Project Monitoring Form 1

FCED Foundation (1849)

Project Name: FCED Municipality: Paco-Pandacan

PA Number: 1849 Province: Manila
Project Name: BCYA Region: NCR
Program Name: BCYA

Project Narrative Summary

Reporting Period: as of October-December 2008

A. Highlights of Project Major Accomplishments

1. Physical Performance

It is worthy to note that within the quarter, the project achieved almost
73% participation of children and youth in child development activities.

Two (2) joint meeting of the children and youth were conducted during the
quarter last October 19, 2008 and December 01, 2008. The first meeting
discussed about the upcoming activities planned to implement this October which
was re-scheduled in October 26, 2008 regarding the Children Month Celebration
(which include theater arts presentation, advocacy on child’s rights, games,
parade and other children activities). It also includes the preparation of materials
needed for the said activity and election of children association and youth core
group. The second meeting discussed about distribution of membership form to
children and youth, Organizational Capacity Assessment of Youth Core Group,
and Culminating Activity of SR-CD sessions. It also includes the forthcoming
election of the youth core group officers. Another two meetings was conducted
among the peer facilitators last October 18, 2008 and November 22, 2008. The
first meeting is about the evaluation of the last session conducted which is life
skills and life goals. It includes problems encountered, action taken, lessons
learned, and recommendation. The meeting also includes the preparation of their
visual aids for the next sessions which is child’s rights and schedules of their
sessions among the children in the barangay. The second meeting is about the
evaluation of the child’s rights session which also includes problems
encountered, action taken, lessons learned, and their recommendation. It also
tackled about the SR-CD sessions output after the activity which needs
improvement to become more presentable.

There were 3 children, 1youth, and 2 staff who participated in the Trainor’s
Training on Facilitation Skills which was held last December 5-7, 2008 at Villa
Caceres Hotel, Naga City. Peer Facilitators were developed to assist the project
in the implementation of the child development sessions and for the roll-out of the
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FCED Foundation (1849)
National Capacity Building Program among the children in the barangay to
address the level of the participation among the children in the community.

One (1) Child Development Session were conducted by the Peer

Facilitators in the community which is the Orientation on the Rights of the Child
(Child’s Rights) which was participated with 72 children.

There were 99 children and accompanied by 8 adults attended the

Children’s Month Celebration last October 26, 2008 at SM San Lazaro, Tayuman
Manila. This activity was sponsored by SM Foundation and DSWD.

There were 284 children, 49 youth, and 80 adults participated during the
conduct of the Children’s Month Celebration last October 26, 2008 at Canonigo
Covered Court, Paco Manila.

There were 15 youth and 1 child involved during the theater arts practices
last October 19, 2008 at Childhope Asia Phillipines Paco Manila but only few
participates during the actual conduct of the presentation during the Children’s
Month Celebration.

Culminating Activity of the SR-CD session among the children and youth
were also conducted last December 20, 2008 at Garden Plaza Hotel, Paco
Manila which was participated with 6 children and 35 youth. This activity includes
the Organizational Capacity Assessment (OCA) of the Youth Core Group,
Election of Officers of the Youth Core Group and talked on leadership, and
Welcoming of the Newly Trained Peer Facilitators.

2. Financial Performance

The expenditures incurred to accomplish the planned activities were within

the projected cost of the activity. The project was able to save from the activities
because of the free use of the office and community facilities for the child
development sessions and meetings. The project also saves from the expenses
during the Children’s Month Celebration- “Make a Child Happy” at SM San
Lazaro as it was sponsored by the DSWD in partnership with SM Foundation.
During the activity, the project only paid the transportation allowance and lesser
amount of the meals of adult volunteers as counter part of the project. The
volunteerism of the community leaders, children, and youth helped a lot in the
implementation of the activities for the quarter. Furthermore, the children and
youth leaders who are Peer Facilitators are the one who facilitates in child
development activities in the community.
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B. Major Issues, Concerns, Bottlenecks, Challenges in Project
Implementation

During this quarter, most of the children and youth are busy with other
school and community activities. However, they can find time to participate in the
some activities of the project.

The project has to consider the interest of the group to the kind of child
development activities to be given.

Some of the children and youth leaders failed to attend the meetings and
some project activities. There were activities that are in conflict with the schedule
of the other activities. Some members are hesitant to attend meetings or other
activities because of their conflict with their co-members. Some reason also is
the miscommunication of the members especially in sending the invitation during
the meetings or activities. Some members of the children and youth didn’t come
at the right scheduled time and they will not come if their close friends are not
present.

Some trained male Peer Facilitators cannot be assigned from other

barangay to give sessions because of being afraid to the behavior of the other
youths in the community. Because of the large number of male facilitators
assigned in one barangay, some of the male facilitators were not given the
chance to facilitate. There was also difficulty in scheduling their child
development sessions because of the conflict of the activities also of the Peer
Facilitators in the community and in school. Some Peer facilitators have difficulty
in conducting the sessions because of the absence of venue in the barangay.
Some of them conducted the sessions in the street which is very noisy that can
disturb their sessions. Only one child development session were implemented
this quarter because of very limited time for them and other conflict activities and
training. Some group of facilitators did not conduct the session based on the
scheduled time during the meeting; however they still conducted it on the
following days.

During the culminating activity, only 41 children and youth out of 60 target
participants are present and some of them did not come at the scheduled time.
Some members have miscommunication when it comes to the invitation.

Children’s Month Celebration were also done successfully but there are
some hindrances that serve as bottlenecks during the activity. The requested
traffic police officers did not come to accompany the flow of the parade. The
amplifier that we’re used during the activity is also not functioning well thus; we
need to get another amplifier that makes our time wasted. It is very noisy
because the venue is open and some of the children are playing in the ground.
The time is also very limited because there are also people who will utilize the
venue thus we need to rush the activity. During the theater art presentation which
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was incorporated during the children’s month activity, some of the members did
not perform because some were not present and they feel ashamed. The activity
was participated with 333 children and youth and 80 adults which was over on
the projected number of only 300 children and youth and 30 adults thus there
was a lacking on the snacks and lunch.

C. Actions Taken/ Strategies Adopted to Address Project Challenges

and/or to Achieve Project Goals/ Objectives?

 The implementation of the activities was done during the availability of the
children and youth who are going to participate in the different activities.
Meetings were conducted during weekends as their availability. Parent
leaders were mobilized to follow-up and mobilize the children and youth's
participation in the child development sessions. The project provided
communication letter to the children and youth leaders for them to attend
the meetings and to inform them of the activities of the project. The letter
was sent through the active officers who disseminate the information.
Aside from the letter, the children and youth were informed through text
and call. The project has to do with the conflict resolution among the
members to avoid misunderstanding and develop more friendship.

 The project has again developed 3 children and 1 youth as new facilitators
for the roll-out of the National Capacity Building program and as an
additional asset to ensure the participation of the children. To answer the
problem on the absence of the facilitator to the newly barangay, the 4
facilitators were develop as they came from these barangay. The project
taps the old facilitators to achieve the target outputs for the child
development sessions. The project also comes with the schedule of the
other activities in the community to avoid the conflict of activities especially
on the use of venue. Regarding the venue in the street, the project also
asked the leaders of the barangay if they can use small part of the house
where the sessions can be conducted rather than in the street. Monthly
meeting among the peer facilitators were conducted to discuss about
problems and plan for any action and recommendation.

 The BCYA Point person communicate to the leaders of Parent Association

and other children and youth leaders to follow-up the implementation of
the child development sessions monthly. The Point person comes up with
a letter to the community mobilizer to inform about the schedule of the
sessions in their respective barangay. Although the implementation was
not on the expected dates, it was still implemented during this quarter
except to the third topic because of limited time, Peer Facilitators still
looking forward to implement the activities to those who have not yet
implement the session.
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D. Best Practices and Lessons Learned

 Coordination to leaders of children and youth and volunteers/leaders of

the parent association is really important to follow-up the implementation
of the activities. On the same manner, coordination to the social worker
incharge to the barangay is much needed to follow-up the status of
participation of the children and youth and to remind them of the schedule
of activities. It is important reminder that the implementation of the child
development activities should be of interest to the children and age
appropriate and to the level of thinking of peer facilitators and participants.
Developing of 2nd liner leaders and Peer facilitators is of great help to the
program in terms of strengthening the level of participation among the
children in the community. The project is very much needed to developed
volunteers and peer facilitators to assist in the program implementation
and for them to learn to manage their own project. Moreover, tapping of
other resources available to the community can help lessen the expenses
of the activities of the project.

E. Project Emerging Impacts/Intermediate Results

 Because of the project’s seminars and trainings given to the children and
youth it boost their confident to somewhat manage their own program
more so in the implementation of child development sessions in the
community. The formation of another group of Peer Facilitators has a
great impact to achieve the target outputs and the quality outcome of the
project as well as to the community. The 4 newly trained facilitators are
another asset to the project that can help in the implementation of the
child development sessions. The lessons, knowledge, and skills that they
acquired during the facilitating skills and other activities can help the
children and youth define their roles and responsibility to the other
children. Being part of the BCYA program is an avenue for growth and
develops interpersonal relationship among other children and avoids them
from trouble especially the youth.

F. Integration of Sponsorship Activities to Project

 The integration of Building Child and Youth Agency Program in the

sponsorship activities has always been coordinated. The formation of Peer
Facilitators has guided the children especially CCF children to create a
good and quality outputs of letters that can be send to their sponsors.
Peer facilitators always integrate letters among the participants every after
child development sessions that can be send to their sponsors. Moreover,
children can get more ideas that they can also tells to the other children
thus it can be one way to pull them to participate in activities.
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G. Plans for the Next Quarter

The following activities will be implemented in the next quarter:

 Conduct of Financial Education sessions among Peer Facilitators and 3

IM’s
 Orientation of CPPS among the children and youth
 Updating of BCYA Corner
 Monthly meeting of children/youth facilitators
 Monthly meeting of brgy.children association
 Continuation of child development sessions which include Primary Health
Care session, Personality Development session, and Dispute/Conflict
Resolution Management
 Conduct Visioning Session, Dynamic Membership and Regular Meetings,
and Training on Agenda Setting and Meeting Procedure.