User Manual Nrega

MIS FOR
NATIONAL RURAL
EMPLOYMENT GUARANTEE
ACT (NREGA) 2005
User Manual
Ministry of Rural Development

Krishi Bhavan
New Delhi – 110 001.
NIC-DRD User Manual Page 2 of 170
Developed by National Informatics Centre (NIC)

Unit of
Ministry of Rural Development
User Manual of NREGA Page 2 of 205

Table of Contents
1. Introduction 4
1.1 Audience 4
1.2 Purpose of the Application 5
1.3 Documentation Organization 6
1.4 Conventions 6-7
1.5 Problem Reporting 7
1.6 Product Features 7-8
1.7 Handling Instructions 9
1.8 Installation Instructions 9-11
2. Citizen 12-2 3
3. Panchayats
3.1 Gram Panchayats 28-103
3.2 Block Panchayats 104-105
3.3 Zilla Panchayats 106-107
4. Workers 109-112
5. Implementing Agencies Other than PRI 113-115
6. District/Block Administrator
6.1 Programme Officer 116-144
6.2 District Project Coordinator 145-168
7. States 169-192
8. Bank Post Office 192-196
9. MoRD 197-204
10. Administrator 204-205

1. Introduction
1.1 Audience
The Audience of NREGA consists of the following: -
• Citizen: - The citizens are not required to have any prior experience nor any
training is required for them to use NREGA software. The users should only
know Internet surfing.
• Panchayats: -
1. Gram Panchayat
2. Block Panchayat
3. Zilla Panchayat
All the users in Panchayats must have some experience of using computer and
Internet surfing. Training is must for them before using this software. They
must have the clear understanding of the manual system and all the processes
within that system.
• Workers: - The Workers are not required to have any prior experience nor
any training is required for them to use NREGA software. The workers should
only be able to enter their Job card number.
• Implementing Agencies: - The Implementing Agencies must know

Basic computer skills, and Internet surfing. Training is must for them before
using this software.
• Programme Officer: - Programme Officer must be familiar with the

stages and processes involved in the implementation of NREGA. He must know
the Basic computer Skills and Internet surfing. Training is must for them
before using this software.
• District Project Coordinator: - District Project Coordinator must be

familiar with the stages and processes involved in the implementation of
NREGA. He must know the Basic computer Skills and Internet surfing. Training
is must for them before using this software.
• State RD Department: - The State RD Departments must know Basic

computer skills, and Internet surfing. Training is must for them before using
this software.
• Banks or Post office: - The users are not required to have any prior
experience nor any training is required. They have to just enter the msr_no and
they can see the generation of payments.
• MORD: - MORD will be responsible for ensuring timely and adequate resource
support to states. It will undertake review, monitoring and evaluation of
Processes and outcomes. They will use this software to capture the data and
access the utilization of resources. So they must know flow of all stages and
processes involved in the implementation of NREGA and also training is
required for them. They must know the basic computer skills and Internet
surfing before using this software.

• Administrator: - The administrator must have good knowledge of
computers and flow of the system. The Administrator can Check details
regarding programs, make Data Entry and generate Reports.
• Engineers:- There are three types of data entry system in this tab-
1. Enter schedule of rates
2. cost Estimation
3. MB Book
In this tab entry is done by the State engineer. Training is must for them before
using this software. They must have the clear understanding of the processes
and system.
1.2 Purpose of the Application

The NREGA has been notified in 200 most backward districts of the country. The
objective of the Act is to provide employment to those who demand employment
within 15 days of their demand.
The Act provides 100 days of employment guarantee to a rural household.
Effective monitoring of the Programme necessitates computer based monitoring.

To operate ‘online monitoring’ system click on Internet Explorer, type address
http://nrega.nic.in. The home page of the site will be displayed.
There are links provided for each user. User just clicks on their corresponding
link and start performing Data Entry and Generating Reports.
1.2.1 Problem Reporting Mechanism: -
In case of any Problems, Doubts and Feedback: -
i.Users can send mail at madhuri@nic.in or selvesh@nic.in.
ii.They can also send there valuable feedback to us through our website
http://nrega.nic.in. In the left panel of the site, there is section with
name Contact your government, under which there is a link with the
name Feedback. When a user click on it, a new screen will be displayed,
where they should enter their name, email address, feedback. After
entering all details click on Submit Button.
1.2.2 Handling and Installation Instructions: -
The software is available in online as well as offline mode.

The Offline Software is available in Microsoft technologies as well as Open
Source technology, which give flexibility to the user of choosing platform at
his end. This makes Software more compatible with all platforms. The
software is Unicode enabled and the support all Indian languages.
Offline software is uploaded on site (http://nrega.nic.in) it is well protected

with password and only authorized users are allowed to down load the
software.
1.2.3 Interface between System and Users: -

A user manual provides an interface between System and Users. A well-
designed user manual will minimize the gap between a user's goals and the
knowledge required to use the interface.
1.3 Document Organization

This section will explain how the document is organized. This section, explains the
Different sections available in the application, which are: -
• Citizen: - Citizen can access online NREGA ACT 2005, Operation Guidelines,
Total NREGA Districts, Role Matrix, Name, address, Telephone No, email of
MoRD officials, D.P.C., P.O., Panchayat members / staff, Monthly Progress
Report, Employment Status, Work Status, Financial Statement, Available Fund
at Each Level, Expenditure Statement for Works, Registration Application
Register, Job Card / Employment Register, Muster Roll Issue Register, Muster
Roll Receipt Register, News, circulars. They can send their
feedbacks/complaints and can also check the status of their complaints.
• Panchayats: - At Panchayat level one can make data entry for registration,
creating new works etc and can generate there corresponding reports.
• Workers: - One can view Job Card, Demand for Job, Allocation of Job and
Employment Given.
• Implementing Agencies: - Authorized users can make Data Entry for

the New Works, Work Allocation, Muster roll, update registration card Book,
Distribution of Paid Muster Roll Details, Utilization Certificate and Suspension
and can also generate their corresponding reports.
• Programme Officer: - One can register households and registered

households can demand employment. Programme Officer can Comment and
send Projects to DPC for approval. Programme Officer will issue the muster roll
for the approved work. District project Coordinator will sanction administrative,
technical and financial approvals for each work, and will also attend complaints
of Zilla Panchayat and Programme Officers.
• States: - One can directly make Data Entry and can generate corresponding
Reports.
• Banks or Post office: - One can directly see the generation of payments.
Whether it is done by Post office, Banks and by cash.
• MORD: - One can enter the data and see the reports regarding that data.
Enter data is related to the employment demanded/allotted, work generation
and financial progress on the actual basis.
• Administrators: - One can Check details regarding programs, make Data

Entry and generate Reports.
• Engineers: - The state engineers can enter the data. They can enter the
estimated cost, expenditure and MB book entry.

• General Common Operating instructions:-It also includes the
General Common Operating instructions which explains the Description of
relevant controls/buttons, input form tool bar, Reporting tool bar, etc. for
software application, Administration of users, general hardware operating
instructions such as startup, shutdown and login, backup Restore
operations/instructions and Error messages.
• It explains how to start accessing the application using Internet Explorer.
• It also discusses various activities/processes involved in the implementation of

NREGA and the relation between them. It also clearly mentions the work flow
and the constraints, condition and the behavior of application in various
situations.
• Screen shot of various Data Entry Screen and the reports generated at different
levels of users will also be placed.
1.4 Conventions
This section will explain the symbols as well as style such as bold, italic and there
usage in the Manual which is as below: -
Convention Description
Bold Text in bold is used for module names or field names.
1.5 Problem Reporting

• In case of any Problems/ Doubts users can send mail at madhuri@nic.in or
selvesh@nic.in.
• Visitor can also send there valuable feedback to us through our website
http://nrega.nic.in. In the left panel of the site, there is section with name
Contact your government, under which there is a link Feedback. When a
user click on it, a new screen will be displayed, where they should enter
their name, email address, feedback. After entering all the details click on
Submit button.
1.6 Product Features

• Properly layered structure
Software is in accordance with guidelines of scheme which follows a layered

approach. Each layer is identified and managed according to the stakeholders
needs so that proper management and analysis can be done.
Panchayats can view their data in form of reports at their level. At block
level all the reports of Panchayats under the Block can be viewed. At District
reports for the entire Block under the District can be viewed.
• Separate role for each stakeholder
Stakeholders identified is as follows –

• Citizen
• Panchayats
o Gram Panchayat
o Block Panchayat
o Zilla Panchayat
• Workers
• Implementing Agencies
• District Programme coordinator (DPC)
• Programme officer (PO)
• States
• Banks and post office
• MoRD
• Administrator
• Engineers
o Enter schedule of rates
o Cost Estimation
o MB Book
• Software is Unicode enabled
Software provides local language support which gives a good understanding

of the process to all software users who are well conversant with there local
language and makes software more user friendly.
• Available in online as well as offline mode
Software is available in online as well as Offline mode. States having

Infrastructure for data entry in online mode are encouraged to work on online
version. States with poor Network infrastructure are provided with offline mode
and their data get uploaded after a fixed interval.
• Offline module is available in Microsoft technologies as well

as open source technologies
NREGA soft offline version is available in Microsoft technologies as well as

Open source technology which gives flexibility to the user of choose platform at
his end. This makes Software more compatible with all platforms.
• Linked with BPL Data 2002
Software is linked with family survey known as BPL census 2002 where
information on rural household in rural area is available. It is a loose linking of
two databases in the sense that if a family is found in that database then all the
information regarding the persons in the family above 18 years of age can be
copied to NREGA database but if a family is not found then it can be added into
NREGA database.
• Capturing Data at grass root level
Software facilitates entry of Works and workers at Gram Panchayat level.

• User Friendly
Site is designed according to requirement of each stakeholder, and

prerequisite for using this software is that a person must know net surfing. Input
forms and reports are designed in user friendly manner with local language
support. Error reporting is also done to facilitate user to understand the problem
and correct it.
1.7 Handling Instructions

Offline software is uploaded on site (http://nrega.nic.in) it is well protected with
password and only authorized users are allowed to down load the software.
1.8 Installation Instructions

1.8.1 Minimum Software Requirement (MS-Online version)
1. Any browser
1.8.2 Minimum Software Requirement (MS-Offline version)
1. Windows XP SP -2 OS
2. IIS Server Installed on Windows XP
3. MS Access
4. ODBC Drivers
5. WinZip
6. MSDE 2000 ,SQL Server 2000
1.8.3 Installation of IIS Server
1. Check if IIS Server is installed .This can be done by opening browser

and Typing http://localhost on the address bar if default page opens
then IIS is present else follow the steps .
2. Click on Start. Go to Control panel.
3. Click on Add and remove windows component.
4. A dialog box appears asking for components to be installed. Check IIS
Server.
5. Do Next.
6. It asks for Windows XP CD. Insert the CD it will install IIS server.
Follow the Wizard.
1.8.4 Installation of MSDE 2000
1. Download the MSDERelA From Microsoft Site.

2. (http://www.microsoft.com/downloads/details.aspx?FamilyID=413744
d1-a0bc-479f-bafa-e4b278eb9147&DisplayLang=en)
3. Click on Downloaded icon.
4. It is Self Extracting folder which make a folder MSDERelA in C:/
5. Open Command Prompt and go to MSDERelA Folder.
6. Setup SAPWD=“sa” press enter
7. MSDE is installed by following the wizard.
8. Now from Command Prompt run the following command.
9. osql -E “sa”
10. Create two databases NREGA and NREGAupload. By using Create
database command.
11. Editor will open having prompt 1>.
1> Create database nrega
2> go
1.8.5 Installation of Offline software
1. Download software from http://nrega.nic.in

2. Unzip the folder.
3. NREGA folder is created.
4. Right click the folder NREGA and click on properties.
5. Select Web sharing option and name the Alias as NREGA.
6. Open Nrega.mdb file, delete all States, Districts, Blocks, Panchayats,
Villages not pertaining to your State from the respective table.
7. Export all the master files available in nrega.mdb to the database
nrega created in MSDE.
8. Want to attach to BPL Data then update column (bpl_data_loaded) in
blocks table to ‘Y’ for respected block.
a. If attached to BPL data then rename your family table with
i. Short name of State + District Code
9. Rename your education table with
i. Short name of State + District Code + D
10. Ex: - OR2410 for family table where OR is short name of state Orissa
and 2410 is district code 2410.
11. Select a table which you want to export. Go to Export in File menu.
12. Dialog box appear from Save as type select ODBC Databases.
13. It will show you table name asking to export click ok.
14. Dialog box appears select Machine data source. A list of Data sources
appears .Click on new button and make a DSN name by following the
wizard that connect to NREGA database present in SQL Server. DSN is
created once.
15. Other tables can be exported using the same DSN name.
After following these instruction software is ready to use.
i. Open browser
ii. Type http://localhost/nrega/home.asp
iii. Click DATA Entry option if it works properly then software is
working fine. If error comes showing problem in ConnectNrega.asp
then change the file Connectnrega.asp. Keep only two lines in
Connectnrega.asp specified below.
Connection String (MSDE)
Set objCon = Server.CreateObject("ADODB.Connection")

ObjCon.open "Provider=SQLOLEDB.1;Integrated Security =SSPI;User
ID=sa;Initial Catalog=Nrega;Data Source=***Name of Sql server"
You can get name SQL Server by clicking sql server icon on right side of
task bar.

Connection String (SQL Server 2000)

Set objCon = Server.CreateObject("ADODB.Connection")
ObjCon.open "Provider=SQLOLEDB.1; Persist Security Info=False;User
ID=sa;Initial Catalog=Nrega;Data Source=Name of Sql server"
Making machine compliant for Unicode data entry
Download software from Bhashaindia.com for respected language and

install it as per instructions from the site
• Available free of cost on Internet

• Instructions for Installing MSDE 2000 can seen from
ReadmeMSDE2000A.htm file present in folder c:/MSDERelA

2. CITIZEN

When user types http://nrega.nic.in on the address bar of the browser after
proceeding user get the following page:-
By default the tab selected is citizen. First view of the web site is citizen page. Further
citizen page is divided into three columns. They are described below.
2.1 First Column
On the left hand side in first column there are state names which are the hyperlinks.
When user clicks on the hyperlinks it will displays the login page. In login page you can
see on left hand side it displays all the districts of the selected state which are further
hyperlinks. At the middle section NREGA bulletin is showing the statistics of the selected
state and at right side of the page there is login for the state.

User has to enter the user name and password then it will display the following page. In
this page all the reports of the state is displayed. These reports are related to employment
provided, analytical report, MPR Vs MIS and alerts etc.
The description of the reports and their formats are better discussed in the
“STATE TAB” For state page you can go to context no 7.2 for reporting and 7.1
for data entry.

2.2 Second Column
2.2.1 National Bulletin
This is the summary report showing total no. of households, total no. of person days, total
no. of works taken up, total no. of works completed, total no. of works in progress.
NREGA bulletin is keeping updated as the data in the server.
There are two types of report formats under National Bulletin.
¾ Employment Report
¾ Financial Report
2.2.1.1 Employment Report
The format for employment report is as follows:-
No.of No.of Persondays In Lakhs Central

households households Funds
Release Expentiture Works Works Total
S.No. States who have Available
provided (Sanctioned) In Lakhs Ongoing Completed Works
demanded employment Total SCs STs Women Others In Lakhs In Lakhs
employment
1 2 3 4 5 6 7 8 9 10 11 12 13
2.2.1.2 Financial Report

The format for financial report is as follows:-
MONITORING FORMATS FOR MONTHLY PROGRESS REPORT UNDER NATIONAL RURAL EMPLOYMENT
GUARANTEE ACT(NREGA)
FINANCIAL PERFORMANCE under NREGA DURING THE YEAR
Upto The Latest
2008-2009 Month
4 5 9
1 2 3 6 7 8
a b a b c a b c d e
O.B. Release of Release during current
Cumulative Cumulative Expenditure
as the last year year
Labour Budget
on received On
estimation of Administrative
1st during Center Misc. Total semi-
S.No State Total Expenses
April current year receipt Availability On skilled On Tota
State Expenditure(Till
of
the reporting Wages and Material Non
l
the Central State Sanctioned Reciept skilled Recurring
month) Recurring
year wages

2.2.1 Sanction Order
The amount sanctioned for the states by the Ministry is shown through this link.
2.2.2 Knowledge Network

Here you can also see the Link Namely Knowledge Network which is for brief knowledge
of NREGA and its status and many more.
2.2.3 1.Public grievances redressals system
This system helps the worker or any citizen to launch complain against Panchayats or
any other implementing agency. All the fields marked by * are mandatory.
As soon as the user will submit the data, complain will send to the Program Officer and
allot a complaint ID. The Program Officer can see all the complaints of his block.
2. Check Redressal of Grievances
This is report of the redressal system from where user can see the complaint attended
And their description when it is attended solution etc.

2.3 Third Column
2.3.1 NREGAsoft MIS
2.3.1.1 NREGAsoft News
The information about latest updating in online as well as offline version of software is
displayed in this section.
2.3.1.2 Report From MIS
Under this section, financial year wise reports from MIS are available.
By clicking on the link for any financial year, the state level & national level reports
are available :-
State Level Reports

1. Employment Status
2. Work Status
3. Financial Statement
4. Available Fund at Each Level
5. Fund Transfer Statement and Expenditure
6. Category wise Expenditure Statement for Works
7. Assets Created
National Level Reports
1. Employment Status
2. Work Status
3. Financial Statement
4. Available Fund at Each Level
5. Fund Transfer Statement and Expenditure

Up to serial no. 5, formats are same for National level reports and State level reports.
Serial no. 6 and 7 are extra in State level reports.
Employment Status
This report shows the No. of registration, No. of applicants, No. of Job cards issued,
Employment demanded, Employment offered, Employment provided, No. of Muster roll
filled, No. of ongoing works etc.
The report is as follows:-
State :
No. of Employment Employment No. of No. of
Job Employment Provided On
Registered demanded offered filled Families Draw
District Card going
House House House House Muster Completed Graphs
Persons Issued Persons Persons Persons Persondays Roll works
Hold Hold Hold Hold 100 days
Phase I
[ Bar]
Phase II
Phase III
Work Status Report
This report shows the status of works. Status of works means ongoing, on shelf,
completed and suspended. The report shows the status of the work category wise. There
are 9 categories of works. We have shown here only four categories, all other categories
are same as these
The format of report is as shown below:-

State:-
NO. OF WORKS
Water Conservation And Renovation of Traditional
District Flood Control Rural Connectivity
Water Herversting Water Bodies
S.No Name Work Work Work Work
In- Pro. In- Pro. In- Pro. In- Pro.
comp. in comp. in comp. in comp. in
prog. Work prog. Work prog. Work prog. Work
shelf shelf shelf shelf
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
Financial Statement Report
This report shows the summary of fund available and expenditure done for districts. The
report format is as follows:-
(Rs. In
State:
Lakhs)
Release of Last Year
Release During
but Recieved during Cumulative Expenditure
Actual O.B Current Year
the Current Year
as on Ist Misc. Total Balance
S.No Districts On Semi-
April of the Receipt Availabilty On Left
Year skilled and On Adm.
Centre State Centre State Unskilled Total
Skilled Material Exp.
Wage
Wage
Phase I
Phase II
Phase III
Available Fund at Each Level Report
This report shows the fund available for the districts. The format of this report is as
below:-
State:
Districts Available Fund(in Lakh)
Phase I
Phase II
Phase III
Fund Transfer Statement and Expenditure Report

In this report, detailed information about the fund received in the districts from centre or
state, opening balance, Miscellaneous etc, and fund transferred to PO, GP, Executing
Agency.
State:
Release of Last Total

Year but Recieved Fund Transfered Fund Recieved by Fund Fund Funds
District O.B Misc Cumulative Expenditure
during the Current From DPC in Available Transfered To
Year Transit
On
Semi-
Money On
EXE Adm skilled On Adm
Centre State Total Centre State Total Centre State Total PO GP Refunded Total Balance Unskilled Total
AGE. .Exp. and Material .Exp
to DPC Wage
Skilled
Wage
Phase I
Phase II
Phase III
Category Wise Expenditure Statement of Works Report
This report is state level report which shows the expenditure statement of works. This
report is based on all the 9 categories of works. The format of the report is as follows:-
Rs. in
Lakhs
NO. OF WORKS
District Water
Renovation of Irrigation
Name Flood Rural Conservation Drought Irrigation Land
S.No Traditional Facilities To Other works Total
Control Connectivity And Water Proofing Canals development
Water Bodies SC/ST/IAY/LR
Herversting
No. of Expen No. of Expen. No. of Expen. No. of Expen. No. of Expen. No. of Expen. No. of Expen. Expen. No. of Expen. No. of Expenditure
No. of Works
Works Amount Works Amount Works Amount Works Amount Works Amount Works Amount Works Amount Amount Works Amount Works Amount
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Assets Created
This report is also a state level report in which, category wise total no. of completed
works are shown in all the three phases. The format of this report is:-
State:
S.No District NO. OF WORKS Total

Name
Flood Rural Water Renovation of Drought Irrigation Irrigation Land Other

Control Connectivity Conservation Traditional Proofing Canals Facilities To development works
And Water Water Bodies SC/ST/IAY/LR
Herversting
Phase I
Phase II
Phase III
2.3.1.3 Send Backup files (Block Level)

This option is used to send the backup file of data from blocks for uploading on the site
2.3.1.4 Send Backup files (Panchayat Level)

This option is used to send the backup file of data from Panchayats for uploading on the site
2.3.1.5 Date Sent and Upload Status

Through this link, the status of data sent for uploading and the data uploaded can be
viewed.
2.3.1.6 User manual-MIS(NREGA)
2.3.2 Communication
Under this section the important letters, Agendas, meeting notices, circulars issued by
the Ministry are published for the users.
2.3.3 Transparency & Accountability
Under this section Muster roll report, Guidelines & formats of Muster roll verification,
Muster roll verification schedule and Social audit reports sent by different states, districts,
blocks all over the India are available for maintaining the transparency between the users
and the Ministry. Links for lodging the public grievance and report of the grievance is
available under ‘Public Grievance Redressal System’ Some other important information
like Transparency & Accountability Rules etc. is also published time to time in this section.
2.3.4 Reference Center
In Reference Center, first of all the annual report of NREGA is available in Hindi & English
languages. Links for Central Employment Guarantee Council rules, census 2001 & BPL
census 2002 are also there. NREGA logo can also be downloaded from this section. ICT
infrastructure reports at block level are there. and some other links are also available that
can be updated accordingly.

2.3.5 Contact NREGA Officials

The contact list for both MoRD officials and District level officials are available in this link.
The screen of contact list for MoRD:-

The screen of contact list for District level officials looks like:-
No. of No. of
No. of Phone Education Account
District Name Address Email Officers Officers
Blocks no Qualification Number
Permanent Contract
State:

3. PANCHAYATS

3. Panchayats:
When user clicks on the Panchayat tab the following screen is displayed. The Panchayat
page is further divided into three columns. The left side column named as public
grievances redressal system, middle one is Panchayat and On right hand side software
of Offline version.
3A. Reference center

This is for downloading the software’s and forms.
1. Forms: - Here user can download the forms regarding the NREGS procedures
like user can download the form for entering registration, mustroll etc.
2. Tbil converter: - Here user can download to convert the local languages to
the Unicode.
Cost Estimation
1. Tbil converter: - Here user can download to convert the local languages to the
Unicode.

The Middle column named as the Panchayats which includes three levels of
Panchayats: -
3.1. Gram Panchayats

3.2. Block Panchayats
3.3. Zilla Panchayats

3.1. GRAM PANCHAYAT

3.1. Gram Panchayats:

Gram Panchayat will register household and registered household can demand
employment. Gram Panchayat provide employment, make wage payment, and maintain
muster rolls. Programme Officer issues the muster roll for the approved work. Paid
muster roll is kept by Programme Officer. Gram Panchayat maintains several registers
such as Job Card Register, Demand and Employment Provided register.
Through this link of Gram Panchayat users can perform the Data Entry for the
Registration, Demand for Work, Work Allocation, New Works, Muster roll, Updating of the
Registration Card Book at Gram Panchayat level and can also generate corresponding
Reports.
All the modules of Gram Panchayat will now be discussed in details which are as
follows: -

3.1.1. Data Entry:

On clicking this link, login screen for Data-Entry option will be displayed as follows:
• Data entry is allowed to users having password for Panchayat.

• Select State, District, Block and Panchayat as shown in the above screen.
• If the any of the above fields are remaining unselected corresponding alert
messages will get displayed.
• Enter yours name and then enter password to start the data entry.
• Then click Proceed button if password is correct the main screen of the Data Entry
at Gram Panchayat level will be displayed as shown below.
• If password is wrong then a message will come showing password is wrong.
• Click the link and move to password screen again and retry the password.
• Using button Change Password, the users can also change the Password to
maintain security for their data.
• Reset Button can be use to clear all the fields and can re-enter the data.

The links available for Data Entry at Gram Panchayat level is displayed below: -
The links provided at this screen are divided into four sections, which will be discussed
below: -
• REG., JOB CARD/SLIP & DEMAND:

• WORK AND ALLOCATION
• MUSTROLL & OTHERS
• FUNDS

REG., JOB CARD/SLIP & DEMAND:

This section contains the following links:
• Registration Not Linked With BPL Data

• Registration Linked With BPL Data
• Edit Registration
• Delete Registration
• Add applicants
• Delete applicant
• Panchayat/village/individual/Job Card/Slip
• Update the Registration Card Book
• Demand For Work
• Update applicants bank/post office A/C no.
• Change of mode of payments
• Delete Demand
About Registration:
Any Indian citizen of 18 years of age and above can be registered. Registration can be
done by the authorized users either from ‘Gram Panchayat Module’ or ‘Programme
Officer Module’ by using the following links:-
• Registration Not Linked With BPL Data

• Registration Linked With BPL Data (The user can do Registration using the BPL-
Survey 2002 Data, if BPL-data have been already sent to NIC-DRD Informatics
Center, Krishi Bhavan, New Delhi & uploaded in the NREGA server. )

3.1.1.1. Registration Not Linked with BPL Data:
The authorized users at GP or Programme Officer in a Block can access this link to do
registration without using the BPL Data. On clicking this link, the following form will
appear.
Note: Family-Id field will NOT be displayed if ‘BPL_Data_loaded’ column of the BLOCKS
table has the value ‘Y’ and at the time of saving the record, it will generate the Family-Id
automatically. BPL data should be used only to verify. This could not form basis for
registration as the definition of household under NREGA & BPL Survey is not same.
Field Description:
Panchayat: If the link is accessed from PO-Module, it’s a mandatory field and the
Panchayats of the selected Block will be displayed in the combo box. The user should
select the Panchayat for which he/she has to do registration.
Village: It’s a mandatory field. The Villages of the selected Panchayat will be displayed
in the combo box. The user should select the village for which he/she has to do
registration.
Name of Head of household: It’s a mandatory field. Entry can be in Unicode.
Name of Father/Husband: It’s a mandatory Unicode field. Entry can be in Unicode.

Family-Id:
• If the BPL-tables exist in the NREGA Database:
If ‘BPL_Data_loaded’ column of ‘BLOCKS’ table has the value ‘N’ or NULL
for the selected Block, then the input box for Family_id will be displayed. The
user should enter the Family-Id of the household which is unique to the
Village. The Family should be Numeric.
Otherwise, i.e. if ‘BPL_Data_loaded’ column has the value ‘Y’, then the input
box for Family_id will NOT be displayed and at the time of saving the record,
it will generate the Family-Id automatically by using the following formula.
Formula applied to generate the auto Family-id:

Auto. Family-Id = Max. Of (Max. value of Family-id available in
the selected Block taken from BPL-Table, Max.
value of Family-id registered in the selected Block
from Registration Table) + 1.
• If the BPL-tables do NOT exist in the NREGA Database:

It’s a mandatory field. The user should enter the Family-Id of the household,
which is unique to the Village. The Family should be Numeric.
House No.: It’s an optional field. If house no. data is available, the user can enter the
House No. Entry can be in Unicode.
Category: It’s an optional field. The user can select the caste ‘SC’ or ‘ST’ or ‘Others’ by
clicking the corresponding radio button. If the family is an IAY or/and a LR beneficiary,
they can click ‘IAY’ or/and ‘LR’.
Date of Registration: It’s a mandatory field. The date should be entered in dd/mm/yy
format. (Eg. 24/04/06 for April 24, 2006). It cannot be earlier than ‘02/02/06’ as the
NREGA Scheme was launched on 02/02/06 and cannot be future-date also. (For future
date, it will check the current system-date).
Epic No.: It’s abbreviation of “Elector’s Photo Identification Card No.”. It’s an optional
field. This no. is issued to the Voters by Election Commission of India. If this no. is
available, the user can enter the data.
A maximum of 10 applicants can be registered for a household.
S.No.: It’s a mandatory field.

If the user clicked ‘Registration NOT linked with BPL-Data’:
The user can’t change the serial no.
If the user clicked ‘Registration linked with BPL-Data’:
The S.No. Column will display the Member-Id of the Applicant from BPL-
Detail table. It may not be in serial as members with age < 18 will not be fetched
from the BPL-detail table. If duplicate S.No is displayed, the user should change
it to a unique S.No.
Name of Applicant: It’s a mandatory field for the first applicant. ie. atleast one
applicant-name must be entered. Applicant-name (with same gender & same age)
cannot be duplicated within a family. Entry can be in Unicode.

Gender: It’s a mandatory field if the applicant-name is entered. The user should select
the Gender.
Age: It’s a mandatory field if the applicant-name is entered. Only Numbers allowed.
The age cannot be less than 18.
After entering the mandatory fields, the user can save the record by clicking the ‘Save
Button’. After saving the record, the system will generate a Registration No. which is
unique to all the States.
The format of the Registration No. is:

<Short-Name of State>-<Last Two Digit of District-Code>-<Last Three digit of Block-
Code>-<Last Three digit of Panchayat-Code>-<Last Three digit of Village-
Code>/<Family-id>
Eg.: OR-09-012-004-001/24993
Where
OR refers to the Short-Name of the State ‘Orissa’
09 refers to the last two digit District-Code of the District ‘Bolangir’
012 refers to the last three digit Block-Code of the Block ‘Agalpur’
004 refers to the last three digit Panchayat-Code of the Panchayat ‘Bagti’
001 refers to the last three digit Village-Code of the Village ‘Asurmunda’
24993 refers to Family-id
If the family-photo is available in the system, by clicking of the ‘Browse’ button, the user
can select the image file and click the ‘Save’ button. Then the selected photo will be
uploaded in the server with the message displayed like ‘Photo has been uploaded for the
Reg. No: OR-09-012-004-001/24993.

3.1.1.2. Registration Linked with BPL Data:
The authorized users at GP or Programme Officer in a Block can access this link to do
registration using the BPL Data. On clicking this link, the following form will appear.
If BPL-Tables for the selected District/Block is NOT available in the database OR if

‘BPL_Data_loaded’ column of ‘BLOCKS’ table has the value ‘N’ or NULL for the selected
Block, a message ‘BPL-Data NOT AVAILABLE for this District/Block. Pls. send us the BPL-
Data at the earliest!’ will be displayed. Otherwise, ie. if ‘BPL_Data_loaded’ column has
the value ‘Y’, and the BPL-Tables are NOT present in the NREGA database, then an error
page ‘Invalid Object name’ and mentioning the BPL-table will be displayed.
If BPL-Tables for the selected District/Block is available in the database and

‘BPL_Data_loaded’ column of ‘BLOCKS’ table has the value ‘Y’, then the following screen
will appear.
Field Description:
Panchayat: If the link is accessed from PO-Module, it’s a mandatory field and the
Panchayats of the selected Block will be displayed in the combo box. The user should
select the Panchayat for which he/she has to do registration.
Village: It’s a mandatory field. The villages of the selected Panchayat will be displayed
in the combo box. The user should select the village for which he/she has to do
registration.

Name of Head of household: It’s a mandatory field. Corresponding to the selected

Village, the unregistered list of Name of Head of Household alongwith Family-Id and
Father/Husband’s Name will be displayed in the Combo box. The user should select a
Name of Head of Household.
On selection of the Name of head of Household, the related data will be fetched into the
input boxes of Father/Husband’s Name, Family_id, House No., Category (Whether
SC/ST/Others) and Member_id (S.No.), Name of Applicant, Gender and age. The
Family-Id is NOT editable.
Name of Father/Husband: It’s a mandatory field, Cannot be Blank. Entry can be in

Unicode.
Family-Id: It’s a mandatory field. The user can’t change the Family-Id.
House No.: It’s an optional field. The data if exists, will be fetched from BPL-Table.
The users can enter/change the House No. Entry can be in Unicode.
Category: It’s an optional field. The data if exists, will be fetched from BPL-Table.
Otherwise the user can click the corresponding radio button based on the data available.
If the family is an IAY or/and a LR beneficiary, they can click ‘IAY’ or/and ‘LR’.
Date of Registration: It’s a mandatory field. The date should be entered in dd/mm/yy
format. (Eg. 24/04/06 for April 24, 2006). It cannot be earlier than ‘02/02/06’ as the
NREGA Scheme was launched on 02/02/06 and cannot be future-date also.
Epic No.: It’s abbreviation of “Elector’s Photo Identification Card No.”. It’s an optional
field. This no. is issued to the Voters by Election Commission of India. If this no. is
available, the user can enter the data.
A maximum of 10 applicants can be registered for a household.
S.No.: It’s a mandatory field. The S.No column will display the member-id of the
applicant fetched from BPL-data. The S.No need not to be in order. If some members in
a family are of age < 18, then that member will be skipped and so the S.No. will not be
in order. But note that each applicant in a family should have the distinct S.No. ie. The
S.No, Should NOT repeat for a household. In case, if it repeats, the S.No Should be
changed so that it should be unique for a family.
Name of Applicant: All the members of the selected household of age >=18 in 2006
will be fetched from the BPL-Table. If no member is available in the BPL-table, then the
name of head of household will be displayed in the input box of applicant-name with
S.No. 1 and the user have to select the Gender and age. Entry can be in Unicode.
It’s a mandatory field for one applicant. ie. Atleast one applicant-name must be entered.
Applicant-name (with same gender & same age) cannot be duplicate within a family.
The user can delete the applicant-name if the household doesn’t wish/apply to register a
particular member.
Gender: It’s a mandatory field if the applicant-name is entered. The data will be fetched
from BPL-Table.

Age: It’s a mandatory field if the applicant-name is entered. The data will be fetched
from BPL-Table. Only Numbers are allowed. The age cannot be less than 18.
After entering the mandatory fields, the user can save the record by clicking the ‘Save
Button’. After saving the record, the system will generate a Registration No. which is
unique to all the States.
The format of the Registration No. is:

<Short-Name of State>-<Last Two Digit of District-Code>-<Last Three digit of Block-
Code>-<Last Three digit of Panchayat-Code>-<Last Three digit of Village-
Code>/<Family-id>
Eg.: OR-09-012-004-001/487
Where
OR- refers to the Short-Name of the State ‘Orissa’
09 - Refers to the District ‘Bolangir’
012-refers to the Block ‘Agalpur’
004 -refers to the Panchayat ‘Bagti’
001 -refers to the Village ‘Asurmunda’
487 - Refers to Family-id
If the family-photo is available in the system, by clicking of the ‘Browse’ button, you
select the file and click the ‘Save’ button. Then the selected photo will be uploaded in
the server.
In case, the photo is not available, the user can upload the photo later, through ‘Edit
Registration’ option.

Error Messages:
S.No. Error Message Cause Proposed

Solution
1 Session Expired! Record NOT Your Session may be Please Re-login
Saved! Please Re-Login! Timed Out.
2 No Applicant-Name Entered...! First Applicant Name Enter atleast
Record NOT Saved! is not Entered. one applicant-
name
3 Duplicate Applicant S.No. Found...! Same S.No. for Enter Unique
Record NOT Saved! different Applicant is S.No. in a
entered family
4 Duplicate Applicant Name having Two or more Applicant Age should be
same Age entered! Please Correct names having same different for
it ! Record NOT SAVED! age are entered same
applicant-name
5 Family_id/Registration No. Cannot Family Id is not Enter the
Be Blank! Record NOT Saved! Entered. Family-id
6 Duplicate Registration No. ….! The Registration Enter Family-id
Record NOT Saved! already done for the which is not
Family Id Entered. registered
7 Please select Photo...! Trying to Upload Please select
Photo without the photo
selecting the photo

3.1.1.3. Edit Registration:
The authorized users at GP or Programme Officer in a Block can edit the registered data
using this link. This Edit option facilitates the user:
• To correct the wrong entries made during Registration-Entry.
• Add an applicant
• Edit an applicant
• Delete an applicant (if the job card is NOT issued)
• Upload family-photo
• View family-photo if already uploaded
On clicking the ‘Edit Registration’ link, the following form will appear.
To edit the data, the user should select Village (if you logged-in PO Module, the user
should select Panchayat and then Village). On selecting a Village, the Registration nos.
corresponding to the selected village will be displayed in the comb box. The user should
select the Reg. no. for which the data has to be corrected. On selecting the Reg.no, the
data corresponds to that Reg. No. will be displayed in the input boxes. After editing the
data, the user should click the ‘Update’ button to save the changes made. The users can
add/edit/delete applicant(s). To delete an applicant, the user should delete the
applicant-name.
If the family-photo was not uploaded during Registration-Entry, the user can upload
after updating the form. If it is not uploaded then a link ‘Add Family-Photo’ will be
displayed. To upload family-photo, the user should click the ‘Browse’ button and select
the image-file to upload. Then click the ‘Save Photo’. On clicking the ‘Save Photo’
button, the image will be uploaded to the server and then a message ‘’ will be displayed.
If the family-photo was already uploaded, the link ‘View Existing Family-Photo’ will be
displayed. The user can view the photo by click of this link. The existing photo can also
be changed, in case it’s wrongly uploaded.
Error Messages:
As discussed in Error Messages in module 3.1.1.2.

3.1.1.4 Delete Registration:

The authorized users at GP or Programme Officer in a Block can delete the registered
household data using this link. Note: Record cannot be deleted for job-card issued
families.
On clicking the ‘Delete Registration’ link, the following form will appear.
To delete record, the user should select Village (if you logged-in PO Module, the user
should select Panchayat and then Village). On selecting a Village, the columns
Registration-Id, Name of Head of Household, Name of Father/Husband and Date of
Registration of the registered households for whom the job-card were NOT issued in that
selected Village will be displayed (as shown below). To delete a household record, the
user should click ‘Delete Record’ link displayed adjacent to Reg.No. On clicking the link,
it will delete the record of the household (with the applicants) and a message ‘Record
has been deleted for the Reg.No. <Reg.No.>’ will be displayed.

3.1.1.5. Add Applicant:
The authorized users at GP or Programme Officer in a Block can add an applicant using
this link.
To add the applicant, the user should select Village (if you logged-in PO Module, the user
should select Panchayat and then Village). On selecting a Village, the Registration nos.
corresponding to the selected village will be displayed in the comb box. The user should
select the Reg. no. for which the data has to be added. On selecting the Reg.no, the
data corresponds to that Reg. No. will be displayed below. After adding the data in given
input box the user should click add applicant button.
Field Description:
in the combo box. The user should select the village for which he/she has to do add
applicant.
Registration ID: - It’s a mandatory field. The registration no of the selected village will
be displayed in the combo box. The user should select the reg_no for which he/she has
to do add applicant.

3.1.1.6. Delete Applicant:
The authorized users at GP or Programme Officer in a Block can delete an applicant

using this link.
To delete an applicant, the user should select Village (if you logged-in PO Module, the
user should select Panchayat and then Village). On selecting a Village, the Registration
nos. corresponding to the selected village will be displayed in the comb box. The user
should select the Reg. no. for which the data has to be deleted. On selecting the Reg.no,
the data corresponds to that Reg. No. will be displayed below. For deleting an applicant
check the checkbox corresponding to the applicant that user want to delete, and give
the reason for deletion and date of deletion and press the delete button.
Field Description:
in the combo box. The user should select the village for which he/she has to do add
applicant.
Registration ID: - It’s a mandatory field. The registration no of the selected village will
be displayed in the combo box. The user should select the reg_no for which he/she has
to do add applicant.
3.1.1.7. Panchayat/Village/Individual wise Job card/Job

Slip:

Once the person is registered, he can get the job card. Job card has names of all the
above members of the family. One job card is issued to one family.
There are three options for job card issue that is for whole village, whole Panchayat and
individual basis. Check the radio button for which user want to see the job card
Field Description:
Village: All villages of the gram panchayat will come in the combo box.
Name of Head of Household: All registered head of household with family id of the
same village which is selected above will come in the combo box.
Job-Card issued: Either Yes or No. If yes, then put the job card issue date and issue
the job card/job slip. If No, then give the suitable comments over it.
Job Card Issue Date: If job card issued previously then it will display the job card
issue date otherwise if job card issued first time then it will display today’s date
After selecting the job card for as per user requirement click on the job card button and
it will disappear like:-

Error Messages:

Solution
1 Please select Village Village has not selected Select Village
2 Please select reg ID... Registration id has not Select Registration

selected id
3 Please Choose the Demand first All check boxes are At least one check
blank should be clicked

3.1.1.8. Update the Registration Card Book:
The Update of Registration Card book is to update the work demand report and
employment detail. In work demand report, the person who demanded the employment
is updated and in employment detail, the person who demanded the work and after that
work is allotted to the applicant, work provided to the person could be updated from
here.
Field Description:
Name of Head of Household: All registered head of household with family id of the
same village which is selected above will come in the combo box.

3.1.1.9. Demand for Work:

Work demand module is used for the registered persons who demand work. An
applicant can demand the work here and applicant can demand work more than one
time. Only restriction is, demands cannot overlap with the dates. This module is based
on financial year so date of work demand should be with in the financial year. Demand
can be replaced with another demand if the period of demand does not lie within
overlapping or work should not be allocated on the demand. Once work is allocated
according to demand, it cannot be replaced. Once Account no. is filled by applicant it will
not display in the form. The demand of work should not be less than 13 days. When
enter from PO module, gram panchayat has to be selected inside the form. All date
should come in DD/MM/YYYY format.
Field Description:
Financial Year: It is a mandatory field. By default current financial year is selected.
Registration ID: All registered head of household with family id of the same village
which is selected above will come in the combo box.
Name of Applicant: All applicants of selected registration no. of the same village
which is selected above will come in the combo box.
Account No.: Account no. of each applicant is filled here. Once account no. is filled, it
cannot be display again
Date of Application: Date of application for the work demand will be in DD/MM/YYYY
format. It will be greater than date of registration date
Work Demand From: work demand from will be in DD/MM/YYYY format and it will be
greater than the Date of application
No. of Days: This field should be numeric and this field tells for how many days the
person demands the work
Work Demand to: work demand to will be in DD/MM/YYYY format and it will depend
upon the no of days (work demand days) including holidays.

Error Messages:

Solution
1 Please select Village Village has not been Select Village
selected
2 Please select registration ID... District has not been Select District
selected
3 Please select Job Seeker... Applicant has not Select Applicant
been selected
4 Please select Date... Date of Application Date of Application
is blank should not be
blank
5 Please write date of demanded Work demand from Work demand
work is blank from should not
blank
6 Demand should be more than 13 No. Of days is less No. of days should
days…. than 13 days not be less than 13
days
7 (Demand Date From) is not within (Demand Date (Demand Date
financial year From) is within From) should not
financial year be within financial
year
8 Date of Application should be less Date of Application Date of Application

than Date of Demand is more than Date of should be less
Demand than Date of
Demand
9 Demand for period <date from>- Work is allotted to Demand cannot be

<date to>is already there and the demand period altered
work is allotted
10 Enter date in dd/mm/yyyy format Improper date Enter date in

format dd/mm/yyyy
format

3.1.1.10. Update Applicants Banks/Post offices A/C nos:

This Link is used for updating the A/C no. of an applicant as well as applicants of whole
village that user is selecting in the combo. Users have to select the expected mode of
payments i.e. through bank or post office. Users have to select the expected mode of
payment and the applicant for which user want to change or update the A/C no.
Field Description:
Expected mode of payment: This is a radio button field in which you have to chose
the mode of payment by clicking on radio button.
Village: All villages of the gram Panchayat will come in the combo box.
3.1.1.11. Change of Mode of Payment:

This Link is used for updating the mode of payments of whole Panchayat, User have to
select the mode of payments i.e. through bank or post office. This link also shows the
current mode of payment. Users have to select change of mode of payment and it will
change for the whole Panchayat.
Field Description:
Expected mode of payment: This is a radio button field in which you have to chose
the mode of payment by clicking on radio button.
Village: All villages of the gram Panchayat will come in the combo box.

3.1.1.12. Delete Demand:

Delete of work demand works can operate if the registered person who demanded the
work but the condition is work should not be allocated to that person.
Field Description:
Registration ID: All registered head of household with family id of the same village,
which is selected above, will come in the combo box.
Name of Applicant: All applicants of selected registration no. of the same village which
is selected above will come in the combo box.
Error Messages:

Solution
1 Please select Village Village has not Select Village
selected
2 Please select registration ID... District has not Select` District

selected
3 Please Choose the Demand first All check boxes are At least one check
blank should be clicked

WORKS AND ALLOCATION:
This section contains the following links:
• Works of Gram Panchayat

o Water Conservation [Edit]
• W.C. and Water Harvesting[Edit]
• Renovation of Water Bodies[Edit]
o Drought Proofing [Edit]
o Irrigation Canals [Edit]
o Irrigation facilities to SC/ST/IAY/LR Beneficiaries [Edit]
o Land development [Edit]
o Flood Control [Edit]
o Rural Connectivity [Edit]
o Other Works [Edit]
o Complete works
o Delete Work
o Suspend Work
o Resume Work
o Change Executing Agencies
o Change Work Start Date
o Search Work
• Work Allocation
•
3.1.1.9. Works of Gram Panchayat

Work module records work for different categories. Works are categorized in Nine
categories.
• Rural Connectivity
• Water conservation
• W.C. and Water Harvesting
• Renovation of Water Bodies
• Flood Control
• Drought Proofing
• Other Works
• Irrigation Canals
• Irrigation facilities to SC/ST/IAY/LR Beneficiaries
• Land development
In each category user can record five different stages of a work.

• New
• Approved
• On Going
• Suspended
• Completed
In the next sections we describe each category of work.

3.1.1.9.1. Rural Connectivity:
Field Description:
Financial Year: It is a mandatory field.
Priority: This field allows numeric value only. It is an elective field.
Proposal Date: The date on which this work is to be commenced by the panchayat. It
must be in DD/MM/YYYY format. It is a mandatory field.
Work Name: Work name should be in Unicode characters. It is a mandatory field.
Road Name: Road name should be in Unicode character. This is a mandatory field.
Start Location: The location from where the conception/upholding of the road are to be
started. It contains three parameters Village, Khata no. and Plot No.
• Village: It is a mandatory field.

• Khata no: It is alphanumeric field, can be in Unicode. It is an elective
field.
• Plot no.: It is alphanumeric field, can be in Unicode. It is an elective
field.
End Location: Location of the destination of the road. It contains three parameters
Village, Khata no. and Plot No.
• Village: It is a mandatory field.

• Khata no: It is alphanumeric field, can be in Unicode. It is an elective
field.
• Plot no. : is alphanumeric field, can be in Unicode. It is an elective
field.
Total distance: It is the distance between source location and destination location. It
is a mandatory field.
Start status: The status of the road before work start. It is a mandatory field.
Start status: Status of the road after the completion of the work. It is a mandatory
field.
Execution Level: The execution level of the work is always GP (Gram Panchayat).
Executing Agency: Name of the agency that will execute the work. It is a mandatory
field.
Add new executing agency: - There is link near the Executing agency, where user can
enter the new executing agency. When user clicks on the link it will open the new
window and user have to enter the description of the executing agencies.

Work Status: Work can be under any of the five stages :
• New
• Approved
• On Going
• Suspended
• Completed
New: New works are ready for technical and financial approval.
Approved: As soon as an approved work is entered the details of technical sanction

and financial/administrative sanction will be asked . Also the details of technical
estimates of the work can be entered.
On going: As soon as an on-going work is entered the details of technical sanction

and financial/administrative sanction will be asked Also the details of technical
Suspended: Details of the suspended work can be entered with this status.
Completed: Details of the completed work can be entered with this status.
It is a mandatory field.
Work Code: Work code for new work is auto generated. Work code for work other than
new is entered by the user. It is a mandatory field.

Error Messages:

Solution
1 Priority should be numeric Non numeric Enter numeric value
value in Priority field in priority field
2 Proposed Date must be in Either proposed date is Proposed date should be

(DD/MM/YYYY) format and less greater than the current in (DD/MM/YYYY)
than the current date date or not in the format and less than
specified format the current
date
3 Work start date should be in Either work start date is Work start date should
(DD/MM/YYYY) format and less than the proposal be greater than the
greater than the proposal date date or not in the proposal date
specified format
4 Duplicate work and hence can Work code allotted to Always enter unique
not be entered some other work Work code
3.1.1.9.2. Water Conservation: - There are two types of works categories under the
water conservation i.e. Both have same type of entry forms but the work categories are
different for each.
• W.C. and Water Harvesting
• Renovation of Water Bodies
Field Description
Proposal Date: The date on which this work is anticipated by the panchayat. It must be
in DD/MM/YYYY format. It is a mandatory field.
Water Body Name: Water Body Name should be in Unicode characters. It is a

mandatory field.
Water Body Type: It is an obligatory field. It specifies the type of the water body like
Tank, Reservoir, well etc.
Village: It is a mandatory field.
Khata no: It is alphanumeric field, can be in Unicode. It is an elective field.
Plot no. : It is alphanumeric field, can be in Unicode. It is an elective field.

Present status: The status of the water body before work start. It is a mandatory
field.
End status: Status of the water body after the completion of the work. It is a
mandatory field.
field.
Work Status: Work can have any of the five statuses given below:
• New
• Approved
• On Going
• Suspended
• Completed
• New: New works are ready for technical and financial approval.
• Approved: As soon as an approved work is entered the details of technical

sanction and financial/administrative sanction will be asked. Also the details of
technical estimates of the work can be entered.
• On going: As soon as an on-going work is entered the details of technical

sanction and financial/administrative sanction will be asked. Also the details of
technical estimates of the work can be entered.
• Suspended: Details of the suspended work can be entered with this status.
• Completed: Details of the completed work can be entered with this status.
These are mandatory fields.
Work Code: Work code for new work is auto generated. Work code for work other
than new is entered by the user. It is an obligatory field.

Error Messages:
S.No. Error Message Cause Proposed Solution

2 Proposed Date must be in Either proposed date Proposed date

(DD/MM/YYYY) format and is greater than the should be in
less than the current date current date or not (DD/MM/YYYY)
in the specified format and less than
format the current date
3 Work start date should be in Either work start Work start date
(DD/MM/YYYY) format and date is less should be greater
greater than the proposal than the proposal than the
date date or not proposal date
in the specified
format
4 Duplicate work and hence Work code allotted Always enter unique
can not be entered to some other work Work code

3.1.1.9.3. Flood Control:
Field Description
Proposal Date: The date on which this work is anticipated by the panchayat. It must
be in DD/MM/YYYY format. It is a mandatory field.
Water Body Name: Water Body Name should be in Unicode characters. It is a

mandatory field.
Water Body Type: It is an obligatory field. It specifies the type of the water body like
Tank, Reservoir, well etc.
Khata no.: It is alphanumeric field, can be in Unicode. It is an elective field.
Present status: The status of the water body before work start. It is a mandatory field.
mandatory field.
field.
• New
• Approved
• On Going
• Suspended
• Completed

and financial/administrative sanction will be asked. Also the details of technical

new is entered by the user. It is an obligatory field.
Error Messages:

2 Proposed Date must be in Either proposed date is greater Proposed date should
(DD/MM/YYYY) format and less than the current date or not be in (DD/MM/YYYY) format
than the current date in the specified format and less than the current
date
3 Work start date should be in Either work start date is less Work start date should
(DD/MM/YYYY) format and greater than the proposal date or not be greater than the proposal
than the proposal date in the specified format date
4 Duplicate work and hence can not Work code allotted Always enter unique
be entered to some other work Work code

3.1.1.9.4. Drought Proofing:
Field Description
Proposal Date: The date on which this work is anticipated by the panchayat. It must
Work Type: It is a mandatory field.
Present status: The status of the water body before work start. It is an obligatory field.
mandatory field.
Executing Agency: - Name of the agency that will execute the work. It is a
mandatory field.
• New
• Approved
• On Going
• Suspended
• Completed



Error Messages:

Solution
1 Priority should be numeric Non numeric value in Enter numeric
Priority field value in priority
field
2 Proposed Date must be in Either proposed date is Proposed date
(DD/MM/YYYY) format and greater than the current Should be in
less than the current date date or not in the (DD/MM/YYYY)
specified format format and less
than the current
date
3 Work start date should be in Either work start date is Work start date
(DD/MM/YYYY) format and less than the proposal should be greater
greater than the proposal date or not in the than the proposal
date specified format date
4 Duplicate work and hence Work code allotted to Always enter

can not be entered some other work unique Work code

3.1.1.9.5. Other Works:
A work, which cannot be in any work category as described above, can enter under this
category.
Field Description
Proposal Date: The date on which this work is anticipated by the panchayat. It must be
in DD/MM/YYYY format. It is a mandatory field.
Khata no: It is alphanumeric field, can be in Unicode. It is an elective field.
Executing Agency: - Name of the agency that will execute the work. It is a mandatory
field.
Work Status: Work can have any of the five status given below :
• New
• Approved
• On Going
• Suspended
• Completed



Error Messages:

2 Proposed Date must be in Either proposed Proposed date should

(DD/MM/YYYY) format date is greater than be in (DD/MM/YYYY)
and less than the current the current date or format and less than
date not in the specified the current date
format
3 Work start date should be Either work start Work start date should
in (DD/MM/YYYY) format date is less than the be greater than the
and greater than the proposal date or not proposal date
proposal date in the specified format
4 Duplicate work and hence Work code allotted Always enter unique
can not be entered to some other work Work code

3.1.1.9.6. Irrigation Canals:
Field Description
Proposal Date: The date on which this work is anticipated by the Panchayat. It must
Executing Agency:- Name of the agency that will execute the work. It is a
mandatory field.
• New
• Approved
• On Going
• Suspended
• Completed



Error Messages:

Solution
field
than the current
date


3.1.1.9.7. Irrigation Facilities to SC/ST/IAY/LR Beneficiaries:
Field Description
Area in hect. :- It is a mandatory field.
mandatory field.
• New
• Approved
• On Going
• Suspended
• Completed


Error Messages:

Solution
field
than the current
date


3.1.1.9.8. Land Development:
Field Description
Area in hect. :- It is a mandatory field.
Present status: The status of the water body before work start. It is an obligatory field.
mandatory field.
mandatory field.
• New
• Approved
• On Going
• Suspended
• Completed


Error Messages:

Solution
field
than the current
date


Edit Work:
Each of the work categories has edit option. Through this user can edit the previously
entered works. In Gram Panchayat module only that work will come in combo box whose
execution level is GP and executing agency is Gram Panchayat. All the fields marked
with * are mandatory fields and cannot be left bank or unselected. In edit option select
the work which is to be edit. This will give the details of work which was entered
previously. Now the parameters of the work can be changed as per requirement. As
soon as the update button will be clicked it will prompt you to update the record. If yes
is clicked the record will be updated. If the work status is approved or On-Going then
the screen for enter/update Technical and Financial sanction of the work will be flashed.
There are two cases:
i) If the previous work status is other than Approved or On-Going and the current
work status is Approved or On-Going then after clicking the update button then it
will be asked whether to enter Technical and Financial details.
ii) If the previous work status Approved or On-Going and the current work status is
also Approved or On-Going then after clicking the update button then it will be
asked whether to update sanction details if it exist other wise to save the
sanction details
Work Code is non-editable.
Also through edit option user can enter the technical estimates or update the estimates
previously entered.
All the above activities are followed by edit option for each category of work.


3.1.1.9.9. Complete Work:
In Work module there is an option ‘Complete Work’ to make a work complete. Through
this program user can complete any work. In this first select the work category for which
work is to be completed. It will show all new works in that category. Select the
work_code that is for completion. After selecting the work_code enter the completion
date of that work and hit the save button. The UI will look like:-
3.1.1.9.10. Delete Work:
In Work module there is an option ‘Delete Work’ to delete a work. Through this program
user can delete new work, which is not yet, sent by PO to DPC for approval i.e. no
proposal number is allotted to that work. Works other than new cannot be deleted. In
this first select the work category for which work is to be deleted. It will show all new
works in that category. Select the work code, which is to be deleted. After this the
details of the selected work will be flashed. Click ‘Delete’ button it will prompt you
whether you want to delete that work or not. If you click ‘yes’ the work will be deleted.

3.1.1.9.11. Suspend Work:
Suspension of work is to suspend the works that are ongoing or approved.
Field Description:
Work: All works that are ongoing or approved are shown here.
Date: This date is used as suspension date. From this date, a new
demand is generated for the persons who work on the Project
Reason: Here the specific reason for the suspension of work is entered.
Error Messages:

1 Please select work Work has not Select work
beenselected
2 Please write date Date is blank select District

3 Enter date in dd/mm/yyyy Improper date Enter date in
format format dd/mm/yyyy format

3.1.1.12. Resume Work:

Resume of the work is for those works which are suspended by some reasons, or
suspended when the work is ongoing or approved.
Work category: Work category for which user want to resume the suspended work.
Work_code:- users have to select the work_code to be resumed.
3.1.1.13. Change Executing Agency:
This module of the work is used for changing the executing agency of the work. When
user click on the change executing agency link the following UI will appear.
Fields:-
Search key for work: - This field will help user to find the work easily, when user enters
Some words/number this field search for particular work and gives works on combo box.
Work: - select the work_code for which you want to change the executing agencies.

3.1.1.14. Change work start date:
This module of the work is used for changing the start date of the work.
Fields:-
Work category: - This field is to select the work category choose the work category for
which user want to change the work start date.
Work code: - select the work_code for which you want to change work start date.
After clicking the submit query the following screen will reflect. Now user have to enter
the new work start date, by keeping in mind the current work start date and the
instruction date which is printed in work start date should be greater then or equal field.
Current Work Start date -

Work start date should be greater than or equal to -
New work start date

Submit Query
3.1.1.14. Search Work:
This search work link is used for searching the works, User have to enter the some text
or number; it will show all the works regarding that pattern.

3.1.1.15. Work Allocation:
Work Allocation module allocates employment to workers, who have demanded for work.
Number of days allocated to a worker must be greater than 12 days i.e. allocation can’t
be done for less than 13 days. Also work allocation can be done for any period between
the employments demanded periods. Select the financial year for which allocation is to
be done. Now choose the work on which the allocation is to be done. Only Approved or
On-going works are available in this module. As default the work allocation period is
equal to the demand period of the applicant. But user can change the allocation period
as per requirement, but with in the demand period. Also allocation can be done for fewer
applicants from among all the applicants registered. If the allocation period is less than
the demand period of an applicant than a new demand of that applicant will be
generated automatically for the remaining period.
Error Messages:

1 Date is NOT a valid Work allocation dates are Enter Work allocation dates
date! not in specified format in the specified Format
i.e. in (DD/MM/YYY)
format
2 Allocation period is less Work allocation period of Allocation period must be

then 13 days any applicant is less than greater than 13 days for
13 days each applicants.
3 Work should be Allocation period is not with Allocation period must be

allocated between in demand period of the with in the demand period
demanded applicant of the applicant
period
4 No Registration found No applicant is register Registration must be done
before the allocation
5 No Work is sanction Till now no work is Any work of the selected
approved or On-going district must be approved or
on-going before the
allocation
6 No demand is found No applicant is demanded Demand must be done
for the selected financial before
year allocation

MUSTER ROLL AND OTHERS:

This section includes the following links:
• Muster Roll [Edit]
• Measurement book entry
• Material Procured Details [Edit]
• Search muster roll
• Search the database
3.1.1.16. Muster Roll:

It is for recording the attendance and wage payable to a worker.
Field Description:
Financial Year: It is mandatory field.
Must roll No.: It contains the Must roll no. It is mandatory field.
Work Code: It will display the work code of the selected Must roll No.
Work Name: It will display the work name of the selected Must roll No.
Date From: It will display the Must roll Starting Date.
Date To: It will display the Must roll End Date.
Measurement Book No: Numeric values are to be recorded.
Activity:- Here user have to select the activity and user can add an activity, which is
done by the must roll.
Activity Quantity: - Here users have to put the quantity.
Unit cost: - Here users have to put the cost of hat activity.
Total cost: - Here appears the total cost of that activity.
Name/Reg No: it will display the names and registration no of the persons whose work
allocation in between the Must roll Starting and end dates.
Total Attendance: Total attendance of a worker to be recorded. It is Numeric and

mandatory field.
Wage per Day: This field allows numeric values only and contains wage rate for a day
for a worker. It is Mandatory field.
Amt Due Acc to Attendance: This is numeric field and contains the amount payable to
a worker based on attendance. It is an elective field.
Amt Due Acc to Mea: It contains numeric values and amount payable according to
measurement of work done. It is an elective field.

Travel and living exp: It also allows numeric values and contains any travel and living
expenditure.
Total Cash payment: It is numeric field with total wage payment to be made to
workers. It is Mandatory field.
Work Start Date: This is work start date for a particular Must roll. It should be in
dd/mm/yyyy format.
Error Messages:

1 No Future Dates Plz in Date To Date to field Enter a suitable date
Field contains any future in date to field.
date.
2 Work Start Date Should be Less The Work start date Enter the work start
Then or Equal to Date From! is greater then the date which is less
date from. then or equal to date
from field.
3 Date from Cannot be Greater then Date from is greater Enter the date from
Date to then the date to which is less then
date to field.
4 Total Attendance can't be Zero!!! Total Attendance Enter Some day’s
field contains 0 attendance.

[Mustroll] Edit:
Through this option a user can edit the previously filled mustrolls. For that, first select
the financial year and then select the Mustroll no. It will display the list of all the workers
with details of the selected Mustroll. After clicking of Edit hyperlink, the parameters of
Mustroll can be changed as per requirement. As soon as the Save button will be clicked
the records will be updated.
3.1.1.17 Measurement Book Entry:-

Here User can enter the measurement book entry. By clicking on the link first select the
financial year it will display new form. In combo box it will show the all work_code of
that Panchayats in that financial year.
Field Description:
Measurement Book No.: Enter the measure book no.
Work Code: It will display the work code of that Panchayat at that financial year.
Must roll:- It will display the Must roll No under that work that you have selected.
Select Activity: It will display all the existing activity, as well as user can add new
activity.
Unit: Displays the unit of selecting activity.
No of times the Activity done:- Put How many times that activity is done.
Length/Width/Height:- Put measurement of activity.
Quantity: - Displays quantity according to your measurement and no of times the activity
done.
Unit Cost:- Enter the unit cost of the activity.

Total cost: - Displays the total cost.
Engineer’s name: - Enter the name of the Engineer.
Designation: - Designation of that Engineer.

3.1.1.18 Material Procured Detail:-

Material Procured program facilitates the user to enter the information about the
material purchased against an Approved or On-Going work. As a user enters through
Panchayat login, there is a link ‘Material Procured Details’ to enter the material
purchase details, then In this select the financial year in which the purchase to be done,
as well as select work category. The respective approved and on-going work will appear
in the work code combo box. Enter the Bill no, Bill date and Bill Amount in their
respective fields. All fields are mandatory i.e. no fields can be left blank or unselected.
After filling all the fields, click ‘Purchased detail’ button. It will ask for the material
details under the Bill No. Select the material, if it exists in the combo box other wise
click on the link ‘Add New’ to add a new material. After this enter the unit price (in Rs.),
quantity of the material. The amount field is read only and auto generated.
Material Procured detail also has edit option, through which one can edit the material
purchased details for a work, Bill no wise. Through edit option one can enter new
material or update an existing material or delete a previously entered material.
[Material Procured Detail]Edit:

Material Procured detail also has edit option, through which one can edit the material
purchased details for a work, Bill no wise. Through edit option one can enter new
material or update an existing material or delete a previously entered material.

Error Messages:

1 Date is NOT a valid date! Bill Date is not in the Always enter the Bill
Specified format. Date in the specified
Format i.e. in
(DD/MM/YYY) format
2 Bill date should be greater Bill Date is less than Bill date must be
then the Financial sanction The Financial sanction greater or equal to
date of the work date of the work the financial
sanction date of the
work
3 Bill date cannot be greater Bill date is a future Bill Date always less
then the Current date date or equal
to the current date
4 Bill amount should be numeric Bill amount is Bill amount must be
non numeric numeric
5 Bill Amount Exceeded Sum of amount of all Sum of amount of all
the material is the material entered
greater equal to bill amount
than the Bill amount
6 Material is already present Material has been Don’t enter the
already entered for Material for a bill
this bill no which is already
present

3.1.1.19 Search Muster Roll:

This module is used to search the muster roll by simply entering the muster roll no. Or a
part of the muster rolls no. after selecting the state and district.
Field Description:
Financial Year: It is a mandatory field. The user should select the financial year for
which he/she want to search the muster roll.
Enter the MSR No: It is a mandatory field. Full or part of the muster roll no. should
enter in this text box to get the description about muster roll no.
When you click on the proceed button it will displays the must roll no all its detail as
describe below:
Error Messages:

Solution
1 No Muster roll Found No Muster roll is Enter the
generated with appropriate
the enter number number

3.1.1.19 Search the database:
This module is used to search the district/block/Panchayat/must roll/work/applicant and

registration no by simply entering the text or no as given in options.

FUNDS:
About Fund Module

Funds Module records receipt & utilization of funds. This module has following features:
• Receive Funds
• Funds Drawn by GP
3.1.1.21 Receive Funds

Receive fund module is used for receiving funds from DPC or PO Level. It is also used for
miscellaneous receipt and Closing Balance... The funds would be received from DPC or
PO level in the form of Cheque or Demand Draft or Tele Transfer. It is financial year
based. In case of fund received from DPC or PO, only Date of receiving fund is entered
manually. But in the case of miscellaneous receipt and Closing Balance, all fields will be
entering manually. Once closing balance has been entered, no one can transfer fund in
the same finance year, then fund will be transferred to the next year.
Field Description:
Date of Fund Received: This field is used in fund received from DPC or PO Level. The
date on which this fund is received by the Panchayat. It must be in DD/MM/YYYY format.
Cheque/DD/TT Amt.: This field is used for miscellaneous receipt. The amount of
miscellaneous receipt is given here. The funds should be numeric and in Lakhs. It is a
mandatory field.
Cheque/DD/TT No.: This field is used for miscellaneous receipt. The No. of
miscellaneous receipt is given here. The number should be alphanumeric It is a
mandatory field.
Cheque/DD/TT Date.: This field is used for miscellaneous receipt. The date of
miscellaneous receipt is given here. It must be in DD/MM/YYYY format. It is a mandatory
field.
Amount.: This field is used for Closing Balance. The amount of Closing Balance is
given here. The funds should be numeric and in Lakhs. It is a mandatory field.
Date: This field is used in Closing Balance. It must be in DD/MM/YYYY format. It is a

mandatory field. Date should not be in the same financial year.

Radio button1:- Fund received from Dpc
Radio button2:- Fund received from PO
Radio button3:- Release of last year but received during the year.
Radio button4:- miscellaneous receipt.
Radio button5:- Opening Balance.

Error Messages:

Solution
1 Date of receiving should not be Date of receiving Date of receiving
less than Cheque Date is greater than should not be less
Cheque Date than Cheque Date
2 Please Write Amount Cheque/DD/TT Cheque/DD/TT

Amt. is blank Amt. should not be
blank
3 Please write Cheque/DD/TT No. Cheque/DD/TT Cheque/DD/TT No.
No. is blank should not be blank
4 Please write Cheque/DD/TT Date. Cheque/DD/TT Cheque/DD/TT
Date. is blank date. should not be
blank
5 Date Should be greater than Date is with in Date should not be
31/03/2007 the same in the same
financial year financial year
6 Date is NOT a valid date! Improper date Enter date in
format DD/MM/YYYY
format
3.1.1.22 Cash Book entry:
This module is used for entering the detail of the administrator expenditure, fund drawn,
must roll, bills, expenditure of skilled and semiskilled labours. Although this module is
used for entering the opening balance and fund withdraw. When user clicks on the cash
book entry link it will display following form with given below fields:-
Date of cash-book Entry: - User have to enter the date of the cash book entry, this is
mandatory field.
There is six radio button given in the two blocks first block is Receipt and second is
payments of the financial year -
When user clicks on the O.B. radio button in first block it will show the opening balance,
the fields are
Field Description:
Amount: - This Will show the opening balance and user can enter the opening balance.
By clicking the proceed button it will insert/update the opening balance.

When user clicks on the Fund drawn button it will displays forms with field name:-
Field Description:
Available fund: - This will show the available fund.
Amount: - Here user can enter the withdrawn amount, but withdrawn amount should
not be greater then available fund.
Cheque no.: - This field is for entering the check no.
When user clicks on the Must roll radio button in second block it will show the must roll
payment list. All the rows containing must roll there is select field which contains check
box. For payment of must roll just check the check box against the must roll for which
user have to made payments. And the screen is displays like below...

When user click on the Bills radio button in second block it will show the bill payment
detail. There are two payment modes by cheque and by cash.
When user choose the payment by cheque user have to enter the cheque no.
When user clicks on the administrative expenditure radio button in second block. It will
displays with fields given below
Field Description:
Expenditure On - Here user have to select the list on which expenditure is done.
Expenditure may be salary on workers etc.
Amount: - Here user enters the amount to be paid under the selected expenditure.
Description: - Here user enters the description of amount paid under the selected
expenditure.
When user clicks on skilled and semiskilled labours radio button in the second block . It
will displays with fields given below
Field Description:
Work Category - Here user have to select the work category from the given list.
Work Code: - Here users have to select the work_code under selected work category.
Types of workers: - select the type of the workers i.e. Skilled or semiskilled.
Workers name: - User has to enter the workers name.
Payment through: - User has to select the payment either must roll or voucher wise.

Msr_no or voucher no: - If the payment through must roll select the must roll no from
option box or if the payment is through voucher select the voucher no from dropdown.
No of days: - enter the no of days of the worker.,
Msr_no or voucher no: - If the payment through must roll select the must roll no from
option box or if the payment is through voucher select the voucher no from dropdown.
Total amount: - Enter the total amount to be paid.
3.1.1.23 Cash Book Summery (Edit/Report):
This link is used for editing the detail of the administrator expenditure and fund drawn.
And deletion of administrator expenditure, fund drawn, must roll bills and expenditure of
skilled and semiskilled labours. This link is also used for the showing the reports of
expenditure that user has entered in cash book.
The edit of cash book UI displayed below with fields:-
Fields are:-
Payment of financial year: - Here user has to choose the financial year.
Date from: - User has to put the date from which he/she wants to see or edit the cash
book entries.
Date To: - User has to put the date to which he/she wants to see or edit the cash book
entries and date to should be greater then the date from.
Here is edit option in every row which containing date of cash book entry, Opening
balance and closing balance and edit option with respect to row.

By clicking on the edit option it will show the data to be edited, and then UI will look
like:-
Screen no 1:-
Screen no 2:-
User can see the edit and delete as well as delete/edit links in the edit cash book.

3.1.1.24Funds Refunded by GP:

Funds refunded by the gram Panchayat module are used to refund the fund from gram
Panchayat level to DPC.
Field Description:
Financial Year: It is a mandatory field. Select the financial year
Cheque Amt.: The cheque amount should be numeric and in Rupees. It is a mandatory
field.
Cheque No.: The cheque no. should be alphanumeric. It is a mandatory field.
Cheque Date. The cheque date should be in DD/MM/YYYY format. It is a mandatory

field.
Error Messages:

Solution
1 Date of Fund Transfer should be Date of receiving Cheque Date
greater than Fund Recieving Date is greater than should be greater
Cheque Date than Date of
Receiving
2 Cheque amt. should not be more Cheque amt. is Cheque amt.

than available fund greater than should be less than
available fund available fund
3 Duplicate Cheque no. Cheque no. is Cheque should not
same be same
format DD/MM/YYYY
format
5 Account of this financial year has Account has been Account has been
been closed closed closed

3.1.2 GENERATE REPORTS:

On the click of this link, the following screen displayed which is as below: -
Now select the state for which user want to login. On the click, the “ Login Screen” will
be displayed which is as below:
Select State, District, Block and Panchayat as shown in the above screen. If the above
fields remain unselected corresponding alert messages will get displayed. After selection,
click on the Proceed button which will take to the “Main Report Screen” from where any
desired report can be generated, the options are as follows : -

The following reports can be generated at Panchayat level: -
3.1.2.1 Registration Caste wise:
The format of report is as follows: -
State: District: Block: Panchayat:

Sno Village No of registered. SC ST
Others male female
House hold persons House persons House persons House persons

hold hold hold

3.1.2.2 Print Job Card:
The format of print job card is as follows: - users have to select the
Print job card Whole Panchayat whole village individual

for
Village
Name of head
of household
Select the type
jobcardissu
Jobcard/jobslip
Select the option print job card for then village and then select the name of head of house
hold and select the type of the job card to be shown and then issue the job card and enter
the date click the job card/job slip button to see the view of the job card.and job card is
displayed as given below:-
Job Card
National rural Employment Guarantee Act
Job Card No. Family-Id

Name of Head
Of Household
Category
Date of Registration
Address
Village
Panchayat
Block
District
Details of the Applicants of the household willing

S.No. Name of Applicant Age Gender
Signature/Thumb Seal and Signature of

Impression of the Applicant Registering Authority

3.1.2.3 Print Job Card/Job Slip:
The format of reports is as follows: -
Village
Name of head
of household
jobcardissu
Jobcard/jobslip
Select the village and then select the name of head of house hold and then issue the job
card and enter the date click the job card/job slip button to see the view of the job
card.and job card is displayed as given below:-
Job Card
Job Card No. Family-Id

Name of Head
Of Household
Category
Date of Registration
Address
Village
Panchayat
Block
District
Details of the Applicants of the household willing

S.No. Name of Applicant Age Gender
Signature/Thumb Seal and Signature of

Impression of the Applicant Registering Authority
Job Slip
Job Card No.
Applicant No.
Name of Applicant
Name of Head of Household
Age
Gender
Address
Village
Panchayat
Block
District

3.1.2.4 Demand for Work:
The format of the report is as follows: -
List of Persons Demanded Job

Village Registration Name Date Date No. of Days
ID of Applicant of Work
Application Demanded
3.1.2.5 Employment Offered:

Village Registration ID Workers Work Work Name
Name Allocation
Date
From To
3.1.2.6 100 days Employment Exhausted:
List of Persons who’s Employment Exhausted Financial Year

Village Registration ID Name of Head of No. of Days
Household

3.1.2.7 Unfulfilled demand for works:
The format of the report is as below: -
Demand
Registration Name of Actual
S.No Left No of Days
ID. Applicant Demand
From To From To
3.1.2.8 Vacancies Available in Works:

Total Vacancies available At Block level
Financial Year
Date from to
S.No. Work Name Avg. No. of Number of Labours Vacancies
(Work Code) Labours reqd.
Per day
3.1.2.9 Alerts:
When user enters on the alerts it will appears like:-
There is two tabs on the page
1. Unemployment Allowances
2. 2. Alert on attendance

1 Unemployment Allowances: -
List of persons who are Unemployed

Sno Village Registration ID Name of No. of days
Applicant Unemployed
2 Alert on Attendance: -
List of Persons whose Attendance are more than 85

Sno Village Registration ID Name of head of No. of days
Household
3.1.2.10 Work Status:
New Works at Gram Panchayat Level

Work category: Rural Connectivity

S.No. Work Name Road Location Executing
(Work Name Agency
Code)
Village Khata Plot Village Khata Plot
No. No. No. No.

3.1.2.11 Material Procured Report:

Material Procured
Work Code
Bill No. : Bill Date:
Financial Year: Bill Amount:
Material Unit Price(in Quantity Amount(in
Rupees) Rupees)
Total Cash Payment(In Rupees)
3.1.2.12 Muster Roll:
The format of the reports is as below:-

User have to select the financial year, work_code and msr_no the report will like below.
STATE: DISTRICT BLOCK: PANCHAYAT:
Work: MSR No--Date from--Date to

Financial Year
Muster Roll No: Date From : Date To :

Work Code : Work Name : Sanction No. :
Post Post
Travel Post
Wage Per Day office office Sign. /
Total Amount and Total Cash A/C office/
S.No Name/RegNo Caste Village 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 (As per Code/ address/ Thumb
Attendance Due living payment No. Bank
measurement) Branch Branch Impression
exp. Name
name code
Category Amount Paid Attendance Taken by

(Signature) Total Cash payment
Amount Paid SC Cash Total man
Amount Paid ST Average Per days
Checking Done by labour
Amount Paid Other (Signature)
3.1.2.13 Funds Flow Statement:

Rs. in Lakhs
State: District: Block:
Tot Op
al eni
Gram Miscellane Fund
Fun ng
Panch Fund Transferred From Fund Received by G.P ous Availa Cumulative Expenditure
d in Ba
ayat Receipt bility
Tra lan
nsit ce
D.P.C P.O Total D.P.C P.O Total On On On On Money Total

Unskilled Semi- Material Contingency Refunded
Wage skilled by GP to
Agenc
GP Agency GP Agency GP Gp Agency and DPC/PO
y
Skilled
Wage
ARMO
3.1.2.14 Position of account:

Financial Year
Position of Account During the Year 2008-2009
State : District: Block:
Opening Balance
Miscelleneous
Release Last Year
Amount Received(Amount in lakhs)
Date Received From Whom
Total
Expenditure(On Material)(In lakhs)
Bill No. Work Code Amount
Total
Expenditure(On Mustroll)(In lakhs)
MSR No. Work Code Amount
Total
Total Amount Received
Total Expenditure
Balance Left
3.1.2.15 Cash Book:

Clicking on the cash book link you have to enter the dates for which you want to see the
report, date difference should not be greater then one month. It will show all the detail of
the cash book with date and in date wise format.
(In
State : District: Block: Panchayat:
Rupees.)
Date-
Receipts Payment
Fund
Receipt No. A/C Receipt No. Fund Legder
Date Received Disc. Amount Date Work Code Amount
& Date No. & Date Spent On No.
From
Closing
Balance

3.1.2.16 Work expenditure:
For this report user have to enter the work category for which he/she want to see the
report.
The format of report is as follows:-
STATE: DISTRICT: Block : Panchayat :

Work category
Work Type: water Conservation
Estimated Cost (In Lakhs) Expenditure on: (In Lakhs.)

S.N
work
o
Labour Labour
Continge Materi Contingen
Semi- Material Total Semi- Skill al Total
Unskilled Skilled ncy Unskilled cy
Skilled Skilled ed
3.1.2.17 Employment Exhausted For Work:

For this report user have to select the financial year, work category and the work of that
category. The final report will look as follows:-
STATE : DISTRICT : Block: Panchayat:
Financial Year Fin year
Work Category ----select----
Work ----select----
: Rural Connectivity
Work Name (Work Code):
Work Allocation Date

Panchayat Village Registration ID.
From To
3.1.2.18 consolidates report of payment to worker:

For this report user have to select the financial year. It will show payment to the worker
financial year wise.
The final report will look as follows:-
Consolidate Report of Payment to Worker
State: District : Block : Panchayat :
Financial Year—select financial year
Job card Applicant Work Name (Work No of days employment Amount Earned in
S.No.
No. Name Code) provided Rs.

3.1.2.19 work wise consolidate report of payment to

worker:
For this report user have to select the work code. It will show payment to the worker of
that work code.
The final report will look as follows:-
Search work
Work Code* --select ----
State :
Work Name : Panchayat:
Block : District :
Date From : Date To :
Total Muster rolls (Muster Roll No.):
WorkStatus :
Job Total Cash
Name of Muster Date Date Wage Total
S.No card payment (In
Applicant Roll No. From To Per Day Attendance
No. Rupees)
3.1.2.20 Labour budget:

There is a link in Labour budget:-
1. Labours projection.
2. Work projection.
1. Labour projection:-the report will look as follows-
PHASE I Total Rural Households Total Rural BPL Households

Part- I Total Job cards issued Minimum Wages(In Rs)
Projected
Projected Expenditure Projected Families
Projected Employment Persondays
Month for Next Year (In completing 100 days
Demand for Next Year generated for Next
lakhs) Next Year
Year
2. Work projection: - the report will look as follows-
No. of Estimated Cost (RS. In Lakhs)

Total Works
Shelf of Total No. No. Of
No. of Likely to
works of Spill New
New Spill Over On Material
Through over Works Benefit Persondays
Works From On Including
Which Works Proposed Achieved To be
Taken Current
Employment From for next Unit Generated Unskilled Skilled and Total
up in Financial Wage Semiskilled
to be Previous financial
Current Year to Wages
Provided year year
Year Next
financial
1 2 3 4 5 6 7 8 9 10

3.1.2.21 Delayed Payments:

It will show the report of delayed payment of muster rolls in Panchayats.
And report look as follows.
State : District : Block : Panchayat :

Muster Roll No. Date From Date To Pay Date Amount in Rs.
3.1.2.22 Wage Material Ratio Analysis:
It will show the report of wage material ratio analysis.

And report look as follows
State: District: Block: (In Rupees)

Expenditure on work
S.No Panchayat Cumulative Expenditure Wage Paid Material
No. No.
(%) (%)
1 2 3 4 5
1
3.1.2.23 Fortnight wise Labour engaged:

The report looks as follows
STATE :JHARKHAND DISTRICT :BOKARO BLOCK :BERMO PANCHAYAT : ARMO
Fortnight
Financial year Month Select Executing agency
First Second
Muster Roll No. : Date From : Date To :
Work Code : Work Name : Financial\Administrative Sanction No:
Skilled/
Unskilled/ Sign./
Total Wage Amount Amt Due Acc to Travel and Total Cash A/C
S.No Name/RegNo Caste Village Semi- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Thumb
Attendance Per Day Due Measurement living exp. payment No.
Skilled/ Impression
Phy. Handi
3.1.2.24 registration application registers:

The report looks as follows
Registration Application Register

State: District Block: Panchayat:

Date of Reasons, if
No. &
receipt of Job Card
Head of IAY / LR Name of Father/Husband Date of
S.No. Caste Gender Age application/ NOT issued
HouseHold Beneficiary Applicant Name Job Card
Request for & any other
issued
Registration remarks
1 2 3 4 5 6 7 8 9 10 11
Village : No. of Registrants:
1
3.1.2.25 MSR receipt registers:

The report look like:-
STATE: DISTRICT: BLOCK : PANCHAYAT : Financial year
Muster Roll Receipt Register to be Maintained by G
Name of For Muster Rolls of

For Muster Rolls of works For which Gram
S.No Muster Roll No. work for Fin. Sanc. No. & Dt Works for which
Panchayat
which issued Executing Agen
Date on
Name and
which
Designatio
Date of copy of
Sanctio Name and Designation and n and
Amount(In Lakhs.) Date Issue of the paid
n No. Signature of the official Signature
Muster Roll Muster
of the
Roll
official
given t
Gram Panchayat
3.1.2.26 job card/employment register:
The report will display the name of the applicant with the job card no.
And the report will look as follows:-
S.No Job card No. Name

1
2

3.2 Block Panchayats: -
Block Panchayat can enter the information / access the information from web site.
“Main Screen” is: -
It has got three options:-

• Data entry
• Generates Reports
• ICT Infrastructure online data entry[edit]
Data Entry: -
On the click of this link, “Data Entry Login” screen will be displayed which is
given below: -
Here user can select the state for which he/she want to enter the data, after selecting
The state the following screen is appears.

• Data entry is allowed to users having password for blocks.

• Select State, District and Block as shown in the above screen.
• If the any of the above fields are remaining unselected corresponding alert
messages will get displayed.
• Enter password to start the data entry.
• Then click Proceed button if password is correct the main screen of the Data Entry
at block level will be displayed as shown below.
• If password is wrong then a message will come showing password is wrong.
• Click the link and move to password screen again and retry the password.
• Using button Change Password, the users can also change the Password to
maintain security for their data.
• Reset Button can be use to clear all the fields and can re-enter the data.
All the entry in the Block Panchayat level is same as the gram Panchayat level.
The data entry formats and rules are same as those for Gram Panchayats, which has
already been discussed in Gram Panchayat module
Reports: -
On the click of this link, “Generate Reports” screen will be displayed which is
given below: -
Reports are same as in gram Panchayat module. So refer to the gram Panchayat report
module.

3.3 Zilla Panchayats: -
Zilla Panchayat can enter the information / access the information from web site.
It has got two options:-

• Data entry
• Reports
Data Entry: -
On the click of this link, “Data Entry Login” screen will be displayed which is
given below: -

Reports: -
On the click of this link, “Generate Reports” screen will be displayed which is
given below: -
The data report formats and rules are same as those for Gram Panchayats, which has

3 B NREGAsoft Offline version:-

Here user can download the NREGA software for the offline data entry. Offline soft is
used for rural areas where the infrastructure is not strong. Here two types of software
for download one in php version and another in asp version.
1. Windows version: - here user can download the asp version of offline software.
User has to click on the link it will ask for the login name and password. In login name
user has to select the state name for which he/she wants to download the software and
then enter the password. Then the following screen will appear:-
There are three options for downloading:-

First one is download offline software version 3.1. Here user can download the asp
version of offline software.
Second one is download fast track data entry files. Here user can download the fast
track data entry software. From which user can enter the data directly through fast track
software.
Third one is download offline master database. Here user can download the master
database of the state.
2. Open source version: - Here user can download the php version of offline
software. Here user has to enter the username and password and download the
software.
3. Installation Procedure: - Here user can download the document for installing
the offline software. In the downloaded document there is information how to install the
software in your local machine.

4. WORKER

Worker: -
When clicked on this Link its “Main Screen” will be displayed, which is as below:-
In order to view information & Description about workers, the Job Card Number has to
be entered which is generated during the time of Registration.
After entering the Job Card Number, click SUBMIT button, then a message will be
displayed ‘JOB Card is Issued” (if job card is already issued), and if job card is not
already issued then it will flash a message that job card is not issued. CLEAR Button is
used to clear the JOB CARD Number.
The screen will look like as below: -
After clicking VIEW button, the new screen will be open showing the details about the
workers.
The screen will look like as below: -

The above screen will display the following details of a worker:-

• Job Card Issued or Not. If not issued then give reason there of.
• Status of complaint, if any.
• If Job Card issued then give the following details:-
• Details of Job Card

• Demand for Employment
• Allocation of Employment
• Employment Provided
• Details of Unemployment allowance, if any

5. Other IMPL.
AGENCIES

5.1 Other IMPL. AGENCIES
The other implementing agencies can be Intermediate and District Panchayats, line
department of the government, public sector undertaking of the central and state
government, and reputed NGOs having a proven track record of performance. In this
module after selecting the executing agency, data entry can be done through any
executing level i.e. (GP, BP, ZP)
It has got two options:-

• Data entry
• Reports
5.1.1 Data Entry: -
On the click of this link, “Data Entry Login” screen will be displayed which is given
below: -

5.1.2 Reports: -
On the click of this link, “Generate Reports” screen will be displayed which is given
below: -
already been discussed in Gram Panchayat module.

6.
DISTRICT/BLOCK
ADMINISTRATOR

District/Block Administrator
On the click of this link its “Main Screen” will be displayed which is as follows
Users of this module

6.1 Programmer Officer
6.2 District project Coordinator
6.1 Programme Officer
Programme Officer receives demand for employment and further demand for employment.
This level is also responsible for maintaining adequate number of works on shelf of
Project. Programme Officer issues the muster roll to implementing agencies for the
approved work. Gram Panchayat maintains the muster roll, and filled muster rolls are
received by the Programme Officer. Complaints are also attended at this level.
On the click of this link the following screen will be displayed which is as below

Reports can also be generated on list of work for approval, MSR Register, Pending Works,
unfulfilled demand, list of projects with vacancy and project which can be taken up to
meet unfulfilled demand.
All the modules of Programme Officer in details are as follows
6.1.1 Data Entry
On the click of this link, the “Data Entry Login” screen will be displayed which is as
follows
Data entry is through Users Name password provided to Programme Officer.
Select State, District and Block as shown in the above screen.
If the above fields remain unselected, corresponding alert messages will be displayed.
After selection and entering the correct password, user can start the data entry.
After clicking Proceed button if User Name and password are correct the main screen of
the Data Entry at Programme Officer level will be displayed, which is shown below.
If user name and password is wrong then a message will be displayed showing “user
name and password is wrong”.
Click the link and move to Login screen again and retry the user name and password.
The Button reset can be used to clear the data from all the fields and then can again re-
enter.
The change password button is used to change the password.

“Data Entry Screen” at Programme Officer level is displayed below
The links provided to this screen are divided in two sections, which are as follows
2.2.4 Fast track Data entry:-
At the top of the PO data entry screen there is a tab named as “Fast Track Data
Entry”. This module is basically use for entering data as fast as possible, all the entry
that user have to do in different step can enter in one module.
When user click on the fast track data entry tab the following screen will appears.

6.1.1.1 Muster roll
This link is used for entering the must roll. When user clicks on the link the must roll
screen will appears like:-
Here user has to select the work from the combo box for which he/she want to enter the
must roll. If no work is existing then user can add the new work from the given link add
new work and make the new work. Clicking on add new work will pop up following UI.
All the rules for entry of the works are same as given in the gram Panchayat module. So
Please refer to the gram Panchayat module.
Then user can enter the must roll for that work and demand for that must roll by
entering the date from and date to columns. After that user has to select the Panchayat
and then user has to enter the payment date of that muster roll. By clicking proceeding
Button the following screen will appear. In which muster roll is filled.

In Panchayat column Panchayat name is automatically selected as given by the user in

previous screen.
Village: - In this select the villages of the Panchayat.
Job card no: - Here in first column job card no is appears according to Panchayat and
village user have to just fill the second column i.e. family-id. So whole thing becomes
the registration no.
Name of the applicant: - In this field if the registration no is already existing the name
of the applicant is appears in the combo box other wise user has to enter the new
applicant for that registration no by clicking add new link on the page.
When user clicks on add new link following screen will appears.
This entry will same as the add applicant in gram Panchayat module, so please refer the
gram Panchayat module.

Daily attendance: In this field user has to check the check boxes to mark the
attendance.
Total Attendance: Total attendance of a worker to be recorded.
Wage per Day: This field allows numeric values only and contains wage rate for a day
for a worker.
Amt Due: This is numeric field and contains the amount payable to a worker based on
attendance and measurement of work done.
Travel and living exp: It also allows numeric values and contains any travel and living
expenditure.
Total Cash payment: It is numeric field with total wage payment to be made to
workers. It is Mandatory field.
Measurement Book No:- User has to enter the measurement book no.
Work Start Date: This is work start date for a particular must roll. It should be in
dd/mm/yyyy format.
Enter new muster roll: - This field is used for entering the new muster roll. When user
clicks on enter new muster roll it will save the previously entered data and go for the
new entry.
Add workers on the must roll: - This field is used for entering the workers on the
muster roll that user is entering for that work. When user clicks on add workers on must
roll it will save the previously entered data and go for the new entry of the workers for
hat must roll.
This fast track must roll gives user a fast entry of the
1. New work.
2. Registration .
3. New applicant
4. Entering must roll
4. Demand, allocation, and issue of must roll
6.1.1.2 Material Procured Detail: - Entry to This module is same as described

in the gram Panchayat module, so please refer to the gram Panchayat module.
6.1.1.3 Cash book entry: - Entry to this module is same as the described in the
gram Panchayat module, so please refer to the gram Panchayat module.
6.1.1.4 Received Fund- Entry to this module is same as the described in the gram
Panchayat module except the Execution level, executing agency and Panchayat, so
please refer to the gram Panchayat module. The fields that are not explained in the
gram Panchayat module are discussed below:
Execution level: - Here user has to select the execution level.
Execution agency: - Here user has to select the executing agency.
Panchayats: - Here user has to enter the Panchayat.

6.1.1.5 Funds Transfer: - Entry to This module is same as described in the gram
Panchayat module, so please refer to the gram Panchayat module.
6.1.1.6 Refund: - Entry to this module is same as the described in the gram
Panchayat module, so please refer to the gram Panchayat module.
6.1.1.7 Labour Projection: - Entry to this module
6.1.1.8 Work Projection: - Entry to this module
6.1.2 NREGA STAFFING POSITION
1 Gram Panchayat Profile
In this module, the Profile of Sarpanch, Panchayat Secretary, Administrative Assistant,

Technical Assistant at Gram Panchayat level is to be entered.
Field Description
Panchayat:- It is an obligatory field.
Account of Workers: - It contains two options Post Office and Bank
Post office: - It include two parameters Address, post office code
Bank: - It includes three parameters Bank Name, Branch Name, Branch Code

The user has an option to select Post office or Bank.
Gram Panchayat A/c for NREGA: - It is an obligatory field
Name of Bank: - It is an obligatory field
Branch name: - It is an obligatory field
Branch Code: - It is an obligatory field
Details of Sarpanch, Panchayat Secretary, Administrative Assistant and

Technical Assistant: - The details include
• Name: - It is an obligatory field
• Phone number: - It is an obligatory field
• Permanent/Contract: - It is an obligatory field
• Age: - It is an obligatory field
• Education Qualification: - It is an obligatory field
• Job Assigned: - It is an obligatory field
Error Messages

Solution
1 Fields cannot be left blank Data has not been filled Fill the data
2 Phone number and Age should Non numeric value in Phone Enter numeric
be numeric Number and Age fields value in phone
number and
age field
3 Age should be equal to or Age entered is less than 18 Enter the age
greater than 18 years years equal to greater
than 18 years
Edit Gram Panchayat Profile
Gram Panchayat Profile has an edit option. Through this user can edit the previously
entered profiles.
In Gram Panchayat Profile for editing, the user has to select Panchayat for which they
want to edit details. This will give the details of profile, which was entered previously. If
the Gram Panchayat has more than one Account for NREGA, they can select the Account
number for which they want to edit details. Now the user can change the details as per
requirement. As soon as the update button will be clicked the record will be updated.

2 Program Officer Profile
In this module, the Profile of program Officer is to be entered.
On the click of this link, the following screen will be displayed which is as
below

Field Description
A. Block Detail
Block detail: - Here user has to select the block detail i.e. state, district, block and
HQ.
B. Block Development Officer (BDO) Profile
Name: - It is an obligatory field.
Address: - It is an obligatory field.
Town: - It is an obligatory field.
PIN code: - This field accepts numeric value and it is an obligatory field.
STDCode: - This field accepts numeric value and it is an obligatory field.
Telephone (Direct): - This field accepts numeric value and it is an obligatory field.
Telephone (Common): - This field accepts numeric value and it is an obligatory field.
Email (professional): - Here User has to enter the official email-id.
Email (personal): - Here User has to enter the personal email-id.
Date of joining: - This Field accepts the date format (DD/MM/YYYY).
C. Programme Officer for NREGA
Here user has to select the Yes or no field as according to the instruction in the form.
D. ICT Infrastructure
In This Module user has to enter the ICT (Information and communication technology)
infrastructure of that block. Like how many desktops are there is there any internet
connection etc, Detail of the internet provider at the block headquarters as well as in
block office.
E.IT Persons Available at Block Office:
In This Module user has to enter the details of the manpower in the block office.
Enter the details of the persons at the block office. Whether the person is related to IT
field or NON-IT field, whether the person has professional qualification. Entry of the
regular staff and non regular staff are done in this block.
For adding more it persons click on add button.
F. IT applications / MIS running in the Block Office
In This Module user has to enter the details of the software application that are running
on the block office and the OS (platform) Used for that application.
For adding more applications click on the button it will add more text boxes for Entry.

G. Banking Infrastructure and Account details
In This Module user has to enter the details of the commercial banks at that block. User
has to enter the name of the bank, location of the bank, branch name and branch code
of that bank.
For adding more bank details click on the add buttons and it will add some text boxes
for entry of the bank detail.
2. Details of different Bank Accounts maintained for the Schemes of Ministry of Rural
Development;
No. of Officers Permanent:- This field accepts numeric value and it is an obligatory
field.
No. of Officers Contract:- This field accepts numeric value and it is an obligatory field.
Error Messages

Solution
1 Fields cannot be left blank Data has not been filled Fill the data
2 Phone number, No. of officers Non numeric value in Enter numeric

Permanent and No. of officers Phone number, No. of value in phone
on Contract should be in officers Permanent number , No. of
numeric and No. of officers on officers
Contract Permanent and
No. of officers
Contract
Edit Program Officer Profile
Program Officer Profile has an edit option. Through this user can edit the previously
entered profiles.
In Program Officer Profile for editing, the user has to select name of Program Officer
from the Combo Box for whom they want to edit details. This will give the details of
profile, which was entered previously. As soon as the update button will be clicked the
record will be updated.

6.1.3 PROGRAMME OFFICER
1 Comment and Send Projects to DPC for Approval
It displays a list of Projects (Work Code/Work Name with all details) which are pending
for clearance at Programme Officer. Work Code column has two Hyperlinks- Comment
and Send; A programme officer can use any one of them for sending the projects to
DPC. If user click on Comment hyperlink, then user must enter the comment in a text
field about the particular project and click on submit button. If user click on Send
hyperlink then a screen will be displayed that the project has been sent to DPC. This
module also contain a field named proposal Date, if a user want to generate the
proposal then he first has to enter the proposal date, then click on Click Here
Hyperlink.
Error Messages

1 Proposal Date is either blank or Proposal date field Enter Proper format
not in (DD/MM/YYYY) format is blank or does not (DD/MM/YYYY) date
have proper date in proposal date field.
syntax.

2 Issue Mustroll
A Programme Officer can issue Must roll by using this option.
Field Description
Financial Year:-It is mandatory field.
Mustroll No. :-It will accept only numeric values.It is mandatory field.
Work Name: - This combo box contains Work Code and Work Name, for issuing a
Mustroll, work Name selection is necessary. It is mandatory field.
Mustroll Date From:-It is Mustroll Starting Date. It must be in DD/MM/YYYY format. It

is mandatory field.
Mustroll Date To:-It is Mustroll End Date. It is mandatory field and must be in
DD/MM/YYYY format.
Issue Date By Programme Officer:- This date will be given by Programme Officer on
which a Mustroll is issued. It is mandatory field.
Received By Officer: - It is Mustroll receiving officer’s name. It can be in Unicode

Characters.
Designation of Receiving Officer: - It is Designation of official who has received

Issued Mustroll. It can be in Unicode Characters.

Error Messages

1 Please Fill Numeric value for the Non Numeric value Enter Numeric value
Field MSR No. in MSR No. Field. in MSR No. Field
2 Select Work Work not Selected Select the Work
3 Muster Roll issue Date should be The issue date of Enter the issue date
greater then Financial date Mustroll is later then which is after the
the date of the financial sanction
Financial Sanction date of the work.
date of the work.
4 Muster Roll From Date should be Mustroll Starting Enter the From date
Greater then Issue Date date is before the of Mustroll which is
Mustroll issue date. after the issue date.
5 Muster Roll can be issued for 15 A Muster roll is for Enter the Starting
days only 15 days and End Date of
Mustroll Such that
there is gap of 15
days.
6 Muster Roll Cannot be issued for The Mustroll Enter the different
same interval!!! Starting and End Mustroll starting and
dates cannot be end dates for
same for two different mustrolls.
mustrolls.
7 Muster Roll To Date should be Mustroll End date is Enter the end date
Greater then from date before or same as of Mustroll which is
the Mustroll Starting after the starting
date. date of Mustroll.
Edit (Issued Mustroll)

This option can be used for editing the previously issued Mustroll. For that,
select financial year and Mustroll no. After that a user can edit the details of issued
Mustroll, but only those Mustroll can be edited which are not filled. After clicking of
submit button the updated records will be saved.

Delete (Issued Mustroll)
This option can be used to delete previously issued Must roll, but only those Must
roll can be deleted which are not filled. For that, select the financial year and Must roll
no. then it will be asked you to ‘delete the Must roll (Yes/No)’. If the user select yes
option and click on submit button then the selected Must roll will be deleted.
3 Receive Fund
Receive fund module is used for receiving funds from DPC Level. It is also used for
miscellaneous receipt and Closing Balance... The funds would be received from DPC level
in the form of Cheque or Demand Draft or Tele Transfer. It is financial year based. In
case of fund received from DPC, only Date of receiving is entered manually. But in the
case of miscellaneous receipt and Closing Balance, all fields will enter manually. Once
closing balance has been entered, no one can transfer fund in the same financial year.
Field Description
Financial Year: - It is a mandatory field. By default current financial year is selected.
Date of Fund Received:- This field is used in fund received from DPC Level. The date
on which fund is received by the panchayat. It must be in DD/MM/YYYY format. It is a
mandatory field.
Cheque/DD/TT Amt.:- This field is used for miscellaneous receipt. The amount of
miscellaneous receipt is to be entered here. The funds should be numeric and in Lakhs.
Cheque/DD/TT No.:- This field is used for miscellaneous receipt. The No. of
miscellaneous receipt is entered here. The number should be alphanumeric It is a
mandatory field.
Cheque/DD/TT Date.:- This field is used for miscellaneous receipt. The date of
miscellaneous receipt is entered here. It must be in DD/MM/YYYY format. It is a
mandatory field.
Amount.:- This field is used for Closing Balance. The amount of Closing Balance is
entered here. The funds should be numeric and in Lakhs. It is a mandatory field.
Date:- This field is used in Closing Balance. It must be in DD/MM/YYYY format. It is a

mandatory field. Date should not be in the same financial year.

Error Messages

Solution
1 Date of receiving should not be Date of receiving Date of receiving
before the Cheque Date is after Cheque should not be
Date before Cheque
Date
2 Please Write Amount Cheque/DD/TT Cheque/DD/TT

Amt. is blank Amt. should not be
blank
3 Please write Cheque/DD/TT No. Cheque/DD/TT Cheque/DD/TT No.
No. is blank should not be blank
4 Please write Cheque/DD/TT Date. Cheque/DD/TT Cheque/DD/TT
Date. is blank date. should not be
blank
5 Please write Amount Amount is blank Amount should not
be blank
format DD/MM/YYYY
format
7 Date Should be later than Date is with in Date should not be
31/03/2007 the same in the same finance
financial year year
4 Funds transferred from PO
Fund transfer from PO module is used to transfer the funds to gram Panchayats, other
implementing agencies and administrative expenditures. Before its operation, fund
should be received by the PO. After receiving funds, funds should be shown in the
available funds field. More than available funds cannot be transferred. At a time, funds
can be transferred to one or more GP’s (or Executing agencies).But for this, Funds to be
transferred field value should be equal to the sum of all GP’s or executing agencies

Field Description
Funds to be transferred: This field should be numeric and in Lakhs. It is a mandatory

field. It should be less than or equal to the available fund
Cheque No. of funds transferred: The cheque no should be alphanumeric. It is a

mandatory field.
Date of Amount Transfer: The date should be in DD/MM/YYYY format. It is a

mandatory field.
Amount Demanded: This field is used for Amount demanded by the GP’s or Executing
agencies. It is not a mandatory field.
Amount Cut: This field is used for Amount reduced by the PO. It is not a mandatory
field.
Cheque/DD/TT Amt.: The amount which is given to the GP’s or executing agencies is
entered here. The funds should be numeric and in Lakhs. It is a mandatory field.
Cheque/DD/TT No.: The cheque/dd/tt No. of funds which is given to the GP’s or
executing agencies is entered here. The number should be alphanumeric It is a
mandatory field.
Cheque/DD/TT Date.: The cheque/dd/tt date of funds which is given to the GP’s or
executing agencies is given here. It must be in DD/MM/YYYY format. It is a mandatory
field.
Reason of Cut: This field is used to record reasons for amount reduced by the PO
which is demanded by the GP’s or Executing agencies. It is not a mandatory field.
Error Messages

Solution
1 No available Funds Available fund is No transfer if
0 Available is 0
2 Duplicate Cheque/DD/TT No. of Cheque/DD/TT Cheque/DD/TT No.
fund transfer No. is same as should not be same
entered earlier as entered earlier
3 Breakup amount should not be Fund to be Fund to be
blank transferred is transferred should
blank not be blank
4 Breakup amount should not be Fund to be Fund to be
more than available fund transferred is transferred should
more than not be more than
available fund available fund
5 Sum Should be <num> Fund to be Fund to be
transferred is transferred should
blank or not not be blank or
equal to the sum should be equal to
of all GP’s or the sum of all GP’s
executing or executing
agencies demand agencies demand
6 Date of Fund Transfer should be Date of receiving Date of Fund
greater than Fund Receiving Date is later than the Transfer should be
Date of Fund before the Date of
Transfer Receiving
7 Cheque/DD/TT Date should not be Cheque/DD/TT Cheque/DD/TT

less than date of fund transfer Date is before the Date should not be
date of fund before the date of
transfer fund transfer
8 Cheque/DD/TT No. is same with Cheque/DD/TT Cheque/DD/TT No.
previous Cheque/DD/TT No. No. is same as should not be same
previous as previous
Cheque/DD/TT Cheque/DD/TT No.
No.
9 Account of this financial year has Account has been Account should not
been closed closed be closed
10 Cheque/DD/TT No. should not be Same Cheque/DD/TT No.
same Cheque/DD/TT should not be same
No.

5 Administrative Expenditure
Administrative Expenditure module is used to record the funds spent on administration,

which is in rupees. This module is used to record expenditure on following:
• Salary
• Procurement of office equipment
• Field Visits
• Recurring expenditure
• Work Site Facilities
• Health care
• Miscellaneous
• Rent for implements
Field Description
Amount: The amount should be numeric and in Rupees. It is a mandatory field.
Date: The date should be in DD/MM/YYYY format. It is a mandatory field.
Description: Give brief narrative of the expenditure.
Error Messages

Solution
1 Please Write Expenditure If Expenditure on Expenditure on
is not selected should be selected
2 Please Write Amount Amount is Blank Amount should not

be blank
3 Please Write Date Date is Blank Date should not be
blank
format DD/MM/YYYY
format
5 Balance Does not exist Fund not Fund be made
available available
6 Amount Should be Less than If amount more Amount should not
Balance than existing more than the
fund existing fund

6 Closing Balance:-
Through this module user can close the balance of the implementing agencies at the
different level whether agencies at GP, BP, ZP and other levels. User has to select the
financial year and the levels where he/she want to close.
1. PO (administrative office)
2. Impl. Agency (GP)
3. Impl. Agency (BP)
4. Impl. Agency other then PRI
User has to mark the check box where he/she want to close the balance.
7 Unemployment Allowances
Through this module user can record the information on unemployment allowance
demanded and given.
Unemployment allowances should be given for only those periods which are not fulfilled
i.e. the demand period for which allocation is not yet done and the period has been
expired. Also in case of allocation, worker has been allocated to the demanded period
but still not gone to the mustroll. All the periods which fulfill the above two conditions of
a worker will be shown on the screen as soon as the job seeker name will be selected.
Field Description
Financial Year: Select the financial year for which the unemployment allowance is to be
paid.
Registration ID. : Select the Registration No. to which unemployment allowance is to

be paid.
Job Seeker Name: Select the job seeker name who has demanded for unemployment
allowance of the above selected registration no.
Unemployment allowance demanded: Fill the from and to date of the period for
which the job seeker has demanded for the unemployment allowance.
Unemployment allowance given: Enter the from and to date of the period for which
the unemployment allowance is to be given. This period must be with in the above filled
period of Unemployment allowance demanded.

Days: It is an auto generated field and it value is equal to the no of days between from
and to dates of the Unemployment allowance given.
Amount Paid : Enter the amount of unemployment allowance which is to be paid for
the above mentioned period. It must be in rupees.
Error Messages

1 Date is NOT a valid Dates are not in the All the dates should be in
date! specified format the specified Format i.e. in
(DD/MM/YYY) format
2 Unemployment Unemployment Check whether

Allowance has allowance is already employment allowance is
been paid paid for employment paid.
demanded period.
3 Unemployment Unemployment Unemployment allowance

allowance Period allowance Given period must be with
must be within Paid period is not in employment
demand within unemployment demand period
period demand period
8 Attend Complaints
COMPLAINT REGISTER
Complaint Register module program tracks of the complaint made by a complainant.

Complains are maintained at Block level i.e. all the complaints of a block are maintained
in a single register. The Name of the complainant is hyperlinked. On clicking the name
of the complainant reply to the complain can be sent. If no reply is made by the PO

against a complain than within a month complaint is automatically sent to the DPC
(District Program Coordinator).

9 Suspension
Suspension of work is halting of works that is ongoing or approved. After suspension of

work, worker who worked on the work will revert back their demand and are to be
provided employment on other works.
Field Description
Work: All the works that are ongoing or approved are shown here.
Date: This date is used as suspension date. From this date, a new demand is generated
for the persons who work on the Project
Reason: Here the specific reason for the suspension of work is to be mentioned.
Error Messages

1 Please select work Work has not Select work
been selected
2 Please write date Date is blank select Date

3 Enter date in dd/mm/yyyy Improper date Enter date in
format format dd/mm/yyyy format
All the other formats of Data entry are discussed in Gram Panchayat
Module.

6.2.5Generate Reports
On the click of this link, the following screen displayed which is as below: -
Now select the state for which user want to login. On the click, the “ Login Screen” will
be displayed which is as below:
Select state, district and block as shown in the above screen.

If the above fields are not selected, corresponding alert messages will get displayed.
After selection, click on the Proceed button it will take to the “Main Report Screen”,
from where any enlisted report can be generated

The reports that can be generated at PO level are categorized in two groups.

NREGA STAFFING POSITION
6.1.2.1 Gram Panchayat Profile

The format of the report is as follows
Gram Panchayat Staffing Pattern

Panchayat Account Bank Branch Branch
workers
Name No. Name Name Code
Bank Branch Branch
postoff_Add postoff_code
Name Name Code
6.1.2.2 Program Officer Profile
Profile of Programme Officer

Name No. of
No.
Of Pho Office
of Edu A/c Bank Branch Branch
Progra Address ne Email rs
Officers Quali. No Name Name Code
mme No. Perma
Contract
Officer nent
REPORTS OF PROGRAMME OFFICER
6.1.2.3 Work Details
Approved works at Gram Panchayat level for the financial year 2005-2006
Work Category: Rural Connectivity
S.No. Work Name Road Location Executing
(Work Code) Name Agency
Village Khata Plot. Village Khata Plot
No. No. No. No.

6.1.2.4 MSR Issue register
State: District: Block: Financial Year:

Muster Roll Issue Register to be Maintained by the
S.No Muster Roll Name of the Financial/ Muster Muster Roll Signature
No. Work Administrative Issue Issued of Muster Roll
for which Sanction Date receiving
issued register
Amount Date Agency Location
Name
6.1.2.5 Panchayat wise muster roll detail


S.No Panchayats Total No.of Total No.of Toal
muster roll muster roll Persons
issued Filled
6.1.2.6 LABOUR BUDGET

The formats of Labour budget are as follows:
Labour Projection:
The report is shown as below:-
State: District: Block: Panchayat: Fin Year: 2009-2010

PHASE I Total Rural Households Total Rural BPL Households
Part- I Total Jobcards issued Minimum Wages(In Rs)
Projected Projected
Projected Projected Families
Employment Persondays
Month Expenditure for Next completing 100 days
Demand for Next generated for Next
Year (In lakhs) Next Year
Year Year
April
May
June
July
August
September
October
November
December
January
February
March
Total

Work Projection:
The report is shown as below:-
state : District: Block: Panchayat: FinYear:2009-2010
No. of Estimated Cost (RS. In Lakhs)

Total Total Works
Shelf of No. Of
No. of No. of Likely to
works Spill New On
Spill New
Through Over Works Persondays Material
over Works On
Which From Proposed Unit To be Including
Works Taken Unskilled Total
Employment Current for next Generated Skilled and
From up in Wage
to be financial
Previous Current Financial Semiskilled
Provided Year to year Wages
year Year
Next
financial
1 2 3 4 5 6 7 8 9 10
Rural
Connectivity
Flood Control
and Protection
Water
Conservation
and Water
Harvesting
Drought
Proofing
Micro
Irrigation
Works
Provision of
Irrigation
facility to Land
Owned by
Renovation of
Traditional
Water bodies
Land
Development
Any Other
activity
Approved by
MRD
Total
All the other formats of the reports are discussed in Gram Panchayat Module and
state Module.

6.2 District project Coordinator
District project Coordinator will provide administrative sanction after technical

sanction is accorded and recorded for a work. He is also head of grievance redressal
mechanism in the district.
On the click of this link its “Main Screen” will be displayed which is as below
Select state and district as shown in the above screen. You will get the following screen..

In above screen user have to enter username and password. After selecting username and
password select the financial year for which entry to be done. After clicking the GO button.
You will get the following screen.
First Section Section 2 Section 3
The DPC screen contains three sections
Section 1:- Section 1 contains the State names, when user takes the cursor over the
state name it will display the district name as per state. Then it will go for the login of that
district.
Section2:- Section 2 contains the NREGA bulletin and the Alerts and analytical report of
the MPR. In NREGA bulletin user can see the statistics of the district selected. It will
displays the employment generation, percentage of the SC’s, ST’s, Men, Women and the
expenditure of the district etc. It will always update as the data comes.
In analytical and alerts report it will displays the MPR reports of the district financial year
wise. All these reports are discussed in the state level, and Labour projection and work
projection are also there in PO level. So go for the PO level for all these formats of the
MPR reports.
Section 3:- It contains the data entry and reports at DPC level.
Through this link District project Coordinator can enter his Profile. It also enables the
authorized users to perform the Data Entry and edit works, which are technically
sanctioned. Funds Transfer from Districts to blocks, receipt of funds, and attending
complaints are other functions. This module can also generate implementation reports.

The components of District Programme Coordinator’s Module are as follows
6.2.1 Data Entry

On the click of this link “Data Entry” screen will be displayed which is as follows
The Components of Data Entry Link are
6.2.1.1 Profile of DPC
In this module, the Profile of District Programme Coordinator is to be entered. On the

click of this link, the following screen will be displayed
Field Description
Name: It is an obligatory field.

Address: It is an obligatory field.
Phone Number: This field accepts numeric value and it is an obligatory field.
Email: It is an obligatory field.
No. of Officers Permanent: This field accepts numeric value and it is an obligatory
field.
No. of Officers Contract: This field accepts numeric value and it is an obligatory field.
Education Qualification: It is an obligatory field.
A/c No. for NREGA: It is an obligatory field.
Name of Bank: It is an obligatory field.
Branch name: It is an obligatory field.
Branch Code: It is an obligatory field.
Edit (DPC Profile)
DPC Profile has an edit option. Through this user can edit the previously entered profiles.
In DPC Profile for editing, the user has to select name of DPC from the Combo Box for
whom they want to edit details. This will give the details of profile, which was entered
previously. As soon as the update button is clicked the record will be updated.
6.2.1.2 Technical Sanction
1) Entry (Technical Sanction)
After selecting the Technical Sanction – Entry option, the following screen will appear
The user can select following options displayed in the combo box:
1) Sanction/Comment Works

2) Generate Note sheet
3) View Note sheet
Sanction/Comment Works
This option facilitates the District Programme Co-coordinator to give Sanction or

Comment (seek additional information pertaining to work).
On selection of the option ‘Sanction/Comment Works’ the following screen will appear.
Corresponding to the District selected in the login screen, the combo box will display the
Blocks of the selected District in which the works sanction by DPC. After selection of the
Block, a list of proposal no.(s) will be displayed and the DPC has to choose ‘proposal no.’
On selection of proposal no., a list of works of selected proposal no. will be displayed, for
Sanction/Comment of DPC.
The user should enter the Technical-Sanction-date which should be after the proposal-
date which was entered by the PO at the time of clearing the Projects or same as
proposal date.
The DPC may sanction/comment the works.

To sanction a work, the user has to click the link ‘Sanction’ displayed in the right side
of the work-code. On clicking this link, the following screen will appear with two frames:
i) To enter the Technical-Sanction details.
ii) To enter the materials required for the selected Work.
Field Description
Est. Time of completion of Work: This is a mandatory field. The user should enter
the estimated no. of months to complete the work.
Avg. No. of Labours required per day: This is a mandatory field. The user should
enter the average no. of labours required per day.
Expected Mandays: This is a mandatory field. The user should enter the expected
mandays to complete the work.
Technical Sanction Amount: This is a mandatory field. The user should enter the
Technical sanction amount. The amount should be in lakh(s).
Estimated No. of Labours (in Nos.) & Cost Details (in Lakhs)
Labour-Skilled-No.: This is a mandatory field. The user has to enter the no. of skilled
labours estimated for the work.
Labour-Skilled-Cost: This is a mandatory field. The user has to enter the estimated
cost for the skilled labours.
Labour-SemiSkilled-No.: This is a mandatory field. The user has to enter the no. of
Semi-Skilled labours estimated for the work.

Labour-SemiSkilled-Cost: This is a mandatory field. The user has to enter the
estimated cost for the Semi-skilled labours.
Labour-UnSkilled-No.: This is a mandatory field. The user has to the enter no. of
UnSkilled labours estimated for the work.
Labour-Unskilled-Cost: This is a mandatory field. The user has to enter the estimated
cost for the unskilled labours.
Labour-Total-No.: This is auto-calculated field summing the values entered in the field
of Skilled No. + Semiskilled No. + Unskilled No. The user need not to enter the value.
Labour-Total-Cost: This is auto-calculated field. This is auto-calculated field summing

the values entered in the field of Skilled Cost + Semiskilled Cost + Unskilled Cost. The
user need not to enter the value.
Material: This is a mandatory field. The user has to enter the estimated cost for the
Materials to be used for the work.
Contingency: This is a mandatory field. The user has to enter the estimated cost for
the Contingency(Administrative Expenses) for the work.
Total: This is auto-calculated field by summing the estimated cost for

Labour+Materail+Contingency. The user need not to enter the value. The total must
match the Technical-Sanction-Amount entered. Otherwise the record cannot be saved.
Note : The above fields should not be left blank. If the data is not available for any field,
the user should enter 0.
After entering the Technical-Sanction-Details, the user should save the record by clicking
the ‘Save’ button.
After saving the Technical-Sanction-Details only , the user should enter the details of
materials required. If the data is not available, the user may click the button ‘Click for
More works to Sanction/Comment’ to return to the main screen of the work-details, for
which the user may sanction/comment, if any.
Name of the Material: The user can select the materials required for the works. If the
material is not displayed in the combo box, the user can add the material by clicking
‘Add New’ link.
Quantity: It’s a mandatory field. The user should enter the quantity of the materials
selected.
Price: It’s a mandatory field. The user should enter the unit-price of the material
selected.
After entering the details, the user should click the button ‘Click for More works to
Sanction/Comment’ to return the main screen of the work-details, for which the user
may sanction/comment, if any.
The user can continue to sanction more works by entering the details as explained
above.

To Comment a work, the user has to click the link ‘comment’ displayed in the left side
of the work-code. On clicking this link, the following screen will appear
Field Description
Enter Comment for NOT sanctioning: It’s a mandatory field. The user should enter
the reason for not sanctioning the work selected.
After entering the reason, the user should save the record by clicking the ‘Submit’
button.
Generate Notesheet
After entering the sanction details, the user should generate the Notesheet by giving a
Technical Sanction No. which should be unique for Block level.
After clicking the ‘Generate Notesheet’ option, the following screen will be displayed
Field Description
Block: It’s a mandatory field. The user should select the Block for which the Technical
Sanction No. has to be entered.
Technical Sanction No.: It’s a mandatory field. It should be unique to Block, so that
the technical sanction no. cannot be same for two works of a Block. If it already exists,
an error message will be displayed like ‘The Technical Sanction No.’ already exists. The
user can use the ‘Back’ link to enter the correct details.

Technical Sanction Date: It’s a mandatory field. The technical-sanction-date should be
later than or same as the proposal-date of work(s) for which Notesheet is being
generated. Otherwise, an error message will be displayed and the Notesheet will not be
generated.
View Generated Notesheet
This option facilitates the user to view and print the notesheet already generated. On
selecting this option, the following screen will appear:
Block: It’s a mandatory field. The user should select the Block for which the notesheet
for Technical Sanction has be to be viewed/printed.
Technical Sanction No.: It’s a mandatory field. The user should select the technical
sanction no. for which the notesheet has to be viewed/printed. On selection of a
technical sanction no., the following screen will be displayed
2) Edit (Technical Sanction)
This option facilitates the user to edit the technical sanction details entered for
the work(s). Note that the works are financially sanctioned cannot be edited.
On clicking the option, the following screen will be displayed

Blocks of the selected District in which the works have been technically sanctioned by
DPC. After selection of the Block, a list of technical sanction no.(s) will be displayed and
the user has to choose the technical sanction no. to edit. On selection of technical
sanction no., the list of works with the selected technical sanction-no. will be displayed.
The user can edit the Technical-Sanction-date but it should be strictly later or same as
the proposal-date of all the works with the selected technical sanction no.
The user can edit the technical sanction details by clicking the ‘Edit’ link displayed in the
right side of the work-code.
Field Description
Est. Time of completion of Work: This is a mandatory field. The user should enter
the estimated no. of months to complete the work.
Average No. of Labour required per day: This is a mandatory field. The user should
enter the average no. of labours required per day.
Expected Mandays: This is a mandatory field. The user should enter the expected
mandays to complete the work.
Technical Sanction Amount: This is a mandatory field. The user should enter the
Technical sanction amount. The amount should be in lakh(s).
Estimated No. of Labour (in Nos.) & Cost Details (in Lakhs)
Labour-Skilled-No.: This is a mandatory field. The user has to enter the no. of Skilled
labour estimated for the work.
Labour-Skilled-Cost: This is a mandatory field. The user has to enter the estimated
cost for the skilled labour.
Labour-SemiSkilled-No.: This is a mandatory field. The user has to enter the no. of
Semi-Skilled labour estimated for the work.
Labour-SemiSkilled-Cost: This is a mandatory field. The user has to enter the

estimated cost for the Semi-skilled labour.

Labour-UnSkilled-No.: This is a mandatory field. The user has to the enter no. of
UnSkilled labour estimated for the work.
Labour-UnSkilled-Cost: This is a mandatory field. The user has to enter the estimated
cost for the Unskilled labour.
Labour-Total-No.: This is auto-calculated field summing the values entered in the field
of Skilled No. + Semiskilled No. + Unskilled No. The user need not to enter the value.
Labour-Total-Cost: This is auto-calculated field. This is auto-calculated field summing

the values entered in the field of Skilled Cost + Semiskilled Cost + Unskilled Cost. The
user need not to enter the value.
Material: This is a mandatory field. The user has to enter the estimated cost for the
Material to be used for the work.
Contingency: This is a mandatory field. The user has to enter the estimated cost for
the Contingency (Administrative Expenses) for the work.
Total: This is auto-calculated field by summing the estimated cost for

Labour+Materail+Contingency. The user need not to enter the value. The total must
match the Technical-Sanction-Amount entered. Otherwise the record cannot be saved.
Note: The above fields should not be left blank. If the data is not available for any field,
the user should enter 0.
After entering the Technical-Sanction-Details, the user should update the record by
clicking the ‘Update’ button.
After updating the Technical-Sanction-Details only , the user should enter the details of
material required. If the data is not available, the user may click the button ‘Click for
More works to Edit’ to return to the main screen of the work-details.
Name of the Material: The user can select the material required for the works. If the
material is not displayed in the combo box, the user can add the material by clicking
‘Add New’ link.
Quantity: It’s a mandatory field. The user should enter the quantity of the material
selected.
Price: It’s a mandatory field. The user should enter the unit-price of the material
selected.
After entering the details, the user should click the button ‘Click for More works to Edit’
to return the main screen of the work-details.
The user can continue to edit more works by entering the details as explained above.

Generate Notesheet
After editing the sanction details, the user can generate Notesheet by selecting a
Technical Sanction No.
After clicking the ‘Generate Notesheet’ option the user may edit the technical sanction
date but it should be strictly later or same as the proposal-date of all the works with the
selected technical sanction no.
The remaining procedure is same as in the ‘Technical-Sanction Entry’ option.
This option facilitates the user to view and print the notesheet already generated.
The remaining procedure is same as in the ‘Technical-Sanction Entry’ option.
6.2.1.2 Financial Sanction
1) Entry (Financial Sanction)

This module is for financial sanction of the works. When a user click on this
option then the following screen will appear
The user can select any one from the following options which displayed in the drop down
box:
4) Sanction/Comment Works
5) Generate Notesheet
6) View Notesheet
Sanction/Comment Works
This option facilitates the District Programme Co-ordinator to give Financial Sanction
clearance or Comment (without approving) the work which is technically sanctioned.
On selection of the option ‘Sanction/Comment Works’ the following screen will appear.
Corresponding to the District selected in the login screen, it will display the Blocks of the
selected District in which the works are financially sanctioned by DPC. After selection of
the Block, a list of technical sanction no.(s) will be displayed and the DPC has to choose
technical sanction no. On selection of technical sanction no., a list of works with the
selected technical sanction no. will be displayed. For Financial Sanction/Comment, DPC
has to follow the following procedure :
The user should enter the Financial-Sanction-date, which should be strictly later than or
same as the technical sanction-date.

The DPC may sanction/comment (deny) the works.
To sanction a work, the user has to click the link ‘Sanction’ displayed in the right side of
the work-code.. On clicking this link, the following screen will appear:
Field Description
Labour Component: This is a mandatory field. The user should enter the total Labour
component cost (Rs. In Lakhs).
Material Component: This is a mandatory field. The user should enter the material
component cost (Rs. in Lakhs).
Total Amount: This is a mandatory field. It is the sum of Labour component and
material component.

To comment on a work, the user has to click the link ‘Comment’ displayed in the left side
of the work-code.. On clicking this link, the following screen will appear:
Field Description
Enter COMMENT for NOT Sanctioning: Its mandatory field. In this field user can
enter the comment (reason) for not sanctioning the work.
When user clicks the ‘submit’ button then the selected work will not be financially
sanctioned.
Generate Notesheet
After entering the sanction details, the user should generate the Notesheet by entering a
Financial Sanction No. which should be unique to Block.
After clicking the ‘Generate Notesheet’ option, the following screen will be displayed
Field Description
Block: It’s a mandatory field. The user should select the Block for which the Financial
Sanction No. has to be entered.
Financial Sanction No.: It’s a mandatory field. It should be unique to Block. So that
the Financial sanction no. is not same for the works in a Block. If the No. already
exists, an error message will be displayed, ‘The Financial Sanction No.’ already exists.
The user can use the ‘Back’ link to enter the correct information.
Financial Sanction Date: It’s a mandatory field. The Financial-sanction-date should be

later than or same as the technical-sanction-date of work(s) for which one is generating
the notesheet. Otherwise, an error message will be displayed and the Notesheet will not
be generated.
Block: It’s a mandatory field. The user should select the Block for which the notesheet
for Financial Sanction has be to be viewed/printed.
Financial Sanction No.: It’s a mandatory field. The user should select the Financial
sanction no. for which the notesheet has be to be viewed/printed. On selection of a
Financial sanction no., the following screen will be displayed

2) Edit (Financial Sanction)
This option facilitates the user to edit the financial sanction details entered for the
work(s).
On clicking the option, the following screen will be displayed :
Blocks of the selected District in which the works have been financially sanctioned by
DPC. After selection of the Block, a list of financial sanction no.(s) will be displayed and
the user has to choose the financial sanction no. to edit details. On selection of
financial sanction no., the list of works with selected financial sanction-no. will be
displayed.
The user can edit the Financial-Sanction-date but it should be strictly later or same as
the technical-sanction-date of works with the selected financial sanction no.
The user can edit the financial sanction details by clicking the ‘Edit’ link displayed in the
right side of the work-code.
Field Description
Labour Component: This is a mandatory field. The user should enter the total Labour
component cost (Rs. In Lakhs).

Material Component: This is a mandatory field. The user should enter the material
component cost (Rs. in Lakhs).
Total Amount: This is a mandatory auto-calculated field. It is the sum of Labour

component and material component.
The user should click the ‘Update’ button to save the changes made, if any.
If the user wants to edit more works then he should click on “Click Here for more
Works to EDIT” button.
Generate Notesheet
After editing the sanction details, the user can generate the Notesheet by selecting a
Technical Sanction No.
The remaining procedure is same as in the ‘Financial-Sanction Entry’ option.
The remaining procedure is same as in the ‘Financial-Sanction Entry’ option.

6.2.1.4 Funds transferred from DPC
Fund transfer from DPC module is used to transfer funds to PO, gram Panchayats and
other implementing agencies. In the case of Executing agencies, funds can be
transferred to executing agencies of gram Panchayat, Panchayat samiti and Zilla
Panchayat. In the case of gram Panchayat, first of all, block has to be selected. Before
this, funds should be available with the DPC. After receiving funds, funds should be
shown in the available funds field. At a time, Funds can be transferred to one or more
GP’s (PO or Executing agencies).But for this, Funds to be transferred field value should
be equal to the sum of funds sought by all GP’s or executing agencies
Field Description
Funds to be transferred: This field should be numeric and in Lakhs. It is a mandatory

field. It should be less than or equal to the available fund
Cheque No. of funds transferred: The cheque no should be alphanumeric. It is a

mandatory field.
Date of Amount Transfer: The date should be in DD/MM/YYYY format. It is a

mandatory field.
Amount Demanded: This field is used for Amount demanded by the GP’s (PO or
Executing agencies). It is not a mandatory field.
Amount Cut: This field is used for reduction in Amount sought by GP/PO/implementing
Agency by the DPC. It is not a mandatory field.
Cheque/DD/TT Amt.: The amount which is given to the GP’s (PO or executing
agencies) is given here. The funds should be numeric and in Lakhs. It is a mandatory
field.
Cheque/DD/TT No.: The cheque/dd/tt No. of funds which is given to the GP’s (PO or
executing agencies) is given here. The number should be alphanumeric It is a
mandatory field.
Cheque/DD/TT Date.: The cheque/dd/tt date of funds which is given to the GP’s (PO
or executing agencies) is given here. It must be in DD/MM/YYYY format. It is a
mandatory field.
Reason of Cut: This field is used for reason of Amount reduction by the DPC which is
demanded by the GP’s (PO or Executing agencies). It is not a mandatory field.

Error Messages

1 No available Funds Available fund is No transfer if Available
0 is 0
2 Duplicate Cheque/DD/TT No. of Cheque/DD/TT Cheque/DD/TT No.
fund transfer No. is same as should not be same as
entered earlier entered earlier for
for other cheque another cheuqe
3 Breakup amount should not Fund to be Fund to be transferred
blank transferred is should not be blank
blank
4 Breakup amount should not be Fund to be Fund to be transferred
more than available fund transferred is should not be more
more than the than theavailable fund
available fund
5 Sum Should be <num> Fund to be Fund to be transferred
transferred is should not be blank or
blank or not equal to the sum of all
equal to the sum GP’s (PO or executing
of all GP’s (PO or agencies)
executing
agencies)
6 Date of Fund Transfer should be Date of receiving Date of Fund Transfer
later than Fund Receiving Date is later than should be later than
Date of Fund Date of Receiving
Transfer
7 Cheque/DD/TT Date should not Cheque/DD/TT Cheque/DD/TT Date
less than date of fund transfer Date is before the should not before the
date of fund date of fund transfer
transfer
8 Cheque/DD/TT No. is same with Cheque/DD/TT Cheque/DD/TT No.
previous Cheque/DD/TT No. No. is same after should not to be same
previous Cheque/ as on previous
DD/TT No. Cheque/DD/TT No.

9 Cheque/DD/TT No. should not be Same Cheque/DD/TT No.
same Cheque/DD/TT should not be same
No.
10 Account of this financial year has Account has been Account should not be
been closed closed closed
6.2.2 GENERATE REPORTS
On the click of this link, the “ Login Screen” will be displayed which is as below
Select state and district as shown in the above screen. You will get the following screen..

In above screen user have to enter username and password. After selecting username and
password select the financial year for which entry to be done. After clicking the GO button.
You will get the following screen.
First Section Section 2 Section 3

The reports that can be generated at DPC level are
6.2.2.1 Works Pending For Technical Sanction
This report will show the works that are pending for the technical section, it shows
the work name proposal no and date along with Panchayat.
The format of the report is:-
Work Pending for Technical Sanction

State: District:
Block Panchayat S.No. Work Name Proposal No. &
Work Code Date
1 2 3 4 5
6.2.2.2 Works Pending For Financial Sanction
This report will show the works that are pending for the financial section, it shows
the work name, technical sanction No date, amount, proposal no and date along
with Panchayat. It also show the expenditure.
The format of report is:-
6.2.2.3 Locations where account has not been closed
select
State : District : Financial Year:
D.P.C Level P.O Level Gram Panchayat Level

6.2.2.4 Locations where account has been closed
This report shows the location where the account is closed; user can see the report
in different levels. The format of report is:-
select
State : District : Financial Year:
D.P.C Level P.O Level Gram Panchayat Level
6.2.2.5 Photos Uploaded Details
State: District:
Name of No. of Families No. of Photos
S.No.
Block Registered Uploaded
1
6.2.2.6 Complaint Register
This report shows the complaint registered and the action taken on that complaint. The
format of report is:-
State: District :
Job Job Date of
Descriction of Complaint Action Action Taken Date
S.No Date Card_no / Card_no / final
complaint against whom taken (DD/MM/YYYY)
Citizen Citizen disposal

7. STATES

7. States
On the clicking of State tab and after selecting the State this “Main Screen” will be
displayed which is as below where the login is there: -
Third Section
First section Middle section

State login page
The above showing fig. is state page. State page is vertically divided into the three
sections. In Very first section there is state name where users have to select the state for
which user want to logging. Data entry is allowed to users with Login Name and password
for State. If the above fields remain unselected corresponding alert messages will get
displayed. After selection, enter Login Name and password to start the data entry and to
see the report.
In Middle Section There is NREGA statistics and MPR summery as well as more information
about NREGA.
In the third section which is for log in. Here Users have to enter the username, password
and select the financial year for which he/she wants to logging. There is GO button for
entering into data entry and reports of the states section.
After clicking GO button if password is correct the main screen of the Data Entry at the
State level will be displayed as shown below.
If password is wrong then a message will be displayed regarding password is wrong.
Click the link and move to password screen again and retry the password.

In the State page You can see At the center Bellow the NREGA bulletin There are MPR
state level reports You can directly access the reports by clicking on the link:-
Here you can also see the Link Namely Knowledge Network which is for brief knowledge
Of NREGA its status and many more.
Below that link you can see the Status of master data where you can check status of
master data of villages and Panchayats block wise, and another link “missing Panchayats
and villages is for checking status of your whole master data.
After the following “Data Entry and Report” screen will be displayed: -
The links provided in data entry are as : -
7.1 Data Entry

7.1.1 Conversion in Local Language:
This module is for changing the default language for a particular state. When a user
selects the state name then new language must be entered and corresponding font type
of the language as well.

7.1.2 Funds Transfer:
Funds Module is used to transfer funds to the DPC. The Screen is as shown below:-
Field Description:
Sanction order no: This field is used for entering the sanction order no.
Sanction order date: This field is used for entering the sanction order date, by default
this field will take the current date user can change the date.
Districts: Here in this field user has to select the district for fund transfer.
Amount Sanctioned: This field is used for entering sanctioned Amount by the state.
This field is in lakhs.
Amount Demanded: This field is used for Amount demanded by the DPC. It is not a
mandatory field.
Amount Cut: This field is used for Amount reduction by the State. It is not a
mandatory field.
Reason of Cut: This field is used for reason for Amount reduction by the State. It is
not a mandatory field.
Error Messages:

1 Check Amount No, Date Fields Should Not Be Check Amount, No., Check Amount, No., Date
Blank Date Fields is Blank Fields should be entered.
2 Please select District... District is not selected Select District
7.1.3 Data Entry for MPR:

7.1.3.1 Employment Generation:
This link is used for entering the employment generated in that state. Here financial year
is automatically selected i.e. current financial year, and user has to select the month for
which he/she want to enter the employment status.
Here all the districts of that state are displaying, user has to enter the data in the
columns as respected rows of the districts. At bottom of the page there is a save button.
By clicking save button user can insert data and it will display the inserted data.
Errors: - Errors may occur in entering the data when user enters the space or
characters in the numeric field. It will display the error massage.
If all the numeric fields are 0 then it will not insert the data.
7.1.3.2 MPR Financial:
This link is used for entering the monthly financial progress report in that state. Here
financial year is automatically selected i.e. current financial year, and user has to select
the month for which he/she want to enter the financial data. User has to enter the data
of financial statistical of the district i.e. opening balance, release from center and state,
release during current year and cumulative expenditure.

Here all the districts of that state are displaying with the latest filled data, user has to
enter the data in the columns as respected rows of the districts. At bottom of the page
there is a save button. By clicking save button user can insert data and it will display the
inserted data.
If entire numeric fields are 0 then it will not insert the data.
7.1.3.3 MPR Physical:
This link is used for entering the physical monthly progress report in that state. Here
the district name and month for which he/she want to enter the physical data.

columns as respected rows of the districts. At bottom of the page there is a save button.
By clicking save button user can insert data and it will display the inserted data. User
has to enter the units and expenditure of complete works and ongoing works.
7.1.3.4 State MPR:
This link is used for entering the monthly progress report in that state. Here financial
year is automatically selected i.e. current financial year.

Here all the sates are displaying with the latest filled data, user has to enter the data in
the columns as respected rows of the state. At bottom of the page there is a save
button. By clicking save button user can insert data and it will display the inserted data.
characters in the numeric field except state fund notified field can take the character
value. It will display the error massage.
7.1.3.5 Bank & Post Office:
This link is used for entering the No. of account opened in bank and post office in that
state. Here financial year is automatically selected i.e. current financial year, and user
has to select the month for which he/she want to enter the data. Here user has to enter
the details of the bank post office account, How many persons has the account in bank
or post offices and details of the account individual or joint.

columns as respected rows of the state. At bottom of the page there is a save button. By
clicking save button user can insert data and it will display the inserted data.
7.1.3.6 Transparency:
This link is used for entering the transparency details in the state. Here financial year is
automatically selected i.e. current financial year, and user has to select the month for
which he/she want to enter the data.
All the districts of that state are displaying here, user has to enter the data in the
columns as respected rows of the district. BY clicking save button user can insert data
and it will display the inserted data.
characters in the numeric field. it will display the error massage.
7.1.3.7 Capacity Building - Personnel:
This link is used for entering the Personnel details of capacity Building in the state. Here
the month for which he/she want to enter the data.

All the districts of that state are displaying here, user has to enter the targeted No. of
persons to be appointed and No. of persons have been appointed in the columns at
Gram Panchayat Level, Block Level, District Level in the respected rows of the districts.
By clicking save button user can insert data and it will display the inserted data.
7.1.3.8 Capacity Building - Training:
This link is used for entering the Training details of capacity Building in the state. Here
the month for which he/she want to enter the data.

All the districts of that state are displaying here, user has to enter the targeted No. of
persons to be trained and No. of persons have been trained in the columns at Gram
Panchayat Level, Block Level, District Level in the respected rows of the districts. By
clicking save button user can insert data and it will display the inserted data.
characters in the numeric field. It will display the error massage i.e. only number is
allowed.
7.1.3.9 Labour Budget Entry:
This link is used for entering the Labour Budget details in the state. Here financial year
is automatically selected i.e. current financial year, and user has to select the month for
which he/she want to enter the data. Here user can enter the projected data that has to
achieve in next financial year. He /she can enter the projected demand of employment
in next financial year, in second column user can enter the persondays generated next
year and in last column the projected expenditure.
All the districts of that state are displaying here, user has to enter the data in the
columns as respected rows of the districts. By clicking save button user can insert data
and it will display the inserted data.

7.2 View Reports

This Section is for viewing the reports at the state level.
7.2.1 View ICT infrastructure detail
In This Module user can view ICT (Information and communication technology)
infrastructure of that block. Like how many desktops are there is there any internet
connection etc, Detail of the internet provider at the block headquarters as well as in
block office. User has to select the name of the state, district and block. It will show ICT
infrastructure of that block.
Information Sheet on ICT Infrastructure at Block/Panchayat Samiti/Mandal
Block Details :
State ASSAM
District NORTH CACHAR HILLS
Block/Panchayat/ Samiti/Mandal DIYUNGBRA
Headquarter town of (3) above
Block Developement Officer (BDO) Profile:

Name
Address
Telephone Telephone
Fax No. 0
E-mail
(Official)
E-mail
programme Officer for NREGA :

Has a post of full time Programme Officer (PO) for
No
NREGA been Created
Has a PO been posted? No
Is the BDO holding current charge
ICT Infrastructure:
Computer Infrastructure
Number of Desktop Computers(PCs) available in working
condition
II Internet Connectivity
Is internet connectivity available at Block Headquarter Town
[A.4]:

Is internet Connectivity available at Block Office No
This internet Connectivity available from
Commercial ISPs: No
Dedicated government agencies like
No
NIC/SWAN/ISRO, etc
7.2.2 Data Sent and Upload Status.
This report basically for data sent and uploads status of the state and districts at block
level. This report will help the users to find their data status, which are entering data
offline. User can see the remarks field which will help the user to find that their data is
uploaded on server or not, If there is some uncertain data remarks field will show the
error message. This report shown as below:-
7.2.3 Data pending for upload.

This report shows the pending data that is not uploaded due to some problem. This report
will also show the NO. Of days back data is uploaded, and in remarks field it will show the
error message. This Report is as like above data sent and upload status.

7.2.3 Reports from MIS.
This section contains state level reports which will help the user to monitor their status.
Formats of the Reports are as below:-
7.2.3.1 Employment Status.

This report shows the employment generated during the years and report is like:-
State :
Employment Generated in Lakhs Persondays During The financial Year 2008-2009
3 4 5 6 7
1 2 8 9 10
a b c d a b c d e
Cumulative Cumulative
Cumulative No. of No. of HH No. of HH No. of HH Cumulative
Cumulative Persondays No. of HH No. of HH
HH issued demanded provided working under No. of
generate (in Lakhs)(Tillcompleted which are
jobcards (Till the employment employment NREGA during Disabled
S.No District reporting month) the reporting month) 100 days beneficiary
(Till the (Till the the reporting beneficiary
(Till the of land
reporting reporting month individuals
SC ST Others Total SC ST Others Total Women reporting reform/IAY
month) month)
month
1
2
7.2.3.2 Work Status.

This report Shows the work Status during the year. It shows the work completed and
ongoing as well as expenditure on the work… The report is shown below: ---
Works Under NREGA During the Financial Year 2008-2009

Works/Activity
State : ASSAM
Water Provision of
Renovation of
Rural Flood Control Conservation Drought Micro Irregation Land Any Other Activity
Traditional Total
Connectivity and Protection and Water Proofing Irrigation facility to Land Devalopment Approved by MRD
Water Bodies
Districts Hervesting development
No.s No.s No.s No.s No.s No.s No.s No.s No.s No.s
Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure
Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing
0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7.2.3.3 Financial Status.
This report shows the financial Status during the year. It shows the fund released from
center and state and expenditure on skilled worker and on unskilled worker etc. reports
shown below: ---
Financial Performance under NREGA during the Financial Year

2008-2009 up to the Month of November 2008
as on 4 - 11 - 2008
State:ASSAM (Rs. In

Lakhs)
Release of Last Year but
Release During
Received during the Cumulative Expenditure
Actual O.B as Current Year
Current Year Misc. Total Balance
S.No Districts on Ist April of
Receipt Availability On On Semi- Left
the Year On Adm.
Centre State Centre State Unskilled skilled and Total
Material Exp.
Wage Skilled Wage
Phase I
1 .
2
7.2.3.4 NREGA process.

This report shows the complete working process of NREGA software. How applicant is
registered, job card is issued, demand for work, work entry, work allocation, must roll is
filled and payment of must roll all procedure is given in this NREGA process link.
7.2.4 MIS Vs MPR.

These reports show the comparison between MIS data and MPR data. The reports are:-

This report will show the comparison of employment between the actual figures and the
software showing. This report shows as follows:-
State :ASSAM
Employment Generated in Lakhs Persondays During The Financial Year 2008-2009
1 1 2 3 54 6
7 8 9
a b c d No. of a b c d e
Cumulative Cumulative HH
Cumulative No. of No. of HH No. of HH working Cumulative
Cumulative Persondays
HH issued jobcards demanded provided under No. of HH No. of HH
Data From generate (in Lakhs)(Till the No. of
DISTRICTS (Till the reporting employment employment NREGA completed which are
MPR/MIS reporting month) Disabled
month) (Till the (Till the during 100 days beneficiary
beneficiary
reporting reporting the (Till the of land
individuals
SC ST Others Total month) month) reporting SC ST Others Total Women reporting reform/IAY
month month
Phase I
MPR
MIS
Difference(MPR-
MIS)
7.2.4.2 Work Status.
This report will show the comparison of work status between the actual figures and the
software showing figures. This report shows as follows:-
State : ASSAM
Works/Activity
Data Water Provision of Any Other

Renovation of
Districts Form Rural Flood Control Conservation Drought Micro Irregation Land Activity
Traditional Water Total
MPR/MIS Connectivity and Protection and Water Proofing Irrigation facility to Land Devalopment Approved by
Bodies
Hervesting development MRD
No.s No.s No.s No.s No.s No.s No.s No.s No.s No.s
Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure

Comp. Ongoing Comp Ongoing Comp. Ongo Comp. Ongo Comp. Ongoi Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ongoing Comp. Ong0
Phase I
MPR
MIS
(MPR-
MIS)
7.2.4.3 Financial statement.
This report will show the comparison of financial status between the actual figures and the
software showing figures. This report shows as follows:-
2008-2009
FINANCIAL Year
State: ASSAM Amounts in Lakhs
Release of last year
Release during
but received during Cumulative Expenditure
Current Year
Data Actual the current year
from O.B. as On
Misc Total
Districts MPR on 1st semi-
Receipt Availability On
and April of skilled On
MIS the year Centre State Total Centre State Total Unskilled
and Material
Contingency Total
Wage
skilled
wage
Phase I
7.2.5 MIS Analytic Report.

Reports are as follows:-

This report shows the employment status. How many no. of persons are registered their
demand allocation of work, must roll, on going work etc. The format of the report is:-
State : ASSAM
No. of Employment Employment No. of No. of
Job Employment Provided On
Registered demanded offered filled Families Draw
District Card going
House House House House Muster Completed Graphs
Persons Issued Persons Persons Persons Persondays Roll works
Hold Hold Hold Hold 100 days
Phase I
7.2.5.2 Work Status report.

This report shows the status of work. Status of work means ongoing, on shelf, completed
and suspended. The report shows the status of the work with category wise. Work
Categories are of 9 types. We have shown here only four categories, all other categories
are same as these
The report is as shown below:-
State:-
NO. OF WORKS
Water Conservation And Renovation of Traditional
District Flood Control Rural Connectivity
Water Herversting Water Bodies
S.No Name Work Work Work Work Pro.
In- Pro. In- Pro. In- Pro. In-
comp. in comp. in comp. in comp. in Wor
prog. Work prog. Work prog. Work prog.
shelf shelf shelf shelf k
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
7.2.5.3 Fund Flow status report

This report will give the status of the fund. Opening balance, fund received from center
and state. This report also shows the fund transferred status:--
The report is:-
Fund Flow Status
State::
Fund Received(In lakhs) Fund transfered to (In lakhs)
District Total impl. Total Transit
OB Centre/State Rellast Misc PO GP
Received Agency Transfered
Phase I
.
.
7.2.5.4 Asset Created

The Asset created report is as follows:-
STATE
NO. OF WORKS
Water Renovation
District Irrigation Tota
Flood Rural Conservation of Drought Irrigation Land Other
Name Facilities To l
Control Connectivity And Water Traditional Proofing Canals development works
Water SC/ST/IAY/LR
Harvesting
Bodies
Phase I
7.2.5.5 Spill over work

This report shows those works which were started last year and is ongoing in current year.
The Report is as shown below:-
RAJASTHAN
S.No District NO. OF WORKS Total

Name Renovation
Water
of Irrigation
Flood Rural Conservation Drought Irrigation Land Other
Traditional Facilities To
Control Connectivity And Water Proofing Canals development works
Water SC/ST/IAY/LR
Herversting
Bodies
Phase I
1
7.2.5.6 Average wage rate.

This Report shows the average wage rate. The report as follows.
Average Wage Paid As on 4-11-2008

State Name :
District Wage Total Amount Paid as No.of person Average wage
Name Rate wages Days Rate
7.2.5.7 Suspended work.

This Report shows the suspended works category wise. The report is as follows:-
Suspended Works As on 4-11-2008

State Name :
Category of Works
Renovation
District Water
of Irrigation Total
Name Conservation Rural Drought Irrigation Land Flood
Traditional Facilities To Others
And Water Connectivity Proofing Canals development Control
Water SC/ST/IAY/LR
Herversting
Bodies
7.2.5.8 Work Execution Level analysis.
This report shows the execution level at GP,BP and ZP. The report is as follows:-
Work Execution Level Analysis For The Financial Year 2008-2009 As on 4-11-
2008
State:
GP BP ZP Total
Districts Draw Graph
Gram Panchayat Other Imp. Agency Block Panchayat Other Imp. Agency Zilla Panchayat Other Imp. Agency GP Other

7.2.5.9 Labour material ratio analysis.
This report shows the ratio of the expenditure on Labour and material in different level GP,
BP and ZP. The report is as shown below:-
Rs. in Lakhs
State:
GP BP ZP Total
Districts Component Component Component Component
Labour Material Labour Material Labour Material Labour Material Total
7.2.5.10 Available fund at each level.

This report shows the availability of the fund at each level. When user clicks on the link it
will show the availability of the fund district wise. The report shows as follows:-
State:RAJASTHAN
Districts Available Fund(in Lakh)
Phase I
7.2.5.11 Fund transfer statement and expenditure

This Report shows the fund flow statement. It shows the opening balance of the districts
and the fund transfer i.e. from center and state. It also shows all type of expenditure
whether on material or on Labour. The report is shown below.
Rs In Lakhs
State:
Release of Last Total

Year but Fund Transferred Fund Received Fund Fund
District O.B Masc. Funds Trans To Cumulative Expenditure
Received during From by DPC in Available
the Current Year Transit

On
Semi-
Money On
EXE skilled On
Centre State Total Centre State Total Centre State Total PO GP Adm.Exp. Refunded Total Balance Unskilled Adm.Exp Total
AGENCY and Material
to DPC Wage
Skilled
Wage
Phase I
7.2.5.12 Outlay Vs Outcomes
This report shows the Total availability of the fund, cumulative expenditure, employment
provided and the works at that district.
The report shows as follows.
Fin Year
Outlays & Outcomes during Financial Year
State: (Rs. In Lakhs)
Cumulative Expenditure Employment Provided Works
Cost Per Avg. no of Avg.
Total On
Districts On Adm. House In- Personday Labours Persondays
Availability Unskilled Total Persons Persondays completed
Material Exp Hold progress in Rs. Per Work Per Work
Wage
7.2.5.13 Employment provided period wise.
7.2.6 Location with absence of nrega process

The reports are as shown below:-
7.2.6.1 Location with no registration.

This report shows the location where no registration is done. It will display the name of
the Panchayats where no registration is done. The report is as shown below:-
NREGA Implementation Status Analysis

State :
NREGA location where there is no registration As on 4-11-2008
State Name District Name Block Name Panchayats(Data Not Available)

7.2.6.2 Location where no job card is issued.
This report shows the location where no job card is issued. It will display the name of the
Panchayats where no job card is issued. The report is as shown below:-
State :
NREGA location where there is no job card As on 4-11-2008
7.2.6.3 Location with no demand of work.

The report is as shown below:-

State :
NREGA location where there is no demand of work As on 4-11-2008
7.2.6.4 Location with no approved work

This report shows the location where no approval of work. The report is as shown below:-
NREGA Implementation Status Analysis.

State :
NREGA location where there is no approval of work As on 4-11-2008

7.2.6.5 Location with no on going work.

This report shows the location where no on going work is done. The report is as shown
below:-

State :
NREGA location where there is no on going work As on 4-11-2008
7.2.7 Alerts
The reports are as shown below:-
7.2.7.1 List of persons where no job card is issued

The formats of reports are as shown below:-
District No of Registered families
7.2.7.2 Unemployment allowance status

State:
UnEmployment Allowance Due Unemployment Allowance Paid
District
No. of Days No. of Days Amount
7.2.7.3 Unmet demand & Delayed allocation

State:

Unmet Demand Delayed Allocation
District
Household Applicants No. of Days Household Applicants No. of Days
7.2.7.4 Delayed allocation

State:
District Name No. of MustRoll Amount in Rs.
7.2.7.5 List of households given employment more then

100 days
The formats of report are as shown below:-
DISTRICT NAME
S.No. Blocks Panchayat Village Reg No Head of HouseHold No. of Days
1
7.2.7.6 List of households given employment less then 14

days
DISTRICT NAME
S.No. Blocks Panchayat Village Reg No Head of Household No. of Days
1
7.2.7.7 Workers earning more then twice the wage rate.

DISTRICT NAME
S.No. Blocks Panchayat Village Reg No Applicant Name Wage Rate wage_per_day
7.2.7.8 Availability of the NREGA data on NREGA soft MIS
The formats of availability of NREGA data on NREGA soft reports are as shown below:-
Availability of NREGA data on NREGAsoft MIS

Bank/Post office Employment Provided
Employment Demanded Material Procured
A/c Detail (As per Musterrolls)
Districts
No. of Date Total Data Date Total Data Date Expenditure Bill Date
Accounts Entered Households Upto Entered Households Upto Entered on material Date Entered

Opened On On On (In Lakhs) Up On
to
STATE : ORISSA

8. Bank Post office

8. Bank post office
On clicking on Bank/Post office tab, login screen for Data-Entry option will be displayed
as follows:
Through this option a user can credit the wage in favor of applicants of the previously filled
muster roll. For that, first check A/c Credit check box and enter the date of A/C credited
against the applicant for A/C has to be credited.
STATE:TRIPURA DISTRICT:SOUTH TRIPURA BLOCK:AMARPUR
Payment by Bank
Bank Name Gramin Bank Branch Name AMARPUR Branch Code 77890
Date From :
Muster Roll No. : 12724 10/07/2008 Date To : 14/07/2008
Work Name :
Formation of Sanction No. :
Work Code :
road from Biswa NoF263NREGA0809/04 Sanction
3002002025/RC/80681
Barma Rubber Date : 26/06/2008
Bagan to
Travel A/c
Wage Total
Total Amount and Credited? Date A/c
S.No Name/RegNo Caste Village Per Cash A/C No.
Attendance Due living Credited
Day payment
exp.
BISHYA
BHAHADUR Atham
1 MALSOM ST Bhyaga 3 85 255 0 255 0002457056737
TR-02-002-02 Para
ABAB CHARAN
Atham
MALSOM
2 ST Bhyaga 3 85 255 0 255 0002457056789
TR-02-002-02 Para

9. MoRD

9. MoRD
This link is fro MoRD officials, senior officers in MoRD On the click of this link its “Main
Screen” will be displayed which is as below: -
Through this link Administrator can access Checklist, enter Data and Generate Reports.
There are two sections in this page
9.1 Data entry
9.2 Generate Report
When user clicks on the data entry option the following screen will displays.
User has to enter the user name and the password for the MoRD login. If either of the
username and the password is wrong then it will show the error massage. When User
enters the proceed button then following page is displayed:-

There is two links in the MoRD data entry Login.
1. Fund Transfers to districts.

2. Report on the fund transferred to districts.
9.1.1 Fund Transfer to Districts;
The user is prompted to select State, Financial Year, District and Booking Head. Then
user enters Sanction Order No., Sanction Order Date, Amount Sanction, Amount
Demanded, Amount Cut and Reason of Cut.
Click On Submit.
A message is displayed after successful data entry.
9.1.2 Report on Fund Transfer To Districts:
This report will show the fund transferred statement.

Format of the report is as follows:
State: Rs in Lakhs
Fund Transfered Sanction Order Sanction Order Sanction Order
S.No
To .No Amount Date

9.2. Generate Reports:-
The links available to generate report at MoRD level is displayed below: -
9.2.1 NREGA Implementation Status Report:

Format of the Report is as follows:
MONITORING FORMATS FOR MONTHLY PROGRESS REPORT UNDER NATIONAL

RURAL EMPLOYMENT GUARANTEE ACT(NREGA) PART I
NREGA Implementation Status Report Under Upto The Latest
NREGA During The Year
2008-2009 Month
4 5 6 7 8 9 10
1 2 3 11 12 13
a b c d Cumulative No. of a b c d e
Cumulative
Cumulative No. of Cumulative Labour Cumulative HH
Labour Cumulative
No. of HH Budget No. of HH working Cumulative Persondays
HH issued Budget No. of HH No. of HH
generate (in Lakhs)(Till
jobcards (Till the demanded estimation provided under
estimation completed which are
No. of
employment of employment NREGA the reporting month) Disabled
S.No State Phase reporting month) (Till the (Till the
of 100 days beneficiary
employment during beneficiary
persondays (Till the of land
reporting provided reporting the individuals
SC ST Others Total (Till First SC ST Others Total Women reporting reform/IAY
month) (Till First month) reporting
Half) month
Half) month

9.2.2 Work Status Report
Works/Activities
Rural Connectivity Flood Control and Water Conservation Drought Proofing Micro Irrigation Provision of Renovation of Land Development Any Other activity
Protection and Water Works Irrigation facility to Traditional Water Approved by MRD
{ Rural Harvesting { Afforestation and Land Owned by bodies { Plantation , Land
Connectivity , etc { Drainage in wager tree plantation , { Minor Irrigation leveling , Others { Any Other
to be indicated logged areas , { Digging of new Others , etc to be canals , Others , { Scheduled caste { Desilting of , etc to be indicated activity Approved
separately } Construction & tanks/Ponds , indicated separately etc to be indicated and scheduled tanks/ponds , separately } by MRD , etc to
repair of percolation tanks , } separately } tribes , Desilting of old be indicated
embankment , Small Check Dams Beneficiaries of canals , Desilting separately }
5tate Others , etc to be , Others , etc to land reform , of traditional open
indicated separately be indicated Beneficiaries of well , Others , etc
} separately } Indra Awas Yojana to be indicated
, Others , etc to separately }
be indicated
separately }
Nos. Nos. Nos. Nos. Nos. Nos. Nos. Nos. Nos.
(Km.) (Km.) (cu.mt) (hect.) (Km.) (hect.) (cu.mt) (hect.) (cu.mt/ hect./ Km.)
Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure
Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing
9.2.3 Work Status Report

MONITORING FORMATS FOR MONTHLY PROGRESS REPORT UNDER NATIONAL RURAL

EMPLOYMENT GUARANTEE ACT(NREGA) PART II
FINANCIAL PERFORMANCE Under NREGA During Upto The Latest
The Year
2008-2009 Month
5 6 10
1 2 3 4 7 8 9
a b a b c a b c d e
Release of the Release during current
O.B. as Cumulative Cumulative Expenditure
last year year
on 1st Labour Budget
received during Misc. Total On semi-
S.No states phase April of Center estimation of Total Administrative Expenses
current year receipt Availability On skilled and On
the State Expenditure(Till Total
year First Half) Wages skilled Material Non
Central State Sanctioned Reciept Recurring
wages Recurring
9.2.4 State - MPR
Staffing Status Inspection Complaints Minimum Wages

Grievance
IEC Social Audit Training M&E Data Entry Finance Account
Redressal IT Manager Works Manager No. of State Fund
Sl.No. State Coordinator Coordinator Coordinator Coordinator Operator Manager Manager
Coordinator Works Date Of Last Notified(Y/N)
Received Disposed Wages
Total Total Total Total Total Total Total Total Total Total Inspected Modification
Total Total Total Total Total Total Total Total Total Total
Personnel Personnel Personnel Personnel Personnel Personnel Personnel Personnel Personnel Personnel By State
Posts Posts Posts Posts Posts Posts Posts Posts Posts Posts
recruited recruited recruited recruited recruited recruited recruited recruited recruited recruited
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

9.2.5 Bank Post Office Report:
NO. of
Amount of No. of Post
Amount of
Bankwages Office
Wages Total Accounts
Account
Disbursed Account
disbursed Total Amount
Opened
through Opened
S.No. State through post Disbursed(Rs.in
bank
office lakhs)
Accounts
Individual Joint Individual Joint Accounts(Rs. Individual Joint Total
(Rs. in
in lakhs)
Lakhs
1 2 3 4 5 6 7 8 9=3+6 10=4+7 11=9+10 12=5+8
9.2.6 Transparency Report

Must Roll
Social Audit Inspections Conducted Gram Sabha Held Complaints
Verified
No of
NO. of NO. of
Sl.No. State NO of GP Total
Works Works
No. of No. of
No. of No of
Muster Total Gram where Works Total Gram Gram VMC
Verified Inspected Inspected Complaints Complaints
Rolls Panchayats social Taken Panchayats Sabhas metings
at District at Block Received Disposed
Used Audit up held held
Level Level
held
1 2 3 4 5 6 7 8 9 10 11 12 13 14
9.2.7 Capacity Building - Personnel Report:

Gram Panchayat
Block Level District Level
Level
.No. State Coordinator for
Gram Rozgar Engineers/Technical Works Manager & IT Manager & Training
Accountant Programme Officer Computer Assistant Accounts Manager Social Audit and
Sahayak Assistants Technical Assistants Computer Assistant Coordinator
Grievance Redressa
Target Achievement Target Achievement Target Achievement Target Achievement Target Achievement Target Achievement Target Achievement Target Achievement Target Achievement Target Achievement
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
9.2.8 Capacity Building - Training Report:

Vigilance &
Gram
PRI Monitoring
Panchayat Block Level District Level
Functionaries Committee
Level
Members
S.No. State
Coordinator for
Works Manager IT Manager &
Gram Rozgar Engineers/Technical Programme Computer Accounts Training
Social Audit and
Accountant & Technical Computer
Sahayak Assistants Officer Assistant Manager Coordinator
Grievance Nos. To Nos. To
Assistants Assistant Nos. Nos.
Redressal be be
Trained Trained
Nos. To Nos. To Nos. To Nos. To Nos. To Nos. To Nos. To Nos. To Nos. To Trained Trained
Nos. Nos. Nos. To be Nos. Nos. Nos. Nos. Nos. Nos. Nos. Nos.
be be be be be be be be be
Trained Trained Trained Trained Trained Trained Trained Trained Trained Trained Trained
Trained Trained Trained Trained Trained Trained Trained Trained Trained
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

9.2.9 Status of Water Conservation works with

complete/ongoing breakup
Works/Activities
Water Conservation Renovation of Provision of Micro Irrigation Drought Proofing Flood Control and
and Water Traditional Water Irrigation facility to Works Protection
Harvesting bodies Land Owned by { Afforestation and
{ Minor Irrigation { Drainage in
tree plantation }
{ Digging of new { Desilting of { Scheduled caste canals } wager logged
States tanks/Ponds,Check tanks/ponds,Desilting and scheduled areas,Construction Total
Dams } of old tribes,Beneficiaries & repair of
canals,Desilting of of land embankment }
traditional open well reform,Beneficiaries
} of Indra Awas
Yojana }
Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Completed Ongoing Total
9.2.10 States NREGA status

PART-I : EMPLOYMENT DETAILS
% of
Demand for
% Job Families Families
Total Total Employment
Total Card Completed Completed Total SCs STs Women Others
Rural Job Employment % of Employment Persondaysof
Rural Issued to 100 days 100 days Persondays Persondays Persondays Persondays Persondays
HH(census Card Demanded Estimated Provided Employment
BPL Rural in Current against In Lakhs in Lakhs in Lakhs in Lakhs in Lakhs
2001) Issued Rural BPL Provided to a
Household FY Employment
Families family in
Provided
current FY
%age
No. against No. %age No. %age No. %age No. %age
demand
1 2 3 3a 4 5 6a 6b 7 8 9 10a 10b 11a 11b 12a 12b 13a 13b (9/6a)
9.2.11 Dynamic Report on Selected Options

Format of the Report is based on following columns:

9.2.12 MIS Data Status

No of Districts Reached upto

Total
Funds Flow
State NREGA Job Card Demand Muster
Registration Works Material Fund
Districts Issued for work roll Expenditure
Procured Transfer
PHASE
I
PHASE
II
PHASE
III
TOTAL
9.2.13Archive Report

9.2.13.1 Work Status Analysis
Works/Activities
Rural Water Conservation and Renovation of Provision of Micro Irrigation Drought Proofing Flood Control and Land Development Any Other Total
Connectivity Water Harvesting Traditional Water Irrigation facility to Works Protection activity
bodies Land Owned by Afforestation and tree Plantation ,Land Approved
Rural Digging of new Minor Irrigation plantation ,Others ,etc Drainage in wager leveling ,Others ,etc by MRD
Connectivity ,etc tanks/Ponds ,percolation Desilting of Scheduled caste and canals ,Others ,etc to be indicated logged to be indicated
to be indicated tanks ,Small Check tanks/ponds ,Desilting scheduled to be indicated separately} areas ,Construction & separately} Any Other
separately} Dams ,Others ,etc to be of old tribes ,Beneficiaries separately} repair of activity
States indicated separately} canals ,Desilting of of land embankment ,Others ,etc Approved
traditional open reform ,Beneficiaries to be indicated by
well ,Others ,etc to be of Indra Awas separately} MRD ,etc
indicated separately} Yojana ,Others ,etc to be
to be indicated indicated
separately} separately}
Nos. Nos. Nos. Nos. Nos. Nos. Nos. Nos. Nos.
(Percentage) (Percentage) (Percentage) (Percentage) (Percentage) (Percentage) (Percentage) (Percentage) (Percentage) Nos.
9.2.13.2 Fianacial statement with Percentage

Expenditure on different items
Amounts in Lakhs
Actual Release during Cumulative Expenditure
O.B. Current Year
as on Total On semi-
On
S.No. State 1st Availability Unskilled skilled and On
Contigency Total
April Centre State Total (Col.3+6) skilled Material
Wage (8+9+10+11) (Percent)
of the wage
year (Percent) (Percent) (Percent)
1 2 3 4 5 6 7 8 9 10 11 12
9.2.13.3 Nrega Implementing Status with details of

employment provided
2008-2009
STATUS OF IMPLEMENTATION OF NREGA IN
Job Persondays of
No.of Rural Estimated Demand For Women Share
Cards employment
S.No. State households(2001 Rural BPL Employment of Employment
Issued provided to a
Census) Families (%)
Family
9.2.13.4 Works Breakup under NREGA

Works/Activities
S.No States Rural Water Conservation and Water Drought Flood Control and Land Any other activity
Connectivity Harvesting Proofing Protection Development Approved by MRD Total
Nos % Nos % Nos % Nos % Nos % Nos %
Rest of Reports of this section is already discussed in state Module.

10. ADMINISTRATOR

10.1 Administrator:
The administrator page is same as citizen page. But the only difference is that by
logging in from administrator page the administrator enter into all the tabs like
Panchayats tab, Implementing Agency tab, District Block Administrator tab and States
tab without logging in through these tabs and can view all reports from all of these tabs.
But the administrator can not make the data entry from this login.

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MIS FOR

Ministry of Rural Development

Developed by National Informatics Centre (NIC)

User Manual of NREGA Page 2 of 205

5. Implementing Agencies Other than PRI 113-115

8. Bank Post Office 192-196

10. Administrator 204-205

User Manual of NREGA Page 3 of 205

• Implementing Agencies: - The Implementing Agencies must know

• Programme Officer: - Programme Officer must be familiar with the

• District Project Coordinator: - District Project Coordinator must be

• State RD Department: - The State RD Departments must know Basic

User Manual of NREGA Page 4 of 205

1.2 Purpose of the Application

 The Act provides 100 days of employment guarantee to a rural household.

 Effective monitoring of the Programme necessitates computer based monitoring.

1.2.1 Problem Reporting Mechanism: -

In case of any Problems, Doubts and Feedback: -

i.Users can send mail at madhuri@nic.in or selvesh@nic.in.

1.2.2 Handling and Installation Instructions: -

The software is available in online as well as offline mode.

Offline software is uploaded on site (http://nrega.nic.in) it is well protected

1.2.3 Interface between System and Users: -

User Manual of NREGA Page 5 of 205

1.3 Document Organization

• Implementing Agencies: - Authorized users can make Data Entry for

• Programme Officer: - One can register households and registered

• Administrators: - One can Check details regarding programs, make Data

User Manual of NREGA Page 6 of 205

• It explains how to start accessing the application using Internet Explorer.

• It also discusses various activities/processes involved in the implementation of

Bold Text in bold is used for module names or field names.

1.5 Problem Reporting

1.6 Product Features

Software is in accordance with guidelines of scheme which follows a layered

• Separate role for each stakeholder

Stakeholders identified is as follows –

• Software is Unicode enabled

Software provides local language support which gives a good understanding

• Available in online as well as offline mode

Software is available in online as well as Offline mode. States having

• Offline module is available in Microsoft technologies as well

NREGA soft offline version is available in Microsoft technologies as well as

• Linked with BPL Data 2002

• Capturing Data at grass root level

Software facilitates entry of Works and workers at Gram Panchayat level.

User Manual of NREGA Page 8 of 205

Site is designed according to requirement of each stakeholder, and

1.7 Handling Instructions

1.8 Installation Instructions

1.8.2 Minimum Software Requirement (MS-Offline version)

1.8.3 Installation of IIS Server

1. Check if IIS Server is installed .This can be done by opening browser

1.8.4 Installation of MSDE 2000

1. Download the MSDERelA From Microsoft Site.

1.8.5 Installation of Offline software

1. Download software from http://nrega.nic.in

After following these instruction software is ready to use.

Connection String (MSDE)

Set objCon = Server.CreateObject("ADODB.Connection")

User Manual of NREGA Page 10 of 205

Connection String (SQL Server 2000)

Making machine compliant for Unicode data entry

Download software from Bhashaindia.com for respected language and

The Act provides 100 days of employment guarantee to a rural household.

Effective monitoring of the Programme necessitates computer based monitoring.

State Level Reports