Facility Operating Plan Template Version 1.0

Facility Operating Plan Template
This template has been created by the Vermont Superintendents Association for use by
Vermont schools. Any Vermont public or private school can download and use this file.
The templates creation was supported by Efficiency Vermont. They own the rights to the
template.
People from out of state that want to use the template for purposes other than their own
private use should contact Richard onnelly at Efficiency Vermont at !!!"#$%"&##' ( %%$#.
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*orm Et+ind, -E., /EP, -SP, -/-P Program irector $ Prospect Street, .ontpelier, VT '&0'$
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E"mail1 SE.P5vtvsa.org 6a(1 2!'$3 $$# " 748#
Name of School
Facility Operating Plan
Version 1.0
By: _________________________-Facility anager
!ate: ________________
Phone N"m#er: ____________ $mail %&&ress: ______________
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Facility Operating Plan Template
'ntro&"ction
This Facility Operating Plan (FOP) delineates key building systems and their management with the
goal of maintaining a healthy, comfortable, energy efficient and economical building while always
keeping in mind that the purpose of these systems is to support the educational use of the facility.
These goals are accomplished through well managed systems and preventive maintenance programs.
ost containment is achieved by avoiding the e!tra costs that are the inevitable result of a lack of
preventive maintenance and by utili"ing appropriate conservation and efficiency strategies. #n addition
to delineating current systems and their management this guide will point out opportunities for
improvements in operations and physical e$uipment.
This FOP is not designed as a comprehensive manual on the facility and its operations. #nstead, it is a
basic guide to aid the facility director or anyone that has to involve themselves in the proper running of
the building to help them understand the building%s functioning and management.
This guide, through its appendices, attachments and references will also describe where more detailed
information can be found.
(sing the Template
The template is meant to be a guide for the creation of your operating plan. The facility details included
in this template are for illustration purposes only. &ecause each school facility is uni$ue, it is
anticipated that e!tensive modification of the template will be necessary to make it specific for your
building. 'ust delete the sections or information that doesn%t apply and add in additional material as
needed. (ee )*ow to +dit the Facility Operating Plan, on the following pages.
#t is anticipated that the FOP itself will be put in a binder with section dividers relating to the main
building components, appendices, etc. This will allow for fre$uent updates and for additional material
to be added as available. opies should be available to key administrative and maintenance staff.
)elp
This FOP template was created by the -ermont (uperintendents .ssociation%s (chool +nergy
/anagement Program ((+/P). The (+/P program works for the schools to assist them as they deal
with their energy use issues. ontact (+/P at 012322435156 or (+/P7-T-(..org with your
$uestions, comments, or to re$uest a free site assessment.
%c*no+le&gements
Funding for creation of this FOP template was provided by +fficiency -ermont. Participants in the
FOP template planning committee were8 9an French, (uperintendent &ennington3:utland (;, Tim
Pedrotty, Physical Plant onsultant, -ermont (chool &oard #nsurance Trust, <eorge =awrence,
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+fficiency -ermont, and the following (chool Facility /anagers8 =yall (mith, /ilton (9, hris <iard,
&urlington (chools, /ike O%/alley, (outh &urlington (9, =eon alabro, hittenden +ast (;. These
people brought a wealth of knowledge and e!perience to bear in creating this document. Principal
author was >orman +tkind, -(. (chool +nergy /anagement Program 9irector.

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Facility Operating Plan - - Index
5. #ntroductory page.
2. *ow to modify the plan.
?. &ody of the Plan
?.5. &asic &uilding #nformation
?.2. &uilding (hell
?.?. *eating, -entilation, 9omestic *ot @ater and .ir onditioning (ystems
?.A. *-. ontrols
?.B. +lectrical and =ighting
?.C. +lectrical D Plug =oads
A. >on +nergy #tems 3 3 note 3 3 the focus of this FOP template is on energy using items. *owever,
schools can use this format to cover non3energy items of importance. These will be added to as
school personnel submit this information back to the (+/P 9irector.
A.5. *a"ardous materials
A.2. leaning procedures and supplies
A.?. Pest control D integrated pest management
A.A. .nnual reporting re$uirements
A.B. Fire safety
A.C. Other
B. .ppendices 3 3 (some of these can be e!tracted from the body of the completed plan).
B.5. Floor plan (evacuation plan drawing may be used) D designates building sections, location of
boiler room(s) and fuel storage.
B.2. (ingle line drawings of plumbing and *-. systems.
B.?. ontrols 3 se$uence of operations D typically e!tracted from specifications.
B.A. ritical phone numbers
B.B. =ist of active warranties and maintenance contracts.
B.C. -endor list.
B.6. Preventive /aintenance Plan.
B.0. +nvironmental *ealth Plan
B.4. .dditional :esources and @ebsites.
B.51./odel +nergy Policy.
B.55. =ong Term apital Plan.
B.52.opy of (chool +nergy /anagement Program 3 (ite .ssessment :eport.
C. (chedules D lists of types of e$uipment and information about them.
C.5.5. =ighting.
C.5.2. /otors.
C.5.?. Filters and belts.
C.5.A. 9oors and @indows.
C.5.B. -alve tag key.
6. +fficiency -ermont incentive program information and forms.
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0. Euick (heets D @hat to do in an emergency 3 3 delineation of first steps to take.
0.5. (ample 3 3 +mergency boiler problems
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How to Edit the Facilities Operating Plan
The Facility Operating Plan (FOP) document is a template that must be modified e!tensively to best
describe your systems and buildings. (ections of the operating plan template that are not relevant to
your buildings should be deleted, new sections added as needed, and correct information inserted
within the template sections. For e!ample, if your school does not have steam boilers, you should
delete those sections of the FOP in their entirety when modifying the plan for your school. (imilarly, if
your school uses a lighting or heating system that is not directly covered in the draft FOP, you will
want to add in a section on the maintenance and upkeep of these systems.
Quick tips:
5. 9on%t forget to save your changes after modifying the FOPF .fter every change, go to
the )File, menu at the top of your screen and click )(ave,.
2. );ndo, is your friendF #f you attempt to change something, and the computer doesn%t
do what you thought it would, undoF <o to the )+dit, menu and click on );ndo,G the
last action you took (such as deleting some te!t) will be reversed and you can try
again. Hou can )undo, several of your last actions.
?. #f you can%t seem to modify the document the way you want to, enlist the help of
someone at your school who is knowledgeable about computers. *e or she should
be able to help you edit the FOP, making it appropriate for your district%s needs.
(tudents are often very good for this type of helpF
Deleting sections of the FOP that are irreleant for your !uilding
5. lick and drag the mouse over a complete section of the FOP that is not needed for your
school. #t should become highlighted.
2. <o to the )+dit, menu at the top of your screen and click on )cut, (or right click and select
)cut,). The irrelevant section will be deleted from your FOP.
(ometimes, you don%t want to get rid of a whole section, but Iust a few lines that are not necessary.
lick and drag your mouse cursor over the parts you do not need. #t should become highlighted.
lick the )9elete, key on your keyboard3 prestoG the highlighted wording will disappear. To delete the
rows altogether see the section on deleting a line or two (below).
"dding in new sections to the FOP
5. =ocate an e!isting section that is the closest fit to the new section you need within the FOP.
For e!ample, if you are adding in a new lighting section, find the part of the e!isting lighting
template that best matches your need.
2. opy and paste the best match into the document.
a. To copy8 lick and drag the mouse cursor over the section of te!t you want to copy. #t
should become highlighted with a dark background. <o to the )+dit, menu at the top of
your screen and click on )opy, (or right click and select )opy).,
b. To paste8 lick the mouse cursor into the space where you want the new section to go.
<o back up to the )+dit, menu and click on )Paste, (or right click and select )Paste,).
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?. Hour newly copied section should be highlighted. (elect the parts of the new section that need
to be renamed or changed, by clicking on the appropriate words. ;se the )9elete, key on your
keyboard to get rid of the old wording, and type in the new information.
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"dding in or deleting #ust a line or two in an existing section
(ometimes you don%t need to add or delete a whole sectionG but there are a few more lines of
information in an e!isting section you need to add on or a line or two you want to delete.
5. lick the mouse cursor on the last line of te!t in the section that you want to e!pand or
highlight the rows you want to delete.
2. <o to the )Table, menu at the top of your screen, click on )#nsert, and then, )>ew :ow &elow.,
. new blank line should appear below your mouse cursor. (imilarly, go to the )Table, menu at
the top of your screen, click on )9elete, to remove highlighted rows. .gain, if you don%t get the
result you want, Iust use the undo function to restore the change and try again.
?. lick on the blank area in the table and type in the new information you want to see there.
$tarting a new page
(ometimes you want to start a new page at the end of a section. This is typically because you want
to use section dividers in the ? ring binder that you will be putting the plan into, here%s how to do it8
'ust hold down the )control (ctrl), key while you hit the )+nter, key and a hard page break will be
inserted.
%otes
Hou can write as much as you want in any area of the table. The space will e!pand as you keep on
writing.
@hen you remove some lines from the bottom of the table, the heavy border line may disappear. Hou
can modify this by highlighting the line and going to )Format, )&orders and (hading, by using the
menu on the top of the page. Hou can then click on the line in the )preview, bo! on the right to either
add or delete a heavy line.
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Basic Building Information
This section provides basic information on the building%s original construction and additions. #t
delineates the sections of the building based on year and type of construction to be referred to in later
sections (because they may have different systems). .lso refer to the .ppendices for the floor plan
that shows the section designations. The different sections should be named in the way you
commonly refer to them.
Original &onstruction ' $ection (
Hear &uilt
<ross si"e in s$uare feet
.rchitect
+ngineer
ontactor and subs
=ocation of plans and
specifications
#n maintenance office 3 3 plans in closet marked . and specifications on shelf
marked (2. 9igital photos of plans are in area JJJJJ on the maintenance
computer.
Type of onstruction (lab on grade with frostwalls, wood stick 2!A frame construction, pitched truss
roof, attic fiberglass insulation,
&uilding use lassrooms and offices
>otes Take digital pics of plans and keep on computer.
;se specific transmittal forms when plans are allowed to leave the building.
Keep important computer backups off3site.
Original &onstruction ' $ection )
Hear &uilt
(i"e in s$uare feet
.rchitect
+ngineer
ontactor and subs
Plans and specifications are
located
computer.
Type of onstruction (lab on grade with frostwalls, cement block walls, pitched truss roof, attic
fiberglass insulation,
&uilding use <ymnasiumLmulti3purpose room
>otes
"ddition ' $ection *
Hear &uilt
(i"e in s$uare feet
.rchitect
+ngineer
ontactor and subs
located
computer.
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Type of onstruction (lab on grade with frostwalls, cement block walls, pitched truss roof, attic
fiberglass insulation,
&uilding use <ymnasiumLmulti3purpose room
>otes
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Renovations and Upgrades brief description
+enoations
Hear :enovated
&uilding (ections involved
.rea renovated
(cope of renovation
.rchitect
+ngineer
ontactor and subs
located
marked (2. Photos of plans are in area JJJJJ on the maintenance computer.
>otes
+enoations
Hear :enovated
.rea renovated
(cope of renovation
.rchitect
+ngineer
ontactor and subs
located
marked (2. Photos of plans are in area JJJJJ on the maintenance computer.
>otes
+nergy ;pgrade
,a#or +epairs
Hear
.rea involved
(cope of repairs
Problem that was corrected
ontactor and subs
>otes
JJJJJJJJJJJJJJJJJJJJJ
Hear
.rea involved
(cope of repairs
Problem that was corrected
ontactor and subs
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>otes
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Building Shell
Roofs
Flat Insulated +oof
&uilding (ection(s)
Type of roof surface
Type of roof insulation
9epth of #nsulation and : -alue
@hen roofing installed
:egular /aintenance Twice a year, before and after winter, check roof for deterioration, fi! potential
leaks. lean roof drains $uarterly.
(pecial /aintenance (can roof with infra3red scan if there are leak problems that are hard to diagnose.
:eplacement8 .nticipated in 21JJJJ.
>otes8 @arranty information JJJJJJJJJJJJ.
/ay need to check for potential structural issues if insulation is increased or a
white roof installed.
+nergy ;pgrade .t time of replacement add JJJJJJJJJJJJJJ insulation to bring roof to :3B1.
:eplace with white roof to reduce over3heating.
Pitched +oof
&uilding (ection(s)
Type of insulation
@here insulation is placed. On roof deck or insulated rafters or at attic floor level with solid ceiling below or at
bottom chord of trusses with dropped ceiling below and no solid ceiling surface.
Type of attic ventilation, if any
.nnual /aintenance heck roof for deterioration, fi! potential leaks.
(pecial /aint. (can roof with infra3red scan if leak issues.
>otes8 @arranty information JJJJJJJJJJJJ.
/ay need to check for potential structural issues if insulation is increased or a white
roof installed. heck that penetrations are sealed.
+nergy ;pgrade .t time of replacement add JJJJJJJJJJJJJJ insulation to bring roof to :3JJ.
Pitched +oof
&uilding (ection(s)
Type of insulation
@here insulation is placed. On roof deck or insulated rafters or at attic floor level with solid ceiling below or at
bottom chord of trusses with dropped ceiling below and no solid ceiling surface.
Type of attic ventilation, if any
.nnual /aintenance heck roof for deterioration, fi! potential leaks.
(pecial /aint. (can roof with infra3red scan if leak issues.
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>otes8 heck that all penetrations to e!terior are sealed. @arranty information
JJJJJJJJJJJJ. /ay need to check for potential structural issues if insulation is
increased or a white roof installed.
+nergy ;pgrade .t time of replacement add JJJJJJJJJJJJJJ insulation to bring roof to :3JJ.
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-uilding .alls
(ection(s)
@all construction #nside surface is sheetrock.
Framing is with (wood, metal)
(heathing is with
Outside surface is
#nsulation ?35L2 inches F<
: 3 value Overall :3value of the wall assembly is JJJ.
/aintenance :e3point mortar on brick walls when damaged or missing. :emove peeling paint
and repaint as necessary.
(pecial /aint. .dd plywood backup in areas where sheetrock is easily damaged.
>otes8 On older buildings check for lead paint. Keep sheetrock off floors to prevent
wicking.
+nergy ;pgrade #f uninsulated consider bringing up to :354 at time of renovation
-uilding .alls
(ection(s)
@all construction #nside surface is8
Framing is with (wood, metal)
(heathing is with
Outside surface is
#nsulation ?35L2 inches F<
: 3 value Overall :3value of the wall assembly is JJJ.
/aintenance :e3point mortar on brick walls when damaged or missing. :emove peeling paint
and repaint as necessary.
(pecial /aint. .dd plywood backup in areas where sheetrock is easily damaged.
>otes8 On older buildings check for lead paint. Keep sheetrock off floors to prevent
wicking.
+nergy ;pgrade #f uninsulated consider bringing up to :354 at time of renovation
-uilding .alls
(ection(s)
@all construction
#nsulation
: 3 value
/aintenance
(pecial /aint.
>otes8
+nergy ;pgrade
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Outside Doors
(ection (s)
Type of weatherstripping
.ge of doors
:eplacement date :eplace main entry doors in 21JJ.
:eplace remaining outside doors in 21JJ.
/aintenance heck $uarterly 33 replace or repair as necessary.
(pecial /aint. heck hinges $uarterly. heck pressure on door closers. heck for proper
functioning of panic bars.
>otes8 9on%t use aluminum doors.
+nergy ;pgrade :eplace door with +nergy (tar rated one.
Outside Doors
Section 2s3
Type of weatherstripping
Age of doors
Replacement date
.aintenance
Special .aint.
*otes1
Energy 9pgrade
.indows
(ection(s)
Type of window
@indows installed in 54JJJ.
:eplacement date :eplace in 21JJ.
/aintenance heck 2!L year for proper operation, weatherstripping and caulking.
(pecial /aint. heck storm windows closed weekly during winter. heck window locks for proper
operation twice a year. :eplace weather3stripping as needed. ;se .rmoral on
tracks.
>otes8 +!tra sash available in maintenance closet. Parts vendor listed with vendors.
+nergy ;pgrade :eplace with +nergy (tar rated windows at time of replacement.
.indows
(ection(s)
Type of window
@indows installed in 54JJ.
:eplacement date :eplace in 21JJ.
/aintenance heck 2!L year for proper operation and weatherstripping
(pecial /aint. heck storm windows closed weekly during winter.
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>otes8
+nergy ;pgrade :eplace with +nergy (tar rated windows at time of replacement.
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Heating, Ventilation, Domestic Hot Water and ir !onditioning
S"stems
Heating S"stem
Oeriew
Type of heating plant There is a central boiler that burns number 2 oil and creates hot water for
distribution.
*eat distribution #s by forced hot water in baseboard radiation, pre3heating ventilation air in air
handlers, and in unit ventilators for classrooms.
&asic controls There are controls on the boiler that maintain boiler temperature.
:oom control is via thermostats located in each space.
ontrol Points Key "one valves and shutoffs are shown on the single line drawings
+mergency shutoff +ach boiler has a sensor mounted above it that will shut the boiler off if it detects a
fire situation. There are emergency shutoff switches for each boiler located
JJJJJJJJJJJJJJJJ. (ee Euick (heets.
Fuel $torage
>umber si"e and location8 &uried 51,111 gallon steel double wall oil tank. =ocated JJJJJJJJJJJJJJJJJJJJ.
(see floor plan).
@hen installed
/onitoring There are sensors to detect leaks. .larm is in boiler room.
@hen last serviced
(cheduled maintenance8 (tick tanks at beginning and end of heating season to determine usage. heck
for moisture in tank by JJJJJJJJJJJJJJJ. (check maintenance and reporting
re$uirements on ;(T website).
(cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ
>otes8 Fuel pump at the boilers runs when boiler firing and delivers oil to the boilers.
+nergy ;pgrade #nstall day tank to avoid having pumps running e!cessively.
Fuel $torage
>umber si"e and location8 2B1 <allon above ground propane tank
@hen installed
/onitoring <auge on tank
@hen last serviced
(cheduled maintenance8 heck for corrosion
>otes8 #nstall propane detectors in kitchen.
+nergy ;pgrade
-oilers
&uilding (ection(s) 5
>umber and location8 2 boilers D see building plan for location
/ake, &tu rating, type of fuel >umber 2 oil fired *& (mith cast iron 5.A //&tu hot water boiler.
@hen installed
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&oiler temperature &oiler temperature is automatically adIusted via an automatic reset based on
outside temperature. :ange is 211 degrees at 51 degrees to 5?1 degrees at B1
degrees. . chart is posted in the boiler room that indicates proper boiler
temperature for a given outside temp.
Type of fluid ;ses a mi! with ?1M glycol anti3free"e 3 3 "ero degree temperature rating.
(erviced by
(cheduled maintenance8 .nnual tune3up and cleaning. Test water for p*, rust inhibitor, and glycol level
once a year. Open boiler for inspection every two years. +!ercise valves
$uarterly. Test limit switches $uarterly. heck boiler temperature against reset
schedule weekly. heck for oil and water leaks regularly. (hut off all heating
system components at end of heating season. heck ambient boiler room carbon
mono!ide levels once a month. heck combustion air dampers and interlock.
heck relief valve and other e$uipment for corrosion.
(cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ. :eplace refractory in
JJJJJJJJJJJJ.
>otes8 (ervice log is in boiler room. .dd a low temp alarm and auto dialer when budget
allows. heck pressure in bladder controlled pressure tanks.
+nergy ;pgrade :eplace burner with more efficient JJJJJJJJJJJJJJJJ.
-oilers
&uilding (ection(s)
>umber and location8
/ake, &tu rating, type of fuel >umber 2 oil fired steam boiler.
@hen installed
Type of fluid 9istilled water and chemicals to stabili"e p* and prevent scaling.
(erviced by
(cheduled maintenance8 .nnual tune3up and cleaning. Test water for p*, JJJJJJJJJJonce a year. 9o
upper and lower blow downs daily. +!ercise valves $uarterly. Test limit switches
$uarterly. heck boiler pressure against reset schedule weekly. heck for oil,
water and steam leaks regularly. (hut off all heating system components at end of
heating season. 9etermine that outside air (combustion) dampers operate when
boiler fires weekly. #nternal inspection every two years. heck skimmer.
>otes8 (ervice log is in notebook binder in boiler room.
#nspected by the state annually.
+nergy ;pgrade :eplace burner with more efficient JJJJJJJJJJJJJJJJ.
-oilers
&uilding (ection(s)
/ake, &tu rating, type of fuel
@hen installed
Type of fluid
(erviced by
(cheduled maintenance8
(cheduled replacement
>otes8
+nergy ;pgrade
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-oilers- .ood &hip
/ake, &tu rating /essersmith D A1 hp
@hen installed
Type of fluid @aterLglycol solution ?1 M
(erviced by
(cheduled maintenance8 heck daily that all e$uipment is operating correctly. :emove ash daily. lean
tubes every two to three weeks. Test limit switches and water e!tinguishment
system monthly.
>otes8 (ervice log is in notebook binder in boiler room.
#nspected by the state annually.
+nergy ;pgrade onsider adding automated blowing of tubes.
Heating &irculators
&uilding (ection(s)
>umber and location8 (i! circulators for different "ones and a circulator for the domestic hot water. .ll are
located in the boiler room.
/ake, *P rating, efficiency There are A D ? *P JJJJJJJJJ circulators, two JJJJJJJJJJJJJJJ 2 *P circulators and
a B *P circulator.
@hen installed
Operation Pumps run continuously during heating season. (hut off automatically when outside
temperature is above C1 degrees.
@hen last serviced (ervice record included with boiler log.
(cheduled maintenance8 =ubricate according to manufacturer%s recommendations.
>otes8
+nergy ;pgrade onsider replacing with more efficient motors and variable fre$uency drives.
Heating &irculators
&uilding (ection(s)
>umber and location8 Four circulators for different "ones located in the boiler room.
/ake, *P rating,
efficiency
There are A D 6 *P JJJJJJJJJ circulators
@hen installed
Operation Two pumps run to supply hot water to the building. The two e!tra pumps are redundant.
They are switched automatically by the computer on a daily basis. Pumps are controlled
by a variable speed drive. (peed is controlled by the return water temperature and varies
from 511M at a temperature of JJJJ to ?1M at a temperature of JJJ. They shut off
automatically when outside temperature is above C1 degrees.
(cheduled maintenance8 =ubricate according to manufacturer%s recommendations.
>otes8
+nergy ;pgrade :eplace with high efficiency motors upon failure.
Heating &irculators
&uilding (ection(s)
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/ake, *P rating,
efficiency
@hen installed
Operation
@hen last serviced
>otes8
+nergy ;pgrade
$tea/ 0raps
(ection(s)
/ake
@hen installed
Operation (team traps retain steam in radiation and allow condensed water to return to boiler.
(cheduled maintenance8 heck steam traps for proper closing twice a year.
>otes8
+nergy ;pgrade
Do/estic Hot .ater
&uilding (ection(s)
*ow Produced *ot water for the kitchen, showers and bathrooms is provided by an indirect fired hot water
tank that is heated with water from the main boiler via a heating loop and a coil in the tank.
9uring the off3season when the main boiler shuts down, hot water is provided by an
electric hot water heater in the boiler room.
/ake, &tu rating (torage tank is a JJJJ gallon JJJJJJJJJJJJJJ indirect fired tank.
The electric heater is a A.B k@ JJJJJJJJJJ gallon tank.
@hen installed
.nnual changeover @hen the main boilers are shut down for the season, close valves number JJJJ and JJJJ
and shut off circuit breakers JJJJ and JJJ that go to the hot water heater and the recirc.
pump.
*ot water temperature Tank temperature is maintained at 5A1 degrees to reduce production of =egionella
bacteria. There is a direct line to the dishwasher in the kitchen. Other domestic hot water
is tempered to JJJJJJ degrees.
*ot water circ. There is a circulator that (5) runs from JJJJ to JJJJ and is controlled by a timer located
JJJJJJJor (2) is controlled by an a$uatstat located on the return pipe.
(cheduled maintenance8 #nspect TP: valve annually. :eplace if corrosion is evident. lean electric tank annually.
(cheduled replacement ;nits scheduled for replacement in JJJJJJJJJ
>otes8
+nergy ;pgrade onsider conversion to point of use. onsider using cleaning materials that avoid the
need for hot water.
Do/estic Hot .ater
&uilding (ection(s)
*ow Produced
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/ake, &tu rating
@hen installed
.nnual changeover
*ot water temperature
*ot water circ.
>otes8
+nergy ;pgrade
Ventilation
-entilation is generally designed to provide code compliant fresh air rates to student and other areas.
#t is essential to maintain proper ventilation rates to ensure a safe, healthy school environment and is
also important to the longtime viability of the building.

Unit Ventilators
These units are generally found against outside walls in classrooms although they can also be ceiling
mounted and used in halls. They are self3contained units that are designed to bring in fresh air
through outside grilles and keep the room at proper temperature. They are coupled with some
kind of active or passive relief vent to e!haust the inside air being displaced by the fresh air
intake.
1nit 2entilators
&uilding (ection(s)
@here used #n classrooms only, a total of JJJJ units
/anufacturer
@hen installed
*ow controlled @all thermostat, fan switch on unit and central controller (see control section).
Filters ;se pleated filters rated *i +A1.
/aintenance heck outside air damper operation 2!Lyear. hange filter A!Lyear and more often if in a
dirty location. :eplace belts, clean coils and lubricate motors and moving parts annually.
(ee maintenance contract.
+nergy Policy Keep items off of unit ventilator grilles.
.dditional #nfo (ee &ook JJJ for complete manual found on shelf in maintenance room.
>otes (ome units have two filters.
(cheduled for
replacement
#n 21JJ.
+nergy ;pgrade .t end of useful life consider upgrading to central ventilation system also consider
upgrading controls to 99.
+elief 2ents ' coupled with unit entilators
@here found There is a roof mounted e!haust fan and ducts run to each classroom. The grilles are on
the wall opposite the unit ventilators at the ceiling level.
@hen installed
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=ocation of duct smoke
detectors
(i"e of motor
&elts and motors8 heck twice a year, replace annually, check motor operation
&elt si"eLtype Pleated, high efficiency filters D streamers
&elt schedule8 (ee appendices
+nergy ;pgrade :eplace with high efficiency motor.
1nit 2entilators
&uilding (ection(s)
@here used
/anufacturer
@hen installed
*ow controlled
Filters
/aintenance
+nergy Policy
.dditional #nfo
>otes
(cheduled for
replacement
+nergy ;pgrade
+elief 2ents ' coupled with unit entilators
@here found
@hen installed
detectors
(i"e of motor
&elts and motors8
&elt si"eLtype
&elt schedule8
+nergy ;pgrade
&entral 2entilation $yste/
&uilding (ection (s)
@here found The air handler is located in a penthouse that is accessed by the ladder in the room
behind the coach%s room off the gym. #t serves the gym and locker rooms.
@hen installed
Type, manufacturer and
model number.
/ode of operation Outside air dampers provide fresh air to the system. /inimum setpoint for outside air is
JJJJJJ M. The system re3circulates inside air and adds outside air as needed for
temperature control. The heat recovery wheel tempers outside air as needed.
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detectors
(ee single line drawings
/aintenance .nnual inspection, cleaning of reheat coils as needed, check for proper operation of
dampers and control valves. (upply air temperature at the classroom to be JJJ degrees.
(ystems should be re3balanced every JJJJJ yearsN
9iffusers /aintain streamers on the diffusers as an easy way of ensuring that the system is
operating as it should.
9ampers heck for proper operation monthly during the heating season.
Filters :eplace with *A1 pleated filters A! per year. (see filter schedule)
*eat recovery wheels lean every B years
&elts and motors8 heck twice a year, replace belt annually, check motor operation, grease twice a year.
/otor si"e, model,
manufacturer
/otor is a JJJJJJJJJJJJJJJJ ! hp motor (ee motor schedule in appendices.
+nergy ;pgrade #nstall variable fre$uency drives. ;se high efficiency motors.
&entral 2entilation $yste/
@here found
@hen installed
model number.
/ode of operation
detectors
/aintenance
9iffusers
9ampers
Filters
*eat recovery wheels
&elts and motors8
/otor si"e, model,
manufacturer
&elt schedule8
+nergy ;pgrade
3y/4,ulti-Purpose +oo/ 2entilation $yste/
@hen installed
model number.
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detectors
/otor si"e, model,
manufacturer
+nergy ;pgrade <o to O2 based demand control ventilation. ;se high efficiency motors.
55555555555555555 2entilation $yste/
@here found
@hen installed
model number.
/ode of operation
detectors
/aintenance
9iffusers
9ampers
Filters
*eat recovery wheels
&elts and motors8
/otor si"e, model,
/anufacturer
&elt schedule8
+nergy ;pgrade
"uditoriu/ 2entilation $yste/
@hen installed
model number.
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detectors
/otor si"e, model,
manufacturer
+nergy ;pgrade <o to O2 based demand control ventilation. ;se high efficiency motors.
-athroo/ Exhaust Fans
/otor si"e, model,
manufacturer
/aintenance lean grille 2 times per year
*ow controlled :uns continuously. Or 3 3 is cycled with the occupiedLunoccupied cycle.
>otes8
+nergy ;pgrade ontrol with occupied cycle if possible.
6itchen 2entilation Fan
/otor si"e, model,
manufacturer
Filters8 /onthly cleaning
/aintenance lean ductwork 2 times per year
*ow controlled @all switch D staff turns on as necessary
>otes8
+nergy ;pgrade ;se F= bulbs, consider using countdown timer for control. onsider /elink system for
larger units.
$hop Dust &ollection
/otor si"e, model,
manufacturer
Filters8 /onthly cleaning
/aintenance lean ductwork JJ times per year
*ow controlled @all switch D staff turns on as necessary
>otes8 heck relief vent for proper functioning to avoid creating a negative pressure in the space.
+nergy ;pgrade onsider using countdown timer for control.
"ir &onditioning
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@here found @indow units in admin areas.
@hen installed
model number.
/ode of operation /anual controls on each unit.
/aintenance :emove for winter or install covers for winter. omb grilles as needed.
Filters lean filter monthly during use periods.
+nergy ;pgrade Purchase only +nergy (tar O rated units.
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HV! !ontrols
The control system needs to accomplish several tasks8 maintaining building temperature, having
ventilation fans run when needed and reducing both temperature and ventilation based on the
occupancy schedule in the building. ontrols can also schedule leadLlag boilers and circulators,
control boiler temperature setback and shutdown, and many other functions.
&entral &ontrol $yste/
(ection(s)
=ocation, /anufacturer
and model number
entral ontroller is a >etwork 0111 system /odel JJJJJJJJ that is self addressable via
a keypad on the unit in the boiler room.
/ode of operation This electronic system interfaces with the pneumatic control system throughout the
building section to provide for timing of ventilation fans and night temperature setback
control. /inimum outside air damper setting is 51M during occupied times.
@hen installed
Occupied cycle -entilation runs from 68?1 ./ until ? P/ on days when students are present. The rest of
the year the ventilation is off e!cept when needed for humidity control.
9ay cycle for heating starts at C ./ during shoulder seasons, B ./ during winter and
there is no setback during e!tremely cold periods. The system sets back ten degrees from
the day setting.
@hen last serviced (ervice record is in notebook at the unit and a copy is on shelf & in the maintenance office.
(cheduled maintenance8 .nnual inspection of system for air leaks, calibration and proper operation. .dditional
inspection for air leaks if compressor runs too fre$uently. (ee maintenance contract.
alibrate outside temperature sensor annually.
+mergency /easures (ee Euick (heets for instructions on how to override the controls if necessary.
>otes8 9etailed manual on adIusting the system is in manual titled JJJJJJJJJ that can be found
in JJJJJJJJJJJJJ.
+nergy ;pgrade ;pgrade of entire system to 99 to be undertaken at the ne!t maIor renovation.
Pneu/atic &ontrol $yste/
(ection(s)
and model number
The central controller is located in the boiler room on the wall opposite the boilers. #t is a
JJJJJJJJJJJJJJJJJJJJJJJJJ pneumatic control system model JJJJJJJJJJJJJJJ.
There is a secondary controller located in the penthouse near the air handlers. #t is a
JJJJJJJJJJJJJJJJJJJJJJJJJ pneumatic control system model JJJJJJJJJJJJJJJ.
/ode of operation This pneumatic adIusts the air pressure to switch items on and off to provide for timing of
ventilation fans and night setback control and to get temperatures to a night setback mode.
@hen installed
9ay cycle for heating starts at C ./ during shoulder seasons, B ./ during winter and there
is no setback during e!tremely cold periods. The system sets back ten degrees from the
day setting.
(etpoint pressures 9uring occupied cycles, the pneumatic pressure should read JJJJ psi. For night setback is
should read JJJJ psi.
(cheduled
maintenance8
.nnual inspection of system for air leaks, calibration and proper operation. .dditional
inspection for air leaks if compressor runs too fre$uently. alibrate outside air temperature
sensor annually. (ee maintenance contract.
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>otes8 9etailed manual on adIusting the system is in manual titled JJJJJJJJJ that can be found in
JJJJJJJJJJJJJ.
+nergy ;pgrade ;pgrade of entire system to 99 to be undertaken at the ne!t maIor renovation. .dd
demand control to ventilation and variable speed drives.
&entral &ontrol $yste/ -- &o/pressor
and model number
The compressor is a JJJJJJJJJJJJJJJJJJ model JJJJJJJJJJJJ .
#t is located in the main boiler room in (ection JJJ.
/ode of operation The compressor is set to maintain a pressure of JJJJ psi. There is also an automatic
blowdown every JJJJ to eliminate any moisture from the system.
@hen installed
Occupied cycle The compressor runs night and day during the heatingLventilating season and is shut off
during the summer months e!cept when the system is activated to provide moisture
control.
(cheduled maintenance8 &elts should be changed annually at the beginning of the heating season. Oil should be
checked JJJJJJ and the dryer condenser should be cleaned as needed. .ctuators should
be checked for proper operation.
>otes8 9etailed manual on proper operation of the compressor can be found in JJJJJJJJJJJJJ.
Training 9-9 can be found JJJJJ.
+nergy ;pgrade onsider no3loss drains.
&entral &ontrol $yste/ - - Pneu/atic -- 0her/ostats
and model number
Pneumatic thermostats are located in each classroom and in all other areas of the
building. They are JJJJJJJJJJJJJJJJJJJJJ
/ode of operation The thermostats vary between day and night settings based on the air pressure in the
system.
@hen installed
(cheduled maintenance8 Thermostats are to be calibrated annually.
(cheduled replacement ;nits scheduled for replacement in JJJJJJJJJ
>otes8 9etailed manual on proper operation of the thermostats can be found in JJJJJJJJJJJJJ.
#nclude training on thermostats for teachers.
+nergy ;pgrade ;pgrade of entire system to 99 to be undertaken at the ne!t maIor renovation.
&entral &ontrol $yste/ - DD&
(ection(s)
and model number
There is a 9irect 9igital ontrol (99) system for all the building%s *-. functions.
Program used is JJJJJJJJJJJJJJJJJJJ version JJJJJJJJJJ. The program is accessed
by JJJJJJJJJJJJJJJJJJ.
/ode of operation The 99 system controls onLoff schedule on all air handlers and unit ventilators. #t also
controls and monitors room temperature. /ore detailed information can be found in the
)(e$uence of Operations, section of the building specifications located on bookshelf JJJJJ
in the maintenance office.
@hen installed
9ay cycle for heating starts at C ./ during shoulder seasons, B ./ during winter and there
is no setback during e!tremely cold periods. The system sets back ten degrees from the
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day setting.
@hen last serviced 99 programming history is in folder JJJJJJJ in the main filing cabinet in the maintenance
office.
(cheduled
maintenance8
.nnual inspection of system for calibration and proper operation. (ee maintenance
contract. alibrate outdoor temp. sensor also.
(cheduled replacement ;nit scheduled for software upgrade in JJJJJJJJJ
>otes8 9eviations from setpoints can be found by checking the temperature history in the various
rooms. This can indicate improperly functioning valves etc. Trending information on all the
systems functions should be checked on a JJJJJJJ basis.
De/and &ontrol 2entilation
&uilding (ection(s)
and model number
There are carbon dio!ide sensors in the auditorium and the gym.
They are JJJJJJJJJJJJJJJJJJ sensors.
/ode of operation The O2 sensors control the supply and return fan speed through a variable speed drive
and also control the outside air damper. @hen O2 is satisfied (below 011 ppm) the speed
drive reduces speed to JJJ and the outside air damper to JJJJJ.
@hen installed
(cheduled
maintenance8
.nnual calibration of the O2 sensors and monitoring to make sure that the system is
operating correctly.
(cheduled replacement ;nit scheduled for software upgrade in JJJJJJJJJ
>otes8
+nergy ;pgrade
55555555555555555&ontrol $yste/
(ection(s)
and model number
/ode of operation
@hen installed
Occupied cycle
@hen last serviced
(cheduled
maintenance8
>otes8
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#lectrical
Electric +ates
;tility <reen /ountain Power entral -ermont Public (ervice or JJJJJJJJJJJJJ
:ate
9emand (k@) charge @e are charged JJJJ per peak k@ and JJJ for off peak k@
Peak hours are JJJJJ. (This school is charged a demand charge on the electrical bill for
its highest 5B minute draw at any period of the month.)
;sage (k@h) charge
ustomer charge
Power factor penalty #f PF fall below JJJJ M. Our PF is aboveLbelow the cutoff.
>otes8 The school reaches its peak demand weekdays between JJ ./ and JJ P/. Obtain peak
times from the power company.
#nstall PF correction capacitors if in penalty.
heck re$uirements of the different rate structures. onsiderable savings may occur if you
can get on a more favorable rate.
/eet with utility representative annually to review power costs and rates.
There are firms that will buy capacity from schools to reduce their summer peak. #f this is a
potential for this school, talk to your utility.
+nergy /anagement /ove shedable loads outside of peak hours.
Energy ,onitoring
9escription Obtain copies of all fuel and electric bills. /onitor usage and track over time to discern
trends. This school is charged a demand charge on the electrical bill for its highest 5B
minute draw at any period of the month. This needs to be monitored carefully. (ee energy
use history with attachments.
+nergy Policy
>otes8 Keep track of demand charges and power factor percentages to avoid penalties or over3
charges. Power factor correction is relatively easy to do by installation of capacitors.
+nergy ;pgrade onsider ways to reduce ma!imum demand by scheduling use of e$uipment. +valuate
potential of demand limiting e$uipment.
Power 0ransfor/er ' use if district owned
Ownership The transformer is owned by the school district.
apacity
@hen installed
(chedule for
replacement
>otes8 @as tested for P&s 3 3 not present.
+nergy ;pgrade Transformer is oversi"ed because building used to be electrically heated. heck si"ing for
new replacement.
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$ighting
7ighting - &lassroo/s
&uilding (ection(s)
TypeLnumber of fi!tures +ach classroom has 23 lamp recessed parabolic reflector ?2 watt t30s in three rows. (ee
lighting schedule.
/ode of operation There are two switches. One for the row near the windows and one for the other two rows.
This allows the row near the window to be shut off when there is enough ambient light.
@hen installed
@hen last serviced
(cheduled
maintenance8
.nnual cleaning of fi!tures and replacement of broken parts.
(cheduled replacement <roup re3lamp scheduled for JJJJJJ.
>otes8 .nnual teacher training to include advice on switching and shutting off lights. (tudent
lighting monitor assigned to check for lights left on.
+nergy ;pgrade ;pgrade switch to occupancy sensor D manual on and auto off.
.utomatically switch row by windows with light sensor. :eplace lamps and ballasts with
high performance T30 system.
7ighting - Hallways
&uilding (ection(s)
TypeLnumber of fi!tures +ach hall uses JJJJJJJJJJJJJ fi!tures spaced eight feet apart. They are
JJJJJJJJJJJJJJJJJJJJJ.
/ode of operation There is a keyed switch used only by building staff. =ights are turned on when staff arrives
in the morning and shut off when Ianitors are finished at night.
@hen installed
@hen last serviced
(cheduled
maintenance8
+nergy ;pgrade Put hall lights on dual sensor occupancy sensors.
>otes8 *ave custodians shut lights off in areas not currently in use. :eplace any older fi!tures with
high performance T30 fluorescents.
7ighting - &lassroo/s
&uilding (ection(s)
TypeLnumber of fi!tures +ach classroom has 23lamp recessed parabolic reflector ?2 watt t30s in three rows. (ee
lighting schedule.
/ode of operation There are two switches. One for the row near the windows and one for the other two rows.
This allows the row near the window to be shut off when there is enough ambient light.
@hen installed
@hen last serviced
(cheduled
maintenance8
>otes8 .nnual teacher training to include advice on switching and shutting off lights. (tudent
lighting monitor assigned to check for lights left on.
+nergy ;pgrade ;pgrade switch to occupancy sensor D manual on and auto off.
.utomatically switch row by windows with light sensor. :eplace lamps and ballasts with
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high performance T30 system.
7ighting - Hallways
&uilding (ection(s)
TypeLnumber of fi!tures +ach hall uses JJJJJJJJJJJJJ fi!tures spaced eight feet apart. They are
JJJJJJJJJJJJJJJJJJJJJ.
/ode of operation There is a keyed switch used only by building staff. =ights are turned on when staff arrives
in the morning and shut off when Ianitors are finished at night.
@hen installed
@hen last serviced
(cheduled
maintenance8
+nergy ;pgrade Put hall lights on dual sensor occupancy sensors.
>otes8 *ave custodians shut lights off in areas not currently in use. :eplace any older fi!tures with
high performance T30 fluorescents.
7ighting - "uditoriu/
TypeLnumber of fi!tures A1 3 ?11 watt incandescent overhead fi!tures. 21 wall sconces with 511 watt incandescent
bulbs.
/ode of operation There is a bank of switches by the entry door and dimmer switches for the overhead lights.
@hen installed
@hen last serviced
(cheduled
maintenance8
+nergy ;pgrade .dd fluorescent lighting to be used when dimmable lights are not needed. :eplace
incandescent bulbs in sconces with F=s.
>otes8 heck for better alternative to dimmable incandescents i.e. D cold cathode F=s.
7ighting ' 3y/4/ultipurpose +oo/
TypeLnumber of fi!tures 21 3 3 A11 watt metal halides
/ode of operation There is a bank of switches by the entry door.
@hen installed
@hen last serviced
(cheduled
maintenance8
+nergy ;pgrade onvert to T3B high bay fluorescent fi!tures and control with occupancy sensors.
>otes8
Exit 7ights
TypeLnumber of fi!tures JJJJ fi!tures. (ome =+9 some fluorescent. (ome contain emergency lighting.
/ode of operation +mergency lighting comes on in the event of a power failure.
@hen installed
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@hen last serviced
(cheduled
maintenance8
.nnual cleaning of fi!tures and replacement of broken parts. Test emergency lighting once
a year.
(cheduled replacement hange battery backups and notification panels every B years.
+nergy ;pgrade ;pgrade to all =+9 e!it lights.
>otes8
7ighting ' Outside
TypeLnumber of fi!tures
/ode of operation There is a timer located in the electrical panel room. (ettings are from dusk till dawn and
changed periodically with the seasons.
@hen installed
@hen last serviced
(cheduled
maintenance8
(cheduled replacement <roup re3lamp scheduled for JJJJJJ. :eplace battery in timer annually.
+nergy ;pgrade ontrol outside lights with a timer with battery backup and a photocell. The timer enables
the lights to come on and the photocell helps to ensure that they aren%t left on
unnecessarily. (chedule lights to come on at dark and shut off at 55 P/, come on again at
C ./ and off at 0 ./ (during winter).
>otes8
7ighting - 555555555555
&uilding (ection(s)
/ode of operation
@hen installed
@hen last serviced
(cheduled
maintenance8
>otes8
+nergy ;pgrade
7ighting - 555555555555
&uilding (ection(s)
/ode of operation
@hen installed
@hen last serviced
(cheduled
maintenance8
>otes8
+nergy ;pgrade
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7ighting ' ,isc8
TypeLnumber of fi!tures ?1 incandescent and ?B fluorescent fi!tures in misc. areas of the building.
/ode of operation ontrolled by wall switches.
@hen installed
@hen last serviced
(cheduled
maintenance8
>otes8
+nergy ;pgrade :eplace incandescent bulbs with F=s. ;se dual sensor occupancy sensors to control
lighting in areas with intermittent use. :eplace older lighting with high performance T30
units.
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#lectrical %lug $oads
&o/puters
TypeLnumber of
computers
There are three computer servers located in the room off the library. . total of 5B
computers with :T monitors and ?1 with =9 screens.
/ode of operation (ervers are kept on 2AL6 because of dial3in capability. /onitors are left off at the switch on
the monitor e!cept when needed.
Other computers are turned on as needed by staff and have sleep software activated.
@hen last serviced
(cheduled
maintenance8
heck plugs and wires annually for frayed or broken insulation.
+nergy Policy .ll computers e!cept servers to be on power strips and shut off at the end of the day.
>otes8 .nnual teacher training to include advice on activating sleep software and shutting off
computers and monitors when not in use.
+nergy ;pgrade onsider getting a low cost Kill3a3@att meter that can be used to see how much energy
computers and other plug loads use on a regular basis. onsider (mart power strips.
Dishwashers
/ake and model
+nergy ;sage
There is a commercial *obart dishwasher model JJJJJ. The booster is electric and draws
AB k@.
(cheduled
maintenance8
>otes8
+nergy ;pgrade onvert to propane at time of booster replacement or consider low3temperature chemical
wash to reduce demand charges.
Dishwashers
/ake and model
+nergy ;sage
There is a commercial *obart dishwasher model JJJJJ. The booster is propane fired.
(cheduled
maintenance8
heck monthly for carbon mono!ide and propane leaks.
>otes8
+nergy ;pgrade
$chool -us -lock Heaters
>umber and @atts There are JJJJ block heaters. They each draw JJJJJ watts.
(cheduled
maintenance8
>otes8 They are on timers and come on at B ./ during cold winter periods.
+nergy ;pgrade
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6ilns
TypeLenergy draw There are two kilns in the art room that each draw 55 k@.
/ode of operation Kilns are used appro!imately once a week during the school year.
@hen last serviced
(cheduled
maintenance8
heck interlock with e!haust fan for proper operation.
+nergy Policy ;se kilns after ? P/ so that their use doesn%t coincide with peak electrical demand hours.
>otes8
+nergy ;pgrade
6itchen E9uip/ent
/otor si"e, model,
manufacturer
(ee kitchen e$uipment schedule with attachments.
(teamers heck pressure relief valves for proper operation once a year. lean and de3scale
steamers once a year.
Free"ers and coolers lean evaporator coils once a year. Oil motors once a year.
#ce /akers hemically clean once a year. lean coils and oil motors annually.
>otes8
+nergy ;pgrade heck onsortium For +nergy +fficiency website ( www.cee5.org ) for kitchen e$uipment
upgrade options.
+efrigeration
TypeLnumber of
refrigerators
There are five refrigerators in the kitchen area. . walk3in free"er. .n older refrigerator in
the teacher%s lounge. There are 25 small refrigerators in classrooms.
(cheduled
maintenance8
lean condensers twice a year on all refrigeration units. heck gaskets annually on all
units.
(cheduled replacement Teachers lounge refrigerator to be replaced with an energy star rated unit in JJJJJ.
+nergy Policy hoices8 3 ban small refrigerators 3 3 allow them but re$uire they be taken home over
holidays and summers 3 3 re$uire that they be energy star rated 3 3 allow them but charge a
monthly fee for those that want them.
>otes8 .ll energy using e$uipment brought into the school by staff should be approved and
inspected by maintenance to ensure that they don%t create a ha"ard.
+nergy ;pgrade onsider replacing refrigerators in the kitchen with a walk3in cooler. /ove condenser
outside.
Phanto/ 7oads
9escription These are the many miscellaneous uses of power that add up in a large facility. Of special
interest is all the units that appear to be off but still draw power. These include the little
plug3in transformers (power cubes) and instant3on televisions etc.
+nergy Policy Place all miscellaneous loads on power strips that are shut off when not needed.
>otes8 .ll energy using e$uipment brought into the school by staff should be approved and
inspected by maintenance to ensure that they don%t create a ha"ard.
+nergy ;pgrade ;se only +nergy3(tar rated e$uipment.
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55555555555555555555555
/ake and model
+nergy ;sage
(cheduled
maintenance8
>otes8
+nergy ;pgrade
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&isc'
,isc ' descri!e
&uilding (ection(s)
(cheduled maintenance
>otes8
+nergy ;pgrade
,isc ' descri!e
&uilding (ection(s)
>otes8
+nergy ;pgrade
,isc ' descri!e
&uilding (ection(s)
>otes8
+nergy ;pgrade
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(on #nerg" Section
These are additional areas submitted by users and included here for your benefit.
Electrical 4 ,aintenance
TypeLnumber of panels
/ode of operation
@hen installed
@hen last serviced
(cheduled
maintenance8
.nnually e!ercise switches and contacts. Tighten loose connections in panels. heck
insulation on wiring.
(cheduled replacement :eplace pitted or corroded contacts.
>otes8 Take thermal pictures of panels to check for hot spots. Follow all re$uired safety
re$uirements when doing this work.
+nergy ;pgrade
Fire $afety E9uip/ent
/ode of operation To provide notification to the fire and police departments in the event of a fire.
@hen installed
@hen last serviced
(cheduled
maintenance8
Perform professional inspection on fire systems, sprinkler systems, and fire e!tinguishers
annually. Perform monthly fire drills, using different pull stations every drill to verify each
one functions properly. Perform monthly fire e!tinguisher inspections for proper charges.
(cheduled replacement lean smoke detectors annually or as needed. :eplace when necessary.
+nergy ;pgrade
>otes8
Eleators and 7ifts
TypeLnumber
/ode of operation To convey students and teachers to upper and lower levels of the building.
@hen installed
@hen last serviced
(cheduled
maintenance8
Professionally inspected annually by a state inspector.
(cheduled replacement ;pgrade as needed to maintain code compliance.
+nergy ;pgrade
>otes8
District +e9uired 0raining
.sbestos .wareness
.sbestos books
notification to public.
(i! month asbestos
inspection L replace as
needed.
&lood borne pathogens
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.sbestos books
notification to public.
(afety meetings
+nergy ;pgrade
>otes8
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Re)uired Inspections and *rainings
+rom *im %edrott" , VSBI*
*ere is the .nnual #nspection and Training :e$uirements. This info can be found on -(&#TPs web
site.
#nspection re$uired annually8
Q (prinkler systems
Q Fire e!tinguishers
Q Fire alarm systems
Q Kitchen hood fire suppression systems
Q &oilers and pressure vessels 3 3 including compressor tanks.
Q <ym and stadium bleachers
Q +levators
Q (eptic (ystems
Q @ater (ystems
Q .*+:. 3 .sbestos *a"ard +mergency :esponse .ct
Q T#+: T@O, -ermontPs ommunity :ight 3To3Know Program
Q &ackflow Preventer inspections
:e$uired annual training8
Q :espiratory, (PP+ only ) 5451.5?A(k)(A) (arpenters, painters, *-. mechanics, lead or
asbestos abatement workers)
Q *a"ardous /aterials 5451.521(e)(0) (ustodians, biology of chemistry teachers, office staff,
receiving employees, maintenance personnel)
Q &lood borne Pathogens 5451.51?1(g)(2)(iv) (>urses, staff trained and assigned to perform first
aid, coaches, athletic trainers, plumbers, custodians)
Q Fire +!tinguisher and *ose 5451.5B6(g)(A) (+mployees designated to use fire e!tinguishers or
fire hoses to fight fires)
Q >oise 5451.4B(k)(l) (<rounds e$uipment operators, shop teachers) Q +lectrical 5451.2C4(a)(2)(iii)
(+lectricians)
Q *ealth8 =ead 5451.512B(l)(5)(iv) R .sbestos 5451.5115(I)(6)(ii)
(Painters, carpenters, electricians, teachers, custodians, ground workers)
/edical First .id 5451.5B5(b) (#n absence of an infirmary, clinic, or hospital in near pro!imity
employees assigned to perform first aid)
Q onfined (pace 5451.5AC(g)(2)(i)3(iv) (*-. mechanics, plumbers, electricians, grounds worker)
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6ey .e!sites
7inks to +esources
;nderground (torage Tank :e$uirements 3 3 .gency of >atural :esources
http8LLwww.anr.state.vt.usLdecLwastedivLustLhome.htm
-ermont +nvision Program 3 3 #ndoor .ir Euality #ssues
http8LLhealthvermont.govLenviroLenvision.asp!
onsortium for +nergy +fficiency 3 3 lists commercial energy efficient kitchen and other e$uipment.
#nformation on a variety of energy products and strategies.
http8LLwww.cee5.orgL
-ermont (chool &oard #nsurance Trust 3 3 =ot%s of resources to help manage school buildings.
http8LLwww.vsbit.orgLhtmLresource.html
+fficiency -ermont 3 3 #nformation on incentives with downloadable prescriptive forms. #nformation
on contractors and many energy issues.
http8LLwww.efficiencyvermont.comLpagesL
9epartment of +nergy 3 3 +nergy (mart (chools
http8LLwww5.eere.energy.govLbuildingsLenergysmartschoolsL
+P. D Tools for (chools
http8LLwww.epa.govLia$LschoolsLactionkit.html
;sage alculator 3 3 shows cost of running e$uipment.
http8LLmichaelblueIay.comLelectricityLhowmuch.html
7inks to ,anuals:
The ollaborative for *igh Performing (chools 3 3 includes guides for best maintenance practices and
many other documents. .ll downloadable, some printable, some not.
http8LLwww.chps.netLmanualLinde!.htm
Operations and /aint. &est Practices <uide 3 3 designed for federal facilities but applicable to
schools.
http8LLwww5.eere.energy.govLfempLoperationsJmaintenanceLomJbpguide.html
Planning <uide for /aintaining (chool Facilities D by ;.(. 9epartment of +ducation
http8LLnces.ed.govLpubsearchLpubsinfo.aspNpubidS211??A6
(chool Operations and /aint. 3 3 &est Practices for ontrolling +nergy osts 3 3 . guidebook for K352
(chool (ystem &usiness Officers and Facilities /anagers by ;( 9epartment of +nergy.
http8LLwww.ase.orgLuploadedJfilesLgreenschoolsL(choolM21+nergyM21<uidebookJ431A.pdf
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>ew Hork (tate +ducation 9epartment (and +nergy 9ept.) apital R /aintenance Planning :eports
Toolbo! (+!cel (preadsheet)
http8LLwww.emsc.nysed.govLfacplanLformsLomprehensiveJ/aintenanceJPlanJ1B211B.!ls
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$a/ple Quick $heet
Pro!le/8 &lack smoke coming from chimney.
I//ediate "ction: Turn off the emergency
switch to boilers. The switch has a red cover
plate and is located Iust inside the door to the
boiler room from the hallway. #f the room is
locked, the principal, custodians, and /r.
'ones has the key.
%ext: Page facilities director, JJJJJJJJJJ, at JJJJJJJJJ
and contact JJJJJJJJ Plumbing and *eating on their 2A
hour hotline, JJJJJJJJJ.
Discussion: &lack smoke from the chimney is an indication that
the boiler is not firing correctly. This can result in fouling of the
boiler and an increase in generation of carbon mono!ide, a
poisonous gas. The boiler shutdown eliminates the risk but the
boiler must be fi!ed e!peditiously, especially in cold weather. #t is
possible that the fi! will not be too complicated and if the response
will happen $uickly, you may not need to cancel classes.
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