Neral Ledger.v01.121205

DEWAN MUSHTAQ GROUP
USER MANUAL
FINANCIAL ACCOUNTING
GENERAL LEDGER
Business Process User Manual-Financial Accounting-General Ledger Created on
Created by
15/8/05 !"0 AM
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File %a&e '(5101)0*doc Last Printed on 1)/1'/05 1'!58 PM
+tatus Final ,ersion 1 Page %o
0 o- 1'8

SIEMENS PAKISTAN ENGINEERING COMPANY LIMITED
Table of Contents
! LEGEND!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"
#! MASTER DATA PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!$
#! CREATE G%L MASTER RECORD CENTRALLY!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!$
#!# CHANGE G%L MASTER RECORD!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! &
#!" DISPLAY G%L MASTER RECORD!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! #'
#!$ (LOCK%UN(LOCK G%L MASTER RECORD FROM POSTING IN COMPANY CODE!!!!!#
#!) DISPLAY CHANGES ON G%L MASTER RECORD IN COMPANY CODE!!!!!!!!!!!!!!!!!!!!!!!!!#"
"! GENERAL LEDGER TRANSACTION PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#*
"! POST G%L DOCUMENT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! #*
"!# POST WITH CLEARING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! "
"!" CREATE RECURRING DOCUMENT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! "+
$! FURTHER DOCUMENT PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!$&
$! MAKE CHANGES TO A DOCUMENT , DOCUMENT NUM(ER KNOWN!!!!!!!!!!!!!!!!!!!!!!!$&
$!# MAKE CHANGES TO A DOCUMENT , DOCUMENT NUM(ER UNKNOWN!!!!!!!!!!!!!!!!!!)#
$!" DISPLAY DOCUMENT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! )*
$!$ DISPLAY DOCUMENT CHANGES!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! )+
$!) RESET CLEARED ITEMS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! *#
$!* RE-ERSE DOCUMENT , INDI-IDUAL RE-ERSAL!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*$
$!. RE-ERSE DOCUMENT , MASS RE-ERSAL!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*.
)! GENERAL LEDGER ACCOUNT PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*+
)! DISPLAY G%L ACCOUNT (ALANCES!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*+
)!# DISPLAY%CHANGE G%L LINE ITEMS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! .$
*! PERIOD END PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!..
*! MONTH/END PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ..
*1*1 MA.%/A.% 01C2A%G0 #A/0****************************************************************************************************33
*1*' P4+/ ACC#UAL 0%/#.0+******************************************************************************************************** 80
*1*" #050#+0 ACC#UAL***************************************************************************************************************** 8
*1*( 4P0% 6 CL4+0 P4+/.%G P0#.47+***************************************************************************************8)
*1*5 AU/4MA/.C CL0A#.%G8 9./24U/ +P0C.F.CA/.4% 4F CL0A#.%G CU##0%C:***************)0
*1* G#/.# CL0A#.%G*********************************************************************************************************************** )'
*1*3 F4#0.G% CU##0%C: 4P0% ./0M+ #05ALUA/.4%**************************************************************)3
*1*8 CALCULA/0 BALA%C0 +200/ A7;U+/M0%/**********************************************************************111
*1*) P4+/ BALA%C0 +200/ A7;U+/M0%/*********************************************************************************11"
*!# YEAR/END PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! )
*'*1 CA##: F4#9A#7 #0C0.5ABL0+/PA:ABL0+ BALA%C0+**************************************************115
*'*' CA##: F4#9A#7 G/L BALA%C0+****************************************************************************************118
*'*" 0%/0#/C2A%G0 PLA%%07 5ALU0+*************************************************************************************1''
*'*( 7.+PLA: PLA%%07 5ALU0+*************************************************************************************************** 1'
.! REPORTING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#.
.! STANDARD SAP REPORTS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! #.
3*1*1 C2A#/ 4F ACC4U%/+ L.+/.%G******************************************************************************************** 1'8
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3*1*' L.%0 ./0M 01/#AC/*************************************************************************************************************** 1'8
3*1*" G/L ACC4U%/ BALA%C0+****************************************************************************************************** 1'8
3*1*( G/L L.%0 ./0M+************************************************************************************************************************ 1'8
3*1*5 BALA%C0 +200/ / P#4F./ A%7 L4++ +/A/0M0%/***********************************************************1'8
This training document does not serve to meet all your needs for the knowledge of the SAP R/3
System. It should be treated as a sulement and/or guide to your daily work and nothing further.
This training document will only rovide e!lanation of the key and mandatory data fields and not
all of the fields aear on the screen. "owever# users may use the online hel facility rovided by
SAP R/3 system by lacing the cursor on the field that re$uires e!lanation and click the
icon.
Le0en1 fo2 R%O
# < #e=uired -ield
4 < 4>tional -ield
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! LEGEND
ICONS E3PLANATION
Create ?F5@
CAange ?F@
7is>lay ?F3@
Co>y ?+Ai-tBF)@
7eli&it ?+Ai-tBF1@
7elete ?+Ai-tBF'@
4,er,ieC ?+Ai-tBF8@
Cancel ?F1'@
+a,e ?CtrlB+@
BacD ?F"@
0Eit ?+Ai-tBF"@
Cancel screen ?F1'@
E3AMPLES E3PLANATION
/Ae -ield is &andatory - it &ust be -illed in order to >roceed
/Ae -ield is not &andatory ?to be -illed as >er re=uire&ent@
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#! MASTER DATA PROCESSING
#! C2eate G%L Maste2 Re4o21 Cent2all5
Access transaction by!
-6a Men7s
Accounting Financial Accounting General Ledger
Master #ecords .ndi,idual Processing Centrally
-6a T2ansa4t6on Co1e F+00
+te> 1 ! F0dit G/L Account Centrally G +creenH
F6el1 Na8e Des4269t6on R%O Co88ents
G/L account no* G/L account nu&ber* # 0nter a neC G/L account nu&ber*
Co&>any Code .denti-ies tAe Co&>any -or
CAicA tAe G/L account is to
be created*
# 110081'0081"0081(00IIIIIIII***
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.- you CisA to create a neC G/L account CitA re-erence to an eEisting G/L account so tAat tAe
syste& Cill co>y tAe re-erence G/L accountJs data to tAis neC account8 clicD on
and tAe syste& Cill >ro&>t you tAe -olloCing >o>u> screen* 4tAerCise8
clicD on to create a neC G/L account*
G/L account no* #e-erence G/L account
nu&ber*
# 0nter an eEisting G/L account nu&ber CAicA tAe
syste& Cill co>y its data to tAe neC G/L account*
Co&>any Code Co&>any Code o- tAe
re-erence G/L account*
# 0nter tAe Co&>any Code -ro& CAicA you Cant to
co>y tAe GL*
ClicD on to co>y tAe data8 or to cancel*
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+te> ' ! FCreate G/L Account CentrallyG +creen
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Account grou> Account Grou> to CAicA G/L
account belongs to*
# +elect an account grou> by clicDing tAe dro>-
doCn icon or >ress KF(J*

7e>ending on tAe account grou> s>eci-ied earlier8
you Cill see di--erent -ields o>ened -or data in>ut*
Possible ,alues are!
1100 F.107 A++0/+ /A%G.BL0+
1'00 .%/A%G.BL0+
1"00 L4%G /0#M .%50+/M0%/+
1(00 L4%G /0#M L4A%+ A%7 A75A%C0+
1500 L4%G /0#M 70P4+./+ A%7 P#0PA:M
100 70F0##07 C4+/
'100 +/4#0+8 +PA#0 PA#/+ A%7 L44+0
''00 +/4CL .% /#A70
'"00 /#A70 70B/+
'(00 +24#/ /0#M L4A%+ 6 A75A%C0+
'500 /#A70 70P4+./+ A%7 +24#/ /0#M
'00 .%/0#0+/ ACC#U07
'300 +24#/ /0#M .%50/+M0%/+
'800 /A1 #0FU%7+ 7U0 F#4M G45/*
')01 CA+2 .% 2A%7
')0' CU##0%/ ACC4U%/
')0" +A5.%G ACC4U%/
')0( 70P4+./ ACC4U%/
"100 .++U078 +UB+C#.B07 A%7 PA.7 UP
"'00 #0+0#50+
""00 A75A%C0 AGA.%+/ 0MU./:
"(00 +U#PLU+ 4% #05ALUA/.4% 4F F.10
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"500 M.%4#./: .%/0#0+/
('00 L4%G /0#M L4A%+
("00 L4%G /0#M L.AB.L./.0+
((00 A##A%G0M0%/ U%70# .+LAM.C F.%A
(500 70B0%/U#0
(00 #0700MABL0 CAP./AL
(300 L.AB.L./.0+ AGA.%+/ A++0/+ +UB
(800 L4%G /0#M 70P4+./+
()00 70F0##07 L.AB.L./.0+
5100 MA/U#./:
5'00 /#A70 A%7 4/20# PA:ABL0+
5"00 MA#L UP ACC#U07
5(00 +24#/ /0#M B4##49.%G
5500 P4#/.4% 4F L4%G /0#M B4##49.%G
500 /A1A/.4%
5300 7.5.70%7
5800 ACC4U%/ 9./2 G#4UP C4MPA%.0+
100 G#4++ #050%U0
'00 707UC/.4%+
"00 +AL0+ /A1 4% +AL0+
(00 #0BA/0/7.+C4U%/ 4% +AL0+
500 C4MM.++.4% 4% +AL0+
00 4/20# 707UC/.4%+ 4% +AL0+
300 4/20# .%C4M0
3100 01P0%C0 5A#.ABL0
3'00 01P0%C0 +0M.-5A#.ABL0
3"00 01P0%C0 F.107
8100 F.%A%C.AL 6 4/20# C2A#G0+
)100 /A1A/.4%
PL state&ent
account
MarD tAis -ield i- tAis is a P6L
account*
4
MarD tAe indicator on -or eitAer PL state&ent
account or Balance +Aeet account Balance sAeet
account
MarD tAis -ield i- tAis is a
Balance +Aeet account*
4
+Aort teEt 0nter tAe G/L sAort
descri>tion*
# 0nter a sAort descri>tion o- tAis G/L account*
G/L acct* long
teEt
0nter tAe G/L long
descri>tion*
# 0nter a long descri>tion o- tAis G/L account*
Go to
NOTE: If GL a44o7nt 6s Re;en7e nat72e ente2 t<e F7n4t6onal A2ea =<64< 6s *'' Re;en7e
+te> " ! ClicD on control data tab*
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Account
currency
7eter&ines tAe currency in
CAicA tAe account is
&anaged* By de-ault is PL#*
#
4nly balances in
local currency
+et tAis indicator only i- you
Cant tAe balances in tAe
account to be u>dated in local
currency*
:ou Aa,e to select tAis
indicator -or tAe -olloCing GL
accounts!
a@ Clea26n0 a44o7nts used
to clear line ite&s in
,arious currencies CitA
one local currency
a&ount and =6t<o7t
>osting any eEcAange
rate di--erences tAat &ay
occur* 0*g* GR%IR
Clea26n0 a44o7nt
b@ Accounts =6t<o7t o>en
ite& &anage&ent in
CAicA no -oreign
currencies are &anaged*
7o not set tAis indicator -or
A/P and A/# #econciliation
accounts*
4/#
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/aE category Controls CAat ty>es o- taEes
can be >osted togetAer CitA
tAis account*
4/# Possible Field 5alues!
- 4nly in>ut taE alloCed
B 4nly out>ut taE alloCed
N All taE ty>es alloCed
O .n>ut /aE Account
P 4ut>ut /aE Account
-B .n>ut taE - doCn >ay&ents &anaged gross
BB 4ut>ut taE - doCn >ay&ents &anaged gross
Posting CitAout
taE alloCed
.- selected8 tAen >osting to
tAis account can be >ossible
CitAout taE *
4/#
#econ* acct* -or
acct ty>e*
.ndicates tAat tAis G/L
account is a reconciliation
account -or one o- tAe sub
ledgers*
4/# +elect by clicDing tAe dro>-doCn icon to ,ieC a
list o- >ossible ,alues*
A Q Asset
D Q Custo&er
K Q 5endor
4>en ite&
&anage&ent
+et u> accounts =6t< o9en
6te8 8ana0e8ent i-
o--setting entries are to be
assigned to tAe >ostings
&ade to tAese accounts*
Postings to tAese accounts
re>resent inco&>lete
transactions*
+et u> accounts =6t<o7t
o9en 6te8 8ana0e8ent i-
no o--setting entry is to be
&ade against a >osting to tAis
account*
4/#
Line ite&
dis>lay
.- tAis -ield is not &arDed8 tAis
G/L account Cill only dis>lay
tAe balance CitAout its
transaction line ite&s*
# MarD tAis -ield*
+ort Ley /Ae sort Dey deter&ines
CAat is >o>ulated in tAe
Allocation -ield o- tAe G/L
line ite& >osting -or tAe
account*
# Possible entries!
000 Allocation nu&ber
001 Posting date
00' 7oc*no*8 -iscal year
00" 7ocu&ent date
00( BrancA account
005 Loc*currency a&ount
00 7oc*currency a&ount
003 Bill/eEcA*due date
008 Cost center
00) 0Eternal doc*nu&ber
010 PurcAase order no*
011 Plant nu&ber
01' 5endor nu&ber
01( PurcAase order
015 Personnel nu&ber
01 +ettle&ent >eriod
013 +ettl*>er*8 >ers*no*
018 Asset nu&ber
0'1 +eg&ent teEt
0'' 4ne-ti&e na&e / city
0'" 4ne-ti&e city / na&e
0'( 7ocu&ent Aeader teEt
0'5 CPU date
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0' P&nt >er*bslne date
0'3 5alue date
0'8 Asset nu&ber
0') Pstng &ontA8 ,endor
0"1 Custo&er nu&ber
0"' Pstng yr8&ontA8curr*
0"" Cost center
0"( MontA8 cost center
0"5 Contract nu&ber
0" 4rder
0"3 Currency Dey
0") ProRect nu&ber
055 Fiscal year8 &ontA
00 /est0
01 /est1
05 /est5
101 CasA discnt clearing
105 /est
+te> (! ClicD on Create/BanD/.nterest tab*

Field status
grou>
7eter&ines CAicA -ields
a>>ear CAen >osting to tAis
G/L account*
# +elect a -ield status grou> by clicDing tAe dro>-
doCn icon *
7001 Balance +Aeet
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700' Balance +Aeet - Personal %u&ber
700" 0E>ense accounts - Cost Centre
700( 0E>ense accounts - Cost Centre8 .nternal
7005 0E>ense accounts - Cost Centre 4>tional
700 BanD accounts -obligatory ,alue date
7003 Asset accts ?C/o accu&ulated de>reciation@
7008 #e,enue accounts - Pro-it Centre
700) #e,enue accounts - Pro-it Centre 4>tional
7010 #econciliation accounts
7011 #e,enue accounts - Asset #etire&ent
701' 0E>ense accounts - 9itA out Cost Centre
701" Clearing accounts ?CitA settle&ent >er*@
701( MM adRust&ent accounts
Post
auto&atically
only
.- selected8 &anual >osting to
tAis G/L account is not
alloCed* e*g* Materials A/C
4
ClicD on to sa,e tAe G/L &aster record* /Ae syste& Cill dis>lay a &essage F7ata sa,edG at
tAe botto& o- tAe screen*
.- tAis neC G/L account is a P2of6t an1 Loss a44o7nt8 you need to create a Pri&ary Cost
0le&ent8 and tAen clicD on icon*
+te> 5! FCreate Cost 0le&ent! .nitial screenG +creen ?Also re-er to C4 user Manual@
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Note:
.- GL Account -or BanD A/C or BanD Clearing Account in case o- Co&>any code 11008
'1008''008'"00 and '(00* 0nter Planning Le,el FF0G -or &ain banD account8 FB1G CAecD
Pay&ent Clearing Account8 FB'G 4tAer /Aen CAecD Pay&ent Clearing account and FB(G
#ecei>ts Clearing Account*
:ou can enter 2ouse BanD and Account .7 -or &ain banD account -or CitcA banD tAe GL is
created*

Cost ele&ent /Ae >ri&ary cost ele&ent to
be created*
#
5alid -ro& 7ate as o- CAen tAe cost
ele&ent is ,alid -ro&*
# All cost ele&ent Cill be created CitA a ,alidity
>eriod co&&encing 01*01*'000 to
/o 7ate as o- CAen tAe cost
ele&ent is ,alid to*
# 0nter "1*1'*))))*
Press O0nterP to go to tAe neEt screen* *
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+te> ! FCreate Cost 0le&ent! Basic screenG +creen
%a&e +Aort teEt o- tAe >ri&ary cost
ele&ent
# 7e-aulted -ro& tAe G/L account sAort teEt
7escri>tion Long teEt -or tAe >ri&ary cost
ele&ent
4 7e-aulted -ro& tAe G/L account long teEt
Cost ele&ent
category
A nu&ber identi-ying tAe cost
ele&ent category
4 Q Pri&ary costs/cost reducing re,enues
?-or P6L accounts@
ClicD on to sa,e tAe cost ele&ent record* /Ae syste& Cill dis>lay a &essage F7ata sa,edG at
tAe botto& o- tAe screen*
:ou can eitAer >roceed to create anotAer G/L account or clicD on to eEit to tAe &ain &enu*
9Aen a neC GL Account is created you need to >lace tAis account so&e Care in -inancial
state&ent ,ersion8 clicD on icon*

+te> ! FCAange GL Account CentrallyG +creen
Created by
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In 4ase of E>9ense A%4s? t<e
4ate0o25 87st be '

+elect Financial +tate&ent 5ersion by >ressing OF(P or and tAen >ress *
Created by
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+te> 3! FCAange Financial +tate&ent 5ersionG +creen
+elect Financial +tate&ent .te& CAere you Cant to >lace tAis GL account and tAen clicD
*
Created by
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+te> 3! FCAange Financial +tate&ent 5ersionG +creen
0nter GL account or Accounts8 select 7ebit and Credit indicator and >ress O0nterP
Press *
A trans>ort re=uest Cill be generated sa,e tAis re=uest*
0%7 4F /#A%+AC/.4%
Created by
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#!# C<an0e G%L Maste2 Re4o21
-6a Men7s
+te> 1 ! F0dit G/L Account Co&>any code dataG +creen
G/L account no* G/L account nu&ber* # 0nter a G/L account nu&ber to be a&ended*
Co&>any code .denti-ies tAe co&>any -or
be a&ended*
# 0nter co&>any code
ClicD on ?CAange@ icon*
Go to +te> '*
Created by
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+te> ' ! FCAange G/L Account Co&>any code dataG +creen
MaDe tAe necessary cAanges to tAe -ield contents* /Aen clicD on to sa,e your cAanges8 or
to cancel* /Ae syste& Cill dis>lay a &essage F7ata sa,edG at tAe botto& o- tAe screen*
:ou can eitAer >roceed to cAange anotAer G/L account or clicD on to eEit to tAe &ain &enu*
0%7 4F /#A%+AC/.4%
Created by
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#!" D6s9la5 G%L Maste2 Re4o21
-6a Men7s
-6a T2ansa4t6on Co1e F++0
+te> 1! F0dit G/L Account CAart o- Account dataG +creen
G/L account
no*
G/L account nu&ber* # 0nter a G/L account nu&ber to be dis>layed*
be dis>layed*
# 0nter co&>any code*
ClicD on ?7is>lay@ icon*
/o dis>lay anotAer record8 enter it in tAe G/L account no* -ield and >ress O0nterP*
0%7 4F /#A%+AC/.4%*
Created by
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#!$ (lo4@%Unblo4@ G%L Maste2 Re4o21 f2o8 Post6n0 In Co89an5 Co1e
-6a Men7s
+te> 1! F7is>lay G/L Account CentrallyG +creen
G/L account no* G/L account nu&ber* # 0nter a G/L account nu&ber to be blocDed or
unblocDed*
be blocDed or unblocDed*
ClicD on icon 4# clicD G/L account &enu clicD BlocD
Go to +te> '*
Created by
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+te> '! FBlocD G/L Account CentrallyG +creen
BlocD!
BlocDed -or
creation
.- &arDed8 tAe account Cill be
blocDed -or creation in all
co&>any codes*
/o unblocD8 un&arD or lea,e
as blanD*
4
BlocDed -or
>osting
.- &arDed8 >osting is not
alloCed in all co&>any codes*
as blanD*
4
BlocDed -or
>lanning
.- &arDed8 >lanning is not
alloCed in all co&>any codes*
as blanD*
4
BlocDed -or
>osting in a
co&>any code
.- &arDed8 >osting is not
alloCed -or tAis co&>any
code
4
ClicD on to sa,e your cAanges8 or to cancel* /Ae syste& Cill dis>lay a &essage F7ata
sa,edG at tAe botto& o- tAe screen*
:ou can eitAer >roceed to blocD or unblocD anotAer G/L account or clicD on to eEit to tAe &ain
&enu*
Created by
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0%7 4F /#A%+AC/.4%
#!) D6s9la5 C<an0es on G%L Maste2 Re4o21 In Co89an5 Co1e
-6a Men7s
Master #ecords 7is>lay CAanges Centrally
-6a T2ansa4t6on Co1e F+0(
+te> 1 ! FG/L Account CAanges in Co&>*Code! .nitial +creenG +creen
Account nu&ber G/L account nu&ber* # 0nter a G/L account nu&ber*
be dis>layed*
Period o- cAange!
Fro& cAange
date
7ate -ro& CAicA CAange
7ocu&ents to be retrie,ed*
4 :ou can li&it tAe cAanges dis>lay by entering a
cAange date* 4tAerCise lea,e as blanD to retrie,e
all cAanges*
/i&e /i&e cAanged* 7e-ault
00!00!00
4 Use tAe de-ault*
CAanged by User na&e CAo &ade tAe 4 :ou can li&it tAe cAanges dis>lay by entering a
Created by
15/8/05 !"0 AM
Abbas #a$a
'" o- 1'8

cAange* user na&e* 4tAerCise lea,e as blanD to retrie,e
-or all users CAo Aa,e cAanged tAe G/L record*
Press O0nterP to dis>lay a list o- cAanged -ields*
+te> '! FG/L account cAanges! CAanged -ieldsG +creen
.- you cAange a &aster record8 tAe syste& logs tAe cAanges and generates cAange docu&ents*
For e,ery -ield8 it records tAe ti&e at CAicA tAe cAange is &ade8 tAe userJs na&e8 and tAe
>re,ious contents o- tAe -ield*
/o dis>lay all cAanges to a -ield8 >lace your cursor on tAat -ield and double-clicD it* Go to +te> "*
/o dis>lay all cAanges8 clicD on icon or cAoose Goto All cAanges* Go to +te> (*
/o eEit8 clicD on icon*
Created by
15/8/05 !"0 AM
Abbas #a$a
'( o- 1'8

+te> " ! FG/L account cAanges! 4,er,ieCG +creen
0%7 4F /#A%+AC/.4%
Created by
15/8/05 !"0 AM
Abbas #a$a
'5 o- 1'8

"! GENERAL LEDGER TRANSACTION PROCESSING
"! Post G%L Do478ent
-6a Men7s
7ocu&ent 0ntry 0nter G/L Account 7ocu&ent
-6a T2ansa4t6on Co1e FB50
+te> 1 ! F0nter G/L account docu&ent! Co&>any code I%asic data /abG +creen
7oc* date +ource docu&ent date* # 0nter a docu&ent date*
Currency .- a docu&ent is in -oreign
currency8 enter tAe -oreign
currency code*
For eEcAange rate Users
are gi,en " cAoices!
- User need not enter an
eEcAange rate* /Ae
syste& deter&ines tAe
# 0nter a currency code*
Created by
15/8/05 !"0 AM
Abbas #a$a
' o- 1'8

eEcAange rate -ro& tAe
0EcAange #ate /able
based on tAe >osting
date o- tAe docu&ent*
- User enters a
/ranslation 7ate in tAe
&etails tab* /Ae syste&
deter&ines tAe
eEcAange rate -ro& tAe
0EcAange #ate /able
based on tAe translation
date*
- User &anually enters
tAe eEcAange rate in
tAe &etails tab*
A Carning &essage Cill
a>>ear at tAe botto& o- tAe
screen i- eEcAange rate
de,iates -ro& table rate*
Press O0nterP to by>ass tAe
&essage*
Posting date 7ate -or >osting a docu&ent
to -inancial accounting* /Ais
Cill deter&ine CAicA -iscal
>eriod ?also DnoCn as >osting
>eriod@ tAe transaction is
recogni$ed*
# 0nter a >osting date*
Period /Ais is tAe >osting >eriod* .t
Cill cAange according to tAe
>osting date you Aa,e
entered* /Aere is no
re=uire&ent to enter or
cAange tAe >eriod unless
>osting to s>ecial >eriods i*e*
>eriods 1" to 1* +>ecial
>eriods are o-ten used -or
year-end adRust&ents*
4 .- you are >osting to +>ecial Periods 1" to
18 tAen enter a >eriod* 4tAerCise lea,e as
blanD*
#e-erence 4ne o- tAe Dey -ields tAat can
be used to searcA -or
docu&ents at a later retrie,al
date* Any user-de-ined teEt*
#
+Art tEt /Ae docu&ent Aeader teEt
contains eE>lanations or
notes CAicA a>>ly to tAe
docu&ent8 tAat is8 not only
-or certain line ite&s*
4
Co&>any code /Ae co&>any code -or CAicA
tAe transaction is to be
>osted*
# /o cAange tAe co&>any code8 go to! 0n,iron&ent
CAange co&>any code*
G/L account Account CAicA is to be >osted
to*
# ClicD on tAe dro>-doCn arroC to ,ieC a list o-
a,ailable G/L accounts*
7/C 7ebit or Credit* # 0nter 7ebit or Credit*
A&ount in 7oc*
Curr*
7ebit or credit a&ount to be
>osted*
# 0nter an a&ount*
/aE code .te&Js taE code* #/4 0nter a taE code i- tAe ite& is subRect to taE*
Business area -or generating Business Area
Financial +tate&ents*
#/4 In 4ase? 6f GL a44o7nt 6s of PAL nat72e t<an
7se2 nee1 to ente2 onl5 Cost Cente2 =<e2eas
6n 4ase 6f GL A44o7nt 6s of (alan4e S<eet
nat72e t<an 7se2 onl5 nee1 to ente2 (7s6ness
Created by
15/8/05 !"0 AM
Abbas #a$a
'3 o- 1'8

A2ea 6f e>6st
Cost center A cost center is re=uired -or
Pro-it and Loss accounts*
#/4 /Ae cost center is entered only in case i- GL
account is o- 0E>ense nature
Assign&ent A -reely user-de-inable -ield i-
re=uired!
1* /o sort tAe line ite&s
CitAin a G/L account*
'* As anotAer Dey identi-ier
to be used in searcAing
-or docu&ents and line
ite&s*
4/#
/eEt A 50 cAaracter descri>tion o-
tAe transaction i- re=uired*
#/4
0nter tAe corres>onding a&ount -or tAe ite& and otAer necessary in-or&ation liDe business area8
cost center ?-or P6L ite&s@8 taE code ?i- tAe ite& is subRected to G+/@8 ite& teEt8 etc* Press
O0nterP to continue in>utting subse=uent ite&s*
4n tAe /eEt -ield8 you can enter a descri>tion -or tAe line ite&*
A-ter you Aa,e entered tAe G/L ite&s8 clicD on to ,ieC tAe accounting entries tAat
Cill be >osted into tAe syste&* Additional accounting entries liDe taE calculation etc*
Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
'8 o- 1'8

+te> ' ! F7ocu&ent 4,er,ieCG +creen
5eri-y tAe accuracy o- tAe data* 4nce you are ready to >ost tAe docu&ent8 clicD * /Ae syste&
Cill auto&atically assign a docu&ent nu&ber tAat a>>ears at tAe botto& o- tAe screen* %ote doCn
tAe docu&ent nu&ber*
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
') o- 1'8

+te> " ! F0dit G/L account docu&ent! Co&>any codeIG +creen
:ou can eitAer continue to enter tAe neEt G/L docu&ent or clicD on icon to eEit*
0%7 4F /#A%+AC/.4%
Created by
15/8/05 !"0 AM
Abbas #a$a
"0 o- 1'8

"!# Post =6t< Clea26n0
For G/L accounts tAat are &anaged on an o9en 6te8 bas6s8 tAis -unction is used to clear
tAeir o>en ite&s* /Ae -ield Fo>en ite& &anage&entG is &arDed in tAeir G/L &aster record*
0Ea&>les include banD clearing account8 -oreign currency banD account8 +ales /aE
account8 9itAAolding /aE account etc*
/Ais -unction sAould not be used -or G#/.# Clearing and #econciliation accounts as tAey
can only be >osted auto&atically by tAe syste&*
-6a Men7s
7ocu&ent 0ntry Post CitA Clearing
-6a T2ansa4t6on Co1e F-0(
+te> 1 ! FPost CitA Clearing! 2eader 7ataG +creen
Please re-er to '*1 Post G/L 7ocu&ent -or eE>lanation on tAe -ields*
/y>e # 0nter a docu&ent ty>e +A*
#e-erence # 0nter a re-erence teEt or nu&ber*
7oc*Aeader teEt 4
/ransaction to be >rocessed!
Created by
15/8/05 !"0 AM
Abbas #a$a
"1 o- 1'8

4utgoing
>ay&ent
/Ais button is to indicate tAat
tAe docu&ent is related to
outgoing >ay&ents to
,endors*
4
.nco&ing
>ay&ent
/Ais button is to indicate tAat
tAe docu&ent is -or inco&ing
>ay&ents*
4
Credit &e&o /Ais button is to indicate tAat
tAe docu&ent is a credit
&e&o*
4
/rans-er >osting
CitA clearing
/Ais button is used -or all
otAer transactions tAat re=uire
clearing against an o>en
ite&*
4 MarD tAis -ield*
Note: 9e use tAis transaction to trans-er 9itA Aolding taE to ,endor account and sale taE to sale
taE clearing account s>ecially*
ClicD on icon to go to tAe neEt screen*
Go to +te> '*

Created by
15/8/05 !"0 AM
Abbas #a$a
"' o- 1'8

+te> ' ! FPost CitA Clearing! +elect o>en ite&sG +creen

.n AccountJ -ield8 enter a G/L account nu&ber* ClicD and >ress O0nterP to go
to tAe neEt screen in +te> "*
4nly i- you need to dis>lay tAe line ite&s o- otAer G/L accounts8 tAen clicD on K4tAer accountsJ boE
and >ress O0nterP* /Ae -olloCing >o>u> screen >ro&>ts you to enter tAe re=uired G/L account
nu&bers and account ty>e K+J!
Created by
15/8/05 !"0 AM
Abbas #a$a
"" o- 1'8

ClicD to go to tAe neEt screen*
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
"( o- 1'8

+te> " ! FPost CitA Clearing! Process o>en ite&sG +creen

+elect tAe ite&s to be cleared*
ClicD *
Go to +te> (*
Created by
15/8/05 !"0 AM
Abbas #a$a
"5 o- 1'8

+te> (! FPost CitA Clearing! 7is>lay 4,er,ieCG +creen
0nter Posting Lay and GL account -or neEt line ite&*
ClicD and go to ste> 5
Created by
15/8/05 !"0 AM
Abbas #a$a
" o- 1'8

+te> 5! FPost CitA Clearing! Correct G/L account ite&G +creen
ClicD 7ocu&ent +i&ulate
+te> ! FPost CitA Clearing! 7is>lay 4,er,ieCG +creen
Created by
15/8/05 !"0 AM
Abbas #a$a
"3 o- 1'8

ClicD to sa,e tAe docu&ent*
0%7 4F /#A%+AC/.4%
Created by
15/8/05 !"0 AM
Abbas #a$a
"8 o- 1'8

"!" C2eate Re47226n0 Do478ent
Periodically recurring entries >osted by tAe recurring entries >rogra& based on Account
Assign&ent &odel
- #ecurring entries are business transactions tAat are re>eated regularly8 sucA as rent or
insurance*
/e&>lates -or recurring entries are >ro,ided*
Created by
15/8/05 !"0 AM
Abbas #a$a
") o- 1'8

-6a Men7s
Accounting Financial accounting General ledger
7ocu&ent 0ntry #e-erence 7ocu&ents Account
Assign&ent Model
-6a T2ansa4t6on Co1e FLM/
+te> 1 ! 0nter Acct assign&ent &odel na&e in FAcct assign&ent &odelG -ield
Press or F5
Acct assign&ent
&odel
/Ais -ield contains tAe -reely
assignable na&e o- an
account assign&ent &odel*
#
0nter a na&e o- Acct assign&ent &odel
#e-erence 4 0nter a re-erence Acct assign&ent &odel na&e*
Currency Currency Dey -or a&ounts in
tAe syste&*
4
CAart o-
accounts
Ley tAat uni=uely identi-ies a
cAart o- accounts*
4
+a&>le teEt
4
/Ae account assign&ent &odel teEt is only used
-or docu&enting tAe acco&>anying account
assign&ent &odel
Press and enter tAe line ite&
Created by
15/8/05 !"0 AM
Abbas #a$a
(0 o- 1'8

Please re-er to "*1 Post G/L 7ocu&ent -or eE>lanation on tAe -ields*
Press /Ae &essage FAccount assign&ent Model Cas sa,eG
Created by
15/8/05 !"0 AM
Abbas #a$a
(1 o- 1'8

Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
(' o- 1'8

-6a Men7s
7ocu&ent 0ntry #e-erence 7ocu&ents #ecurring 0ntry
7ocu&ent
F0nter #ecurring 0ntry! 2eader 7ataG screen
CAicA tAe #ecurring 0ntry is
to be created*
#
110081'0081"0081(00IIIIIII**
First run on 7ate -ro& CAicA tAe -irst
recurring entry is to be
carried out*
#
Last run on 7ate u> until CAicA tAe
-inal recurring entry is to
be carried out*
#
.nter,al in
&ontAs
.nter,al8 in &ontAs8
betCeen eacA run o- tAe
recurring entry*
4
#un date Calendar day on CAicA tAe
recurring entry is to be
carried out*
4
Created by
15/8/05 !"0 AM
Abbas #a$a
(" o- 1'8

7oc* ty>e /Ais -ield is used by +AP
-or tAe -olloCing!
1* 7eter&ination o-
docu&ent nu&ber to
be assigned to tAe
transaction*
'* Can be used to li&it
tAe usage -or tAe
account ty>es*
# +elect a docu&ent ty>e SA
%eEt8 >ress OF3P or clicD on * /Ae -olloCing screen a>>ears!
%eEt8 >ress O0nterP or clicD on * /Ae -olloCing screen a>>ears!
Created by
15/8/05 !"0 AM
Abbas #a$a
(( o- 1'8

'ou can change or add in any field for your re$uirement.
ClicD to sa,e tAe docu&ent*
A docu&ent nu&ber Cill be generated by tAe syste& and dis>layed at tAe botto& o- tAe screen*
%ote doCn tAe docu&ent nu&ber*
Created by
15/8/05 !"0 AM
Abbas #a$a
(5 o- 1'8

Go to +te> "*
-6a Men7s
Periodic Processing #ecurring 0ntries 0Eecute
-6a T2ansa4t6on Co1e F*1(
Created by
15/8/05 !"0 AM
Abbas #a$a
( o- 1'8

CAicA tAe #ecurring 0ntry is
to be created*
4
11008 1'0081"0081(00IIIIIII**
+ettle&ent
>eriod
/Ae neEt recurring entry is
carried out on tAe date
entered Aere* 7uring e,ery
run o- tAe recurring entry8 tAis
date is set auto&atically to
tAe neEt date*
#
FurtAer selection is a,ailable CAicA can be use according to your re=uire&ent*
>ress OF8P or clicD on * /Ae &essage -or tAat tAe batcA in>ut session Aas been success-ully
created*
%oC you can >rocess tAe batcA in>ut session8 go to! +yste& +er,ices BatcA .n>ut
+essions ?/rans* code +M"5@*
Please re-er to *1*3
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
(3 o- 1'8

$! FURTHER DOCUMENT PROCESSING
$! Ma@e C<an0es to a Do478ent , Do478ent N78be2 Kno=n
A-ter a docu&ent Aas been >osted8 only certain -ields are alloCed -or cAanges* /Ais is to
ensure tAat!
1* /Aere is data integrity -ro& >oint o- entry
'* An audit trail o- all &aRor cAanges can be &aintained and &onitored*
-6a Men7s
Accounting Financial accounting General Ledger
7ocu&ent CAange
-6a T2ansa4t6on Co1e FB0'
+te> 1 ! FCAange 7ocu&ent! .nitial +creenG +creen
7ocu&ent
nu&ber
/Ae +AP generated nu&ber
o- tAe docu&ent to be
a&ended*
# 0nter a nor&al ?< >osted@ docu&ent nu&ber*
tAe docu&ent Cas created*
Fiscal year /Ae year in CAicA tAe
docu&ent Cas >osted*
4 0nter tAe year o- tAe nor&al docu&ent*
Created by
15/8/05 !"0 AM
Abbas #a$a
(8 o- 1'8

Press O0nterP to go to tAe neEt screen*
Go to +te> '*

7ouble-clicD on tAe line ite& to be a&ended*
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
() o- 1'8

+te> " ! FCAange 7ocu&ent! Line .te&G +creen
4nly tAose -ields tAat are not greyed out are alloCed to cAange*
/o a&end Aeader -ields8 clicD and a >o>u> screen a>>ears* Go to +te> (*
/o go to F7ocu&ent 4,er,ieCG screen in +te> '8 clicD *
MaDe cAanges a>>ro>riately and clicD to sa,e all cAanges*

Created by
15/8/05 !"0 AM
Abbas #a$a
50 o- 1'8

+te> ( ! F7ocu&ent 2eader! I Co&>any CodeG Po>u> +creen
:ou are only alloCed to &aintain tAe -ield contents o- tAe K7ocu&ent 2eader /eEtJ and
K#e-erenceJ*
/o acce>t tAe cAanges &ade and close tAe >o>u> screen8 clicD or >ress O0nterP
/o close tAe screen CitAout sa,ing cAanges8 clicD *
#eturn to +te> "*
0%7 4F /#A%+AC/.4%*

Created by
15/8/05 !"0 AM
Abbas #a$a
51 o- 1'8

$!# Ma@e C<an0es to a Do478ent , Do478ent N78be2 Un@no=n
9Aen you need to &aDe cAanges to a >articular docu&ent8 but do not DnoC tAe docu&ent
nu&ber in +AP8 you can use tAe searcA -unction to >ro,ide you a list o- >robable entries
based on >ara&eters entered*
-6a Men7s
7ocu&ent CAange
-6a T2ansa4t6on Co1e FB0'
+te> 1 ! FCAange 7ocu&ent! .nitial +creenG +creen
ClicD to access tAe docu&ent searcA screen*
Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
5' o- 1'8

+te> ' ! F7ocu&ent ListG +creen
0nter tAe DnoCn -actors sucA as Co&>any Code8 Fiscal :ear8 7ocu&ent /y>e8 Posting 7ate and
so on as selection >ara&eters tAat can be used to searcA -or a docu&ent or docu&ents*
/o searcA -or your oCn docu&ents8 &arD tAe indicator F+earcA -or oCn docu&ent! Own
documents only

:ou can cAoose tAe indicator F7is>lay noted ite&sG -or doCn >ay&ent re=uest*
For additional searcA -ields tAat are not -ound on tAis screen8 clicD *
4nce you are ready to eEecute8 clicD or >ress OF8P* Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
5" o- 1'8

+te> " ! F7ocu&ent ListG +creen
Fro& tAe abo,e list8 you can select/double-clicD any o- tAe ite&s -or ,ieCing* /o do so8 >osition
your cursor on an ite& and double-clicD it*
Proceed as in (*1 MaDing CAanges to 7ocu&ent Q 7ocu&ent %u&ber LnoCn to &aDe any
re=uired cAanges*
/o >rint out tAe list8 clicD >rinter icon8 or go to &enu List Print8 or +yste& List Print* Go
to +te> (*
/o eEit -ro& tAis screen8 clicD *

Created by
15/8/05 !"0 AM
Abbas #a$a
5( o- 1'8

+te> ( ! FPrint +creen ListG +creen

4ut>ut de,ice Printer or -aE identi-ication* # +elect an out>ut de,ice -ro& tAe dro>-doCn list*
%u&ber o-
co>ies
%u&ber o- co>ies to >rint*
7e-ault is 1 co>y*
#
%u&ber o- >ages!
Print all By de-ault syste& >ro>oses
to >rint all >ages*
4
Print -ro& >age Print s>eci-ied >ages only* 4
ClicD to send tAe out>ut to tAe s>ool syste& and/or out>ut de,ice s>eci-ied*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
55 o- 1'8

$!" D6s9la5 Do478ent
A-ter a docu&ent Aas been >osted8 it can be retrie,ed -ro& tAe syste& and dis>layed
online*
-6a Men7s
7ocu&ent 7is>lay
-6a T2ansa4t6on Co1e FB0"
+te> 1 ! F7is>lay 7ocu&ent! .nitial +creenG +creen
7ocu&ent
nu&ber
dis>layed*
# 0nter a nor&al docu&ent nu&ber*
# 0nter a co&>any code*
Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
5 o- 1'8

/o dis>lay tAe details o- eacA line ite&8 double-clicD on it as sAoCn on +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
53 o- 1'8

+te> " ! F7is>lay 7ocu&ent! Line .te& 00'G +creen
:ou can toggle -ro& K7is>layJ &ode to KCAangeJ &ode by clicDing on * MaDe cAanges and sa,e
it*
/o return to 7ocu&ent 4,er,ieC screen in +te> '8 clicD *
/o go to tAe 7ocu&ent 2eader screen8 clicD *

/o eEit tAe docu&ent dis>lay8 clicD *
0%7 4F /#A%+AC/.4%*

Created by
15/8/05 !"0 AM
Abbas #a$a
58 o- 1'8

$!$ D6s9la5 Do478ent C<an0es
-6a Men7s
7ocu&ent 7is>lay cAanges
-6a T2ansa4t6on Co1e FB0(
+te> 1 ! F7ocu&ent CAanges! .nitial +creenG +creen

7ocu&ent
nu&ber
dis>layed*
Period o- cAange!
Fro& cAanged
date
7ate -ro& CAicA CAange
7ocu&ents to be retrie,ed*
cAange date* 4tAerCise lea,e as blanD to
retrie,e all cAanges*
/i&e /i&e cAanged* 7e-ault
00!00!00
4 Use tAe de-ault*
Created by
15/8/05 !"0 AM
Abbas #a$a
5) o- 1'8

CAanged by User na&e CAo &ade tAe
cAange
user na&e* 4tAerCise lea,e as blanD to retrie,e
-or all users CAo Aa,e cAanged tAe docu&ent*
Press O0nterP to dis>lay a list o- cAanged -ields*

Go to +te> '*
+te> ' ! F7ocu&ent CAanges! CAanged FieldsG +creen
.- you cAange any -ield contents o- a docu&ent8 tAe syste& logs tAe cAanges and generates
cAange docu&ents* For e,ery -ield8 it records tAe ti&e at CAicA tAe cAange is &ade8 tAe userJs
na&e8 and tAe >re,ious contents o- tAe -ield*
/o dis>lay all cAanges to a >articular -ield8 >lace your cursor on tAat -ield and double-clicD it* Go to
+te> "*
/o dis>lay all cAanges8 clicD on icon or cAoose Goto All cAanges* Go to +te> (*
/o eEit8 clicD on icon*
Created by
15/8/05 !"0 AM
Abbas #a$a
0 o- 1'8

+te> "! F7ocu&ent CAanges! 4,er,ieCG +creen

Press O0nterP to close tAe >o>u> screen*
BacD icon to return to >re,ious screen in +te> '8 or Cancel icon to go to +te> 1*
0%7 4F /#A%+AC/.4%*

Created by
15/8/05 !"0 AM
Abbas #a$a
1 o- 1'8

$!) Reset Clea2e1 Ite8s
.- an ite& is &anaged under o>en ite& conce>t8 tAen tAere is a docu&ent status tAat is
&anaged internally by tAe syste&* 4nce tAe ite& is cleared8 tAe line ite& status Could be
cAanged -ro& o>en to clear* /Ae status &ust be reset bacD to o>en be-ore it can be
a&ended or re,ersed*
-6a Men7s
7ocu&ent #eset cleared ite&s
-6a T2ansa4t6on Co1e FB#A
+te> 1 ! F#eset Cleared .te&sG +creen
Clearing
docu&ent
o- tAe docu&ent used to clear
tAe o>en ite&s*
# 0nter a clearing docu&ent nu&ber to be reset*
# 0nter co&>any code o- tAe clearing docu&ent to
be reset*
# 0nter tAe year o- tAe clearing docu&ent*
Created by
15/8/05 !"0 AM
Abbas #a$a
' o- 1'8

ClicD to dis>lay tAe line ite&s included in tAe clearing docu&ent* 4nce you Aa,e con-ir&ed
tAis is tAe clearing docu&ent to be reset8 return to tAe -irst screen by clicDing BacD icon*
/Aen clicD to reset tAe cleared ite&sS tAat is tAe docu&ent status Cill be cAanged -ro&
FClearedG bacD to F4>enG* +ince resetting Aas %4 accounting u>date8 tAere-ore no accounting
docu&ent is created* A &essage Cill a>>ear at tAe botto& o- tAe screen as sAoCn in +te> '*
%ote! Please note that document in which automatically accounts are hit like Sales ta!#
(ithholding Ta! and )!change gain/*oss can only be reversed rather reset.
+te> ' ! F#eset Cleared .te&sG +creen

%oC go to 7is>lay G/L Line .te&s ,ia &enu >atA! Accounting Financial accounting General
Ledger Account 7is>lay/cAange line ite&s8 select FAll ite&G instead o- F4>en ite&sG and
eEecute* Fro& tAe list o- ite&s8 notice tAat tAe clearing docu&ent you Aa,e Rust reset as Cell as
tAe o>en ite&?s@ originally being cleared by tAis clearing docu&ent noC a>>ear as 4>en +tatus ?<
4>en .te&s@ a-ter you Aa,e reset*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
" o- 1'8

$!* Re;e2se Do478ent , In16;617al Re;e2sal
As only li&ited -ields are alloCed to be cAanged a-ter >osting8 to a&end tAe critical -ields
re=uires tAe G/L docu&ent to be re,ersed and re->osted CitA tAe correct in-or&ation*
-6a Men7s
7ocu&ent #e,erse .ndi,idual re,ersal
+te> 1 ! F#e,erse 7ocu&ent! 2eader 7ataG +creen
7ocu&ent no* /Ae +AP generated nu&ber
re,ersed*
# 0nter tAe year o- tAe nor&al docu&ent*
#e,ersal reason #eason -or re,ersing a
docu&ent
# Fro& tAe dro>-doCn list8 select tAe &ost rele,ant
one*
Posting date /Ae >osting date o- tAe
docu&ent created -or tAe
re,erse >ostings* .- you lea,e
4 .- you are re,ersing a docu&ent >osted &any
&ontAs bacD and you Cant tAe re,ersal to be
e--ecti,e in tAat >eriod as Cell8 tAen tAat >eriod
Created by
15/8/05 !"0 AM
Abbas #a$a
( o- 1'8

it blanD8 and it Cill de-ault tAe
re,ersal docu&entJs >osting
date to tAat o- tAe re,ersed
docu&ent*
&ust be o>ened -or >osting8 i- it Aad been closed*
4tAerCise8 tAe syste& Cill issue an error
&essage*
Posting >eriod 7e-aults based on >osting
date
4
5oid reason
code
/Ae reason to ,oid tAe
cAe=ue linDed to tAe >ay&ent
docu&ent*
4
/o dis>lay tAe docu&ent to be re,ersed8 clicD * /Ae docu&ent o,er,ieC
is sAoCn in +te> '*
A-ter ,eri-ying tAe docu&ent is tAe one to be re,ersed8 clicD on to return to tAe >re,ious
screen ?+te> 1@ and tAen clicD on to re,erse tAe accounting entries*
Go to +te> "*
*
Created by
15/8/05 !"0 AM
Abbas #a$a
5 o- 1'8

+te> " ! F#e,erse 7ocu&ent! 2eader 7ataG +creen
A docu&ent nu&ber8 generated -or tAe re,ersed >ostings8 is dis>layed at tAe botto& o- tAe
screen* %ote doCn tAe re,ersal docu&ent nu&ber*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
o- 1'8

$!. Re;e2se Do478ent , Mass Re;e2sal
.- tAe nu&ber o- docu&ents to be re,ersed i&&ense8 tAen it Could be &ore e--icient to use
tAe &ass re,ersal -unction*
-6a Men7s
7ocu&ent #e,erse Mass re,ersal
-6a T2ansa4t6on Co1e F*80
+te> 1 ! FMass #e,ersal o- 7ocu&ents! .nitial +creenG +creen
7ocu&ent
nu&ber
re,ersed* A range can be
entered Aere*
# 0nter a single or a range o- nor&al docu&ent
nu&bers*
# 0nter tAe year o- tAe nor&al docu&ents*
:ou can enter &ore restrictions in tAe General +election boEJs -ields8 i- needed8 to li&it tAe
docu&ents to be retrie,ed*
Created by
15/8/05 !"0 AM
Abbas #a$a
3 o- 1'8

MaDe sure tAat tAe Test R7n indicator is cAecDed unless you are ready to eEecute tAe actual
>roduction run i*e* docu&ents Cill be re,ersed*
ClicD to eEecute tAe >rogra&*

Go to +te> '*
+te> ' ! FMass #e,ersal o- 7ocu&ents! Log /est #unG +creen
/Ae list o- docu&ents Cill be generated*
.- any o- tAe& cannot be re,ersed8 due to so&e ,alid reasons8 tAe docu&ents Cill be listed at tAe
botto&*
.- tAe list is co&>lete8 and can be re,ersed8 clicD to >roceed CitA tAe
re,ersal* Go to +te> "*
4tAerCise8 clicD to return bacD to tAe >re,ious screen8 and cAange tAe selection criteria*
/Ae syste& Cill assign se>arate docu&ent nu&ber -or eacA re,ersal* %ote doCn tAese docu&ent
nu&bers8 or alternati,ely to >rint out tAe list clicD *
0%7 4F /#A%+AC/.4%*
)! GENERAL LEDGER ACCOUNT PROCESSING
Created by
15/8/05 !"0 AM
Abbas #a$a
8 o- 1'8

)! D6s9la5 G%L A44o7nt (alan4es
A G/L account can be dis>layed at anyti&e8 sAoCing tAe total transactions to date8 CitA tAe
additional o>tion o- drilling doCn to line ite& le,el*
-6a Men7s
Account 7is>lay balances
-6a T2ansa4t6on Co1e F+10%
+te> 1 ! FG/L Account Balance 7is>layG +creen
G/L account /Ae G/L account CAicA its
balance is to be dis>layed*
#
tAe G/L account balances are
to be dis>layed*
#
Fiscal year /Ae G/L account is structured
based on -iscal year* /Ae
year -or CAicA tAe balances
are to be dis>layed*
#
Business area /o see tAe balance o- tAe G/l
account Business area Cise*
4
.- you CisA to dis>lay tAe co&bined balances o- tCo or &ore G/L accounts8 clicD and go to
+te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
) o- 1'8

4tAerCise clicD to eEecute and go to +te> "
+te> '! F0ntering o- Multi>le G/L AccountsG Po>u> +creen
A -olloCing >o>u> screen a>>ears to alloC you to enter &ulti>le G/L account nu&bers indi,idually
?in F+ingle ,alsG tab@ or as a range ?in F#angesG tab@*

ClicD to con-ir& and close tAe >o>u> screen*
BacD to tAe -irst screen8 clicD to eEecute and go to +te> "*

Created by
15/8/05 !"0 AM
Abbas #a$a
30 o- 1'8

+te> "! FG/L Account Balance 7is>layG +creen Q For +ingle G/L Account
Period /Ae >eriod o- tAe year* -
7ebit /Ae total debits >osted in
eacA >eriod*
-
Credit /Ae total credits >osted in
eacA >eriod
-
Balance /Ae net debit/credit balance
-or eacA >eriod*
-
Cu&*bal /Ae cu&ulated totals -or eacA
>eriod*
-
/o dis>lay tAe line ite&s tAat &aDe u> tAe a&ounts8 >osition tAe cursor on tAe res>ecti,e a&ount
and clicD or double-clicD it* Go to +te> (*1
Created by
15/8/05 !"0 AM
Abbas #a$a
31 o- 1'8

+te> (*1 ! FG/L Account Line .te& 7is>layG +creen Q +ingle G/L Account
/Ae indi,idual docu&ents can be -urtAer dis>layed doCn to tAe details* Position tAe cursor on tAe
docu&ent to be dis>layed and double-clicD on it8 or alternati,ely &arD tAe boE in -ront o- tAose
ite&s you Cant to dis>lay and clicD *
/o eEit tAe dis>lay8 clicD *
Created by
15/8/05 !"0 AM
Abbas #a$a
3' o- 1'8

+te> (*' ! FG/L Account Line .te& 7is>layG +creen Q Multi>le G/L Accounts
Line ite&s are dis>layed se>arately -or eacA G/L account*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
3" o- 1'8

)!# D6s9la5%C<an0e G%L L6ne Ite8s
-6a Men7s
Account 7is>lay/cAange line ite&s
-6a T2ansa4t6on Co1e FBL"%
+te> 1 ! FG/L Account Line .te& 7is>layG +creen
G/L account selection!
G/L account /Ae G/L account CAicA its
line ite&s are to be dis>layed*
# 0nter a G/L account nu&ber*
tAe G/L line ite&s are to be
dis>layed*
+earcA using searcA Ael>!
+earcA Ael> .d /Ae Aot Dey >er&its tAe user
to select an ele&entary
searcA Ael> -ro& tAe
collecti,e searcA Ael> directly
in tAe in>ut -ield CitA tAe sAort
notation* /Ae restrictions can
also be entered directly in tAe
dialog boE -or restricting
4
Created by
15/8/05 !"0 AM
Abbas #a$a
3( o- 1'8

,alues*
+earcA string For e*g* +elects all records
-or CAicA na&es begin CitA
H/aEH
4
+tatus!
.ndicator! 4>en
ite&s
.ndicates tAat only line ite&s
tAat are still o>en Cill be
dis>layed*
4
4>en at Dey
date
/Ae syste& selects all o>en
ite&s >osted u> to and
including tAe s>eci-ied Dey
date and o>en -or tAis >eriod*
/Ae current date is tAe de-ault
setting*
4
.ndicator!
Cleared ite&s
.ndicates tAat only cleared
line ite&s are to be dis>layed*
4
Clearing date 7ate o- CAicA an ite&?s@ is
cleared*
4
4>en at Dey
date
+a&e as abo,e eEce>t tAat
tAis is -or cleared ite&s*
4
All ite&s /o dis>lay o>en and cleared
ite&s*
4
Posting date 7ate -or >osting a docu&ent
to -inancial accounting*
4
/y>e!
%or&al .ndicates to dis>lay nor&al
transactions*
4 Most -re=uently used8 so &arD tAis boE*
%oted ite&s .ndicates to dis>lay noted
ite&s sucA as doCn>ay&ent
re=uest*
4
ParDed ite&s .ndicates to dis>lay >arDed
transactions*
4
/o de-ine otAer selection >ara&eters not -ound on tAis screen8 clicD *
ClicD or >ress F8 to eEecute and >roceed to tAe neEt screen in +te> '*

Created by
15/8/05 !"0 AM
Abbas #a$a
35 o- 1'8

+te> ' ! FG/L Account Line .te& 7is>layG +creen
/Ae ite& list is generated based on tAe selection criteria s>eci-ied*
9itAin tAe list8 tAe line ite&s can be!
1* +orted Q >osition cursor on tAe colu&n CAicA tAe line ite&s are to be sorted8 clicD to sort
in ascending order8 or to sort in descending order*
'* +u&&ed Q >osition cursor on tAe colu&n -or CAicA su&&ing is to be done8 clicD *
.denti-y tAese icons!

/o eE>ort to 0Ecel8 go to &enu List 0E>ort +>readsAeet*
:ou can -urtAer drilldoCn to tAe ite& details by double-clicDing it* Use to toggle -ro& dis>lay to
cAange &ode -or &aDing a&end&ent to >osted docu&ents*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
3 o- 1'8

*! PERIOD END PROCESSING
*! Mont</En1 P2o4ess6n0
*1*1 Maintain 0EcAange #ate
-6a Men7s
0n,iron&ent Current +ettings 0nter /ranslation #ates
-6a T2ansa4t6on Co1e +TBC0T800013(
+te> 1 ! FCAange 5ieC FCurrency 0EcAange #atesG! 4,er,ieCG +creen
ClicD on * Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
33 o- 1'8
Note
.t is reco&&ended to &aintain eEcAange rate on daily basis*

+te> ' ! F%eC 0ntries! 4,er,ieC o- Added 0ntriesG +creen
0E#t 0EcAange rate ty>e* # 0EcAange rate ty>e M!
5alid -ro& /Ae ,alidity date -ro& CAicA
tAis eEcAange rate can be
used*
# 0nter a ,alid -ro& date*
Fro& Currency Dey -ro& # 0nter -oreign currency Dey*
.ndirect
Muotation
0EcAange rate # 0nter -oreign eEcAange rate*
/o Currency Dey /o # 0nter U+7*
.ndirect
Muotation
Con,ersion #ate # 0nter 1/U+7
/o-Fro&
/Ae screen Cill be as -olloCsS
Created by
15/8/05 !"0 AM
Abbas #a$a
38 o- 1'8

+a,e your entries*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
3) o- 1'8

*1*' Post Accrual 0ntries
/Aere are tCo ty>es o- accrual!
1* Accrual tAat need to be re,ersed in tAe -olloCing &ontA*
At tAe end o- tAe &ontA8 eE>enses tAat Aa,e been incurred but not reali$ed8 i*e* ,endor
in,oice Aas not been recei,ed8 utilities8 bonuses8 etc8 tAe eE>enses Cill Aa,e to be accounted
-or in tAat >eriod and re,ersed in tAe neEt >eriod*
Accrual entries tAat sAould be re,ersed in a subse=uent &ontA sAould be entered ,ia accrual
docu&ents* A re,ersal date Aas to be s>eci-ied in tAe accrual docu&ents so tAat tAe syste&
Cill able to re,erse tAe entries auto&atically at tAe -olloCing &ontA*
'* Accrual tAat do not need to re,ersed by tAe -olloCing &ontA*
For accruals tAat need not to be re,ersed in tAe -olloCing &ontA8 enter tAe accrual using Post
G/L 7ocu&ent -unction in +ection "*1
Created by
15/8/05 !"0 AM
Abbas #a$a
80 o- 1'8

-6a Men7s
Periodic >rocessing Closing 5aluate 0nter
Accrual/7e-erral 7oc*
-6a T2ansa4t6on Co1e FB+1
+te> 1 ! F0nter Accrual/7e-erral 7oc*! 2eader 7ataG +creen

7ocu&ent date +ource docu&ent date* # 0nter a docu&ent date*
7ocu&ent ty>e 7ocu&ent ty>e classi-ies
accounting docu&ents*
# 0nter S( -or GL Accrual/7e-erral*
Co&>any code # 0nter co&>any code*
Posting date /Ae date -or >osting tAe
docu&ent to tAe -inancial
accounting*
# 0nter a >osting date*
Period 7ate -or >osting a docu&ent
to -inancial accounting* /Ais
Cill deter&ine CAicA -iscal
>eriod ?also DnoCn as >osting
>eriod@ tAe transaction is
recogni$ed*
4
Currency # 0nter tAe docu&ent currency code*
#ate 4 .- eEcAange rate is di--erent -ro& tAe 0EcAange
#ate /able8 tAen enter an eEcAange rate*
4tAerCise8 lea,e as blanD*
#e-erence 4ne o- tAe Dey -ields tAat can
be used to searcA -or
4
Created by
15/8/05 !"0 AM
Abbas #a$a
81 o- 1'8

docu&ents at a later retrie,al
date* Any user-de-ined teEt*
7ocu&ent
Aeader teEt
/Ae docu&ent Aeader teEt
contains eE>lanations or
notes CAicA a>>ly to tAe
docu&ent a CAole8 tAat is8 not
only -or certain line ite&s*
4
#e,ersal reason #e,ersal reason -or an
accrual docu&ent is
05*
# 0nter ') -or #e,erse Accrual and de-erral*
#e,ersal date 0nter tAe re,ersal date # 0nter a >osting date -or tAe re,erse docu&ent*
PstLy Posting Deys re>resent
7ebit or Credit entry*
# .n G/L &odule8 $' -or 7ebit entry and )' -or
Credit entry*
Account Account to be >osted to* # 0itAer enter &anually or select one -ro& tAe dro>-
doCn list*
Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
8' o- 1'8

+te> ' ! F0nter Accrual/7e-erral 7oc*! Add G/L account ite&G +creen
0nter tAe debit or credit a&ount and otAer necessary data liDe cost center ?-or P6L ite&s@8 taE
code ?i- tAe ite& is subRected to G+/@8 ite& teEt8 etc*
/o continue in>utting subse=uent line ite&s8 enter anotAer set o- >osting Dey ?(0 -or 7ebit8 50 -or
Credit@ and G/L account nu&ber and >ress O0nterP*
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
8" o- 1'8

+te> " ! H0nter Accrual/7e-erral 7oc*! Add G/L account ite&G +creen

/o continue in>utting subse=uent line ite&s8 enter anotAer set o- >osting Dey ?(0 -or 7ebit8 50 -or
Credit@ and G/L account nu&ber and >ress O0nterP*
A-ter all entries Aa,e been entered8 clicD on 7ocu&ent +i&ulate*
Go to +te> (*

Created by
15/8/05 !"0 AM
Abbas #a$a
8( o- 1'8

+te> ( ! F0nter Accrual/7e-erral 7oc*! 7is>lay 4,er,ieCG +creen

5eri-y tAe >ostings are accurate* /o &aDe cAanges to tAe line ite&8 double-clicD on it in order to
drill-doCn to tAe ite& detail screen*
ClicD on to >ost tAe docu&ent* /Ae syste& assigns a docu&ent nu&ber at tAe botto& o- tAe
screen* %ote doCn tAe accrual docu&ent nu&ber*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
85 o- 1'8

*1*" #e,erse Accrual
/Ais #e,erse Accrual -unction can eitAer be run &anually by users or scAeduled as an
auto&atic bacDground Rob CAicA runs on a regular basis8 sucA as at tAe -irst day o- tAe
-olloCing &ontA8 tAen tAe re,ersal entries Cill be >osted auto&atically by tAe syste&*
-6a Men7s
Periodic >rocessing Closing 5aluate #e,erse
Accrual/7e-erral 7ocu&ent
+te> 1 ! F#e,erse Accrual/7e-erral 7ocu&entsG +creen
.n tAis eEa&>le8 tAe selection screen sAoCs tAe 7ocu&ent %u&ber -ield is blanD* +ince tAe /est
#un indicator is &arDed8 tAe -olloCing screen is Rust a si&ulationS tAat is no u>date to tAe
database*
.- you DnoC tAe docu&ent nu&ber?s@ to be re,ersed8 you can also s>eci-y in tAe 7ocu&ent
%u&ber -ield* %eEt clicD on to eEecute in test run &ode* Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
8 o- 1'8

+te> ' ! F#e,ersal o- +election 7ocu&ents! Log /est runG +creen
4nce you Aa,e con-ir&ed tAat tAe docu&ent?s@ on tAe screen are/is to be re,ersed8 tAen clicD on
*
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
83 o- 1'8

+te> " ! F#e,ersal o- +election 7ocu&ents! Log U>dateG +creen
/o ,ieC tAe re,ersal entries >osted8 go to! Accounting Financial accounting General ledger
7ocu&ent 7is>lay ?re-er to (*" 7is>lay 7ocu&ent@* 0nter tAe re,ersal docu&ent nu&ber*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
88 o- 1'8

*1*( 4>en 6 Close Posting Periods
-6a Men7s
0n,iron&ent Current +ettings 4>en and Close Posting
Periods
-6a T2ansa4t6on Co1e +TAL#T8300"('
+te> 1 ! FCAange 5ieC FPosting Periods! +>eci-y /i&e .nter,alsG! 4,er,ieCG +creen
5ariant Posting >eriod ,ariant # 11008 1'008 1"008 1(008 15008 1008 13008 '1008
''008 '"008 '(008 "1008 "'00
+elect your rele,ant ,ariant sa&e as co&>any
code*
Account ty>e .n +AP8 accounts can be
segregated into di--erent
account ty>es liDe!
B 5alid -or all Account /y>es
A Assets
7 Custo&ers
L 5endors
M Materials
+ G/L Accounts
#
Fro& Account +tarting account nu&ber* # AlCays lea,e as blanD*
/o Account 0nding account nu&ber* #
Fro& Period 1 +tarting >eriod ?o- a range@ to #
Created by
15/8/05 !"0 AM
Abbas #a$a
8) o- 1'8

be o>ened -or Period Range
+*
:ear :ear in CAicA tAe starting
>eriod is to be o>ened -or
Period Range +*
#
/o Period 0nding >eriod ?o- a range@ to
+*
#
:ear :ear in CAicA tAe ending
Period Range +*
#
Fro& Period ' +tarting >eriod ?o- a range@ to
,*
#
:ear :ear in CAicA tAe starting
Period Range ,*
#
/o Period 0nding >eriod ?o- a range@ to
,*
#
:ear :ear in CAicA tAe ending
Period Range ,*
#
A-ter closing tAe >re,ious >eriod and o>ening neC >eriod ClicD on to sa,e tAe cAanges* /Ae
syste& dis>lays a &essage F7ata sa,edG at tAe botto& o- tAe screen in +te> '*
*1*5 Auto&atic Clearing8 9itAout +>eci-ication o- Clearing Currency
-6a Men7s
Periodic Processing Auto&atic Clearing 9itAout
+>eci-ication o- Clearing Currency
-6a T2ansa4t6on Co1e F*1"
Ste + -Automatic .learing (ithout &efinition of .learing .urrency/ Screen
Created by
15/8/05 !"0 AM
Abbas #a$a
)0 o- 1'8

Co&>any code
/Ae co&>any code is an
organi$ational unit CitAin
-inancial accounting*
#
11008 1'008 1"008 1(008 15008 1008 13008 '1008
''008 '"008 '(008 "1008 "'00
Fiscal year Period8 1' &ontAs as a rule8
-or CAicA tAe co&>any is to
create its in,entory and
balance sAeet*
#
Note: /Ais >rogra& clears o>en ite&s -ro& custo&er8 ,endor and G/L accounts ?in >articular
G#/.# clearing accounts@ auto&atically* .t selects all accounts CAicA are s>eci-ied in tAe ,alue
sets and Aa,e debit and credit >ostings*
Created by
15/8/05 !"0 AM
Abbas #a$a
)1 o- 1'8

*1* G#/.# Clearing
-6a Men7s
Periodic Processing Closing #egrou> G#/.# Clearing
-6a T2ansa4t6on Co1e F*1)
+te> 1! FAnaly$e G#/.# Clearing Accounts and 7is>lay Ac=uisition /aE G +creen
G/L account
/Ae G/L account nu&ber
identi-ies tAe G/L account in a
cAart o- account
# 0nter GL Account F5'01010001G
Co&>any code
/Ae co&>any code is an
organi$ational unit CitAin
-inancial accounting*
4
11008 1'008 1"008 1(008 15008 1008 13008 '1008
''008 '"008 '(008 "1008 "'00
Ley date
7ocu&ents CAicA Aa,e not
been cleared at tAis date8 or
CAose clearing date is a-ter
tAis date8 are included in tAe
>rogra& run
#
G#/.# Clearing
.- tAis >ara&eter is selected8
tAe G#/.# accounts are
cleared
#
Create Postings +elect tAis o>tion to Aa,e tAe
syste& create a batcA in>ut
#
Created by
15/8/05 !"0 AM
Abbas #a$a
)' o- 1'8

session -or tAe >ostings
7ocu&ent date
7ocu&ent date o- tAe
docu&ents generated*
#
7ocu&ent ty>e
/Ais docu&ent ty>e is
used -or >osting tAe
docu&ents*
# 0nter ty>e SA
Posting date Posting date o- tAe >ostings* #
#e,ersal
>osting date
/Ais -ield contains tAe >osting
date o- tAe re,ersal >ostings
in tAe batcA in>ut session*
#
ClicD on Selections tab*
Go to +te> '*
/Aen clicD on to eEecute in test run &ode*
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
)" o- 1'8

FAnaly$e G#/.# Clearing Accounts and 7is>lay Ac=uisition /aE G +creen
ClicD on icon to see tAe auto&atic >ostings in Go to +te> (*
A-ter you Aa,e con-ir&ed tAat tAe >ostings sucA as tAe G/L accounts and a&ount are accurate8
noC do a >roduction ?< actual@ run* Go to +te> ' again and -lag F Create PostingsG*
Created by
15/8/05 !"0 AM
Abbas #a$a
)( o- 1'8

+te> (! FPostingsG +creen
5eri-y tAat tAe >ostings are correct*
ClicD ?BacD@ icon to return to tAe >re,ious screen*
+te> 5! FMessagesG +creen
/Ae abo,e screen sAoCs no error* .- tAere is error &essage8 it Cill a>>ear in tAe boE under tAe
Aeading Message /eEt*
Created by
15/8/05 !"0 AM
Abbas #a$a
)5 o- 1'8

Press
Created by
15/8/05 !"0 AM
Abbas #a$a
) o- 1'8

*1*3 Foreign Currency 4>en .te&s #e,aluation
-6a Men7s
Periodic >rocessing MontA 0nd Closing FC #e,aluation
+te> 1 ! FForeign Currency 5aluation! Postings /abG +creen
0,aluation Ley
7ate
# 0nter last day o- tAe &ontA you CisA to re,alue
tAe transactions*
5aluation
&etAod
# 0nter KTO
5aluation in
currency ty>e
# 0nter ' -or Co&>any Code Currency*
Creating
>ostings
Un&arD to test run* MarD -or
actual run*
4 .t is ad,isable to un&arD tAis -ield to do a test run
-irst to con-ir& tAe result is correct*
BatcA in>ut
session na&e
4 0nter an5 na8e fo2 t<e sess6on
7ocu&ent date # 0nter a docu&ent date -or tAe auto&atic >osting
u>on >rocessing o- tAe batcA in>ut session later*
Posting date # 0nter a >osting date -or tAe auto&atic >osting*
#e,ersal # 0nter 01 o- tAe -olloCing &ontA*
Created by
15/8/05 !"0 AM
Abbas #a$a
)3 o- 1'8

>osting date
#e,erse >osting
>eriod
4
#e,erse
>ostings
4 AlCays &arD tAis -ield to generate tAe re,ersal
docu&ent*
ClicD on 0en Items tab*
Go to +te> '*
+te> ' ! FForeign Currency 5aluation! 0en item /abG +creen
MarD tAe indicators -al7ate ;en1o2 o9en 6te8s or -al7ate 47sto8e2 o9en 6te8s*
ClicD on 1AS% 2, tab -or a cAange o- 0EcAange #ate /y>e ?M@
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
)8 o- 1'8

+te> " ! FForeign Currency 5aluation! 1AS% 2, /abG +creen
0nter M in 0EcA* rate ty>e -or translation -ield*
/Aen clicD on to eEecute in test run &ode*
Go to +te> (*

Created by
15/8/05 !"0 AM
Abbas #a$a
)) o- 1'8

+te> ( ! FForeign Currency 5aluation #esultG +creen
ClicD on icon to see tAe auto&atic >ostings in test run &ode* Go to +te> 5*
A-ter you Aa,e con-ir&ed tAat tAe >ostings sucA as tAe G/L accounts and a&ount are accurate8
noC do a >roduction ?< actual@ run* Go to +te> 3*
Created by
15/8/05 !"0 AM
Abbas #a$a
100 o- 1'8

+te> 5 ! FPostingsG +creen
5eri-y tAat tAe >ostings are correct*
Created by
15/8/05 !"0 AM
Abbas #a$a
101 o- 1'8

+te> ! FMessagesG +creen
Created by
15/8/05 !"0 AM
Abbas #a$a
10' o- 1'8

+te> 3 ! FForeign Currency 5aluation! Postings /abG +creen
/o do a >roduction run8 &arD tAe indicator C2eat6n0 9ost6n0s and tAen clicD on to eEecute*
4n tAe Foreign Currency 5aluation #esult screen8 clicD on icon to see tAe auto&atic
>ostings CAicA Aa,e not yet been >osted until you eEecute tAe batcA in>ut session*
ClicD on icon -or cAecDing >ur>ose* Go to +te> 8*

Created by
15/8/05 !"0 AM
Abbas #a$a
10" o- 1'8

+te> 8 ! FMessagesG +creen
/Ae green colour tra--ic ligAt Aere indicates tAat tAe batcA in>ut session Aas been success-ully
created*
Go to +te> )*
Created by
15/8/05 !"0 AM
Abbas #a$a
10( o- 1'8

+te> ) ! FBatcA .n>ut! +ession 4,er,ieCG +creen
2igAligAt tAe session +APF100 and tAen clicD on *
/Ae syste& >ro&>ts you tAe -olloCing screen!
Created by
15/8/05 !"0 AM
Abbas #a$a
105 o- 1'8
+te> '! ClicD Aere
to eEecute batcA
+te> 1! 2igAligAt
tAe session

MarD tAe boE D6s9la5 e22o2s onl5 and tAen clicD on to >ost accounting entries8 or
to eEit*
9Aen tAe >rocessing o- batcA in>ut session Aas co&>leted8 tAe -olloCing >o>u> screen a>>ears!
Created by
15/8/05 !"0 AM
Abbas #a$a
10 o- 1'8

ClicD on to return to tAe batcA in>ut session o,er,ieC screen sAoCn in +te>
10*

Created by
15/8/05 !"0 AM
Abbas #a$a
103 o- 1'8

+te> 10 ! FBatcA .n>ut! +ession 4,er,ieCG +creen
%otice tAat tAe +tatus Aas beco&e FProcessedG noC*
/o dis>lay tAe log created -or tAe >rocessed session8 double-clicD on tAe session ?or alternati,ely
AigAligAt tAe session by clicDing on tAe rectangular boE in tAe -irst colu&n8 tAen clicD on
icon@*
Go to +te> 11*
Created by
15/8/05 !"0 AM
Abbas #a$a
108 o- 1'8

+te> 11 ! FBatcA .n>ut! Log 4,er,ieCG +creen
7ouble-clicD on tAe >rocessed session date CAicA you CisA to ,ieC its log ?or alternati,ely
AigAligAt tAe >rocessed session by clicDing on tAe rectangular boE in tAe -irst colu&n8 tAen clicD on
icon@*
Go to +te> 1'*
Created by
15/8/05 !"0 AM
Abbas #a$a
10) o- 1'8

+te> 1' ! FBatcA .n>ut Log -or +ession +APF100G +creen
/Ae syste& Cill log all &essages* /Ae abo,e screen sAoCs tAere are ' accounting docu&ents
created during tAe batcA in>ut >osting*
/o ,ieC tAe accounting entries >osted in tAe docu&ents8 go to &enu >atA! Accounting Financial
accounting General ledger 7ocu&ent 7is>lay ?re-er to "*( 7is>lay 7ocu&ent@*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
110 o- 1'8

*1*8 Calculate Balance +Aeet AdRust&ent
/Ais -unction is used to adRust tAe business area Cise balance sAeet and /rial balance* As
in so&e line ite&s business area cannot be entered e*g* in>ut and out>ut sales taE* Also
in case o- /ransaction betCeen tCo business areas you need to eEecute tAe balance
sAeet adRust&ent run to adRust business area balance sAeet* It 6s 2e4o88en1e1 to
e>e47te t<6s 92o02a8 1a6l5 at 1a5 en1!
-6a Men7s
Periodic >rocessing MontA 0nd Closing #egrou>
Balance +Aeet AdRust&ent Calculate
+te> 1 ! FCalculate Balance +Aeet AdRust&entG +creen
Co&>any Code 1"00 or '100
Note: Calculate Balance +Aeet AdRust&ent >rogra& is not rele,ant -or otAer co&>anies code*
ClicD on *
Created by
15/8/05 !"0 AM
Abbas #a$a
111 o- 1'8

0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
11' o- 1'8

*1*) Post Balance +Aeet AdRust&ent
-6a Men7s
Periodic >rocessing MontA 0nd Closing #egrou>
Balance +Aeet AdRust&ent Post
+te> 1! FPost Balance +Aeet AdRust&entG +creen
Ley date # Last day o- tAe &ontA*
Generate
>ostings
4 Lea,e as blanD*
7ocu&ent ty>e # 0nter A(
Posting date # Last day o- tAe &ontA*
Log at line ite&
le,el
4 MarD tAis -ield*
Log o-
distributed
docu&ents
4 MarD tAis -ield*
ClicD on *
Created by
15/8/05 !"0 AM
Abbas #a$a
11" o- 1'8

CAecD tArougA tAe out>ut data*
ClicD BacD icon to return to tAe -irst screen* +elect/&arD Gene2ate 9ost6n0s -ield8 and clicD on
*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
11( o- 1'8

*!# Yea2/En1 P2o4ess6n0
*'*1 Carry ForCard #ecei,ables/Payables Balances
At tAe end o- tAe -iscal year8 tCo >rogra&s need to be run to carry -orCard tAe balances to
tAe neEt -iscal year* 4ne >rogra& carry -orCard tAe G/L account balances CAereas tAe
otAer >rogra& carries -orCard tAe custo&er and ,endor account balances*
CAUTION: 9Aen running any carry -orCard >rogra&s8 &aDe sure tAat nobody is >osting
entries to accounts* #un tAe carry -orCard >rogra& in tAe %eC :ear* /Ae syste& also
alloCs you to rerun it* A-ter running tAe carry -orCard >rogra&8 CAen you >ost a transaction
to tAe >re,ious year8 tAe account balances in tAe current year are i&&ediately u>dated by
tAe syste&*

-6a Men7s
Accounting Financial accounting Accounts #ecei,able o2
Accounts Payable Periodic >rocessing Closing Carry
ForCard Balance Carry-orCard
+te> 1! FCarry ForCard #ecei,ables/PayablesG +creen
0nter tAe re=uired details*
Created by
15/8/05 !"0 AM
Abbas #a$a
115 o- 1'8

Co&>any code Co&>any code -or CAicA tAe
custo&er/,endor accountsJ
balances are to be carried
-orCard*
Carry -orCard to
-iscal year
%eC -iscal year to CAicA tAe
balance is to be carried
-orCard*
# 0nter neC -iscal year*
Custo&er selection!
+elect
custo&ers
9itA tAis indicator8 you can
select tAe -olloCing
custo&ers*
# MarD tAis indicator*
Custo&er
-ro&/to
.- you lea,e tAis -ield as
blanD8 ALL custo&er
accounts Cill be selected*
Alternati,ely8 you can also
enter a custo&er account
nu&ber or a range o-
custo&er nu&bers*
4 Usually8 carry -orCard all custo&ersJ and ,endorsJ
account balances at tAe sa&e ti&e8 so lea,e tAis
-ield as blanD*
5endor selection!
+elect ,endors 9itA tAis indicator8 you can
select tAe -olloCing ,endors*
# MarD tAis indicator*
5endor -ro&/to .- you lea,e tAis -ield as
blanD8 ALL ,endor accounts
Cill be selected*
Alternati,ely8 you can also
enter a ,endor account
nu&ber or a range o- ,endor
nu&bers*
4 Usually8 carry -orCard all custo&ersJ and ,endorsJ
account balances at tAe sa&e ti&e8 so lea,e tAis
-ield as blanD*
Processing >ara&eters!
/est run /o test CitAout u>date8 &arD
tAis indicator* 7e-ault is
&arDed*
4
7etail log /o generate a log* 4 MarD tAis indicator -or a detail log used -or
cAecDing >ur>ose*
MarD tAe indicator Test 27n*
ClicD to eEecute tAe >rogra&*
/Ae syste& generates a log CAicA sAoCs tAe results o- tAe test run* Go to +te> '*
Created by
15/8/05 !"0 AM
Abbas #a$a
11 o- 1'8

+te> '! FCarry ForCard #ecei,ables/Payables -or tAe :ear '00 /est #unG +creen
/Ais is only a test run CAicA &eans tAat tAere is no u>date to accounting yet*
CAecD tArougA tAe log to ensure no errors* :ou can >rint out tAe log i- you CisA to*
ClicD to go bacD to tAe >re,ious screen in +te> 1*
Un&arD Test 27n indicator and clicD on to eEecute CitA u>date to accounting*

0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
113 o- 1'8

*'*' Carry ForCard G/L Balances
Balance sAeet accountsJ balances are carried -orCard to tAe neC -inancial year8 and -or P6L
accountsJ balances are >osted to tAe #etained 0arnings Account* /Ais -unction is to >er-or& tAe '
tasDs*
CAUTION: T<6s f7n4t6on s<o7l1 onl5 be e>e47te1 6n t<e ne= f6s4al 5ea2!
/Ae reason o- eEecuting in tAe neC -iscal year is to alloC +AP to auto&atically adRust your G/L
account balances8 inclusi,e o- tAe retained earnings account8 sAould tAere be any bacD>osting to
tAe >re,ious -iscal year8 -or reasons o- audit adRust&ents* 4tAerCise8 sucA auto&atic adRust&ents
Cill ne,er be >resent i- you e,er atte&>t to eEecute it in tAe old -iscal year*
-6a Men7s
Periodic Processing Closing Carry ForCard Balance
Carry ForCard
+te> 1! FBalance carry -orCardG +creen
Carry -orCard to
-iscal year
# 0nter tAe neC -iscal year*
/est run 4 .t is ad,isable to do a test run -irst*
Created by
15/8/05 !"0 AM
Abbas #a$a
118 o- 1'8

4ut>ut list o-
results
4 MarD tAis -ield*
Balances in
retainearng*
acct
4 MarD tAis -ield*
AlCays do a test run -irst to ,eri-y tAe result is correct be-ore doing a >roduction run as sAoCn on
tAe screen*
ClicD on to eEecute in test run &ode* Go to +te> '*
+te> ' ! FBalance carry-orCard Ledger 00 -or tAe year I /est runG +creen
ClicD on to see tAe balance o- Balance +Aeet accounts* Go to +te> "*
ClicD on to see tAe balance o- Pro-it and Loss accounts to be
trans-erred to #etained 0arnings account
/Ais is only a test run CAicA &eans tAat tAere is no u>date to accounting yet*
CAecD tArougA tAe log to ensure no errors* :ou can >rint out tAe log i- you CisA to*
ClicD to go bacD to tAe >re,ious screen in +te> 1*
Un&arD Test 27n indicator and clicD on to eEecute CitA u>date to accounting* Go to +te> 5*
Created by
15/8/05 !"0 AM
Abbas #a$a
11) o- 1'8

+te> "! F7is>lay o- balance sAeet accountsG +creen
ClicD to go bacD to tAe >re,ious screen*
Created by
15/8/05 !"0 AM
Abbas #a$a
1'0 o- 1'8

+te> ( ! F7is>lay o- retained earnings accountG +creen
ClicD to go bacD to tAe >re,ious screen*

:ou can cAecD tAe o>ening balance o- retained earning account using &enu >atA a-ter eEecuting
tAe actual run! Accounting Financial accounting General Ledger Account 7is>lay
balances ?re-er to (*1@8 enter G/L Account8 Co&>any Code and neC Fiscal :ear* /Aen clicD on
to go to tAe neEt screen*
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
1'1 o- 1'8

*'*" 0nter/CAange Planned 5alues
Note
/ArougA tAis transaction you only enter budget date on balance sAeet account at business area or
co&>any code le,el* Budget on P6L account Cill be entered tArougA Cost Center Planning*
-6a Men7s
Periodic Processing Planning 0nter
+te> 1 ! FPlanning data entry! .nitial +creenG +creen
Fiscal year # 0nter tAe year CAicA tAe >lan ,alues are to be
created or cAanged*
5ersion Plan ,ersion tAat tAe ,alues
belong to*
# 0nter '? o2 #
Ledger # 0nter alCays '
Fin* st&t*
,ersion
Financial +tate&ent ,ersion # 0nter DMG
+>eci-y business area!
9/o business
areas
4
All business
areas
4
Particular
business areas8
-ro&/to
4 For co&>any code 1"00 ?7.L@ and '100 ?7+ML@
enter 1"1081"'0 6 1""0 -or 7.L8 and '1108
'1'08'1"08 '1(0 6 '150 -or 7+ML i- re=uired
Created by
15/8/05 !"0 AM
Abbas #a$a
1'' o- 1'8

Plan local
currency
# MarD tAis -ield to use PL#
7is>lay actual
data
+>eci-ies tAat tAe actual data
-ro& tAe >re,ious year is
dis>layed neEt to tAe -ields -or
tAe >lan ,alues*
4
ClicD on *
Go to +te> '*
+te> ' ! F+AP #/"G +creen
ClicD on tAe ite& you CisA to enter and/or cAange tAe >lan data8 and tAen clicD on *
Go to +te> "*
Created by
15/8/05 !"0 AM
Abbas #a$a
1'" o- 1'8

+te> " ! FPlan data CAange Cu&ulati,e ,alsG +creen
0nter tAe >lan ,alues by G/L account* /Ae >lan ,alue sAould be a cu&ulati,e -igure -or tAe entire
-iscal year and tAe 7istribution Ley deter&ines AoC tAe -igure is distributed a&ong tAe 1' >osting
>eriods
.- tAe >lan ,alue is di--erent -or >osting >eriods8 +elect a roC and clicD on * Go to +te> (*
Created by
15/8/05 !"0 AM
Abbas #a$a
1'( o- 1'8

+te> ( ! FPlan data CAange Period ,aluesG +creen
CAange tAe ,alues a>>ro>riately -or tAe >eriods a--ected*
/o return to tAe >re,ious screen in +te> "8 clicD on *
/o sa,e tAe >lan ,alues8 clicD on *
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
1'5 o- 1'8

*'*( 7is>lay Planned 5alues
-6a Men7s
Periodic Processing Planning 7is>lay
+te> 1 ! FPlanning data entry! .nitial +creenG +creen
Please re-er to 5*"*1 0nter/CAange Planned 5alues -or eE>lanation on tAe -ields*

ClicD on *
0%7 4F /#A%+AC/.4%*
Created by
15/8/05 !"0 AM
Abbas #a$a
1' o- 1'8

.! REPORTING
.! Stan1a21 SAP Re9o2ts
-6a Men7s
.n-or&ation syste& General Ledger #e>orts
-6a T2ansa4t6on Co1e
Fro& tAe re>ort tree8 drill doCn to tAe res>ecti,e le,el CAere tAe desired re>ort lies in tAe tree*
:ou do so by clicDing tAe button to eE>and -urtAer tAe sub tree beneatA it*
Created by
15/8/05 !"0 AM
Abbas #a$a
1'3 o- 1'8

3*1*1 CAart o- Accounts Listing
-6a Men7s
.n-or&ation syste& General Ledger #e>orts Master 7ata
CAart o- Accounts CAart o- Accounts
3*1*' Line .te& 0Etract
-6a Men7s
.n-or&ation syste& General Ledger #e>orts 7ocu&ent
General 7ocu&ent .te&s 0Etract
3*1*" G/L Account Balances
-6a Men7s
.n-or&ation syste& General Ledger #e>orts Account
Balances General G/L Account Balances G/L Account
Balances
3*1*( G/L Line .te&s
-6a Men7s
.n-or&ation syste& General Ledger #e>orts Line .te&s
G/L Line .te&s8 List -or Printing
3*1*5 Balance +Aeet / Pro-it and Loss +tate&ent
-6a Men7s
.n-or&ation syste& General Ledger #e>orts Balance
+Aeet/ Pro-it and Loss +tate&ent / CasA FloC General
Actual/Actual Co&>arisons Balance +Aeet / Pro-it and
Loss +tate&ent
Created by
15/8/05 !"0 AM
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Neral Ledger.v01.121205

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