VM Supplier Schedule A User Guide

GPDS Supplier APQP/PPAP Readiness Assessment
Author: KATIA BURLINGAME - burlin1 Initial Release Date: 09/25/2007

Version: 1.0 Page 1 of 9

CONFIDENTIAL

GPDS Supplier APQP/PPAP
Readiness Assessment
Guide


CONFIDENTIAL

A. What is verification Matrix?

The Verification Matrix is a tool available to support eFDVS that allows the system through component DVP
details, as well as the former APQP elements (now referred to as the Supplier APQP/PPAP Readiness
Assessment), to be managed in one Excel file for each New-tooled End-item. The list below denotes what must
be done in the VM, and what may be done as an alternative subject to the usage policy of your organization.

Supplier DVP
Supplier APQP/PPAP Readiness Assessment (formerly APQP)
All supplier DVP assessments

The prime alternative subject to region/cluster/program policy:
Component DVP details (e.g. schedule dates) in VM

This Method/Tool applies to the following GPDS Deliverable(s):

Deliverable # Deliverable Name
VG-T-88-D5 Under Body V0 Verification Matrices (VM's) for New-tooled End-items
VG-T-80-D5 Upper Body V0 Verification Matrices (VM's) for New-tooled End-items

B. An Overview of the VM worksheet structure and the contents of each sheet

The VM is an Excel file that will normally consist of three tabs. Tab 1 is the eFDVS DVP downloaded. This
download can be one-time, with all future maintenance in Excel, or it can be downloaded regularly when
required if DVP details are maintained in eFDVS. Tab 2 is the DVP for any supplier testing not maintained in
eFDVS. Note that Tabs 1 and 2 can be combined if desired the concept is that by keeping them separate the
supplier can provide updates as required for their DVP that can be conveniently pasted into the VM. Tab 3 is
the Supplier APQP/PPAP Readiness Assessment (formerly APQP), which is always maintained in the VM.

For now, well concentrate in explaining how to create, utilize and maintain Tab 3 Supplier APQP/PPAP
Readiness Assessment.


CONFIDENTIAL

C. Guidelines for Supplier APQP/PPAP Readiness Assessment

1. Purpose:

The Supplier Manufacturing APQP/PPAP Readiness Section of the Verification Matrix (VM) is a structured
method for assessing completeness of the customer requirements. The Supplier APQP/PPAP Readiness
Assessment is also used to facilitate communication between all persons and activities involved in a program
and ensure that all required steps are completed on time, with a high quality-of-event in support of the GPDS
Supplier Engagement Process.

2. Supplier APQP/PPAP Readiness Assessment (Schedule A):

The Supplier APQP/PPAP Readiness Assessment (Schedule A) is the tool by which external suppliers perform
Advanced Product and Quality Planning. Implementation of the GPDS Supplier Engagement Process and the
use of the Supplier APQP/PPAP Readiness Assessment will prepare external suppliers for the Production Part
Approval Process (PPAP) submission.

3. Checklist Structure:

The checklist is comprised of There are 3 sections within the Assessment:
Header Section
Element Status Section
Summary Section

Header Section
The header section of the Assessment has selection boxes that indicate the Milestone being reported (Fig.3,
Call Out (1)), Priority/Non-Priority (Fig.3, Call Out (2)), GPDS Vehicle Partition (Powertrain, Under Body and
Upper Body Fig.3, Call Out (3) and Vehicle PMT (Fig. 3, Call Out (4)). These selection boxes are important
because they are required for management reports, and they will display the proper rows to reflect differences in
UP and UN timing, for example.

Before starting a new assessment, confirm that the fields (Current Milestone, Priority Site and Vehicle Partition) are correctly
selected to ensure timing and reporting accuracy on the Summary Section. A question mark character ? will show up in the
Current and/or Future Deliverable Status IF an assessment is missing in any of the deliverable rating boxes.

Figure 3 Header Section of Supplier APQP/PPAP Readiness Assessment

The header also contains information about the supplier, the part (Fig.4, Call Out (1)), Ford and Supplier
Contact Information (Fig.4, Call Out (2)) and Program Timing, including Material Required Date (MRD)/ In Plant
Date (Fig.4, Call Out (3)).

(1)
MILESTONE
(2)
PRIORITY
SUPPLIER
(3)
PRIORITY
SUPPLIER
(4)
VEHICLE
PMT

CONFIDENTIAL

Figure 4 Header Section of Supplier APQP/PPAP Readiness Assessment

The header should be completed at the beginning of the program, and will only be updated as team members or
program timing/required dates change.

Element Status Section
The actual status of each of the 31 APQP/PPAP elements is recorded in this section. The Element Status section has the
following hierarchy:

Figure 5 Assessment Section of Supplier APQP/PPAP Readiness Assessment

The Element Status Section is divided into 31 parts representing the combined 31 elements (fig.5, Call Out (1))
of the standard APQP and PPAP processes. Within each of the 31 APQP/PPAP elements are deliverables
(Fig. 5, Call Out (2)). There is at least one deliverable for each APQP/PPAP element, and the status of these
deliverables drives the rating (Red/Yellow/Green/Complete/N/A) status for each element. Deliverables are
intended to reflect, where possible, quantifiable evidence of element success or completion. For example,
deliverables will reflect key in-process metrics like Cpk or OEE.

Supporting each of the deliverables are sets of expectations (Fig. 5, Call Out (3)). Expectations are guidelines
used to assist team members in the successful completion of the elements, and where applicable, help rate the
completion of the related deliverables

31
APQP/PPAP
Elements
48 Deliverables
(Minimum 1 per element)
217 Expectations
(1)
SUPPLIER
INFORMATION (2)
FORD AND SUPPLIER
CONTACT
INFORMATION
(3)
PROGRAM TIMING
(1)
ELEMENT
(2)
DELIVERABLES
(3)
EXPECTATIONS

CONFIDENTIAL

While expectations will be rated Red/Yellow/Green/Complete, they will not drive the element rating only
deliverables will drive element ratings. The ratings for expectations are intended only for internal use and
communication. Expectations should be thought of as Quality of Event criteria and will be directly aligned with
the APQP/PPAP work instructions. The expectation section can be expected to be updated and added to over
time to reflect systemic lessons learned.

Summary Section
This part of the Assessment is intended to summarize the element status for the entire document. Currently,
there are 5 parts to the summary:

Figure 6 Summary Section

CURRENT Milestone Deliverable Status

The spreadsheet provides a summary report of the deliverables that are required to be complete up until the
milestone being reported. A Chart (fig. 7, Call Out (1)) graphically represents the number of Red, Complete, Not
Submitted and Not Applicable Deliverables.

Figure 7 Current Milestone Deliverable Status

The spreadsheet displays the rating in a numeric fraction format (Fig. 7, Call Outs (3,4)) where the denominator is the
cumulative number of all deliverables required to be complete up until the milestone being reported.

For example, at FDJ (fig.7, Call Out (2)), only 19 deliverables are required to be complete. If 3 out of the 19 deliverables are
not complete, the spreadsheet will use3 as the numerator for the Red deliverables and 19 for the denominator. The rating
will be displayed as R - 3/19 (meaning 3 out of the 19 required deliverables are Red) Fig. 7, Call Out (3)). The Complete
rating will be the remaining, displayed in the chart as C 14/19 (meaning 14 out of the 19 required deliverables are
Complete). Note that in this example, 1 deliverable was not submitted and 1 was considered not applicable. Only
Red,Complete, Not Applicable Status ratings are allowed for the REQUIRED deliverables

A status is considered Not Submitted (?) Fig. 7, Call Out (4) - when a deliverable cell is left in blank (no status).
CURRENT MILESTONE DELIVERABLE STATUS
FORECAST MILESTONE DELIVERABLE STATUS
PPAP ELEMENT DATES
AND BUILD SUPPORT PLANS
SUPPLIER VISITS
RATING CRITERIA AND
ASSESSMENT DEFINITION
(1)
CHART
(5)
ACTION PLAN
(3)
RED
(4)
NOT
SUBMITTED
(2)
REPORTED
MILESTONE

CONFIDENTIAL

There is also an interesting feature provided in the assessment. Once Red and Not submitted fractions are displayed, the
user can also double-click on the cells (AB314 for Red and AB318 for Not Submitted) to find out the Excel cell location of the
items that have considered in the score.

Fig. 8 Special Feature to locate Red and Not submitted status

The last portion of the Current Milestone Status Box is the An Action Plan Summary box (Fig.7, Call Out (5)) containing 8
key parameters (Sourcing, Design, Tooling, Process, DV/PV Testing, Capacity, Logistics and Others) related to any given
Red status. The text entered in the Action Plan Summary box must be succinct and objective since it populates the Supplier
Scorecard Report.

FORECAST Milestone Deliverable Status

The External APQP/PPAP Readiness Assessment also provides a second chart containing an outlook of all the remaining
deliverables that are not yet required to be complete. This will provide a future outlook for the part(s) and allowing the teams
to forecast issues, leverage workload and perform planning activities.

The ratings follow a similar principle in the Current Milestone, except that Yellow and Green ratings are allowed. For
example, at <FDJ>, there are 19 deliverables required to be complete (refer to current milestone deliverable status). Since
the total program deliverables are 48 (fixed), the remaining deliverables (29) are considered to be the deliverables for
forecast. These deliverables are the difference between the number of total deliverables (48) and the number of deliverables
that are due (in this example 18). They can be rated Green, Yellow, Red and Complete with ratings also represented as a
fraction. In the given example the results are:
a) One deliverable due at <LR> was assessed and based on current assumptions and/or data is found to be Red
b) No deliverables are completed at this time
c) Nineteen deliverables are yellow
d) One deliverables is not applicable
e) Two deliverables have status missing (cells were left blank and a question mark appears in the pie chart)
f) Remaining deliverables are on track (green)

Based on the above scenario, the ratings in the Forecast Chart will be displayed as: C - 0/29, Not submitted- 2/29, N/A -
1/29, G 6/29, Y 19/29, R -1/29, assuming the remaining balance is on track (Green).


CONFIDENTIAL

PPAP Element Dates and Build Support Plan

The PPAP Element Dates (fig. 9, Call Out (1)) information is a summary of the promised and actual PPAP dates in the
Element Status automatically populated from the Planned and Actual Completion Date columns. The Build Support Plan
(fig.9, Call Out (2)) information will be rolled up as part of the SUPPLIER SCORECARD.

Fig. 9 PPAP Element Dates and Build Support Plan.

The Supplier Visits box (Fig.9, Call Out (3)) information is required for Priority Suppliers only (it appears only when the
"Priority" supplier boxed is selected in the header). The team will manually track planned and actual visit dates along with the
teams attendance for each visit. The visit completion information is rolled up on the ELEMENT SUMMARY REPORT.

Rating Criteria and Assessment Definition

Against the program milestones, Deliverables and Expectations will show two color schemes:
Light Grey With No Box Forecast Period (activity is not expected in this time period, but the supplier must enter a rating to
show whether or not they forecast risk to the deliverable completion in the future.
Dark Grey With Black Box Deliverable/Expectation Start & End Points (activity is expected to begin and end between these
milestones.

Prior to the required deliverable/expectation completion timing, deliverables/expectations can be rated Red, Yellow, Green,
or Complete.
At the he required deliverable/expectation completion timing, deliverables/expectations must be rated Complete or Red. A
deliverable must be tracked until it is complete.
After the required deliverable/completion timing, a deliverable must continue to be rated Red until it is Complete. Once
Complete, it is no longer required to be rated at subsequent milestones.

(1)
PPAP Element
Dates
(3)
Supplier Visits
(2)
Build Support Plan
Dark
Grey
with
Black
Box
Light Grey
with no Box

CONFIDENTIAL

D. How to start
1. Open the file
2. Find the "Security Warning" window (as in below):

3. Select "Enable Macros"

4. If the Security window is not present, the Macros have probably been blocked on your computer Schedule A will
not run without these macros. You can test this scenario by looking into the drop down list and if a list of milestones
(Fig. 10) is not present, then the macros are not running. Please contact your IT department to allow macros.

Fig.10, Drop Down List on Current Milestone


CONFIDENTIAL

For Microsoft Excel 2007:
1. When you open Schedule A for the first time, you will see a "Security Warning" showing right below the ribbon bar

2. Select on the "Options" button

3. The "Microsoft Office Security Options" window will open, from here select "Trust all documents from this publisher"
and then click on the "OK" button.

4. The macros in this document will now be enabled. Any time you open this document in the future, the macros will
automatically be enabled.

VM Supplier Schedule A User Guide

Hochgeladen von

Dokumentinformationen

Originalbeschreibung:

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

VM Supplier Schedule A User Guide

Hochgeladen von

Copyright:

Verfügbare Formate

GPDS Supplier APQP/PPAP Readiness Assessment

Author: KATIA BURLINGAME - burlin1 Initial Release Date: 09/25/2007

Das könnte Ihnen auch gefallen