Beruflich Dokumente
Kultur Dokumente
delay in payments
q
Lama Moussawi-Haidar
a,
, Mohamad Y. Jaber
b
a
Olayan School of Business, American University of Beirut, P.O.Box 11-0236, Riad El Solh, Beirut 1107-2020, Lebanon
b
Department of Mechanical and Industrial Engineering, Ryerson University, 350 Victoria Street, Toronto, Ont. M5B2K3, Canada
a r t i c l e i n f o
Article history:
Received 4 April 2012
Received in revised form 13 August 2013
Accepted 21 September 2013
Available online 1 October 2013
Keywords:
Cash management
Lot sizing
Delay in payment
Inventory management
a b s t r a c t
As retail companies continue to navigate through the economy downturn, it becomes critical to nd
innovative cost reduction methods. Cash management is a cost-intensive process for retailers, who are
currently focusing on effective cash management, such as deciding on the maximum cash level to keep
in their business accounts and how much to borrow to nance inventories and pay suppliers. In this
paper, we consider the problem of nding the optimal operational (how much to order and when to
pay the supplier) and nancial decisions (maximum cash level and loan amount) by integrating the cash
management and inventory lot sizing problems. We consider a supplier offering a retailer an interest-free
credit period for settling the payment. Beyond this period, the supplier charges interest on the outstand-
ing balance. Whenever the cash exceeds a certain limit, it will be invested in purchasing nancial secu-
rities. At the time when the retailer pays the supplier for the received order, cash is withdrawn from the
account, incuring various nancial costs. If the cash level becomes zero or not sufcient, the retailer
obtains an asset-based loan at interest. We model this problem as a nonlinear program and propose a
solution procedure for nding the optimal solution. We perform a numerical study to analyze the impact
of optimal cash management on the inventory decisions. The results indicate that the optimal order
quantity decreases as the retailers return on cash increases. We compare our model to a model that
ignores nancial considerations of cash management, and show numerically that our model lowers the
retailers cost. Also, we illustrate the effect of changing various model parameters on the optimal solution
and obtain managerial insights.
2013 Elsevier Ltd. All rights reserved.
1. Introduction
As retail companies continue to navigate through the economy
downturn, it becomes critical to nd innovative cost reduction
methods. Margins are being squeezed from rising input costs and
tough competition among retailers. Superstores are battling each
other on every major corner while direct marketers (including cat-
alogs and online sites) are stealing customers from stores. Online
selling at deep discounts is even making inroads into major con-
sumer purchases. Many retailers have been driven into bankruptcy
recently, including Sharper Image, Linens n Things, Bombay Co.,
and mail order rm Bloomberg (2011). In this challenging environ-
ment, companies need to formulate and execute cost management
initiatives. The game is becoming to change the way money is
spent, as cash plays a dominating role in the retail industry. Cash
management is a cost-intensive process for retail companies, and
offers major potential for improving productivity. Thus, retailers
are currently focusing on effective cash management, such as
deciding on the maximum cash level to keep in their business
accounts, how much cash to invest into nancial securities, how
much to borrow to nance inventories and pay suppliers. In addi-
tion to supply agreements as a cost reduction method, effective
cash management is a foundational element that should be ad-
dressed to help retailers achieve competitive advantage and main-
tain protable growth along the supply chain.
Several papers have addressed the similarities between holding
cash and holding goods (Baumol, 1952; Haley & Higgins, 1973).
Inventory control literature has focused on nding the optimal
inventory policy for one retailer or multiple retailers and have con-
sidered supplier agreements. Cash management literature has fo-
cused on nding the optimal policies for keeping cash in
anticipation of future net expenses. However, there is very limited
research addressing the impact of a retailers cash management on
inventory control decisions.
To meet its day to day transactions requirements, a retailer
keeps cash from sales in a business bank account, which is used
to make new inventory investments and pay suppliers. The
0360-8352/$ - see front matter 2013 Elsevier Ltd. All rights reserved.
http://dx.doi.org/10.1016/j.cie.2013.09.021
q
The manuscript was handled by the area editor Qiuhong Zhao, Ph.D.
2bpD=C
3
> 0. Note that since the retailer has the option to make
his payment anytime after the credit period (
^
t PT PM), the retai-
ler might choose to delay his payment indenitely. To avoid this
situation, we add a constraint that sets an upper bound on the retai-
lers payment time to the supplier. In our numerical examples, we
set this upper bound to be 2 M, that is, the retailer can delay the
payment at most till time 2M. Thus, we get the constraint
^
t 6 2M.
The optimal values for Q;
^
t, and C are obtained by solving the fol-
lowing nonlinear program:
Min C
u
I
Q;
^
t; C
s:t: M 6 T 6
^
t;
^
t 6 2M and Q P1:
5
Clearly, from (4), the optimal payment time should be equal to the
upper bound, i.e.
^
t 2M.
Example: Consider the following parameters: Annual demand
D = 150,000 units, unit cost c = $20, selling price p = $30, order cost
A = $30, holding cost h = $6, storage cost s = $3, credit period
M = 20 days, return on investment r = 10%, suppliers cost of money
r
s
= 15%, and transactions cost b = $3 per transaction. Then, solving
the nonlinear program in (5), the optimal solution is C
= $73484.1,
Q
= 8219.18 units,
^
t 40 days (equal to the upper bound on
^
t),
and the optimal daily cost is $8225.3. We note that the nonlinear
program for Case I and the other cases in this paper were solved
using Excel Solver.
Case II: M
^
t 6 T and t < M. The retailer accumulates in the
bank account cQ by time t = cQ/pD where t < M. In this case, the re-
tailer settles his account with the supplier by time M, so
^
t M.
Fig. 2 illustrates the behavior of cash inventory over time (exclud-
ing capital gains). First, we nd the capital gain, then we compute
the nancial and holding costs.
The capital gain is computed as
Capital gain per cycle
1
2
pDMe
rM
1e
rTM
pD
T M
2
cQ
_ _
e
rTM
1
1
2
pDMe
rT
e
rTM
pD
T M
2
cQ
_ _
e
rTM
1: 6
Eq. (6) is to be deducted from the retailers total cost function and
can be written as
Capital gain per cycle
1
2
prDM
2
pD
T M
2
cQ
_ _
rT M:
7
In this case, no borrowing is necessary. We next look at the securi-
ties investment, and perform a similar analysis to that of Case I. The
cash generated from sales in 0;
^
t is deposited in the bank and no
payment to the supplier is made. Whenever the cash level exceeds
the maximumcash level, C, it is transferred into securities, incurring
a cost per transaction of going into securities equal to b. Thus, in
0;
^
t, the average cash balance per cycle is C/2. The transactions cost
of securities investment per cycle is b (Dollar Cash per cycle/
C) = b (pQ/C). Per unit time, this transactions cost expression
becomes
Transactions cost for securities investment per unit time
b pQ=C
^
t=T b p
^
tD=C:
8
Also, there is an opportunity cost of the funds left in cash in the re-
tailers account. The opportunity cost of funds per unit time is
Opportunity cost of funds per unit time r C=2
^
t=T: 9
At time
^
t;
^
t > t, cash from sales is used up to pay the supplier, and
the cash balance reduces to 0. To compute the holding cost, we refer
to Fig. 3A which illustrates the inventory level over time. When the
retailer pays the supplier, the inventory level is Q DM. In 0;
^
t, the
retailer incurs no cost of capital. In
^
t; T, the retailer owns the
inventory and thus incurs a cost of capital which we account for.
The holding cost per cycle can be computed by multiplying h by
the shaded area. Thus we have
Holding cost per cycle h T MQ DM=2
h Q DM
2
=2D
Holding cost per unit time h T MQ DM=2 1=T
h Q DM
2
=2Q: 10
Using (7)(10), the retailers total cost per unit for this case
becomes
C
u
II
Q;
^
t; C cD AD=Q sQ=2 h Q DM
2
=2Q
r CD
^
t=2Q b p
^
tD=C
1
2
prD
2
M
2
=Q
cD
pD
2
1
DM
Q
_ _ _ _
rQ=D M:
Thus, we get @
2
C
u
II
=@Q
2
2AD hD
2
M
2
rCD
^
t=Q
3
> 0. Also,
@
2
C
u
II
=@C
2
2bpD
^
t=C
3
> 0, thus the cost function C
u
II
Q;
^
t; C above
is convex with respect to Q and C. The optimal order quantity,
payment time, and maximum cash level are obtained by solving
the following nonlinear program:
Min C
u
II
Q;
^
t; C
s:t: M 6 T;
^
t M; t < M and Q P1:
11
Consider the same parameters as in the numerical example pre-
sented in Case I. Solving the problem in (11), the optimal solution
is C
= $60,000, Q
1
2
cQe
rT
e
rTM
1
2
pDT Me
rTM
1 12
Eq. (12) is to be deducted from the retailers total cost function. Eq.
(12) can be written as
1
2
rcQM
1
2
rpDT M
2
or
1
2
rpDM
2
1
2
rpDT M
2
: 13
The retailers total cost per unit for this case becomes
C
u
III
Q;
^
t; C; L cD sQ=2 AD=Q h Q DM
2
=2Q
r CD
^
t=2Q b p
^
tD=C
1
2
rcDM
1
2
rpD
2
T M
2
=Q
_ _
: 14
Under the condition that h Ppr, the cost function above is convex
in Q @
2
C
u
III
=@Q
2
2AD D
2
M
2
h pr rCD
^
t=Q
3
> 0
_ _
. The con-
vexity in C is shown similarly to the previous cases. The optimal
decision variables can be obtained by solving the following nonlin-
ear program:
Min C
u
III
Q;
^
t; C
s:t: M 6 T;
^
t M; t
^
t and Q P1:
15
Solving the same example considered earlier, we get the following
solution: C
= $73516.5, Q
1
2
cQe
rT
e
rTt
1
2
pDT te
rTt
1 cQe
rs tM
1
16
Eq. (16) is to be deducted from the retailers total cost function and
can be written as
1
2
rcQt
1
2
rpDT t
2
r
s
cQt M or
1
2
rpDt
2
1
2
rpDT t
2
r
s
cQt M:
From Fig. 3B, the holding cost per cycle is
Holding cost per cycle h T
^
tQ D
^
t=2
h Q D
^
t
2
=2D
Holding cost per unit time h T
^
tQ D
^
t=2 1=T
h Q D
^
t
2
=2Q:
The optimal decision variables are obtained by minimizing the fol-
lowing cost function subject to the constraints M <
^
t 6 T;
^
t t and
Q P1. This function can be easily shown to be convex in Q and C
when h Ppr @
2
C
u
IV
=@Q
2
2AD D
2
t
2
h pr rCD
^
t=Q
3
> 0
_ _
.
C
u
IV
Q;
^
t; C cD sQ=2 AD=Q h Q D
^
t
2
=2Q
r CD
^
t=2Q b p
^
tD=C
1
2
rcDt
1
2
rpD
2
T t
2
=Q r
s
cDt M
_ _
: 17
Inventory
level
Time Time
Inventory
level
(A) (B)
Fig. 3. Computing the holding cost.
Fig. 4. Behavior of the cash inventory level when
^
t M 6 T and t = M (Case III). Fig. 5. Behavior of the cash inventory when M <
^
t 6 T and
^
t t (Case IV).
L. Moussawi-Haidar, M.Y. Jaber / Computers & Industrial Engineering 66 (2013) 758767 763
Solving the numerical example already presented results in the fol-
lowing optimal solution: C
= $75299.55, Q
1
2
rpD
2
M
2
=Q
1
2
rpD
2
Q=D M
2
=Q
_ _
: 18
Taking the partial derivative of (18) with respect to L, we get a local
minimum for the amount of loan repayment per period, L
2fcD=i
_
. The optimal solution is obatined by solving the nonlinear
program consisting of minimizing the cost function in (18) subject
to M
^
t < T; t > M, and Q P1. Assuming that the borrowing cost
is i = 12% and transaction cost of borrowing f = $4 per transaction,
we solve the previous numerical example. We get the following
optimal solution: C
= $71,624, Q
= 11712.3, L
$21439:9; Q
1049:5;
^
t 2M 40 days,
and optimal cost is $8178.6, which appears in bold in Table 1 to
indicate optimal policy.
As a result, the total retailers cost per unit time C
u
Q;
^
t; C; L is
the summation of the purchasing and ordering cost per unit time,
holding cost per unit time, opportunity cost of funds left in cash in
the retailers bank account, transactions cost for securities invest-
ment, borrowing cost when a loan is obtained, penalty charged
by the supplier when making a late payment, and transactions cost
for loan repayment, less the retailers capital gain. Hence, we write:
C
u
Q;
^
t; C; L
C
u
I
Q;
^
t; C; if M 6 T 6
^
t;
C
u
II
Q;
^
t; C; if M
^
t 6 T and t < M;
C
u
III
Q;
^
t; C; if M
^
t 6 T and t M;
C
u
IV
Q;
^
t; C; if M <
^
t 6 T and t
^
t;
C
u
V
Q;
^
t; C; L; if M
^
t 6 T and t > M;
C
u
VI
Q;
^
t; C; if T 6 M 6
^
t:
_
_
_
_
19
3.1. Solution procedure
Although we are unable to provide a closed-form solution for
the optimal order quantity in each case of problem (19) due to
the complexity of the cost function in each case, we can present
its numerical solution through the following optimization method.
Step1. For eachcase, solve the nonlinear programming problemby
using a non-linear program search method such as gradient
search. Then, for eachcase, determinetheoptimal quantity, Q, cash
level, C, and payment time
^
t, and the optimal cost per unit time.
Step 2. Determine the optimal solution to the problem by com-
paring the minimum expected costs of all cases, C
u
I
Q
1
;
^
t
1
; C
1
;
C
u
II
Q
2
;
^
t
2
; C
2
; . . . ; C
u
VI
Q
6
;
^
t
6
; C
6
, where Q
i
;
^
t
i
and C
i
are the opti-
mal values for case i, i = 1, . . . , 6. The optimal solution of the
problem corresponds to the lowest on the list, with associated
optimal order quantity, Q
, payment time,
^
t
;
^
t
; C
.
Applying the solution procedure described above to our numer-
ical example, we observe that the lowest cost among all the cases is
$8178.6, which corresponds to Case VI. Thus, the optimal solution
for the given problem parameters is to order 1049.5 units, pay on
day 40, and keep a maximum level of cash equal to $21439.9. This
solution makes sense since a delay in paying the supplier implies
more cash in hand for the retailer to use.
4. Numerical analysis
In this section, we develop numerical results to study the inter-
dependency between nancial and operational decisions, analyze
the sensitivity of our model to various model parameters, and pro-
vide managerial insights. Consider the parameters of the numerical
examples presented in Section 3, i.e. D = 150,000, c = $20, p = $30,
A = $30, h = $6, s = $3, M = 20 days, r = 10%, r
s
= 15%, b = $3, i = 12%,
and f = $4.
4.1. Finding the optimal solution
We rst demonstrate how the optimal solution can be obtained
using the solution procedure presented in Section 3.1. We solve our
problem using the base case parameters, for each of the six cases.
The results are presented in Table 1 below.
Thus, for the chosen model parameters, the optimal solution is
Q
= 1049.5 units,
^
t 40 days, and C
12945:2; C
$75299:6;
^
t 21, and optimal cost = $8291.2. This
solution indicates that when r
s
= 5%, it is optimal to wait until cash
is available, (i.e.
^
t t), and incur penalty cost. On the other hand,
we let r
s
= 15%. In this case, we nd that it is optimal to borrow
from the bank at cost i = 12% and f = $4 per each loan repayment.
Assuming that the loan repayment per period is $40,000, the opti-
mal solution is Q
11712:3; C
$71; 624;
^
t 20, and optimal
cost is $8304.4. So, it is optimal to nance the inventory by
borrowing rather than incurring a penalty for the payment delay
because the supplier penalty is too high. Keeping r
s
= 15%, and
increasing the cost of borrowing to, for example, i = 18% and
f = $5, we nd that it is optimal for the retailer to delay the pay-
ment and incur a penalty due to the high borrowing cost.
4.4. Effect of percentage margin and length of credit period
As in Jamal et al. (2000), we consider the case when M <
^
t 6 T
and t
^
t, (case IV). This is the case of a strong supplier imposing
unfavorable terms to the retailer, i.e. credit period smaller than
the cycle time. Since the payment time
^
t occurs beyond the credit
period, the retailer incurs a penalty for late payment. Under this
case, we vary the selling price p to study the effect of the percent-
age markup, p/c, which is proportional to the percentage margin.
We assume the following values p/c = (1, 1.25, 1.5, 1.75). For each
value of p/c, we also study the effect of increasing the permissible
delay in payments, by considering M = (0, 20, 30, 40). The results are
illustrated in Table 2 and show that for a xed p/c, the order quan-
tity increases as the length of the credit period increases, thus, the
cash level increases. Also, the cost increases due to the penalty paid
to supplier which increases with the order quantity. Table 1 also
indicates that for a given M, as the unit margin increases, the order
quantity increases, but the cost vary inversely. Also, the optimal
payment time is as soon as the credit period nishes, to avoid
penalty.
We conclude that (i) as a result of the permissible delay in set-
tling the replenishment account, the order quantity increases sig-
nicantly and the optimal cost increases marginally due to
paying interest for period
^
t M. The cash level increases with
the order quantity. (ii) The order quantity and cash level increase
with the margin.
4.5. Effect of holding and storage costs
We now analyze the sensitivity of the model as the holding and
storage costs vary. Using the solution procedure of Sub Section 3.1,
the optimal solution is obtained by comparing the costs for all
cases. The results are summarized in Table 3. First, we notice that
the optimal solution corresponds to case VI, i.e. it is best for the re-
tailer to pay right at the end of the credit period, when the supplier
offers a credit period that goes beyond the cycle time. In this case,
the retailer already has cash from sales, and does not need to
borrow. Having the credit period beyond the cycle time allows
the retailer to raise more cash.
Table 1
Finding the optimal solution.
Case I Case II Case III Case IV Case V Case VI
Q
^
t
Optimal cost
p/c = 1 0 1365.4 24455.2 3.32 $8243.9
20 8630.1 61481.7 21 $8270.4
30 12739.7 65754.8 31 $8284.9
40 16849.3 85906.9 41 $8294.1
p/c = 1.25 0 1384.9 24626.8 2.69 $8239.6
20 10787.6 68738.6 21 $8279.2
30 15924.6 83516.5 31 $8295.2
40 21061.6 96046.9 41 $8301.9
p/c = 1.5 0 1499.2 25625.7 2.43 $8244.3
20 12945.2 75299.4 21 $8291.8
30 19109.6 91487.7 31 $8308.9
40 25273.9 105,214 41 $8310.5
p/c = 1.75 0 1321.1 24055.3 1.83 $8239.7
20 15102.7 81332.8 21 $8305.3
30 22294.5 98,818 31 $8319.8
40 29486.3 113,644 41 $8307.9
Table 3
Sensitivity analysis as the holding and storage costs vary, for different values of the
return on investment.
r Q
^
t
Optimal cost
5 1270.8 33365.5 20 $8207.1
h = 6, s = 3 10 1049.5 21439.4 40 $8178.6
15 915.7 16352.3 40 $8115.5
20 823.9 13433.3 40 $8051.9
5 933.7 28598.8 20 $8214.4
h = 8, s = 8 10 836.9 19143.9 40 $8184.9
15 765.4 14950.2 40 $8121.2
20 710.1 12470.6 40 $8057.1
5 1174.9 32081.1 20 $8208.7
h = 12, s = 4 10 994.3 20868.7 40 $8179.9
15 878.7 16018.5 40 $8116.7
20 796.9 13210.6 40 $8053.1
Table 4
Effect of varying the suppliers penalty when M = 0.
r
s
Q
^
t
Optimal Cost
7 1845.8 29374.4 4.49 $8235.1
10 1839.6 29375.4 4.48 $8235.2
15 1829.7 29375.9 4.45 $8235.2
20 1820.5 29374.9 4.43 $8235.2
766 L. Moussawi-Haidar, M.Y. Jaber / Computers & Industrial Engineering 66 (2013) 758767
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