PAYMENT PROCEDURE FOR STUDENT AND CASUAL EMPLOYEES

This procedure applies to student and casual employees who are paid on the bi-weekly, hourly
payroll.

Casual non-student employee
The hiring of casual non-student employees must be properly authorized through the Human
Resources Office before the casual employee starts work. Contact Human Resources at 2280 or
hr@mta.ca.

Student employee registered with the University in the current academic year
No such authorization is required for Mount Allison students who are paid from the student
assistant line. Student employees must complete a Student Pay Registration form and
departments must submit a Payment Authorization form in order for payment to be processed by
Payroll. These forms are available from the Payroll Office, 3rd Floor, Centennial Hall. A list of
pay dates and a copy of the Student Pay Registration form are also on the Human Resources web
site at www.mta.ca/human_resources/.

Student Pay Registration
The Student Pay Registration form must be complete and accurate. Please ensure a void cheque
is attached for banking information. The Student Pay Registration form is due in the Payroll
Office by 4:30PM on Wednesday of the pay period ending date. If the form is incomplete, no
void cheque or banking information attached or late, the employee will not be paid and a
completed Student Pay Registration form and hours must be resubmitted for the next pay period.

Payment Authorization
The Payment Authorization form must be complete with
-ID Number
-Hours worked each day
-Total hours each week
-Hourly Rate and Vacation Rate
-GL Account Number
-Authorized signature

For student employees the ID Number is their student ID. When hiring a student please ask them
to provide you with their ID number and enter this number in the appropriate area on the
Payment Authorization form. In order to meet Employment Insurance regulations the hours
worked each week must be completed on the Payment Authorization form. If paying a dollar
amount, you must report weekly hours, start date and end date of the work performed. The pay
period week runs from Saturday to Friday of each week.

If there are any questions, please call Andrea at 2161 or e-mail aphinney@mta.ca
or call Betty at 2246 or e-mail bhunterbrayl@mta.ca
.

PAY DATES IN 2014



PAY PERIOD ENDING PAYMENT AUTHORIZATION PAY DATES
DUE BY 4:30 P.M.

December 20, 2013 December 18, 2013 December 24, 2013
J anuary 3, 2014 J anuary 3, 2014 J anuary 9, 2014
J anuary 17 J anuary 16 J anuary 23
J anuary 31 J anuary 30 February 6
February 14 February 13 February 20
February 28 February 27 March 6
March 14 March 13 March 20
March 28 March 27 April 3
April 11 April 10 April 17
April 25 April 24 May 1
May 9 May 8 May 15
May 23 May 22 May 29
J une 6 J une 5 J une 12
J une 20 J une 19 J une 26
J uly 4 J uly 3 J uly 10
J uly 18 J uly 17 J uly 24
August 1 J uly 31 August 7
August 15 August 14 August 21
August 29 August 28 September 4
September 12 September 11 September 18
September 26 September 25 October 2
October 10 October 9 October 16
October 24 October 23 October 30
November 7 November 6 November 13
November 21 November 20 November 27
December 5 December 4 December 11
December 19 December 17 December 24, 2012