Sustainable Events: A Standard is being set

This is a PowerPoint for use by the ISO

20121 mirror committee to explain the
development of ISO 20121 to others
during the public comment period






Scope of Presentation
Who are BSI and ISO
What are standards?
Why create one for the event sector?
The journey of BS8901
The journey of ISO 20121
The vision for the future

Who is BSI ?
BSI is the British Standards Institution
BSI is the UKs National Standards Body, they
operate under a Royal Charter and a
Memorandum of Understanding with Government
Tailor this third point to explain your own national
standard body and include their logo


Who is ISO ?
International Organization for Standardization
All national bodies invited to take part in an ISO
development
Standards are developed by consensus
A volunteer chair is assigned: For ISO 20121 the chair is
Fiona Pelham who was also BS8901 chair
Secretariats are assigned: For ISO 20121 the secretariats
are BSI (UK) and ABNT (Brazil)



National Mirror Committee
This slide can be tailored to explain your national
mirror committee information including key
representatives
3 representatives attend ISO 20121 working
group meetings


ISO 20121
Secretariat: UK and Brazil
Participating Countries: Argentina, Australia, Austria, Belgium,
Bulgaria, Canada, China, Colombia Denmark, France, Germany, Italy,
Japan, Malaysia, Netherlands, Norway, Peru, Spain, Sweden,
Switzerland USA
Observing Countries: Armenia, Czech Republic, Finland, Lithuania,
Morocco, New Zealand, Poland, Singapore, Thailand
Liaison Bodies: AIPC (International Association of Convention Centres),
EFAPCO (European Federation of the Association of Professional
Congress Organizers), GMIC (Green Meeting Industry Council),
HORTREC (Hotels, Restaurants and Cafes in Europe), MPI (Meeting
Professionals International), UFI (The Global Association of the
Exhibition Industry), GRI (The Global Reporting Initiative- liaison tbc)

Who was on the committee to develop BS8901
and ISO 20121?
Event industry experts
Sustainability experts
Standard Makers
Standards Users
International Presence
Event Associations
People new to standards














What are standards?

Standards are a voluntary agreed way of doing
things
Standards are written in a specific way so their
requirements can be understood by standard
bodies around the world
ISO Standards have special attributes, as certain
rules to ensure transparency, integrity and fairness
must be followed


Why create a standard for the event sector?

London 2012 inspired the creation of BS8901
BS 8901 started work in early 2006 :
Wide stakeholder engagement via workshops
Review of existing international event sustainability
guidelines
Trials of the standard
The creation of a second draft to deal with gaps
identified launched in 2009

The journey of BS 8901

The journey of ISO 20121
In January 2010 the first of five international meetings took
place for the working group for ISO 20121
3 representatives from each countrys mirror committee
were able to attend and represent national comments
Significant time was spent working on the guidance
section as the working group were keen to provide support
for the industry
The working group began to implement the standard and
provide feedback based on their own experience


Future Timelines

DIS ballot initiated (5 months) 2011-04-11
Voting summary circulated 2011-09-11
DIS comments resolution meeting (So Paulo, Brazil) 2011-11-07
Full report circulated: DIS approved for registration as FDIS 2012-01-06
FDIS registered for formal approval 2012-01-06
FDIS ballot initiated: 2 months. Proof sent to Secretariat 2012-02-01
FDIS approved for publication 2012-04-02
International Standard published 2012-06-01

Future Vision
Guidance is likely to be
created to explain the
standard by different
countries, associations
or individuals



Future Vision
ISO 20121 will provide
opportunities:
To consider
sustainability at every
decision point
To raise the profile of
the event sector
For every small step to
make a big difference