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PROPOSAL
FOR DEVELOPMENT, DEPLOYMENT & TRAINING
of
ENTERPRISE RESOURCE PLANNING SYSTEM
to
Mr Usman Khalil ACA
Presented by;
QAZI M. ATIQ
Director / CTO
qazi_atiq@celexicatech.com
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Client Confidential
PROJECT NAME
Department
IT Services R&D
Programme
Project Development
TBA
Business Contact
Technical Contact
Date
Version
1.1
Note: This proposal includes information that shall not be disclosed outside Celexica Technologies (Private) Limited or the
client and shall not be duplicated, used, or disclosedin whole or in partfor any purpose other than the evaluation of
this proposal by the intended parties.
Any revisions of or supplements to the terms of this proposal will be made through written documents signed by the
authorized representatives of Celexica Technologies (Private) Limited. If revisions or supplements that are signed conflict
with the terms of this proposal, the revisions or supplements will prevail. This proposal consists of four identical original
copies.
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1 INTRODUCTION
1.1 Audience
1.2 Confidentiality
1.3 Scope
1.4 Assumptions
1.5 Binding
1.6 Objectives
1.7 Project Deliverables
1.8 Project Timescales - Milestones
1.9 Project Cost
1.10 Hardware Requirements
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2 DEFINITION OF TERMS
3 SYSTEM FEATURES
3.1 Financials
3.2 Process Manufacturing Management
3.3 Inventory Management
3.4 Purchase Management
3.5 Sales Management
3.6 Human Resources Management
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5 TRAINING
5.1 Training Objective
5.2 Prerequisites
5.3 Training Schedule
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7 HARDWARE REQUIREMENTS
7.1 System Requirements
7.1.1 Servers
7.1.2 Client Side
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8 KEY PERSONNEL
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9 FORCE MAJEURE
9.1 Introduction
9.2 Postponement period
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10 CONFIDENTIALITY
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12 SIGNING
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1.1 Audience
Intended audience of this proposal is the ____________________ and Stake holders both
parties want to involve in finalizing the proposal.
1.2 Confidentiality
The document only holds true for the recipient of this document Celexica Technologies will
not be liable of any consequences arising by intentional or un-intentional sharing of this
information.
1.3 SCOPE
the scope and estimates cover the application of the system at one site and for the
functions of one economic unit.
1.4 Assumptions
Celexica Technologies would be provided assistance and information during the
requirement gathering phase from the stake holders and would use the existing data to
model the system, and use it as a reference point.
1.5 Binding
This document is not binding at this stage for any party and both Celixica Technologies and
the client are not committing any thing at this stage.
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1.6 Objectives
Number
Objective Description
Financials
Process Manufacturing Management
Inventory Management
Purchase Management
Sales Management
Human Resources Management
Deliverable
The system will be delivered in on a module by module basis. Allowing 2 months for each
module preparation, one month for testing and deployment and one month for staff training.
Initial estimates are 24 months for complete delivery from date of signing of final contract.
Milestone
Description
Description
High performance Quad-Core or Dual-Core Intel Server machines with 8 GB RAM for each
server deployment.
Client side we would need an internet connected PC running Windows or Linux which has at
least one web browser installed.
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2.2
2.3
The proposal "refers to this proposal and all of its attachments that are part of the
proposal.
2.4
"The system" refers to the set of applications consisting of the design proposal,
design software, and related hardware and software equipment provided in this
proposal.
2.5
"Third party software" refers to software outsourced from third party, such as
operating systems and databases, that are attached to the hardware equipment or
that are essential to the normal operation of the whole system.
2.6
2.7
2.8
"Technical services" refers to services that are provided in accordance with the
provisions of the contract, such as system design, installation supervision,
installation, testing, debugging, inspection, system operation, maintenance, support,
and others.
2.9
2.10
2.11
"Training" refers to the principles and the actual operation of the system installation,
debugging, and operation that are taught to the client by CELEXICA, as well as to
other related knowledge.
2.12
"The final test" refers to the last test before the system goes into regular operation.
The test contents include the operating stability of all of the system's hardware and
third party software and the stability of the application software and specially
developed software. The test also includes the completeness of files and the
suitability of training progress. After the system passes the final test, it goes into
regular operation.
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Financials
Manufacturing Process Management
Inventory Management
Purchase Management
Sales Management
Human Resources Management
Financials
Financial system modules for bookkeeping and accounts activities. This module includes
the following functions.
General Ledger: General ledger keeps centralized charts of accounts and corporate
financial balances. It supports all aspects of the business accounting process. In this
module, financial accounting transactions are posted, processed, summarized, and
reported. It maintains a complete audit trail of transactions and enables individual business
units to view their financial information, while parent companies can roll up all business
subsidiaries and view the consolidated information. The GL function may be designed and
configured to cover:
Accounts payable schedules bill payments to suppliers and distributors, and keeps
accurate information about owed money, due dates, and available discounts. It provides
functionality and integration to other areas such as customer service, purchasing, inventory,
and manufacturing control. The software should support the following functionality: AP
company policies and procedures; suppliers/voucher master data; payment controls;
invoice processing and aging analysis; payment processing; journal voucher processing;
AP ledger posting; check processing; AP transactions and controls; and AP reporting.
Fixed assets manages depreciation and other costs associated with tangible assets such
as buildings, property and equipment. The software should support the following
functionality: fixed assets records; asset transactions; asset depreciation; depreciation
books; revaluation and interest calculation; and tax reporting.
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Inventory Management
Solutions for inventory management are used for the record-keeping of goods that are
warehoused, and managing the movement of these goods to, from, and through
warehouses.
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Purchase Management
Purchasing management encompasses a group of applications that controls purchasing of
raw materials needed to build products and that manages inventory stocks. It also involves
creating purchase orders/contracts, supplier tracking, goods receipt and payment, and
regulatory compliance analysis and reporting.
Sales Management
This Module comprises of Contact Management and Sales Order Processing Management.
It is an integrated solution comprising of marketing and sales activities. Organization can
act immediately to improve sales, service and marketing effectiveness by using this
Module. Sales Management module is all about retaining customers, improving customer
loyalty and gaining customer insight.
This module also helps to you getting your customer order management easier day by day.
Whether it is maintaining customer information, quickly creating a quote or migrating them
to sales order or being responsive to your customers. SM can be tailored to manage
Pricing, Price lists, Discount Conditions, Offer management, Order procedure, Contracts
and delivery plans, Shipment, Delivery notes, Shipments and Invoicing.
Statistics
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4.2 Design
4.2.1 Overall System Architecture
System will be designed in a multi tiered MVC Architecture. Each layer will be able to work
independently allowing backups and safety measure to be taken easily, it will also minimize
down time in case of server failure and insure quick recovery if such an incident happens.
4.2.2 Database architecture
Database will be separate from Web Server, and it will be backed up at regular intervals
4.2.3 Front End
On client side the interface would be through web browser. This would ensure minimum
requirement from client end in terms of systems and installation and all load will be on the
server end.
4.3 Technology
Technology to be used for the system would be open source scalable technologies. Except
for the data base for which we might go for a commercial enterprise level DB (cost of
server not included in the quotation) But this will be purely based on requirements gathering
sessions we have with clients.
For server side robust PhP will be used to implement business logic.
On client side AJAX based rich web pages would be used.
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5.2 Prerequisites
Basic concept of Windows, web applications and typing skills. Basic knowledge of
Accounting, finance concepts, purchasing process, inventory management, human
resource management, etc. It is assumed that the user of each module is an experienced
professional in his related filed of work.
Title
Hours
CT1000
CT1001
CT1100
CT1200
CT1300
CT1400
CT1500
CT1600
CT1700
CT1800
CT1900
CT2000
CT2100
CT2200
CT3000
CT3001
CT4000
5
4
20
18
6
18
20
13
6
10
5
10
8
6
Varies
Varies
Varies
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Client Confidential
PKR
License fee
National Health Management Information System
with modules covered in this proposal
2,550,000
Total
2,550,000
PKR
Milestone
PKR
750,000
500,000
500,000
500,000
300,000
2,550,000
Signing of contract
TBA
TBA
TBA
Completion of instaltion and Training
Total
PKR
250,000
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Both parties unanimously agree that, while the during the course of this proposal or
at any time afterwards in the case of its acceptance or dismissal, either party will
keep strictly confidential all the information regarding issues, business, or operations
pertaining to the other party and the information provided by CELEXICA.
10.2
Except with the authorization of the company or due to the need for related parties to
conduct operations, neither party may disclose any confidential information at any
time to any person. Both parties further agree not to turn over any confidential
information to any person, unless with the written consent of the other party or due to
a reasonable need of one party to fulfill its obligations. Both parties agree not to copy
or transcribe confidential information.
This clause does not apply to the contents listed below:
10.2.1 Contents that are public knowledge or that are in the category of
knowledge;
common
10.2.2 Contents that are public knowledge due to publications or other reasons (excluding
unauthorized actions or negligence), and that have become common knowledge;
10.2.3 Contents provided by any third party without restrictions, for which contents the said
third party has no express or implicit obligations to keep confidential;
10.2.4 Contents that are required by law to be disclosed to any institution or organization.
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Client Confidential
Both contracting parties will be responsible for protection of the patents and
trademarks of their respective products.
11.2
CELEXICA guarantees that the system provided to the client for use under this
project is subject to claims or legal proceedings filed by a third party concerning
infringements of its patents trademarks, industrial designs, or other protected rights.
All disputes that consequently arise will be handled by CELEXICA.
11.3
CELEXICA holds the entire IPRs to software products that will be provided to the
Government, and revisions of the software that are made by it.
11.4
The system developed by CELEXICA in this project will be under license to the
client, and its software copyrights belong to CELEXICA.
11.5
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Signature;
Signature;
Director / CTO
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