___________________________________________________________________

PRIVATE LIMITED
REGD.OFFICE :-
CIN No. :-
Phone no. :-
Email Id :-
LETTER OF APPOINTMENT
Dated:-
To:
Mr.
APPOINTMENT AS ADDITIONAL DIRECTOR u/ !"! o# $he Com%anie A&$' ()!*
I am pleased to confirm that the board of directors of the Company has appointed you as an Additional
Director on the Board of Directors of the Company to hold office upto the date of the next Annual
General Meeting of the Company Under Section ! and other applicable pro"isions #including
any modification or re$enactment thereof%& if any& of the Companies Act& '()*
Role o# $he +oard
+he board,s role is to effecti"ely represent& and promote the interests of shareholders -ith a "ie- to
adding long$term "alue to the Company,s shares* .a"ing regard to its role& the board directs& and
super"ises the management of the business and affairs of the Company including& in particular/
ensuring that the Company,s goals are clearly established& and that strategies are in place for
achie"ing them0
establishing policies for strengthening the performance of the Company including ensuring that
management is proacti"ely see1ing to build the business through inno"ation& initiati"e&
technology& ne- products and the de"elopment of its business capital0
monitoring the performance of management0
deciding on -hate"er steps are necessary to protect the Company,s financial position and the
ability to meet its debts and other obligations -hen they fall due& and ensuring that such steps are
ta1en0
ensuring that the Company,s financial statements are true and fair and other-ise conform -ith
la-0
ensuring that the Company adheres to high standards of ethics and corporate beha"iour0 and
ensuring that the Company has appropriate ris1 management2regulatory compliance policies in
place*
All directors are expected to ta1e decisions ob3ecti"ely in the interests of the Company* +he board as a
-hole is collecti"ely responsible for the success of the Company* All directors& -hether non$executi"e
or executi"e& ha"e the same general legal responsibilities*
Timin, and Lo&a$ion o# +oard Mee$in,' and Time Commi$men$
+he board normally holds meetings as the occasion re4uires* Meetings usually ta1e place at the
Company,s registered office in Amritsar* +he duration of each meeting typically runs to half a day*
In addition to routine board meetings you should allo- time for preparatory -or1 and tra"el& and
ensure that you are in a position to ma1e the necessary o"erall time commitment*
Remunera$ion
+he board determines the le"el of remuneration paid to its non$executi"e members -ithin any
limitations imposed by shareholders*
+he Company -ill reimburse you for all direct and indirect expenses such as 5hone calls&
accommodation and tra"elling expenses& reasonably and properly incurred and documented*
+oard and Indi-idual Dire&$or E-alua$ion Pro&ee
+he performances of the board as a -hole and indi"idual directors are e"aluated annually* If& in the
meantime& there are any matters -hich cause you concern about your role you should discuss them
-ith the Chairman of the board as soon as appropriate*
Ou$ide In$ere$ In&ludin, Dire&$orhi%
It is accepted and ac1no-ledged that you may ha"e business interests other than those of the Company*
6ou -ill disclose your concern or interest u2s 78 in any company or companies or bodies corporate
#including shareholding interest%& firms or other association of indi"iduals& by gi"ing a notice in -riting
in 9orm MB5$* +he interests register is tabled at each directors, meeting* 5lease ensure that the
Company is 1ept informed of any changes to your interests so that the interests register can be
maintained up to date*
Any director is& -hile holding office& at liberty to accept other board appointments so long as the
appointment is not in conflict -ith the Company,s business and does not materially interfere -ith their
performance as a director of the Company* All other appointments must first be discussed -ith the
Chairman before being accepted*
.hareholdin, /0 Dire&$or in $he Com%an0
Directors are encouraged to hold shares in the Company* :hen buying or selling shares directors are
expected to strictly obser"e the pro"isions of the Company,s Articles of Association and all rele"ant
legislati"e and regulatory procedures*
Con#iden$iali$0
All information ac4uired during your appointment is confidential to the Company and should not be
disclosed either during your appointment or follo-ing termination #by -hate"er means% to third parties
except as permitted by la- and -ith prior clearance from the Chairman*
:e loo1 for-ard to your association -ith us*
6ours sincerely
1 2
Chairman of the Meeting