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Chapter 8: Air Waybills Page 1

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
Chapter 8: Table of Contents

Chapter 8: Air Waybills.........................................................................................................................2
Browse Air Waybills Screen..................................................................................................................2
Entering an Air Waybill.............................................................................................................................3
Copy Options...........................................................................................................................................4
Air Waybill Header ...................................................................................................................................5
Adding Cargo details to an AWB..............................................................................................................9
AWB Billing............................................................................................................................................ 12
Airline Charges/Commission.................................................................................................................. 13
Customer Charges................................................................................................................................. 13
Collect Shipment ................................................................................................................................... 16
Printing AWB Documents....................................................................................................................... 17
Consolidations..................................................................................................................................... 18
Entering a Consolidation........................................................................................................................ 19
Copy Options......................................................................................................................................... 20
House Bill Header.................................................................................................................................. 21
Sub House Bills..................................................................................................................................... 21
Adding, Viewing, or Editing SED Details............................................................................................ 23
Shipment Status .................................................................................................................................... 25
Printing Consolidated Shipments ........................................................................................................... 27
Building Consolidations.......................................................................................................................... 27
Adding Masters to the Schedule ............................................................................................................ 28
Adding Houses to Scheduled Masters.................................................................................................... 29
Sample Air Waybill Documents.............................................................................................................. 31


Chapter 8: Air Waybills Page 2

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
Chapter 8: Air Waybills
This section discusses how to generate Air Waybills, Shipper's Export Declarations, Commercial Invoices
and Packing Lists.
The Air Waybill database is accessed by either clicking on the Tool Bar, or selecting AWB from
the menu in the Air Export module.
NOTE: Opening an Air Waybill activates the buttons on the right side of the Tool Bar.

The Air Waybill database consists of a browse window and three basic input screens. The first input
screen is for general header information for the shipment. It is designed to look like a paper Air Waybill.
The second input screen is for cargo details. The third input screen is for billing information. There are
no limitations on cargo that may be entered on a single Air Waybill.
Information entered in the Air Waybill database is utilized to generate the House & Master Air Waybills,
Shipper's Export Declaration, Commercial Invoices, Packing Lists, other forms and reports. It also is
used for EDI transmissions to parties capable of receiving such data.
In addition to Air Waybill information generating forms and reports, they are capable of being transmitted
via AES. AES or Automated Export System is a feature created by the US Commerce Department that
IES incorporated into the program to make it faster and easier to electronically transmit your required
export declarations.
Browse Air Waybills Screen

Browse Air Waybills Screen

Chapter 8: Air Waybills Page 3

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Any duplication or distribution is strictly prohibited.
As with all Power-Browse windows in all IES modules, the Air Waybill Power-Browse window contains
many helpful controls for quickly locating records. Use the Locator Field in conjunction with the
Search/Sort Tabs, the Jump Buttons, Scroll Bars, and cursor movement keys to swiftly find and view a
file. The many sort tabs allow you to find an existing file by Reference number, Master Air Waybill
number, House Air Waybill number, Exporter, Consignee, Carrier and even P.O. Number. The newest
feature added to this screen shows the file type (i.e. Master, Direct, House, etc.).
Entering an Air Waybill
To create a new Air Waybill, click on the Browse AWBs screen or use the <Alt> + <N> keystroke
combination. The AWB Type screen opens:

1) Select the type of Air Waybill you would like to create. If you already have a completed Master AWB
and would like to schedule a House, choose House-Scheduled. House - Floating creates a House Air
Waybill, HAWB, that has not been assigned to a MAWB. Master will allow you to create a MAWB (you
can add houses later from this screen). Choose "Direct" if there are no houses to be attached. Choosing
Consolidation will allow houses to be created along with a Master. The Coload option allows the user to
pick a forwarder associated with the shipment prior to entering the Houses and Master files.
2) For example purposes choose to create a Direct Air Waybill.
3) Click .
NOTE: For more information on Consolidations, refer to pg. 7-19 of this manual.
Next, the AWB set-up screen appears:

AWB Setup
Enter the Airline code and the Master Air Waybill number.

Chapter 8: Air Waybills Page 4

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
TIP: If you have set-up your MAWB numbers in the Table Maintenance, these will default
to the next unused number.
Copy Options
The Air Waybill Copy Option Screen opens:

AWB Copy Options
1) Select the appropriate option by clicking one of the Radio Buttons on the left side of the screen. The
first two and last options will display Selection Screens, so that you can choose which quote, prior Air
Waybill, or Import shipment to copy. If you choose to copy a prior AWB, the check boxes on the right side
of the options screen will be activated. You can choose to copy as much or as little information as
needed. To use an empty Air Waybill form, select the third option.
2) Depending on which of the copy options you selected, one of the following selection screens will
open:

Copy Option Selection Screens
3) Use the Locator Fields, Search/Sort Tabs, Scroll Bars, and Jump Buttons to find the record you wish
to copy, highlight your record then click .

Chapter 8: Air Waybills Page 5

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4) Click to abort the copy.
Air Waybill Header
The Air Waybill Header screen is the primary input screen of the AWB module.
If you chose a copy option to create your AWB, various fields will fill in automatically. Any information that
was copied into your AWB can be overwritten. Simply type-over the data in the printable text field.
This is a multi-paned form. Use the scroll bar or <PgUp> or <PgDn> to scroll up and down to view the
entire form. During input, the form will automatically scroll.

AWB Header Part 1
Airline The Airline defaults from the AWB set-up screen. You can
change it manually.
Division The Division is determined by your company. It is usually used
for companies with multiple sites.
Bus. Line The Business Line is determined by your company.
File Number If you have pre-defined File Numbers in your system defaults,
then this will default to the next consecutive number. Contact
IES Technical Support at (201) 639-5002 for assistance.
MAWB# You can key in a Master Air Waybill Number manually or if you
have pre-defined your MAWB Numbers this will default to the
next unused number for the airline.

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HAWB# The House Air Waybill Number will default to your pre-defined
numbering scheme set in the system defaults. If you are keying
a direct shipment, this field is unavailable.
User Name User Name defaults to the name of the user logged in.
Shipper Name/Address Type in your shipper code. This field will be filled in if you used
the copy function. If you are unsure of the shipper code, click on
the down arrow and you will have access to your entire client
database or can add a new shipper on the fly. Please see
Creating a New Client in Chapter 4.
Account Code The Account Code defaults from the shipper code however it can
be manually changed to whoever will be billed on the file.
Issued by Issued by defaults from the Airline code.
Consignee Name Type in your consignee code. If you are unsure of the consignee
code, click on the down arrow and you will have access to
your entire consignee database or can add a new consignee on
the fly. Please see Creating a New Client in Chapter 4.
Parties Are Related Click here if the parties are related.
Ultimate Consignee You only need to fill this in when the Consignee and Ultimate
Consignee are different.

AWB Header Part 2
Agent Name/Address This field allows the user to enter different Agents.
Accounting Info. This is a text box. Type any information you want to print in this
box.

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Airport of Departure Enter the Airline code (i.e. JFK or LAX).
State of Origin This defaults from the exporter state in the client maintenance.
Country of Origin This defaults from the exporter country in the client maintenance.
Flight Date and Time The date defaults to todays date; the time can be entered in
00:00 format.
Executed Date Type in the date this shipment was executed. If left blank the
date will be filled in automatically, when the Air Waybill is printed.
To Enter the airport code of the shipment destination or first leg of
flight.
By Enter the two-digit carrier code.
Flight/Date Enter the flight number and flight day. You can key in up to 3
legs of interchange per AWB although only two are required to
print on the actual document.
Airport of Destination This defaults to the last To airport keyed in.
Country of Ultimate Destination This defaults to the country of last To airport keyed in.
Currency This defaults to USD.
Wt/Val & Other These defaults to Prepaid. To change them to Collect type C
or select Collect from the drop-down menu.
Carriage Value This defaults to N.V.D. (No Value Declared) from the system
defaults.
Customer Value This defaults to N.V.D. from the system defaults.
Insurance Value This defaults to MAX FREE from the system defaults.

Chapter 8: Air Waybills Page 8

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AWB Header Part 3
Handling Information This is a text box. You can type any information you want to
print on your AWB.
Lock AWB Body Fields Click this box after comments or clauses have been added to the
body section of the AWB. This will prevent the manually typed
information from disappearing when editing cargo.
Ex-Dec Mode The Ex-Dec details are updated when you make changes in your
HAWBs. If you do not want the details to change, click on the
down-arrow key to lock the Ex-Dec mode.
Add Clauses To add clauses, click on the Air Waybill
Header screen.
This browse window uses the drag or a drop procedure:


Chapter 8: Air Waybills Page 9

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Any duplication or distribution is strictly prohibited.
Air Waybill Clauses Screen
1) Click and hold down the mouse button on the clause you want to insert on your AWB. (The clause
that is highlighted is displayed in the browse window at the bottom of the clause screen).
2) Drag the clause into any section of the AWB body.
3) Release the mouse button. The clause will appear in whichever section of the AWB body you
released the mouse button.
4) To add additional clauses, repeat steps 1 - 3.
5) Click to return to the AWB Header screen.
NOTE: If you have repetitive statements that are typed in the Handling Information Box
you can add them as clauses and drag and drop them into the Handling Information Box.
AES Notification clauses are dropped on the Manifest document format.
Adding Cargo details to an AWB

To add cargo details, click on the AWB Header screen. This will take you into the second primary
input screen of the AWB Header. First, you must select where the cargo is coming from. Either pick the
cargo from a load plan, warehouse, or from non-warehouse cargo:

Select Cargo Type

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Once this choice has been made, click to move on to the next step.
The Cargo Browse window opens:

AWB Cargo Window Example 1
All commodities associated with the Air Waybill are displayed in this window. If you dimensionalize your
cargo, the calculated fields at the bottom of the Record Listing keeps track of the total numbers of pieces,
weights, etc. (see example 2). You can skip the dimensions and insert your total pieces, weights, etc.
into the Record Listing boxes manually (see example 1).
Pieces Enter the total number of Pieces of your cargo.
Gross Weight Enter the Gross Weight of your cargo.
Kg/Lb Enter either a K for Kilos or an L for Pounds.
Dimensional Weight Dimensional Weight will default if you have dimensionalized your
freight.
Rate Class Enter M for minimum, N for less than 100lbs or Q for more than
100lbs.
Comm. Item # Enter the Commodity Item Number assigned by the airline.
Chargeable Weight Chargeable Weight defaults from the Gross Weight.
Rate or Charge Rate or Charge defaults from what was entered in the airline
rates in the Client maintenance. If there is more than one rate, a
list will pop up for you to choose the rate.
Total This is the calculation of the chargeable weight by the rate or
charge.

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AWB Cargo Browse Window Example 2
If you want to dimensionalize your freight, click on and add the Pieces, Length Width, Height, Unit,
and Volume by using the <TAB> key.
TIP: Unit allows you to either use IN or CM.
Nature & Qty. of Goods Enter the cargo description. To enter a pre-saved template, or
enter a new one, click on the down arrow button next to this field.
This brings up a list of template choices. Select one to return to
the Cargo Browse window.
Schedule B # Enter the Schedule B Number. If you are unsure of the
Schedule B Number, click on the down arrow to open the
Commodities browse window. Either type in the description of
the commodity, use the scroll bar, or click on the Quick Find
button to find the proper Schedule B number for your shipment.
Click on the select button to insert it into the cargo information
screen.
Value Enter the value of the cargo.
1st Qty Enter the cargo quantity.
Non-Statistical Shpmt. Check this box if you have a non-statistical shipment.
W/R Info. Use this button when you need to pick cargo directly from the
Warehouse module. A selection screen will allow you to select
the warehouse information you would like to associate with this
cargo.
Single If the shipment will be traveling by inland freight as well as air,
enter the intermodal information for a single shipment here.

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Multi If multiple commodities will be traveling by inland freight and air,
enter the intermodal information for multiple shipments here.
Hazard If the shipment contains hazardous materials, click this button
and enter the hazard contact information.
Rates If there is more than one airline rate available for your specific
shipment, the rates button shows a selection screen where you
can change rates. This is also automatically chosen when
manually entering rates.
Click on when you are done.
Once the cargo information has been completely entered, the bottom section of the AWB must be
completed. The left side of this section is reserved for billing. The following information will cover this
section as well as the fields to the right (i.e. signature of shipper, etc.).

AWB Header Part 4
AWB Billing
When entering an air waybill, the charge fields at the bottom are filled in automatically when all relevant
charges, both payable and receivable are entered through the billing screens. Access the billing screen
by clicking the billing button on the tool bar. This will normally be done after all data up to and including
the cargo information is entered.

Tool bar Billing Button

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Airline Charges/Commission
Automatically calculated charges will appear on the Charge Breakdown tab when they are set-up.
Charges such as Fuel Surcharge, Commission, Air Freight, and Security Surcharge are calculated
and placed automatically in the Billing screen, reading the information previously entered on the cargo
screen.

Billing Charge Item Screen
If the airline is set-up in the Client maintenance as a CASS reporting airline, the customer for the invoice
created will automatically be changed to CASS. Otherwise it will default to the airline entered on the
AWB.
Enter any additional charges, as additional line items prior to creating the invoice. When setting up the
charge codes for these line items, set the charge category to Other Due Carrier (See entering Charge
Codes, Chapter 3).
This is the only way file-related billing should be done using the IES system. Once the user is done
creating the line items on this screen, they would click the button. This will assign
all line items associated with a specific account to be added to one invoice. This option can be set-up to
automatically print and post the invoices when complete. More information on billing and creating
invoices can be found in Chapter 11, Invoices.
When you close the billing screens and return to the Air Waybill screen, any payable except those with
the charge category of Not on Air Waybill will be totaled and recorded in the boxes at the bottom of the
air waybill screen.
Customer Charges
To bill your customer, click the Billing button and enter all charge items for all accounts. This is exactly
the same as the steps taken for entering Airline Charges/Commission. Once all line items are entered in
the Charge Breakdown tab, click the button. Once the invoice is created the
system will either allow you to view the Invoice header (shown below), or automatically print & post. The

Chapter 8: Air Waybills Page 14

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billing options are controlled through the system defaults. When the invoice is created, it appears as
below:

Update Invoice Screen
Invoice Number Invoice Number defaults to the file number.
Customer ID The account number being billed is entered here. This defaults
to the shipper.
Invoice Date Invoice Date defaults to todays date or the flight date.
Division Number The Division Number is entered here.
Business Line Business Line pertains to the department that is issuing the
invoice (example: Air Export).
Terms Terms will default from the customer code, if you are using the
accounting system.
Due Date Due Date will default based on the terms.
Reference Number Reference Number defaults to the Master Air Waybill number.
You can overwrite this field.
Update B/L Clicking the Update B/L button will bring up the Air Waybill
number and flight date to be changed.
Print You are given an option to print the invoice once its created or
you can print your invoice from the invoice screen.
Notes Click on Notes to add any additional information you want to print
on your actual invoice.

Chapter 8: Air Waybills Page 15

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Save and Post The Save and Post option is available when using our IES
Accounting package.
Save When you have finished viewing or editing the invoice, click on
the Save button.
To edit line items, click on . This is the same screen that appears when entering line items before
creating the invoice.

Customer Customer defaults from the previous screen and cannot be
changed.
Charge Code This is where the Charge Code is entered. A drop-down list is
available, if you cannot remember the charge code name.
Ppd/Col Prepaid or Collect defaults from the Air Waybill.
Charge Basis This can default from the charge code, but can be changed
depending on whats needed.
Unit/Rate/Total Chg The Unit is based on ISO codes for Container entry. Rate is per
unit and Total Charge is calculated automatically using the
number of units and the rate per unit.
Invoice Description This defaults from the Charge Code.
Print on a Document Check this box if you want the charge to show up on your
freighted documents, or on the Master Air Waybill.
Vendor The Vendor code is entered here.
A/P Invoice Date A/P Invoice Date defaults to today. You can overwrite this field.

Chapter 8: Air Waybills Page 16

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Your Reference This defaults to the Master Air Waybill number. You can
overwrite this field
Vendor Reference Vendor Reference defaults to the Airline Air Waybill number.
You can overwrite this field.
Amount Under Estimated Payable Information, type the payable amount
owed to the vendor.
Override Division Override Division is blank unless a different division needs to be
specified on the A/P invoice.
Override Bus. Line Override Business Line is also blank unless a different business
line/department is needed on the A/P invoice.

When you close the billing screens and return to the Air Waybill screen, any charge except those with the
charge category of Not on Air Waybill will be totaled and recorded in the boxes at the bottom of the Air
Waybill screen.
Collect Shipment
Enter your collect charges the same way you enter prepaid charges.

When you close the billing screens and return to the Air Waybill screen, any receivable, except those with
the charge category of Not on Air Waybill will be totaled and recorded in the boxes at the bottom of the

Chapter 8: Air Waybills Page 17

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Any duplication or distribution is strictly prohibited.
Air Waybill screen. Charge Code categories and other set-up is also discussed in Chapters 11 and 12 of
this manual.
Printing AWB Documents
Once all your billing and data entry is complete, it is time to print your Air Export documents. To print, fax
or e-mail Air Waybill documents, click on the right hand side of the Tool Bar.

Air Print Options Screen
As with all Air print selection screens:
1) Select the Document Type from the left window.
2) Select the Document Format from the right window.
TIP: The document format applies only to the document type selected from the left
window.
3) Use the Radio Buttons to choose a Layout when applicable and whether you would like to filter the
documents by division. This can be set-up to keep users with low security levels from changing the
option.
4) Use the Spin Buttons to set the number of copies to print.
5) Click to print or fax the selected document, to preview the document on the screen,
to e-mail the document, to submit the shipment to AES, to transmit EDI
information, or to edit the format of the document.

Chapter 8: Air Waybills Page 18

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6) Click to return to the AWB Header screen.
NOTE: All of these options may not be available depending upon your hardware
configuration, security level or system default settings
Consolidations
This section discusses how to generate Master and House Air Waybills for back-to-back shipments and
genuine consolidations. These functions may not be available to you depending upon your system
defaults and configuration. Many of the functions of the Consolidation options are identical to the other
options of the Air Waybill database, but there are a few major differences. This section will deal only with
the features that are unique to the consolidation process.
The consolidation option consists of a browse window and three basic input screens. The first input
screen is used to add House Bill header information for the shipment. It is designed to look like a paper
Air Waybill. The second input screen is for cargo details on the House Bill. The third input screen
creates the Master Bill from the House Bill information. There are no limitations on the number of House
Bills that can be consolidated into a single Master Air Waybill. If you are working on a consolidation with
another shipper, you can add sub-house bills and print a sub house manifest.
This option is accessed from the same place you enter new Air Waybills. Just open the Air Waybill
Browse screen and click New to get options of Air Waybill type.

Browse Air Waybills Screen

Chapter 8: Air Waybills Page 19

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Entering a Consolidation
To create a new consolidation, click on the Browse Air Waybills screen or use the <Alt> + <N>
keystroke combination. The Air Waybill Type selection screen opens:

AWB Type Selection Screen
Select Consolidation from the list of type choices, then click .
Next, the AWB set-up screen appears:

AWB Setup
1) Enter the airline code and the Master Air Waybill, MAWB, number.
TIP: If you have set-up your MAWB numbers in the table maintenance these will default
to the next unused number.
2) Click to continue, or to abort the process.

Chapter 8: Air Waybills Page 20

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The AWB Set-up Options screen opens:
Copy Options

House AWB Copy Options
1) Select the appropriate option by clicking one of the Radio Buttons on the left side of the screen. The
first, second and last options will display Selection Screens so that you can choose which quote, Air
Waybill to use to create your new House Air Waybill. If you choose to copy a prior Air Waybill, the check
boxes on the right side of the options screen are activated. You can choose to copy as much or as little
information as needed. To use an empty Air Waybill form, select the third option.
2) Depending on which of the copy options you selected, one of the following selection screens will
open:

Copy Option Selection Screens

Chapter 8: Air Waybills Page 21

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3) Use the Locator Fields, Search/Sort Tabs, Scroll Bars, and Jump Buttons to find the record you wish
to copy, and then click to choose the file or template.
4) Click to open the AWB header screen or to abort production of a new House Bill.
House Bill Header
The House Air Waybill Header screen is the first primary input screen of the consolidation module.

House AWB Header
If you chose a copy option to create your Air Waybill, various fields will fill in automatically from either a
previous quote or Air Waybill. Any information that was copied can be overridden simply by typing over
the data in the printable text field.
This screen contains all the information that identifies the House Air Waybill, Shipper, Consignee, Carrier,
References, etc. and is arranged much like a paper Air Waybill. This is a multi-paned form. The fields on
the House Air Waybill are exactly the same, as you would find on the Direct Shipments screen previously
covered. Use the scroll bar or <PgUp> or <PgDn> to scroll up and down to view the entire form. During
input, the form will automatically scroll.
Sub House Bills
If you are working on a consolidation with another shipper, you can add sub-house bills and print a sub
house manifest. To add a Sub-House, click on . This will open a Sub House
browse screen:

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Sub House Browse Screen
Click on to insert the sub-house details.

Sub House information screen
Entering information in the Sub House allows you to both track this information and print a Sub House
manifest.
Everything else in the House Air Waybill is entered just like the previously covered "Direct" shipment.
Each time you save a House Air Waybill, the following dialog box displays:

1) Click Yes to add another House Bill.
2) Repeat the House Air Waybill entry as required.
3) When you have entered all the House Bills for the consolidation, click No.

Chapter 8: Air Waybills Page 23

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This will bring up the Master Air Waybill screen. Fill in the Master information as previously covered, then
click .
To review the consolidation at any point, click on the Tool Bar. The Consol Recap screen opens:

You may add, edit, or delete House Bills from this screen. You also have the option of attaching floating
Houses and moving House files to other Consolidations. Whenever you have made a change, you will be
asked if you wish to update the Master Air Waybill.
TIP: In order to update Master Air Waybill totals, you must check Force Master Cargo
Rebuild located on the bottom of the Consolidation screen, and then click on the Update
Master button.
Adding, Viewing, or Editing SED Details
Shipper's Export Declaration is created from the cargo information you entered for the Air Waybill.
To view or edit these details, click the button on the right side of the Tool Bar.

Chapter 8: Air Waybills Page 24

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The SED Header Screen opens:

SED Header Screen
Header information for the SED is displayed in the top portion of the screen. The browse window
displays individual SED line items.
1) Edit the header information, if required.
2) Click to add an SED line item, to update an item, or to delete a line item.
3) Click to save your update, or to discard any changes.

Chapter 8: Air Waybills Page 25

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When you choose to add or edit an SED line item, the following screen opens:

Update SED Line Items Screen
Use this screen to update line items, if necessary. Click to save your updates or to discard
any changes.
Shipment Status
The status of any shipment may be maintained either manually or via EDI with carriers.
Click on the right side of the Tool Bar.

Chapter 8: Air Waybills Page 26

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The Shipment Summary Information screen opens:

Shipment Summary Information Screen
For tracing/Web tracking purposes, select the status of the shipment and enter all pertinent date fields.
When finished, click .
Click to open a drop-down menu of status choices:

AWB Status Menu
Use this drop down menu to view or update the status of your shipment. When using our Web Tracking &
Tracing feature, these status types may be customized.

Chapter 8: Air Waybills Page 27

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TIP: The Status screen can easily be accessed through the main Air Waybill Browse screen.
Simply highlight the record and press Status located directly under the Print button
(screen illustration pg. 8-18).
Printing Consolidated Shipments
To print or fax Air Waybill documents, click on the right side of the Tool Bar.

Air Print Options Screen
These options are exactly the same as printing direct shipments. There is no difference whatsoever.
From this screen, you can print, view, fax and email different document formats. In the IES Air module,
you are given an option to print Air Waybills, Labels, a paper copy of the Export Declaration, Certificate of
Origin, Commercial Invoices, Manifests and Container Load Plans. You can file your AES shipments
from this screen by pressing the AES button. For more information about printing documents refer to
pages 8-17 of this manual.
Building Consolidations
Entering House and Master Air Waybills using the Consolidation option was covered. The system also
gives the option to create Floating Houses for when the user does not yet know the Master information.
Floating Houses are able to be attached to Consolidations later and are used with the Build
Consolidation feature.
Building Consolidations in IES starts by using the Master AWB Schedule. This schedule allows the user
to add multiple Master Air Waybills scheduled for different origin/destination pairs. This list of scheduled
Master Air Waybills can be built into Consolidations by creating and attaching floating and scheduled
House Air Waybills.

Chapter 8: Air Waybills Page 28

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
Adding Masters to the Schedule
To create Masters on a Schedule, click AWBsMaster AWB Schedule. The Master Air Waybill
Schedule screen will open, showing all available scheduled Master files.


Master AWB Browse screen
The Master Air Waybill Schedule screen is laid out exactly like the Master B/L Schedule that was
previously covered in Chapter 7. Search options are provided using the Origin/Destination port pair
filters.
Add a new Master Air Waybill to the schedule by clicking the New button. The system will prompt you for
the Airlines client code and Master Waybill number:

Airline & MAWB prompt screen
If blocks of Master Air Waybill numbers exist for your chosen Airline, the next available number will
automatically populate.

Chapter 8: Air Waybills Page 29

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
Once the information is entered, click OK to be taken to the Master Air Waybill summary input screen.

MAWB Summary Input Screen
The Master Air Waybill Summary screen is an abbreviated version of the Master file screen previously
covered on pages 8-4 to 8-16. Enter all the necessary information such as Agent, Airport of Departure
and legs of flight (1, 2 or 3 if applicable). The Airport of Destination will default to the last leg entered.
Enter Flight Date, Cut off Date and Time (if known), and ETA Date and Time. You can choose to print the
Master Air Waybill after filling in all the information on this screen, or you have the option of saving it to
build on later.
Adding Houses to Scheduled Masters
There are several ways to add Houses to your new Master. One way to add a House to build the
consolidation is to click on the Master from the Master Air Waybill Schedule and click the Review
Consolidation button.

Review Consolidation Screen
From this screen you have the option of either creating new Houses or attaching Floating Houses.

Chapter 8: Air Waybills Page 30

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
The second way to create the consolidation with your scheduled Master is by clicking on AWBsBuild
Consolidations.

Build Consolidations Screen
All floating House Air Waybills are listed here. Search for existing floating houses using the
Origin/Destination pairs just like the Master Air Waybill Schedule. From this screen you can create new
Floating Houses, edit or delete existing ones. To attach floating Houses to a consolidation, highlight any
existing House and click Attach to Consolidation.

MAWB Schedule Selection Screen
The Master Air Waybill Schedule will open for you to choose the Master to consolidate. Enter the
Origin/Destination in the filter boxes, highlight the Master Air Waybill and click Select. The House Air
Waybill opens to allow modifications. Print, save, etc. and the House will be attached to the Master. Note
that the Master Air Waybill number field fills in automatically. Also, the House Air Waybill file number
changes to coincide with the Master Air Waybill.

Chapter 8: Air Waybills Page 31

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.
Once the consolidation has been built, a message appears:

Click OK to be taken to the Master Air Waybill. Check the information on the Master Air Waybill, print and
save. The Build Consolidations screen no longer shows the House previously consolidated.
Sample Air Waybill Documents
As stated in previous pages of Chapter 8, the Air Export module is equipped with several standard Air
Waybill document formats. A sample of the Formatted Air Waybill is provided on pg. 8-32. This format
would be used for e-mailing or faxing purposes. Another standard Air Waybill that is included with the
system is called the IATA AWB Set. This is an unformatted document that is meant to be printed with
dot matrix printers. When first installed, IES Technical Support can assist in configuring your dot matrix
printer to correctly print this generic text form.

Chapter 8: Air Waybills Page 32

All information contained in this manual is proprietary and intended solely for use by IES customers.
Any duplication or distribution is strictly prohibited.

Formatted Air Waybill Sample Document