Enterprise Document Management Suite

Components
processing. It also
provides form
based indexing
OmniDocs Server
support.
OmniDocs Server is built using J2EE standard and
Service Oriented Architecture (SOA).It exposes
OmniProcess
consolidated functionality-level, XML-based API for
provides the user
easy integration with client applications. OmniDocs
with features such
Server is responsible for Transaction Management,
as searching,
Connection Pooling and Session Management. It
processing and viewing the documents of a
provides unparalleled fault tolerance and Scalability.
transaction.
OmniDocs Web Desktop
It supports all standard browsers like Internet
?OmniDocs Web Desktop is a web-based client
Explorer and Mozilla (on Windows, Linux and other
that enables enterprises to access, share and
platforms).
collaborate documents across the organization. The
main features include:
OmniDocs Image Server
?Filing of folders/images
The Image Server consists of a Centralized Image
?Indexing, Processing and searching
Database (Image Server Database). Image Server is
?Various monitoring reports like usage reports,
responsible for storage and retrieval of documents. It
audit reports, etc
enables document lifecycle management, moving
documents from online to offline storage, data
OmniProcess for file processing
caching, replication etc. It is highly scalable, and can
OmniProcess is the integrated workflow designing
support billions of documents and terabytes of data.
module in OmniDocs web desktop. OmniProcess
helps create a maker-checker workflow for file
OmniDocs Remote Image Server(Optional)
creation by the 'maker' and then quality check,
This server is used for optimizing bandwidth for
document verification and authorization by the
movement of images between two or more locations.
'checker'. Omni Process supports multiple levels of
This server works on concept of replicating/copying
authentication for a multi-user environment for file
Enterprise Document Management System
TM
OmniDocs is an Enterprise Document Management (EDM) platform for creating,
capturing, managing, delivering, and archiving large volumes of documents and
content. OmniDocs also seamlessly integrates with other enterprise applications
and enables these to manage structured & unstructured content.
OmniDocs handles Scanned Document Images, Electronic Documents, Emails
and Electronic Data Output from other Applications with equal efficiency and
ease.
By integrating this dynamic content with Business Rules & Processes. OmniDocs
enables seamless collaboration, communication, and knowledge sharing across
and beyond the Enterprise.
Solutions for Business Process & Content Management
OMNI DOCS
version 7.1
1
Omni Process - Web Desktop
documents from one location to other location in off
peak hours for bandwidth utilization. Server can be
configured for immediate replication as well as
delayed replication. Images can be scanned and
uploaded locally into image server and later can be
replicated to central/remote location.
OmniDocs Storage Management Server(SMS)
Storage Management Server manages the actual
storage and retrieval of Image Data. Multiple SMS can
be deployed for a single Image Server. Typically, this
happens for achieving scalability/availability or at
multiple locations for bandwidth management.
OmniDocs Text Extraction Manager(For Full
Text Search)
This component extracts data from images and
document indexing enables faster retrieval of
enables OmniDocs to perform Full Text search. This
documents.
allows the user to search documents based on the
presence of a particular text in the document.
Enterprise Document Management
OmniDocs extends the scope of imaging to include
CSV Import Utility
electronic documents such as contracts, proposals,
Used for importing documents & folders in bulk with
reports and emails for collaborative working.
indexing
OmniDocs seamlessly integrates with document
creation applications and delivers enterprise wide
LDAP Authentication Service
availability, version control, annotations and access
Integrates OmniDocs with Directory Services for user
control for all forms of electronic content including
authentication with single sign-on support. The
scanned images.
supported directory services are Windows Active
Directory, Novell Directory and Sun Directory server.
OmniDocs makes content easier to save, search and
reuse. OmniDocs helps in managing the content
throughout all phases of its life cycle with strong
Document Archival
indexing, interlinking of documents and rights
OmniDocs is an Enterprise Document Management
management features. OmniDocs ensures content
system for creating, capturing, managing, delivering,
security and accuracy and thereby helps in reducing
and archiving large volumes of documents and
enterprise risks. OmniDocs provides comprehensive
content. OmniDocs handles scanned document
reporting tools which helps the administrators to
images, electronic documents, emails, and electronic
generate reports and track the proceedings of the
data output from other applications with equal
content across the organization. Strong password
efficiency and ease.
configurability and maker-checker features allow the
administrators to maintain the authenticity of users,
OmniDocs supports production level scanning of
thereby helping maintain the integrity of information
documents and automatic filing into DMS through
stored in OmniDocs.
OmniScan. Access rights, privileges, user
authentication and an option for single sign on
through LDAP provide controlled access to folders
?Unified repository for all documents and folders
and documents across the enterprise. OmniDocs
across the organization including electronic files,
supports deployment in a distributed environment.
paper images and physical documents
The highly scalable architecture of OmniDocs
?Comprehensive document Scanning, Indexing and
provides a flexible environment to match the
Storage
increasing demand of the business. Structured
Enterprise Applications of OmniDocs
Key Features:
Solutions for Business Process & Content Management
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Enterprise Application
?Indexing on custom fields at Folder/Document level ?Availability of content from anywhere, anytime
?Maker-Checker features for dual authorization in ?Security and accuracy of information
user/group operations ?Better turnaround time for file processing to
?Comprehensive reports for monitoring reduce processing cost
?Configurable password policies ?Complete tracking of documents
?Comprehensive and easy to set Access Rights ?No document loss due to misfiling or in transit in
control with inheritance comparison to physical document management
?Specific rights at document level for sharing ?Protection from fire and natural disaster/calamities
?File processing workflow to improve risk management
?Full text and strong index based search
?Annotations on Image and Electronic documents
?Document Check-in, Check-out & Version Control
Built around a robust industry-standard n-tier J2EE
?Extensive audit reports and Audit Trails
architecture with native XML capabilities, OmniDocs
?HTTPS support for security
provides unmatched Scalability, Integration Capability
?Server Replication for low bandwidth consumption
and System Availability. OmniDocs supports
at multi-location installations
Enterprise-wide deployment by deploying multiple
?Server clustering for enterprise-class Scalability
Transaction Servers, replicating Image Servers and
?Unicode support
load balancing Web Servers. OmniDocs has easy to
use XML APIs and Web-Services interfaces to
facilitate integration with other business systems like
?Long term archival
Workflow, ERP, CRM & other Business Applications.
?Easy and quick access to improve productivity by
reducing the turnaround time
Architecture
OmniDocs Benefits
*OmniDocs is available on all industry standard OS, Application -
Servers & Databases. Please ask for details.
Solutions for Business Process & Content Management
Architecture Diagram
OmniDocs Web Server
Exposes web interface for
OmniDocs functionalities
CLIENT SERVER
Scalable J2EE & XML based
Java Transaction Server
Exposes functionality level
XML API
Web Server
Farm
Transaction
Server Farm
Secure & Scalable Image Server
Manages document storage & retrieval
Supports disaster recovery

JND1
JDBC
LDAP authentication
3rd
Party
Clients
Web
Server n
Transaction
Server 1
Transaction
Server n
Local
Image
Servers
Highly Optimized &
Efficient Database
Core business logic
of OmniDocs
Optimized performance
through stored procedures

Clustered Database
XML
Authentication
Service
XML
Web
Client
Web
Server 1
Replicated Remote
Image Servers (optional)
Web
Client
Intranet/LAN
SSL/HTTPS
Firewall
OmniScan
CSV Upload
Web Server
Remote
Image
Server
Location 1
Replicated Remote
Image Servers (optional)
Web Server
Remote
Image
Server
Location 2
Web Client
Web Client
SSO
3
Minimum Server Requirement Application Server:
Server Client
-
OS:
OS: Other Software:
Database:
Hardware Hardware:
Software
Software
JBOSS
Server Grade Machine, 2 GB RAM, 50 GB Pentium, 512 MB RAM, 20GB HDD
HDD
Windows 2003/8, XP, NT, 2003, Redhat Linux 5.x
Windows 2003 Server, 2008 Server/ Redhat Linux 5.x MS Office 2003/7, IE 7.0 +, Mozilla 2.0
MS SQL 2005/2008, Postgre SQL 8.x and above
Solutions for Business Process & Content Management
CORPORATE OFFICE
New Delhi
Newgen Software Technologies Ltd.
A-6, Satsang Vihar Marg,
Qutab Institutional Area,
New Delhi - 110 067 INDIA
Tel: +91-11-4077 0100, 2696 3571
Fax: +91-11-2685 6936
Email: corpmktg@newgensoft.com
UAE
Regional Office
Newgen Software Technologies
Suite No. 314, Building @ 3
P O Box 500297, Dubai Internet City
Dubai, UAE
Tel: +97144541365

Registered Office
Newgen Software Technologies
Y 1 46, P O Box 120586
SAIF ZONE Sharjah, UAE
Tel: +971 65571040
US
Newgen Software Inc.
1364 Beverly Road, Suite 300
McLean, VA 22101
Tel: +1-703-439-0703
Email: usa@newgensoft.com
www.newgensoft.com
http://blog.newgensoft.com
About Newgen
Newgen Software Technologies Limited is the market leader
in Business Process Management (BPM) and Enterprise
Content management (ECM), with a global footprint of 850
installations in over 40 countries with large, mission-critical
solutions deployed at the world's leading Banks, Insurance
firms, BPOs, Healthcare Organizations, Government,
Telecom Companies & Shared Service Centers.
Newgen Software has been positioned in the Magic Quadrant
for Business Process Management (BPM) and Enterprise
Content Management (ECM). The company has been
recognized by distinguished analyst firms like Frost and
Sullivan as A 'Hot Company to Watch for' in their global ECM
Market report, 2009 and by IDC in its exclusive report
Newgen Software: Global Leader in Business Process
Management and Document Management Solutions.
Newgen is a winner of prestigious awards, such as the CNBC-
TV18, Emerging India Award 2008.
With HSBC and SAP investment, Newgen is one of the rare
product companies to have backing of both leading financial
and technology companies of the world. Newgens Quality
Systems are certified against ISO 9001:2008 and Information
Security Standard, ISO 27001:2005. Newgen has been
assessed at CMMi Level3.