Does everybody likes

to manage time ?
YES

Five years back
Try and answer these question!
How old were you five years ago?
What did you look like at that time?
What did you do then?
What has changed ever since?
What have you achieved in this time?
And.
How quickly do you think has the
time passed?

No hesitation in acceting that TIE has
assed very quickly!
TIE is a mystery phenomenon
!t asses very quickly and no one seems to
know how!!
!
Nothing can "e done a"out the ast.
"ive years back

"ive years ahead
How old will you "e # years from now?
What do you think you will look like at that time?
What do you think you will "e doing then?
What would have changed "y then?
What do you wish to achieve in this time?
And.
How quickly do you think would the time
pass now?
#ould it be slower or $aster than the last
% years ???

The time would neither "e faster nor slower.
The clock would move at the same seed$ one
second at a time.
This has never changed and will never change!
&'&E '" THESE
#hat matters is how well Y'( keep pace
with this speed)
*+ hours is what all have in common.
Yet some achieve S' (,H in this
time and some achieve &'THI&-.

Does everybody likes
to manage time ?
&'

Those who would like to
from others, would use their
time efficiently
others will give
Not having Enough
Time

I am very busy. The second crisis comes in
before the first has finished
Unable to keep balance between office work
schedules, family responsibilities, and other
social engagements.
I wish I have more than *+ hours per day
so that I can get more things done
The system overloads me with work. There
is no time to breathe
Time anagement / ,ommon Issue

There does not seem to be enough time for
everything I want to do.
I dont feel I have achieved anything this year
I dont have control on my life. Things pile
one on top of the other
Mostly people think that time
Management as scheduling
appointments and making things todo
lists.
Time anagement / ,ommon Issue

Time management is actually self
management. Its interesting that the skills we
need to manage others are the same skills we
need to manage ourselves, the ability to plan,
delegate, organi!e, direct and control.
Time Management
Time Management

The moment you
decided to imrove
your ersonal time
management skills$
you have touched a
new dimension of
solutions to many of
your life%s ro"lems.

TIE STE01E2S
Inability to say "#
Unclear #b$ectives
% &riorities
'ack of &lanning
Unclear
(ommunication
)tress % Fatigue
*cting with
incomplete
information
+ealing with team
members
Interruptions
personal visitors
Interruptions
telephone
+esk management
and personal
disorgani!ation

0&0-I&- Y'(2 TIE
'rgani3ing
4rioriti3ing
Delegating
4rocrastinating

0&0-I&- Y'(2 TIE
'rgani3ing
Put your to-do list in writing and prioritize it.
Put your to-do list in writing and prioritize it.
Be realistic about how long it takes to get things
Be realistic about how long it takes to get things
done. Block out a reasonable amount of time on
done. Block out a reasonable amount of time on
your planner
your planner
Schedule time with yourself, without interruptions
Schedule time with yourself, without interruptions
Focus on one task at a time, rather than
Focus on one task at a time, rather than
constantly juggling a dozen different projects at
constantly juggling a dozen different projects at
once
once

0&0-I&- Y'(2 TIE
'rgani3ing

re you a !yes" person# $earn to say no. sk
re you a !yes" person# $earn to say no. sk
yourself if you really ha%e the time and
yourself if you really ha%e the time and
energy to handle one more task
energy to handle one more task. .
&ry to combine like tasks. 'o similar acti%ities to
&ry to combine like tasks. 'o similar acti%ities to
sa%e time.
sa%e time.
(eep all your contacts in one place,
(eep all your contacts in one place,
within easy reach
within easy reach

" #$A%&ANT'
" #$A%&ANT'
&'
Not (rgent ) !mortant
&uality Time
&*
(rgent)Not !mortant
+istractions
&,
Not (rgent ) Not
!mortant
Time Wasters
&-
&-
(rgent )!mortant
(rgent )!mortant
!nternal)./ternal
!nternal)./ternal

AN0TH!N1 THAT TA2.3 (3
AN0TH!N1 THAT TA2.3 (3
T'#02DS
T'#02DS
4(5 6
4(5 6
#'2TH #HI1E
#'2TH #HI1E
6 14A7 !3
6 14A7 !3
!8945TANT : AN0TH!N1 THAT
!8945TANT : AN0TH!N1 THAT
TA2.3 (3
TA2.3 (3
0#0Y
0#0Y
;548 !T !3 N4T !8945TANT
;548 !T !3 N4T !8945TANT

AN0TH!N1 THAT HA3 T4
AN0TH!N1 THAT HA3 T4
<. +4N.
<. +4N.
&'#
&'#
AN+ !;
AN+ !;
+.7A0.+ =ANN4T <.
+.7A0.+ =ANN4T <.
+4N. A1A!N 45 W!77
+4N. A1A!N 45 W!77
743. !T3 5.7.>AN=.
743. !T3 5.7.>AN=.

0&0-I&- Y'(2 TIE
4rioriti3ing
Know your goal & Identify activities that help you
achieve your goal.
Keep a schedule. Write a Higher Priorities First
Highlight deadlines in a calendar or day planner
Keep a schedule in a visible place
Do difficult jobs first when you are at your best.
Fi! deadlines for all jobs and stic" to the#.

0&0-I&- Y'(2 TIE
4rioriti3ing
Fi! deadlines for all jobs and stic" to the#.
$ar" the priority level for each ite# on the list of
activities that you created for e.g. High %ow $ediu#
5emem"er that riorities can change.
0ou need to re?visit your riority ratings
often

Task Priority Time Status
Meeting at ,-F( ,igh ./0// a.m.

Followup with Imran 'ow ..01/ a.m.
2ne3t day4
&repare Marketing
&lan for 51
Medium .601/ p.m.
Meeting with &ro$ect
Manager
,igh 10// p.m.
*ttending
&resentation
Medium 701/ p.m.
THI&-S T' D' T'D0Y

0&0-I&- Y'(2 TIE
Delegating
management
techni)ue
whereby you get
others to
accomplish a task
or project by
gi%ing them the
challenge and
authority to do so."

0&0-I&- Y'(2 TIE
Delegating
#HY
Delegating
????
*ultiply your producti%ity
without working more.
&rain your management
team to be self sufficient.

*oti%ate your team by
llowing creati%ity +
broadened e,periences.

0&0-I&- Y'(2 TIE
Delegating
'ecide what to 'elegate###
'ecide what to 'elegate###
Find the right person to
Find the right person to
delegate to.
delegate to.
-,plain the Purpose of the
-,plain the Purpose of the
.ob and /hat 0ou -,pect.
.ob and /hat 0ou -,pect.
&hen let it 1o22
&hen let it 1o22
1i%e help and coach when
1i%e help and coach when
re)uested.
re)uested.
3nly ccept Back 1ood
3nly ccept Back 1ood
4uality /ork
4uality /ork
5f ppropriate, 6eward the
5f ppropriate, 6eward the
-ffort
-ffort
H
O
W

0&0-I&- Y'(2 TIE
4rocrastinating
To ut off doing
something$ esecially
out of ha"itual
carelessness or
la@iness.
To ostone or delay
needlessly.
If you have to
eat a frog,
-e sure you
dont stare at it
too long

#hy do we 4rocrastinate
#hy do we 4rocrastinate
?
?
Fear of Success or Failure
Fear of Success or Failure


Dont know where to start.
Dont know where to start.
To avoid an unpleasant task.
To avoid an unpleasant task.
Waiting for go ahead from
Waiting for go ahead from


Superior to move on.
Superior to move on.


Waiting for more information.
Waiting for more information.
You may think if you put it off
You may think if you put it off
someone else will do it.
someone else will do it.


Youre over-committed.
Youre over-committed.

;ear of ;ailure
An/iety)Negative Thoughts
9eole with Negative Attitude
7ack of =oncentration
7ack of direction)goals
;ear of 5eAection)=riticism
2easons $or
2easons $or
4rocrastination
4rocrastination

Divide proect into small!

Divide proect into small!
schedula"le stages
schedula"le stages

Do colla"orative work
Do colla"orative work

#sk for help

#sk for help

Dont "e a perfectionist

Dont "e a perfectionist

Take a "reak at the end

Take a "reak at the end

A 'im*le Time
A 'im*le Time
Management (lan
Management (lan


Spend time planning and organizing
Set goals + Prioritize
Be fle,ible
7onsider your biological prime time
'o the right thing right
-liminate the urgent
%oid being a perfectionist
7on)uer procrastination
$earn to say !no"
6eward yourself

S02T is
Simle easures that
0scertain 2esourceful
usage of Time

5!0
TH&06 Y'(