No master but Law; no guide but Honor; and no aim but Justice

ADMINISTRATIVE MATTER 01-1415

GUIDELINES AND PROCEDURES FOR AMENDMENTS AND REVISIONS OF THE CO-
CURRICULAR ORGANIZATION CHARTER

Pursuant to the provisions of the Article VIII of the XU-CSG Constitution, the Supreme
Constitutional Court hereby adopts and promulgates the following procedures concerning
the amendments and revisions of the co-curricular organizations respective charters:


Article I
Constituent Assembly

A Constituent Assembly must be created to spearhead the drafting of the proposal for
amendments of the co-curricular organizations charter.

Section 1: Members

1.1 The Constituent Assembly must be headed and presided by the Co-curricular
Organizations student Judicial court Justice of Peace.

1.1.1 The Presiding Officer does not have any voting power, unless only if
there is a tie.
1.2 The Constituent Assembly Shall be composed of the following:

1.2.1 Presiding Officer, Who shall appoint his Ad Hoc Assembly Secretary.
1.2.2 The Executive Vice-President of the Co-curricular Organization.
1.2.3 The Secretary of Co-curricular Organization.
1.2.4 Two representatives from each year level of the Co-curricular
Organizations constituency.

1.2.4.1 For Organizations having only one (1) elected year level
representative, the second representative of the
corresponding year level shall derive his/her seat from the
appointment of the elected year level representatives.

1.2.4.2 First year level representatives shall derive their seats from
the appointment of the Organizations Vice President unless

No master but Law; no guide but Honor; and no aim but Justice
there are elected representatives. If the First Year has only
one (1) representative, the same shall apply in 1.2.4.1.

Section 2: Functions

2.1 Shall have the sole authority to draft the proposal for amendments.
2.2 Shall have the sole authority, or as many be provided by their existing charters,
to tackle and discuss topics pertaining to what amendment or revision is deem
necessary to be made for a proposal.
2.3 Shall have the sole authority to conduct three series of readings, scheduled in
different school days.

Article II
Drafting and Reading

Section 1: Drafting. The amendment or revision of the charter is to be made by the Justice
of Peace or at his or her discretion as the Constitutional Commissioner of the
organization. The draft constructed shall be subjected for the three readings
and for the review by the Supreme Constitutional Court.

Section 2: First Reading. The first reading shall be made by the constituent assembly after
the draft has been constructed. It shall include:

2.1 The reading of the title of the new proposed charter.
2.2 The finalization of the aforementioned.

Section 3: Second Reading. A second reading may happen only after the Constituent
Assembly has approved and surpassed the proposed title of the charter. The
second reading shall be made on a separate day. It shall include:

3.1 The deliberation of the amended or revised provision/s. Another set of
amendment may happen upon the findings of the members of the assembly.
3.2 The checking of the form and style, grammatical and typographical error,
parallelism, diction and organization.
3.3 The finalization of the draft of the new proposed charter.

Section 4: XU-CSG Supreme Constitutional Court Review


No master but Law; no guide but Honor; and no aim but Justice
4.1 The furnished copy of the proposed amendments or revisions shall be
submitted to the XU-CSG Supreme Constitutional Court after the assembly has
passed through the first and second reading.
4.2 The court shall have the power to approve or deny any proposed amendments
upon its findings during the review.
4.3 Should the court deny the proposed amendments or revisions, the constituent
assembly shall go back to the second reading to modify or revise the denied
provision stipulated in the proposed new charter.
4.4 Should the court approve the proposed amendments or revisions, the
Constituent Assembly shall proceed to the third and final reading.
4.5 If the Constituent Assembly failed to seek for the approval of the court, or as
provided by their existing charters, the proposed amendments shall be
declared VOID even if had undergone plebiscite.

Section 5: Third Reading. A third and final reading shall be conducted after the Supreme
Constitutional Court sitting en banc approve the proposed amendments or
revisions. The reading shall be conducted in a separate day from the day of the
courts review. It shall include:

5.1 The voting of yes and nays among the members of the Constituent Assembly
sitting en banc.
5.2 The approval of the proposed new charter upon the concurrence of the
majority of the members sitting en banc.
It is also the responsibility of the Members of the Assembly to
implement extensive information dissemination regarding the amendments or
revisions made in their charter. Such measures are required to ensure that the
requirements of the ratification of the charter during the plebiscite are met.

Section 6: Outsiders

6.1 The role of the outsiders, the Executive President , the Moderator and all the
other officers and members, is only to suggest to the Constituent Assembly any
provisions they wish to include in the proposal for amendments.
6.2 The members of the assembly reserve the right to approve or deny any
suggestions from outside parties upon reasonable cost.






No master but Law; no guide but Honor; and no aim but Justice
Article III
Plebiscite

A plebiscite shall then be conducted after the proposal of amendments has undergone
three series of reading schedule in different school days.

Section 1: All Plebiscite shall be conducted by the Electoral Commission of the College
Council where the co-curricular organization belongs.

1.1 The Electoral Commission shall have the authority to set the schedule of the
election.
1.2 They shall only have the sole right to conduct plebiscite in accordance to the
2011 Omnibus Election Code.
1.3 They have the sole authority to declare the results of the election and as
provide by the 2011 Omnibus Election Code.

Section 2: As provided by Section 2, Article XIV of the 2005 XU-CSG Constitution, a proposal
for the amendments or revisions shall only be ratified when and only 50 percent
plus one (1) of the total student population have casted their votes through
plebiscite. The same shall take effect of the co-curricular organization among its
constituents if and when their existing charters did not specify for the
requirements of the ratification.

Section 3: After ratification, a copy shall be then submitted to the Student Activities and
Leadership Development (SACDEV) Office.

Section 4: The proposal for amendments shall be effective immediately upon ratification or
be provided by the Organizations existing charter.