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SAP AG 1999
This section contains supplementary material
to be used for reference
This material is not part of the standard course
Therefore, the instructor might not cover this
during the course presentation
Appendix
(C) SAP AG AC270 14-1
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SAP AG
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Elements of Customiing! "vervie#
Control parameters from Travel $rivileges
%efine reimbursement groups for travel costs
%efine vehicle classes
%efine period parameters for miles&'ms cumulation
%efine periods for miles&'ms cumulation
%efine statutory reimbursement groups for (&A
%efine enterprise)specific reimbursement groups for (&A
%efine employee grouping for trip expense type
%efine employee grouping for Travel (anagement
(C) SAP AG AC270 14-2
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SAP AG
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Elements of Customiing! Recording and
Approval of Trips
Control parameters from trip facts
%efine vehicle types, trip regions, trip country groups,
trip types, trip activity types and service providers
Create trip expense types
%efine assignment table for credit card clearing
Trip reimbursement amounts
%efine rates for travel costs, accommodations, meals,
meals&time and deductions
%ialog and accounting control
%efine trip schemas, store default values
Authoriation management
(C) SAP AG AC270 14-3
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SAP AG
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Elements of Customiing! Accounting, $ayment
and $osting of Trips
%efine trip provision variants
%ialog and accounting control
%efine feature TR,CT for trip costs accounting
-et up feature TR,$A for trip costs parameters
.nput tax and #age types for interfaces
Transfer to financial accounting
Transfer to payroll accounting
Transfer to data medium exchange
(C) SAP AG AC270 14-4
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SAP AG
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Elements of Customiing! "ptical Archiving
%ialog and accounting control
Accounting control
-et up feature TR,$A for trip costs parameters
0eature TR,$A, entry "AA
0eature TR,$A, entry C12 3#or'flo# access4
The OAA entry controls whether optical archiving is to be used or not. The entry values have the
following significance:
Entry OAA = 0 optical archive is not active
EntryOAA = 1 optical archive is active
The entry type started by the system via workflow to create a travel request or trip is controlled by
the way you set parameter !" of feature T#$%A. The entry options have the following meanings:
!" = 1 single record entry !" = 4 weekly report
!" = 2 fast entry !" = 5 receipt entry
(C) SAP AG AC270 14-5
0.56lossary AC270
account, symbolic
Ob&ect in Travel 'anagement for posting to Accounting. The number of symbolic accounts and their
characteristics represent the different e(penses and liabilities that occur as travel e(penses and are to be
posted to Accounting. The symbolic accounts are assigned to accounts in )inancial Accounting. This
guarantees the account determination when posting to Accounting.
additional travel expenses
#eceipts that do not belong to the following classifications:
Travel costs
'eals
Accommodations
adjustment run (Personnel Management)
An ad&ustment run occurs when payroll accounting is repeated for the current payroll period to correct
mistakes. *nlike retroactive accounting runs+ ad&ustment runs are performed in the current month for
payroll runs that are not yet complete.
business trip
%rofessional task performed by the employee away from his home and regular place of work.
document (Controlling)
%roof of a cost accounting posting This posting can be made both within ,such as distribution- and
outside ,such as primary posting in ).- the O module.
document (Financial Accounting)
%roof of a business transaction. A distinction is made between original and data processing ,/%-
documents.
Original documents include incoming invoices+ bank statements and carbon copies of outgoing
invoices
/% documents include accounting+ sample and recurring entry documents "hereas accounting
documents are a representation of the original document in the system+ sample and recurring entry
documents are simply templates that ease the entry of accounting transactions.
document type (Financial Accounting)
0ey that distinguishes the business transactions to be posted. The document type determines where the
document is to be stored as well as the account types to be posted.
employee (Personnel Management)
(C) SAP AG AC270 14-6
%erson who contributes+ or has contributed+ to the creation of goods and services within the enterprise.
As a rule+ this occurs on the basis of a work contract or contract for services.
Usage
The employee constitutes the main focus of interest for the ma&ority of 1uman #esource application
components ,%ersonnel Administration+ Time 'anagement+ %ayroll+ and so on-. All business processes
within these application components relate to the employee.
employee trip
An employee2s business trip. This represents the change of location+ including the outbound and return
&ourneys+ due to a temporary e(ternal activity.
Structure
A trip consists of several trip facts. These are mainly specifications pertaining to trip times+ destinations
and travel e(penses. These specifications are used to determine the reimbursement amounts. Each trip
has e(actly one status+ which characteri3es the respective section of its cycle: requested+ completed+
settled+ and so on. E(act specifications relating to the assignment of costs to cost centers+ pro&ects or
production orders can be made for a trip or for individual trip facts.
xample!
Employee: hris 'iller
Trip duration: from 45.46.7444 54 a.m. to 45.46.7444 54 p.m.
'ain destination: A! A8+ 1amburg+ 8ermany
Trip type 9 statutory: !usiness trip
Travel e(pense type: 1otel
'eals 9 per diem
Travel costs 9 flat rate
/istance traveled: :;< kms
entertainment, gratuitous
/eduction from the ,reduced- ma(imum amount or per diem amount of the gratuitous entertainment
en&oyed by the traveler during a business trip. .f the meals were taken as part of a social function this
deduction does not take effect.
entry type in "ravel Management
"ravel Manager! see documentation
"ravel xpenses Manager! =uitable for entering domestic and international trips where+ in addition to
the flat rate travel costs and per diem meals and accommodations+ individual statements are also to be
entered.
"ravel Calendar! =uitable for the simultaneous entry of several domestic trips on one screen.
#ee$ly %eport! =uitable for the weekly entry of trips. Travel costs are settled according to flat rates.
>ou can not enter meals and accommodations per diems together with a miles?kms distribution.
(C) SAP AG AC270 14-7
&eature
Ob&ects that can take on different characteristics depending on the organi3ational unit. Thus a feature
and its characteristics can control different processes.
'iring transaction (Personnel Management)
%ersonnel action+ whereby all the relevant data concerning a newly hired employee is entered in the
system.
xamples!
%ersonnel number
Activity
ost center
(% master data (Personnel Management)
/ata relating to employees that remains relatively constant over a period of time.
xamples!
%ersonnel number
@ame
Address
!ank details
=ocial insurance number
1ealth insurance fund
individual statement
=ettlement of the actual travel e(penses incurred by an employee and documented by means of receipts.
in&ormation subtype (Personnel Management)
/etailed subdivision of an information type. This can be divided into subtype if the possible field
contents result in differing formali3ed characteristics.
xamples!
.nformation type ommunication
=ubtypes system user name =A% =ystem ,=>9@A'E-+ credit card number
.nformation type Address
=ubtypes home address+ vacation address
=ubtypes permanent residence+ temporary residence
(C) SAP AG AC270 14-8
in&ormation type (Personnel Management)
ontains system controlling characteristics+ such as attributes+ time connections+ and so on. The data is
not stored according to fields in the 1# database+ but are grouped according to logical viewpoints.
xamples!
.nfotype %ersonal data
.nfotype Organi3ational assignment
.nfotype Travel privileges
local currency (Financial Accounting)
urrency of a company code ,balance sheet currency- in which the local ledgers are managed.
maximum rate
'a(imum amount that can be reimbursed per diem when settling meals per individual statement.
maximum rate &or meals
The limit that the sum of all receipts for meals for one day is not allowed to e(ceed.
meals per diem
Additional e(penses for meals are calculated for each trip day with a certain per diem rate.
meals per diem, reduced
The per diem amount is reduced for each calendar day on which the business trip was less than 7A
hours as follows:
at least 5A hours: 74.9 /' for domestic+ 7?B of the full per diem rate for international trips
at least < hours: 54.9 /' for domestic+ 5?B of the full per diem rate for international trips
less than < hours no reimbursement
payroll (Payroll)
alculation of the remuneration+ ta( amounts+ insurance amounts+ and other pay of an employee for a
particular payroll period.
Structure
A payroll run contains several items. An item represents the result of the evaluation in relation to the
wage type.
(C) SAP AG AC270 14-9
payroll area (Personnel Management)
Organi3ational unit that groups together employees for whom payroll is run at the same time and in the
same way.
Usage
A payroll area determines the time of the payroll run+ the earliest retroactive accountable payroll period+
the retroactive accounting recognition and the periods for the payroll run. The e(ception is the payroll
area C@o payroll run for these employeesC. A payroll run is not carried out for the employees assigned
to this payroll area.
xamples!
.ndustrial workers ,monthly+ on the A
th
day of the following month-
=alaried employees ,monthly+ on the 56
th
day of the month-
ompany pensioners ,monthly+ on the 74
th
day of the previous month-
"eekly wage earners ,weekly+ on )riday-
per diem ) &lat rate settlement
%ayment of an employee2s travel e(penses by per diem or flat rate. #eimbursement is calculated without
consideration of the actual travel e(penses incurred. There are three different types of rates:
)lat rates for travel costs
%er diems for meals
%er diems for accommodations
period parameter (Payroll)
Two9digit numerical parameter that defines the time interval for which a payroll area is settled. A
payroll area is assigned to &ust one period parameter. The respective period to be settled is determined
via the period parameter.
Structure
.n the standard version parameter values are defined for monthly+ once a week+ once every two weeks+
quarterly+ and so on.
xample
.f the payroll period 45 is assigned to the period parameter 45 ,monthly- for the year 7444+ then Danuary
7444 is meant.
personnel action (Personnel Management)
=eries of .nfotypes that are added+ changed+ completely or partially deleted or delimited in the 1#
=ystem+ for the reason specified ,hiring+ cost center change+ withdrawal+ and so on-. The sequence of
the .nfotypes that are to be edited using these actions is defined in the 1# =ystem.
(C) SAP AG AC270 14-10
personnel area (Personnel Management)
Organi3ational unit representing an area within an enterprise delimited according to personnel
administration+ time management and payroll criteria.
Usage
%erson9related regulations are determined on a personnel area and personnel subarea level. The
regulations can have a statutory+ collective agreement or company9internal nature.
Structure
%ersonnel areas are divided into personnel subareas.
*ntegration
A personnel area is assigned to &ust one company code where the values that affect the personnel area
and are relevant to financial accounting are added to. Dust one pay scale area+ pay scale type and public
holiday calendar are specified for one personnel subarea.
xample!
The personnel area in a software company can be divided into the subareas development+ training and
administration.
personnel calculation sc'ema (Payroll)
/escribes the order and content of a program run. A personnel calculation schema consists of
instructions on how to perform time evaluations+ payroll runs or payroll result evaluations and defines
the instruction sequence.
personnel &ile (Personnel Management)
/isplays all the data entered for an employee.
retroactive accounting (Payroll)
A payroll run is repeated for a period for which payroll accounting has already been performed in the
payroll past. #etroactive accounting is triggered during the payroll run for the current period if certain
master and time data affecting the payroll past has been changed in the meantime. Only changes to
master and time data are relevant to retroactive accounting since previous payroll results must be
corrected. A retroactive accounting limit can be set for the whole company and?or for &ust one
employee.
retroactive accounting period (Payroll)
A past payroll accounting period for which the payroll run has been repeated. The retroactive
accounting period refers either to an individual employee or to a payroll area.
retroactive accounting period, earliest (Payroll)
This is the period that lies furthest in the past for which retroactive accounting can take place. The
retroactive accounting run is made for a payroll period for which the payroll run has already been
carried out. The earliest retroactive accounting period is determined for a payroll area+ whereby the
system also takes the starting date of an employee into consideration.
subsc'ema (Payroll)
(C) SAP AG AC270 14-11
A subschema is a personnel calculation schema that is called up in another schema using the O%>
function. A subschema does not have to be e(ecutable.
travel costs &lat rate
Travel costs are evaluated per mile?kilometer according to a certain flat rate for miles?kilometers.
travel privileges
Employee9relevant parameters for travel e(pense settlement.
trip currency
urrency in which the results of the travel e(pense settlement is presented per trip.
trip destination
Eocation ,town?city and country- in which a business trip takes place. A distinction is made between the
main destination and ,one or more- stopovers.
trip provision
8uideline for determining the reimbursement of travel e(penses and the method by which they are
ta(ed.
*ntegration
Trip provisions are defined for one respective trip provision variant. Together with the different
influencing factors ,such as trip type+ trip activity+ trip country+ reimbursement group- they determine
the per9diem?flat9rate+ ma(imum and deduction amounts.
value o& &lat rate &or travel costs
$alue used for calculation of miles?kilometers with the travel flat rate.
(C) SAP AG AC270 14-12
+age type (Personnel Management)
*sed to divide wage payments and wage deductions. They are delimited according to the reason for the
payment or deduction and other possible administrative+ technical settlement or cost accounting
viewpoints ,such as+ wage type for different difficulties-.
Usage
The wage payments represent the remuneration the employee becomes for the work achieved ,such as
standard pay+ standard bonus- or the assured services of the employer ,such as company pension+ rent
subsidy-. The wage deductions reduce the agreed wage payments of an employee. "age deductions can
occur as a result of statutory regulations ,such as ta( laws+ social insurance regulations- or due to
contractual agreements ,such as wage conversion 9 company car+ savings plan+ capital formation-.
$oluntary wage deductions can also occur ,such as trade union contributions-.
Structure
"age types are divided into primary and secondary wage types.
+or$ center data (Personnel Management)
ollection of information characteristic of a work center used by an employee.
xamples!
"ork contract
Activity
Assignment to a cost center
/epartment+ and so on
(C) SAP AG AC270 14-13