Policy Reference No.: Revision No.

: Release Date: Effectivity Date: Page Number:

PRN LAD 131007
00 Page 1 of 3
Unit/s:
ALL ORGANIZATIONAL UNITS
Document Title
ISSUANCE OF NOTICES FOR ABSENCE WITHOUT OFFICIAL LEAVE (AWOL
TANTA!OUNT TO ABANDON!ENT OF WOR"
1# OB$ECTIVES
1.1 To ensure that proper proceedings under the Labor Code of the Philippines for dismissing employees who
are absent without official leave (AWL! are observed and followed.

1." To provide a complete guidelines and procedures to be followed for those employee#s who abandoned their
wor$ by means of absences without official leave (AWL!.
1.% &nsure business continuity and to avoid loss on the company.

%# SCOPE

All employees' regardless of status and ran$' under the employment of (undline (inance Corporation shall be
covered by this policy.
3# DEFINITION OF TER!S
Absence without official leave ) are those absences as defined under the Time$eeping Policy and the
Attendance Policies and Procedures.
&# GUIDELINES

*.1 (or employee(s! who underwent AWL but did not abandoned their wor$' the Time$eeping Policy and
Attendance Policies and Procedures shall apply.
*." (or employee(s! who underwent AWL and did not return to wor$ despite the return to wor$ order' the
following guidelines shall be applicable' to wit+
*.".1 ,f an employee has already been AWL for a day' the immediate superior shall issue an ,ncident
-eport concerning the matter and shall forward the same to LA. ) &-/ for proper disposition.
*."." 0pon receipt of the ,ncident -eport from the employee#s immediate superior' LA. ) &-/
shall validate the dates of the employee#s absences indicated in the said report with the
1-. ) Time$eeping /ection.
*.".% LA. ) &-/ shall send a return to wor$ order letter (1
st
2otice! through registered mail with registry
return card to the concerned employee within two ("! wor$ing days upon receipt of the ,ncident
-eport. LA. 3 &-/ shall indicate in the return to wor$ order that the employee is re4uired to return to
wor$ within five (5! days from the receipt of the said letter and submit his6her written e7planation
stating the reason why he6she should not be dismissed from his6her wor$.
*.".* LA. 3&-/ shall also inform the employee concerned on the suspension of all the privileges he6she is
en8oying from the Company while his6her case for AWL is being processed.
*.".5 ,f after five to seven days from the receipt of the return to wor$ order letter (1
'(
2otice!' still the
concerned employee fails to return to wor$' LA. ) &-/ shall send a final disposition letter ("
nd

2otice! through registered mail with registry return card' formally informing the employee of the
9anagement#s decision to separate the employee from his6her employment for failure to return to
wor$ on the specified date re4uired by the company which is tantamount to abandonment of wor$.
Policy Reference No.: Revision No.: Release Date: Effectivity Date: Page Number:
PRN LAD 131007
00 Page % of 3
Unit/s:
ALL ORGANIZATIONAL UNITS
Document Title
ISSUANCE OF NOTICES FOR ABSENCE WITHOUT OFFICIAL LEAVE (AWOL
TANTA!OUNT TO ABANDON!ENT OF WOR"
*.".: &mployee#s dismissal from his6her wor$ shall be effective on the day the disposition letter ("
nd
2otice!
was received by the concerned employee.
*.".; LA. ) &-/ shall inform the necessary departments within twenty four ("*! hours upon receipt of the
registry return card' as to the effective date of the employee#s dismissal due to AWL.
)# REPORTORIAL DUT*
LA. 3&-/ shall report to the .epartment of Labor and &mployment (.L&! the name(s! of employee(s! who
has been dismissed due to absence without official leave (AWL! within thirty (%<! days upon receipt of the
-egistry -eturn card of the .isposition 2otice sent to the concerned employee' to comply with the duty as
mandated by the Labor Code of the Philippines.
+# FILING OF ACTION

LA. 3&-/ shall forward to LA. ) LP/ the list of employee(s! who has been dismissed due to absence without
official leave (AWL! as stated in *.".; of this policy for appropriate legal action.
:.1 An employee who abandoned his6her post on the ground of AWL' shall be liable for li4uidated damages in
the amount of Php 1<<'<<<.<<.
7# REFERENCES
;.1 P-2 1-.311<=<<: Time$eeping Policy
;." C,- .0 1<<5<<1 Attendance Policies and Procedures
;.% C,- .0 1<<5<<" Attendance Policies and Procedure
Proponent by>
9A-? A22& .. C1A@&A
-eviewed by>
BA?3BA? 9. PA/T-(,.&
&9PL?&& -&LAT,2/ ((,C&- /?/T&9/ A2. P-C&.0-&/ A2AL?/T
2oted by> Approved by>
@,C&2T& L. (L-&/ B-. @,CT- C. TA2 2,CC 1. &LL,/ PA0L,2 C. 2DT&2C
@,C&3P-&/,.&2T @,C&3P-&/,.&2T @,C&3P-&/,.&2T
(- A.9,2,/T-AT,2 (- (,2A2C& (- (,2A2C&
P-&/,.&2T
Policy Reference No.: Revision No.: Release Date: Effectivity Date: Page Number:
PRN LAD 131007
00 Page 3 of 3
Unit/s:
ALL ORGANIZATIONAL UNITS
Document Title
ISSUANCE OF NOTICES FOR ABSENCE WITHOUT OFFICIAL LEAVE (AWOL
TANTA!OUNT TO ABANDON!ENT OF WOR"