responsible for
upkeep of the electric hoist. However, if EOT hoist is not available due to any
reason, the contractor shall make his own arrangement for completion of the work.
4. Manpower deployed by contractor shall be in specific dress codepreferably
blue color.
5. The entire work shall be completed by the contractor within the time given by
Engineer-in-Charge and to achieve this, contractor has to work round the clock.
However, in case of any delay in the supply of spare parts in time or any job
involving machining etc., the time extension shall be given accordingly by the
HPGCL.
6. All spares, bolts, nuts, grease, lubricants and gaskets, seals, O rings , electricity
supply for welding set / lighting, water and air etc. if required for any job will be
issued free of charge by HPGCL.
7. The description of works has been given in the scope of work in Part-A & B of
Annexure-II. However, in case of any new job, the rate shall be decided by HPGCL
on the representation of the contractor. It will be obligatory on the part of the
contractor to carry out left over jobs relating to the system.
8. The work shall be started immediately after getting written/verbal instructions from
the authorized representative of the Engineer-in-Charge.
9. The electricity for carrying out the welding / cutting / other site works & for site office
at nearest point will be provided free of cost. The contractor will be responsible to
use the same judiciously.
10. The transportation of material from site to workshop & vice versa will be in the scope
of contractor. The contractor will assist the loading / unloading of spares, if the same
are to be got repaired from any private workshop.
11. The transportation of spares & other material from O&M store to site store or pl ace
of work & transportation of scrap to store yard will be in the scope of contractor.
12. After attending the job, the area will have to be got cleaned / cleared and scrap etc.
to be removed from site. In case Engineer-in-Charge feels that the area has not
been cleaned / cleared properly, HPGCL has the right to get the above work done
from other agency at the risk and cost of the contractor.
Page 10 of 18



13. If required, the space for office and store can be provided if available by HPGCL.
The site office should be well painted and constructed in such a way that it should
give a good look.
14. In case spares are not available at site or in store and same are required to be
removed from other equipments i.e. boiler & its auxiliaries etc., the contractor is
bound to do same without any extra cost.
15. The dismantled spares, new spares, kept at site for emergency use should be
properly stacked, kept cleaned and covered properly in safe custody.
16. If the grating of platform / stairs, railings, etc. get damaged while carrying out the
repair work, same shall be rectified / repaired by the contractor.
17. Contractor will arrange all measuring instruments like micrometers, vernier calipers,
scales, dial gaugeetc.
18. Additional manpower will be required to be mobilized during overhauling of any unit
and the contractor will ensure adequacy of manpower so that overhauling works are
completed in time.
19. The contractor shall make an arrangement so that his authorized representative is
available round the clock at specified location to take maintenance j ob on all days
including Sundays / Holidays. The Supervisor / Foreman deputed by the contractor
should be technically sound and should have full know-how of the boiler & its
auxiliaries.



Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.



















Page 11 of 18

Annexure-V
GENERAL TERMS & CONDITIONS

1. PRICES
The rates shall be firm inclusive of taxes & statutory duties (except service tax at the
applicable rate) during the period of contract.
2. PERIOD OF CONTRACT
The period of contract shall be for one year from the date of commencement of
work. A notice of seven days shall be given for starting the job, but the contractor
should be able to mobilize his resources within 24 hours, if necessity arises. The
period of contract may be extended up to three months at the same rates &
termsand conditions at the discretion of HPGCL.
3. PENALTY / DEDUCTIONS
a) i) If the quality of work is not up to the satisfaction of Engineer-in-Charge or there is
delay in attending of jobs of Part-A, a penalty @ 2% of the monthly lump sum
charges shall be levied on the contractor for each default.
a. ii) If the contractor does not provide sufficient labor as per Annexure-III per unit for
technical maintenance jobs and for carrying out activities under Part-A of Scope of
Work then a penalty of Rs. 500/- per person per shift shall be levied.The supervisor
deployed for supervision of day/night activity should be a diploma holder or an ITI
with three or more year experience in boiler rotary parts.
b. For the works covered under Part-B, a penalty @2% per hour (if completion time is
in hours) or @ 2% per day (if completion period is in days) shall be levied, subject to
max.10% of total rate of that particular item. The completion time as per work order
will be indicated in the indent.
c. If any unit is put under shut down for overhauling, then the period of overhauling
i.e. date of box up of boiler to date of light up of boiler will be treated as total time
for completion of any or all items of works. If the time taken for the completion of
any or all items of works exceeds the shutdown period of the unit, penalty @2%
per day per unit shall be levied on the total charges to be paid to the contractor for
the activities scheduled to be carried out during shutdown period.
d. In case, HPGCL is unable to supply the spares in time to the contr actor after
opening of any equipment and the contractor is unable to complete the job in
absence of these spares, then the contractor will be allowed the extension in
scheduled time for completion of that delayed activity for the period for which
contractor has not been provided the spares. This extension will be granted with
the approval of SE / In-charge, RGTPP, HPGCL, Khedar, Hisar. In case any
spares of the equipment under outage are to be repaired & machined in the
HPGCL / Private workshop and the job getsdelayed, the extension in completion time
will also be considered accordingly with the approval of SE / In-charge, RGTPP,
HPGCL, Khedar, Hisar. However, nothing extra will be paid for idling time etc.
4. FORCE MAJEURE
Contractor shall not be liable for any delay for reasons arising out of compliance with
regulations, orders or instructions of Central / State Govt., acts of the God, acts of
civil and Military authorities, fires, floods, strikes, lockout, freight embargoes, war-
risk, riots, civil commotion, epidemics and accidental. If the contractor wants to
extend the completion period under this clause, he will request for such
extension of the completion period along with all necessary evidence, before the
expiry of the schedule date of completion. In no case, the completion period shall
be extended under this clause, in case the request is received after the due date of
completion. Extension in the completion period may be granted only for the period
for which the completion of the work is proved by the contractor to have been
delayed for circumstances mentioned in the clause.
5. NEGLIGENCE
If the contractor neglects to execute the work with due diligence and expedition or
refuses to do the work, then HPGCL may serve 15 days notice, in writing to the
contractor to make good the failure within the stipulated time otherwise HPGCL
shall be at liberty to take the work wholly or partially at the risk and cost of the
contractor at a reasonable price. It shall be lawful for the HPGCL to retain any
balance which may otherwise be due to the contractor on any account, if dues
Page 12 of 18

of the contract are not sufficient to cover the amount thus recoverable from the
contractor and to recover the whole of the balance of the amount from the
contractor by action at law or otherwise. The remedy under this clause will be in
addition to and without prejudice to rights available to the HPGCL under other
clauses of the terms and conditions.
6. SUBLETTING NOT ALLOWED
Contractor shall neither sublet the contract nor suspend the work at any time
during the period of contract without any lawful excuse and without the earlier
permission of the project authorities.
7. SECURITY DEPOSIT AND EMD
10% of the monthly running bill will be retained as security deposit from each
running / monthly bill of the contractor. However, the earnest money deposited by
the contractor shall be adjusted into the security deposit. Security Deposit & EMD
shall be returned to the contractor after the
faithful execution and satisfactory completion of contract including guarantee /
warranty period and completion of all pending documentary formalities. No claim for
interest on security amount shall be acceptable. If the contractor fails or neglects to
observe or perform any of his obligations
under the contract, it shall be lawful for the HPGCL to forfeit either in whole or in
part at its absolute discretion, the security deposit furnished by the contractor.
The forfeiture of security deposit shall be without prejudice to the right of the
HPGCL to recover any further amount of any
liquidated or other damages, under payments or over payments made to the
contractor under this contract or any other contract.
8. PERIOD OF LIABILITY
The contractor shall give guarantee for the work done for a period of 45 days or 500
running hours whichever is earlier from the date of successful commissioning of
equipment repaired. During the liability period, if any defect is observed in the
equipment, which is attributed to poor workmanship or poor quality of material used
by the contractor, the same shall be attended by the contractor at his own cost.
9. DOCUMENTATION / BILLING
All measurements shall be in metric system. All the works completed will be
measured by the representative of the Engineer-in-Charge. The contractor will
submit the bill in triplicate on approved Performa to the Engineer-in-Charge. The
bill for works covered under category A i.e. works for General / Routine /
preventive maintenance will be raised in two parts, half for each Unit-I&II
respectively. For works covered under category "B" i.e. the works for which unit
rates are applicable, the bill will be raised separately for Unit-I&II as per the actual
works carried out for each unit.
10. ENGAGEMENT OF ADEQUATE LABOR
The contractor would station adequate working persons of the category like FM/
supervisor / high pressure welder, technician / fitter, welder cum gas cutter,
riggers skilled / unskilled, electrician etc. and would deploy them in such a way that
the maintenance work is carried out effectively and without any delay round the
clock. However, contractor shall make his arrangement to deploy minimum
manpower as per Annexure-IIIround the clock per unit as job is of continuous
nature. No extra payment on this account will be made. The work shall have to be
started immediately as per the instructions of Engineer-in-Charge or his
representative. The contractor should be able to mobilize the working force as per
the quantum of work and should be capable of executing maintenance work
simultaneously at all the fronts depending upon the site requirements. If more
persons are required for completion of work in the time schedule as per emergency
defined by Engineer-in-Charge, the same shall be arranged by the contractor without
any extra payment to complete the work. It is also made clear that the deployment of
the workers of contractors will be subject to approval of Engineer- in-Charge of the
works.
The contractor would be responsible for the following:-
a. All the labor / workmen deployed during the execution of the contract shall be
Page 13 of 18

adequately got insured by the contractor at his own cost.
b. Any mis-happening / accident to any workmen at site of work & compensation
payable to workmen on this account, all liabilities arising out of any provision of
Labor Act / Workman's Compensation Act shall be the responsibility of the
contractor. Any expenditure incurred by HPGCL arising out of the negligence of
the contractor would be recovered from his bills / pending dues.
c. The good conduct of all the workmen at work site.
d. The contractor may employ such employees, as he may think fit to ensure the
execution of the work to the entire satisfaction of Engineer-in-Charge. The
employees would not be deemed to be in the employment of HPGCL for any
purpose whatsoever. The contractor shall abide by the rules, laws and regulations
that may be enforced from time to time regarding the employment conditions of
service of his employees.
e. Under no circumstances whatsoever, HPGCL would be held responsible to the
labor of the contractor. HPGCL shall have the right to pass on the responsibility
on the contractor for any expense incurred by HPGCL as a result of certain dues
on the part of employees of the contractor. HPGCL shall be entitled to recover /
claim dues / compensation from the contractor in that event.
f. The labor / employees engaged by the contractor shall not be below the age of
18 years and above 60 years.
g. The contractor shall also indemnify HPGCL against any liability towards its labor
for non-compliance of laws etc.

11. TERMS OF PAYMENT
Subject to any deduction which the HPGCL may be authorized to make under this
contract, the payment shall be made as follows
90% payment shall be made against the running bill or monthly bills for the
work done & balance 10% shall be kept as security which shall be released after
the satisfactory completion of the contract including the period of guarantee /
warranty. No interest shall be paid by HPGCL on the security amount.
In case any unit i.e. Unit-I or Unit-II remains under shutdown for more than 30
days due to capital / annual overhauling or due to any other reason, or not
commissioned, the payment under lump-sum fixed charges will not be made. An
advance notice of 3 days in this regard will be given to the contractor. However,
for the days during the months in which the unit was running, payment will be
made on pro-rata basis.
12. CONTRACTOR TO REMOVE UNSUITABLE LABOR
On instruction of the Engineer-in-Charge, the contractor would immediately remove
any person employed on the work, who misbehaves or causes any nuisance or
otherwise in the opinion of the Engineer-in-Charge is not fit to be deployed on the
work, such person shall not be re-employed or allowed on the work without the
prior written permission of the Engineer-in-Charge.
13. MODE OF PAYMENT
The payment shall be made through account payee Cheque in favor of contracting
firm by the Sr. Accounts Officer, RGTPP, HPGCL, Khedar, Hisar. No Bank charges
etc. of any kind shall be paid by HPGCL.
14. INCOME AND OTHER TAXES DEDUCTIONS
The income tax plus surcharges and any other statutory levies required to be
deducted by the HPGCL will be deducted at source at the rate applicable from time
to time. Copy of PAN no. should be supplied.
15. SERVICE TAX
No service tax will be paid extra until and unless it is liable on the services
provided by the contractor and specifically demanded for the same in his offer.
However, non-claiming of servicetax from the HPGCL by the contractor cannot help
the contractor in escaping from his liability to the Govt. against the taxableservice.
Page 14 of 18

In case, the service tax is to be paid by the HPGCL, the contractor will have to
submit the proof of submission of service tax claimed from HPGCL to the relevant
authority.
16. EPF REGISTRATION
The contractor / firm should be registered with the Regional Employees Provident
Fund Commissioner, Govt. of India and should possess valid EPF Registration
number. Contractorshall ensure the deposit of monthly EPF contribution of his
workers engaged on said workswith EPF Department in the accounts of the
workers. Documentary evidence in respect of theamount deposited for the
previous month must be submitted before submitting the bill for thefollowing
month by the contractor.
17. INSURANCE
Immediately before the commencement of the work, a group insurance policy of
appropriate value valid for the term of the contract in respect of all the workers
deployed on work under Workman Compensation Act 1923 shall be obtained by the
contractor to cover up the risk of injury / death /fatal / non-fatal accident. The
documentary proof of the same shall have to be furnished with the first running bill. The
contractor shall be fully and wholly responsible for any mis-happening, injury, fatal /
non-fatal accident sustained by him / his employees / workers at site during
performance of the work under the contract and HPGCL shall not entertain any claim of
this account. However, if HPGCL is forced to pay any compensation to any workman
employed / engaged by the contractor, the amount so paid shall be recovered from the
contractor from his pending dues against this contract or any other contract with the
HPGCL.
18. LABOR LAWS
I. The contractor must get himself registered with the Labor Department, Haryana under
Section-7 of Labor Contract Act 1970.
II. He should also obtain a valid Labor License as applicable under Section 12 of Act
for the work awarded to him immediately after the allotment of work and a copy of
the same must be submitted along with the contract Agreement.
III. The contractor shall abide by all labor-laws required to be followed under Factories
Act, 1948, Industrial Dispute Act 1947, Workmen Compensation Act 1923, EPF Act
1952, Payment of Wages Act 1936 & Minimum Wages Act 1948 and other rules &
regulations framed by Central / Haryana Govt. from time to time in this regard.
IV. The contractor shall maintain necessary records viz. Register of wages, Muster roll /
Attendance register, Employment card / Gate Pass, Overtime Register and other
necessary recordsetc. asrequired under aforesaid Acts and the same shall be
made available to the Engineer-in-Charge / Project Authorities / Govt. of
Haryana for checking / inspection as and when required.
V. The contractor shall indemnify the HPGCL against all the obligations of the
Labor Rules and Regulations under any Statutory Act as mentioned above.
VI. The contractor shall submit an undertaking stating that all risks &
responsibilities towards labor will be owned by him.
VII. The contractor will engage labor after getting the character antecedents verified
from the Police department.
VIII. The workmen engaged by the contractor shall not be treated as employees of
HPGCL. The HPGCL shall have no relation with workers engaged by the
contractor. An affidavit from the labor / workmen shall be submitted by the
contractor that they will not claim themselves as employees of HPGCL.
IX. The contractor shall deduct labor welfare fund @Rs. 10/- from each worker with
employers share @ Rs. 20/- per worker (i.e. total Rs. 30/- for each worker or any other
further amendment by the competent authority) deposit the same with the Welfare
Commissioner, Haryana, Chandigarh and present its documentary proof along
with the bill.
Page 15 of 18


20. SAFETY RULES

a) The firm shall have to comply with all the safety rules. The XEN/Factory Manager
shall impose penalty of Rs.200/-per day per head if the workers of firm are found
to be working carelessly and/or in violation of use of proper personal
protective equipments. Against violation of any clause a penalty of Rs. 500/- per
violation (minimum) shall be levied. In case of repeated violation of serious nature
resulting in very serious accident or direct loss to the corporation/threaten to cause
severe consequences, higher penalty may be imposed including
suspension/termination of contract of the firm. In case of any fatal/non fatal accident
or any violation of Factory Act-1948. Pb. & Hr. Factory rules-1952 or any other
industrial or labor act are made by/with the worker of the firm and if prosecution is
launched by Chief Inspector of Factories, Chandigarh against occupier/Factory
Manager and any other authority of HPGCL, the firm shall be liable to deposit of
fine/penalty decided by the court on the same day. In case of default the amount
shall be recovered from the pending dues/liabilities of the firm against this
contract or any other contract at RGTPP besides other action HPGCL may
deemed fit.
b) A safety clearance certificate from XEN/Factory Manager has to be attached
along with bill.
20. LOSS OF PLANT / HPGCL PROPERTY DURING EXECUTION OF THE WORK
The contractor shall ensure that no damage or loss is done to HPGCL / Plant
property or any other agency in the jurisdiction of work site. In case, it is found that
there is any loss to the plant equipment, HPGCL property or human being due to
negligence of the labor / worker of the contractor, the same shall be made good to
HPGCL by the contractor at his own cost.
21. BREACH OF CONTRACT
If the contractor fails to adhere to the time schedule or if his services are found to be
unsatisfactory, the HPGCL will be entitled at its option either:-
a) To recover damages as per penalty clause mentioned as above, if the said delay is
not covered under the Force Majeure reasons.
b) To get the work done from any other agency after serving a notice of three days to
the contractor at his risk and cost and without prejudice to the other provisions of the
work order.
OR
c) To cancel the contract by giving 15 days notice& forfeit the security.

22. CONTRACT AGREEMENT
The contractor shall execute a contract agreement on specific Performa on Non
judicial Stamp Paper of appropriate value within 7 days of date of issue of LOI / W.O.
Cost of the stamp paper will be borne by the contractor. The person who has
signed the tender papers should have got authority to sign on behalf of the
contractor. If it is discovered at any time that the person so signing has no
authority to do so, the HPGCL without prejudice to any other right or remedy
available to it, may cancel the contract and get the work done from any other agency
at risk and cost of the contractor. The contractor shall mean the contractor'slegal
representatives, successors and assigns.
23. ARBITRATION
In all cases of disputes or disagreements between the parties arising out for the
settlement of the differences, the matter shall be finally settled by the Arbitrator
appointed by the Chief Engineer, RGTPP, HPGCL & the dispute will be dealt in
accordance with provision of the Arbitration & Conciliation Act, 1996.
24. JURISDICTION
All legal proceedings in connection with contract shall be subject to the territorial
jurisdiction of local court at Hisar (Haryana).
Page 16 of 18

25. ELECTRICITY / AIR / WATER
Electricity/ Air / Water will be provided free of cost at one point per unit as per
requirement of job. HPGCL may provide suitable space for site store / temporary
workshop free of charges to the contractor. The electricityfor site store / office will
be provided by HPGCL free of cost. The contractor will use electricity / air / water
judiciously.
26. ACCOMMODATION
The contractor will be responsible for the accommodation of his employees / workers
deployed for execution of work. However, if the accommodation is available with
HPGCL the same may be allotted on chargeable basis as per HPGCL rules.
27. TRANSPORTATION OF MATERIAL
a) The contractor shall make his own arrangement for transportation of the material
from O&M stores to site of work, from site of work to O&M workshop, if required and
return of scrap back to stores. The contractor shall also assist in loading / unloading
of material being sent for repairs or received after repair to / from outside of RGTPP.
b) The contractor shall make his own arrangement for removal of old as well as
unused material from the site to the place as specified by the Engineer-in-Charge
after completion of work.
28. PRESERVATION & STORAGE OF MATERIAL
All the material issued to the contractor by the HPGCL or brought by the
contractor for its bonafide use shall be stored and preserved against any loss,
damage, shrinkages or deterioration in any form. Any damage / loss suffered on
this account shall be considered as loss due to willful negligence on part of the
contractor and shall be liable to compensate
HPGCL for these losses suffered at penal rates to be determined by the HPGCL.
The rates charged for the purpose of recovery shall be final and binding on the
contractor.
29. SUPERVISION OF WORK
a) The Engineer-in-Charge shall have the general supervision of the work. The work
shall have to be started by the contractor as per the instruction of Engineer-in-
Charge or his authorized representative at any time on working day, on holiday or
after office hours, and shall be confirmed by post dated indent. The indent will
indicate the date / time of start of work, details of work and scheduled time of
completion of work as per contract. The time allowed for a work maintained in the
indent will be addition of time of all the jobs / activities as per contract. The Engineer-
in-Charge may reduce the total cumulative time of various activities, keeping in view
of emergency to bring back the equipment in time. The total time allowed by the
Engineer-in-Charge will be final & binding on the contractor. He has the authority to
stop the work whenever such stoppage is necessary to ensure the proper execution
of the contract. He shall also have authority to reject all works or part thereof and
give necessary direction to carry out work again to his satisfaction. No claim
whatsoever on this account will be entertained. The work shall be subjected to the
inspection by Engineer-in-Charge all the time.
b) The decision of Engineer-in-Charge shall be final with regards to all matters relating
to his contract.
c) The decision of Engineer-in-Charge for determining the category of the work with
reference to the items not mentioned in scope of work shall be final.
d) The execution of work may entail working at all the sites and weather conditions
and no extra claim will be considered on this account. The contractor may have to
carry out jobs and work round the clock, as per the requirement to be decided by
Engineer-in-Charge. No extra claim / over time will be paid on this account.
e) In case the contractor fails to do the extra / substituted work, Engineer-in-Charge will
have the option to get the work done through any other agency at the risk & cost of
the contractor.
f) In case of any dispute, the contractor may represent in writing to the Engineer-in-
Charge.


Page 17 of 18


30. TELEPHONE
The successful contractor shall provide the phone facility to his supervisor to
facilitateHPGCL for easy communication with the contactor. The phone Number
shall be intimated by the contractor immediately after the award of the contract.
31. AUTHORIZED REPERSENTATIVE
The firm will intimate (in writing) the name of authorized representative at
site to whom necessary instructions regarding the works can be imparted and who
will make correspondence regarding contract related issues. The signatures of
the aforesaid authorized representative shall be got attested from First Class
Magistrate or Notary Public.
32. OWNERSHIP DEED
The firm will give ownership deed / partnership deed / proprietorship deed (as
applicable) duly attested by Notary Public for record and reference of his office.
33. Any other work relating to preventive maintenance of the equipments not mentioned
in Part-A of scope of work but otherwise felt necessary will also be in the scope of
contractor. No extra payment on this account will be made.
34. The frequency of works covered under Part-B can vary depending upon site
condition. But the total value of the work order shall remain fixed for the period
mentioned in the order.


Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.

















Page 18 of 18


Annexure-VI
SCHEDULE OF DEVIATION



Executive Engineer / BMD-I
For Chief Engineer / RGTPP,
HPGCL, Khedar, Hisar.








Sr. No. Clause No. Description of deviation Justification
1 2 3 4

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