Internship Report Format

The whole write-up should center on the specific objectives and the title of the report, be specific
to-the-point and emphasize the explicit nature of the course. The length should reflect the
complexity of the topic and thoroughness of the internship work. The Internship eport should
be self-contained !explain any terminology particular to the topic the first time you use it",
consistent, and to the point. It should be understandable to someone who has background in the
area of the report but is unfamiliar with the particular topic of the report.

General Guidelines#
$se standard formal level of %nglish !no slang or collo&uialisms".
$se the first person only in the letter of transmittal and in the executive summary.
$se a good &uality white bond paper.
$se only one side of the page for all text and figures.
'tart major sections of the report on new pages.
(ind the Internship eport in a suitable protective cover.
)umber the pages# *ll pages that come before the body of the report are numbered using
lower case oman numerals. The title page is considered to be page +, but is not
numbered. The body of the eport begins with the introduction. The pages of the body
are given in %nglish numerals. The first page of the introduction is considered to be page
+, but it is not numbered.
,argin # -eft !+../00" Top-(ottom-ight !+.1100"
'pacing # +./
*lignment# 2ustify
The report shall be typed in black fonts color.
3ont style 4Times )ew oman5
3ont size# +. other than title and sub-title. +6 for title, +7 for sub-title,
ARRANGING THE CONTENTS:
The se&uence in which the project report material should be arranged and bound should be as
follows#
+. 8over 9age !Title fly"
.. Title 9age
:. -etter of authorization !;ptional"
7. -etter of transmittal !<o not bind it with the report"
/. -etter of declaration
6. (onafide 8ertificate signed by the supervisor and =roup>committee ?ead
@. 'canned copy of the internship certificate
A. *cknowledgement
B. %xecutive 'ummary
+1. Table of 8ontents
++. -ist of 'ymbols, *bbreviations and *cronyms
+.. (ody of the report>8hapters !Introduction, overview of the organization, overview of the
branch, internship duties and responsibilities, title text>main text, 'C;T, conclusion D
recommendations"
+:. eferences>(ibliography
14.=lossary !;ptional"
15.8atalog>subject index !;ptional"
Page 1 of 24
+6. *ppendices !;ptional"
Cover Page >The title fly should reflect the content of the report. It is a single page which
contains only the title>name of the report. This is the most read part of a report. This is how
you attract attention to your writing. ;ne should add any eye-catching factor>picture of his
work for good impact. 'o cover page>title fly should include the very name of the report, any
eye-catching picture !at the middle of the page" and the date.
Title 9osition# 8entered ?orizontally
3ont style of the title# Times )ew oman
3ont size# +6
-ine spacing # +./
See an Eample o! a title !l" on net page:
Page 2 of 24
#ar$eting Strateg" o! Northern %niversit" &angladesh
'ATE OF S%&#ISSION
Page 3 of 24
TIT(E PAGE:
The title page contains the title of the report, the name of the 'upervisor, to whom it is submitted and
the author as well as the date of submission. 9resent the title centered horizontally in all capitals one
and a half to two inches from the top of the pages. If title is longer than one line make each
succeeding line shorter than the preceding line. ,ake sure that the title on title fly and title page
should be of same format.
Title 9osition# 8entered ?orizontally
3ont style of the title# Times )ew oman
3ont size# +6
-ine spacing# +./
See an Eample o! a title !l" on net page:
Page 4 of 24
#ar$eting Strateg" o! Northern %niversit" &angladesh
Supervised )"
,r. <r. ,ahamudul *lam
9rofessor of %conomics
<epartment of (usiness *dministration
)orthern $niversity (angladesh
Su)mitted to
<epartment of (usiness *dministration
)orthern $niversity (angladesh
Prepared )"
*l raja khan
Id- 116/7:A7.1
%mail# alrajakhanEyahoo.com
<epartment of management
)orthern $niversity (angladesh
'ate* +,-+.-/++0
Northern %niversit" &angladesh
Page 5 of 24
(ETTER OF A%THORI1ATION:
This is a letter or memorandum authorizing the internee student to do research and write a report.
*n authorization letter specifies what is to be done. $sually it contains such information as
objectives, investigation areas, time and cost limitations, due date and any other special
instruction!s".
* copy of authorization letter should be inserted after the title page.
See an eample o! a letter o! authori2ation on net page #
Page 6 of 24
Northern %niversit"3 &angladesh
<epartment of (usiness
?ouse- /7, >*, <hanmondi
<haka, Tel# B66@.:@
<ate.
'tudent name
'tudent I<
,ajor subject
*ddress
Su)4e5t: Authori2ation letter
<ear,
,r. F congratulations. Ce are accepting your internship proposal about working on marketing
strategy of )orthern $niversity, (angladesh. Gou will get exactly +. weeks to work and you
have to work under the supervision of ,r. H0s assistant professor, <epartment of (usiness
*dministration. Gour internship will start from 1+.1A..116 and continue up to :+.+1..116. Gour
working hour will be from Bam-/pm.
Thank you.
,r. T
,arketing ,anager
)orthern $niversity, (angladesh
?ouse- /7, >*, <hanmondi
<haka, Tel# B66@.:@

Page 7 of 24
(ETTER OF TRANS#ITTA(:
* letter of transmittal introduces the report to the reader, typically with less formality than the report itself.
*lthough transmittal accompanies a report, it is separate from the documentI therefore, do not include it in the
report table of contents and do not bind it with the report. 9lace it on top of the report instead. * letter of
transmittal typically includes the following#
name and address of recipient of report in the inside address
information about what is being sent
follow-up action expected of the reader
offer of continued communication or clarification
*s with the memo, the letterJs appearance is important. $se standard stationery !the return address may be
omitted--but not the date--if you are using letterhead" with vertical and horizontal margins of at least one inch.
* number of acceptable business letter forms exist. This letter illustrates a standard block form.
See an eample o! a letter o! transmittal on net page #
Page 8 of 24
'alma Iasmin
;fficer, 9lacement office
<epartment of (usiness *dministration
)orthern university (angladesh
Su): (etter o! transmittal
<ear ,adam,
I am submitting my internship report on 4,arketing strategy of )orthern $niversity (angladesh5. I
have collected information as for time possible from the marketing department of )orthern
$niversity (angladesh. Three months work in this university was a worthwhile experience for me
was in such a reputed organization.
I believe that this internship program has enriched both my knowledge and experience.
If you have further &ueries regarding the report, please let me know.
Gou0re sincerely
,d. =
Id. xxxxx

Page 9 of 24
(etter o! de5laration proclaim the bonafideness and purpose of submitting the report. The
declaration letter ensures that the report is not reproduction or duplication any previous report
and has not submitted anywhere else.
See an eample o! a letter o! de5laration on net page #
Page 10 of 24
'e5laration
I do hereby declare that this report entitled Title of the report....
!b"itted by "e to #orthern $ni%ersity& 'angladesh& for the degree of 'achelor
of '!siness (d"inistration is an original )or*.
I also declare that it has not been s!b"itted earlier either partly or )holly to any
other $ni%ersity or Instit!tion for any +egree& +iplo"a& (ssociate,ship&
t!dentship& -ello)ship and other si"ilar title or pri.es.

/////////
M. Jaman Ahmed
Department of Business Administration
I< )o# ((*1@1+1+B.7
Page 11 of 24
&ona!ide Certi!i5ate 6 The (onafide 8ertificate shall be in double line spacing Times )ew
oman using 3ont 'tyle and 3ont 'ize +., as per the format in Appendi /- The certificate shall
carry the supervisors signature countersigned by the =roup head>committee head.
&ONAFI'E CERTIFICATE
!3ont 'tyle Times )ew oman K size -+6"
This is to certify that this report entitled 7888-TIT(E OF THE
REPORT88888--9 submitted to Northern %niversit" &angladesh, in
connection with the institute internship program is a bonafide record of work
done by 48888--NA#E OF THE ST%'ENT-88889 under my
supervision at the 788Name o! the organi2ation88--5 from 78starting
date o! the program--5 to 4 8ending date o! the program--9
S5anned 5op" o! the internship 5erti!i5ate
*ttach the scanned copy of the original internship completion certificate provided by the
organization.

Page 12 of 24
'ignature of the 'upervisor
<esignation and *ddress
8ountersigned by !=roup
?ead><ivisional ?ead"
!<esignation and *ddress"
A5$no:ledgement In this section the writer acknowledge the help and support of all the people
who helped him>her in the completion of internship and internship report e.g. library staff,
course instructor, supervisor, family D friends or any other person.
See an eample o! a a5$no:ledgement on net page #
Page 13 of 24
AC;NO<E'GE#ENT
3or collecting the information about the marketing strategy of the )orthern $niversity and preparing
my internship report, I am grateful to my organization supervisor ,r. = (eing the authorized of this
report, he helped me a lot throughout the time of work by giving his tender hand time to time.
I am also very much grateful to my university supervisor ,r. T who gave preparing me the guideline
for internship report.
I am also thankful to ,r. and ,r. < of marketing department of )orthern $niversity (angladesh
who helped me a lot to get knowledge about marketing strategy. I am also pleased to the library
officials who always supported me for any kind of book.
Page 14 of 24
,. 'ultana
The Ee5utive Summar" is the most important part of your report. It summarizes the body
of the report, outlining its scope, purpose and major findings, highlighting the key
conclusions and recommendations. The %xecutive 'ummary allows a busy manager to
understand the reportJs significant information without reading the whole text. %xecutive summary
should not be more than one page.
Crite your %xecutive 'ummary after you have written the report. It is not enough to state
what you are Lgoing to discuss0 in the report. The executive summary has to be self-contained
and must state all the major points of the study. Gou are not re&uired to discuss in detail how
you derived the conclusions or argue about itI this is part of the main body of the text.
?owever, you have to indicate enough details about your study so that a specialist reader has
a good understanding of your contributions detailed in the report.
The Ta)le o! Contents lists all sections and sub-sections and uses the same numbering
system as the main body of the report. The table of contents should list all material following it
as well as any material which precedes it. The title page and (onafide 8ertificate may not be
included in the Table of 8ontents, but the page numbers of which are in lower case oman
letters. *lso make a separate list of tables and figures in the table of contents if you have used
any.
See an example of an table of contents on
next page 0
Page 15 of 24
TA&(E OF CONTENTS
Topi5 Page num)er
-etter of authorization !if any" Ii
internship certificate =
*cknowledgement =i
Ee5utive summar" =ii
CHAPTER ONE
INTRO'%CTION
>-> Introdu5tion >
>-/ Aim and o)4e5tives?purpose o! the stud"
>-@ S5ope o! :or$
>-, Rationale o! the stud"
>-A #ethodolog"
CHAPTER T<O
O=ER=IE< OF THE ORGANI1ATION
/-> &rie! histor"
/-/ Hierar5h" o! the organi2ation
/-@ Nature o! the organi2ation
/-, &usiness?Produ5ts o! the organi2ation
CHAPTER THREE
Page 16 of 24
O=ER=IE< OF THE &RANCH?'EPART#ENT
@-> Introdu5tion
@-/ Num)er o! emplo"ees :or$ing in the
department
@-@ Organ gram o! the department
@-, Fun5tions and operations o! the department
CHAPTER FO%R
ST%'B OF THE <OR;?ST%'B OF THE FIE(' <OR;
,->
CHAPTER FI=E
'%TIES AN' RESPONSI&I(ITIES
A-> 'uties and responsi)ilities as a intern
A-/ A55omplishments
A-@ Pro)lems en5ountered
A-, Ho: internship eperien5e impa5ts "our
5areer
Page 17 of 24
CHAPTER SIC
S<OT ANA(BSIS
0-> Strength
0-/ <ea$nesses
0-@ Opportunities
0-, Threat
CHAPTER SE=EN
CONC(%SION AN' RECO##EN'ATIONS
D-> Con5lusion
D-/ Re5ommendations
Re!eren5e
Appendi5es
(ist o! Ta)les Ei! an"F
Table no. 'ubject 9age )o.
(ist o! Graphs?Figures
=raph>figure no. 'ubject 9age no.
Page 18 of 24
Page 19 of 24
(ist o! S"m)ols3 A))reviations and Nomen5lature K'tandard symbols, abbreviations etc.
should be used.
1he Bod is the longest part of yo!r report. It is here that yo! de%elop yo!r
the"e by e2a"ining the proble"& yo!r findings and their "eaning. 1his body
of the report sho!ld be for"atted appropriately )ith sections and headings
to g!ide the reader thro!gh the report. 1he body of the report sho!ld
incl!de0
CHAPTER ONE
INTRO'%CTION
>-> Introdu5tion?&a5$ground o! the stud"
Introd!ction3 'ac*gro!nd !s!ally describes the bac*gro!nd of the internship
)ith brief infor"ation on general *no)ledge of the s!b4ect. 1his incl!des
brief description abo!t the organi.ation& the area of their )or*& and a short
description of the nat!re of their )or*. *fter reading the introduction, your reader
should be prepared to guess what could be discussed in the next chapters of the report.
>-/ Aim and O)4e5tives ?purpose o! the stud"
This gives a precise idea on what to be achieved in the work and a brief plan for achieving that.
>-@ S5ope o! <or$
*s mentioned in the preceding chapter, an internee cannot cover every aspect of an
organization in the limited time available to him>her. Therefore, one needs to limit to certain
areas. Therefore he>she should mention the main focus of work in this section.
>-, Rationale o! the stud"
This part narrates the justification of selecting the TIT-% as the field of work. In this part the
internee will explain briefly the reasons of selecting the topic.
>-A #ethodolog"
Chile collecting data and other relevant information, internees use certain methods. These
include reading some background material, developing &uestionnaires, interviewing people,
doing surveys, collecting data, reviewing the answers from the &uestionnaires, and presenting
findings, and recommendations etc. ;ne should write all these steps in se&uence. This section
should not be very lengthy. *n internee can describe it in a few lines step by step. *n
internee has to give separate details of survey methodology if he>she has conducted a survey
in the study.
Page 20 of 24
CHAPTER T<O
O=ER=IE< OF THE ORGANI1ATION
This chapter will give a brief about organization. 3ollowing particulars may be discussed in
this chapter.
..+ (rief history
... ;rganizational structure
..: )ature of the organization
..7 (usiness>9roduct of the organization
CHAPTER THREE
O=ER=IE< OF THE &RANCH?'EPART#ENT
This chapter will give a brief about the branch>department if the internee assigned to work at
branch or department. 3ollowing particulars may be discussed in this chapter.
:.+ (rief history of the branch
:.. )umber of employees working in the <epartment
:.: ;rgan gram of the department
:.7 3unctions and operations
:./ 'hort-falls>weaknesses
CHAPTER Four
'%TIES AN' RESPONSI&I(ITIES
In this chapter the intern will describe his>her job description, duties and accomplishments.
The contents of this chapter should be#

/.+ esponsibilities as a student Intern
/.. <uties
/.: *ccomplishments
/.7 )ew Mnowledge *c&uired
/.6 9roblems encountered
/.@ ?ow internship experience impacts you career.
Chapter Five
Stud" o! the :or$?stud" o! the !ield :or$ Emain :or$?!ieldF
Page 21 of 24
1his is the "ost i"portant part of body the report. 1he obtained data )ill be
disc!ssed& interpreted and analy.ed elaborately in this chapter. In this context
the word LLdataN can have such different meanings as actual scientific measurements,
textbook information, manufacturerJs literature, plant logbooks, financial statements,
opinions of experts or employees and so on.
O'tudent will determine the contents of this chapter considering his nature of work and consulting
with his supervisorP
CHAPTER SIC
S<OT ANA(BSIS
S<OT analysis clearly describes all the strengths, weaknesses, opportunities and threats.
emember that strengths and weaknesses are internal to the organization and represent its culture
while opportunities and threats correspond to the environment outside the organization. The
intern must make swot of the department>division>branch where he>she placed to work.
CHAPTER SE=EN
CONC(%SION AN' RECO##EN'ATION
D-> In Con5lusion section you are re&uired to describe the organization according to your
evaluation>assessment in the light of organizational analyses. They may be presented in a
se&uence of two or three sentence paragraphs. Con5lusions and recommendations are often
confused but they are not the same thing
D-/ In Re5ommendation section, you are re&uired to suggest solutions for all those problems or
discrepancies !what you have identified in critical and 'C;T analyses" found in the
organization. They may also be presented in a se&uence of two or three sentence paragraphs.
Re!eren5ing, or citing, means acknowledging the sources of information and ideas you have
used in an assignment !e.g. essay or report". This is a standard practice at university. It means
that whenever you write an assignment that re&uires you to find and use information from other
sources, you are expected to reference these resources in your writing. 'ources could include
books, journal or newspaper articles, items from the internet, pictures or diagrams. The
references should follow a well-established and consistent style. The department is
recommending ?arvard referencing system.
Page 22 of 24
eferencing system#
Eample o! a )oo$
The main elements re&uired for a book are set out in this order#
author, date, title, publisher, place of publication.
*uthor0s family
name
followed by a
comma, then
initial!s" followed
by comma
Gear of publication
followed by a
comma
Q no brackets
Title of the book in
italics, followed by
a comma.
$pper case used for
first word.
9ublisher followed
by a comma
9lace of publication
followed by full
stop
<aly, 2, 'peedy, ' D 2ackson, .117, Nursing leadership, %lsevier, 'ydney.
Eample o! an a5ademi5 4ournal arti5le
The main elements re&uired for a journal article are set out in this order#
author, date, Rtitle of article0, title of journal, volume number, issue number, pages of article
*uthor0s
family name
followed by a
comma, then
initial!s"
followed by
comma
Gear of
publication
followed by a
comma
Q no brackets
Title of the article
in single inverted
commas, capital
for first word
only,
comma after the
second inverted
comma
Title of the
journal in italics,
followed by a
comma
Solume
number of
the journal
)umber of the
issue
9age numbers of
the
article, with an %n
dash between and
a
full stop at end
<avis, -, ,ohay, ? D %dwards, .11:, R,othersJ involvement in caring for their premature
infants# an historical overview0, Journal of Advanced Nursing, vol. 7., no. 6, pp. /@AKA6.
Eample o! an ele5troni5 pu)li5ation
*uthor0s family
name
followed by a
comma, then
initial!s" followed by
comma
Gear of publication
followed by a
comma
Q no brackets
Title of the article in
italics, followed by a
comma
<ate accessed from wwwQ
comma after year
The internet
address !$-" is
enclosed in T and
U, with the full
address and
followed by a full
stop if at the end
of the item
Thomas, +BB@, Guide to personal efficiency, *delaide $niversity, viewed 6 2anuary .117,
Thttp#>>library.adelaide.edu.au>Vsthomas>papers>perseff.htmlU.
Spe5ial pu)li5ations and materials
&asi5 !ormat !or spe5ial pu)li5ations and materials: *uthor0s family name,
Initial!s" year, Title of item, description of item, publisher, place of publication.
,aterials %xample
Thesis
9ope, 22 +BB6, RThe nature and origin of
magnetite-rich zones in the ,ount
3ort 8onstantine Solcanics, adjacent to the
%rnest ?enry 8u-*u-8o deposit,
)C Wueensland0, ,'c. thesis, $niversity of
Page 23 of 24
-eicester.
Personal
communication
9atterson, I, .11:, Personal interview(memories
of south Asia tour +7 ,ay
Annual report
3irst security Islami (ank -td.,!""#, Annual
report !""#, 3irst 'ecurity Islami (ank -td.
<haka, (angladesh.
The Glossar" is only needed when you have used specialized terms, mathematical symbols
or professional jargon in an extensive way. If you have used specialized terms only
occasionally, it is acceptable to define it within your text. This same rule applies for the
Nomen5lature. It is only re&uired if a large number of symbols are used throughout the report.
The Appendi !or appendices" provides your reader with supporting information that
elaborates on, but is not essential to, the development of your theme, or any information that
is necessary to justify your statements and which are too lengthy to include in the main text
without interrupting the line of thought developed there. The appendices are identified by
numbers or letters. <o not include appendices that have not been cited in the text.
Page 24 of 24