Components of APU's LPRS (39

Components of Information Processing Cycle for
A.P.Us License Plate Recognition System (LPRS).

MODULE CODE/ TITLE: CT002-4-0-CIT/Computing and IT
GROUP MEMBERS:
Divakaran a/l Sugumar TP032267 (Group Leader)
Thinesharan a/l Batumala TP032243
Tharmaintiran a/l S.Visvanathan TP031651
Jenarten Radhakrishnan TP031594

INTAKE CODE: UCFF1305 (G2)

LECTURER: Mr. Hasbullah Bin Osman

DATE DUE: 5
th
May 2014

Computer Technology License Plate Recognition System

2
Assessment Weightings
Maximum
Marks
Divakaran Thinesh Tharmain Jenarten
G
r
o
u
p
(3
0
%
)
Report
Structure
8
Documentation 8
WBS 7
Submission of
Weekly Report
7
In
di
vi
d
u
al
(7
0
%
)
Oral
Presentation
15
Report Content 10
Diagrams and
Illustrations
10

3
Research
analysis and
Critical
discussion
20
Research,
Reading and
Referencing
20
Total Marks 100


4
Table of Contents

Abstract ............................................................................................................................... 5
Introduction ......................................................................................................................... 6
System Diagram ................................................................................................................... 6
Input .................................................................................................................................... 8
Process .............................................................................................................................. 10
Output ............................................................................................................................... 14
Storage .............................................................................................................................. 15
Communication ................................................................................................................. 18
Technology ....................................................................................................................... 26
Benefits and Weaknesses .................................................................................................. 32
Conclusion ........................................................................................................................ 34
Work Breakdown Structure (WBS) .................................................................................. 35
Acknowledgement ............................................................................................................ 36
Citation and References .................................................................................................... 37
Minutes of Meetings ......................................................................................................... 39
Appendices ........................................................................................................................ 54


5
Abstract
The group has decided to study Asia Pacific University's (A.P.U) License Plate
Recognition System (LPRS). This framework was picked on the grounds that its real part
comprised of an engineering known as Car License Plate Extraction and Recognition
Technology (C.A.R.P.E.T) and the objective of this examination was additionally to
study a particular innovation in a framework.
Talking with the singular answerable for the improvement of LPRS and
C.A.R.P.E.T accumulated a significant some piece of data required to build this report.
Other bits of data were accumulated from the World Wide Web chiefly through the
authority C.A.R.P.E.T site. All wellsprings of data are accessible in the reference
segment of this report.
The content of this report comprises of a few unique parts. The main part offers
the info units utilized within this framework and the sort of information that is inputted
into the apparatuses. The following part is the transforming stage, which depicts what
equipment is utilized for handling and how the information is changed over. Later on is
the depiction of the yield gadgets and the yielded data. The stockpiling area, which
characterizes all the stockpiling gadgets utilized within this framework and the
information, which they hold, emulate this. Furthermore are the correspondence area,
which quickly portrays all the transmission media present, and the information that
streams inside them. Consequently is the most vital some piece of this report, which is
the innovation segment, which illustrates in detail the internal workings of the
engineering, C.A.R.P.E.T. To wrap things up is the segment, which depicts the points of
interest and drawbacks of this framework and how it impacted the organization.
From this report, we have looked into the engineering behind vehicle ID frameworks and
how this innovation capacities. We trust that whomever who peruses this report could
profit by looking into the framework and engineering behind this mechanized Auto Park
and different regions where vehicles are distinguished by their permit plate.

6
Introduction
The organization that the group has chosen to study is Asia Pacific University or
otherwise called A.P.U. It is a private college which works in showing and looking into
in the field of Information Technology. A.P.U not just gives a wide mixed bag of
recognition and degree programmes jogged in the field of Information Technology,
however it likewise offers business and building courses.
A.P.U was initially established by Datuk Dr. Paramjit Singh and was known as
the Asia Pacific Institute of Information Technology (APIIT) in 1993. In 2004, APIIT
was renamed as University College of Technology and Innovation (UCTI) when it gained
University College status. As of late in 2012, UCTI picked up the title of a being a full-
fledged college, and now it is known as Asia Pacific University (A.P.U). This school is
currently arranged in Technology Park Malaysia at Bukit Jalil and has numerous students
both local and worldwide.
The framework that the group have decided to study is A.P.U's License Plate Recognition
System (LPRS). This framework is answerable for regulating the development of autos
lock stock and done with A.P.U's person and staff auto parks. The group has picked this
framework in light of the fact that it gives off an impression of being a framework that
comprises of data apparatuses, transforming units, yield mechanisms, stockpiling and
specialized gadgets. Moreover this framework additionally has a particular engineering
and this segments structure an Information Processing Cycle which is flawless to meet
the destination of this examination.


7
System Diagram

Diagram 1.0: A diagram displaying all the components of the system, their functions and how they are
connected

8
Input
(Data + Devices)
Shelly & Vermaat (2010) alludes include as any information and directions entered into
the memory of a PC. This area will blanket the info apparatuses utilized within this
framework and the information. Table 1.1 and 1.2 beneath shows the information
mechanisms with their depiction and capacity.

Input Devices

Hardware Function
Cameras
The cameras used are Panasonic
surveillance cameras
Situated at the barriers of the
student and staff car park
Refer to figure 6.1 and 6.2 in the
appendix for images of the
cameras

Responsible for capturing live video
of the cars that approach the car
park barrier prior to entering the car
park
Captures using an analog video
signal
Transfer this analog video signal to
a capture card for processing
Table 1.1

9

Input Data
The essential sort of info in this LPRS is feature information. Feature information is the
methodology of catching full-movement pictures and saving them on a machine's
stockpiling medium (Shelly & Vermaat, 2010).

The optional kind of information is content information entered by the clerk into the
Mysql database. In any case, this is not an immediate data part of the framework.

Hardware Function
Cashier Computer
This is an indirect input device of
the system
Situated at the cashier at level 1
floor of A.P.U
Customers present a reference
number they receive after booking a
car park spot on Webspace
(Refer to figure 6.3 in appendix)
and pay for the car park at this
cashier.
The cashier updates the MySQL
database which stores license plate
numbers upon payment by
customers to verify the license plate
number as valid for the car park and
insert its expiration date using this
computer.

Table 1.2

10
Process
Preparing is the stage that happens after the workstation has accepted information from
data mechanisms. Handling proselytes information which are a gathering of natural
things (Shelly & Vermaat, 2010), into data that passes on significance, functional to
individuals and could be utilized for choice making.
Hence, the simple feature information will be changed over into data which is content
that will be utilized to choose the yield. This area blankets the fittings, programming and
innovations answerable for changing over the feature information to content data that
might be utilized to settle on choices. Tables 2.1, 2.2, 2.3, 2.4, 2.5 underneath show each
one transforming segment with its depiction and capacity inside the framework in place.

Hardware Function
Frame Grabber
Is a capture card
Connected in a computer by the PCI
slot
Refer to figure 1.1 on page 12 for
an image of the frame grabber

Receives the analog video signal
from the camera
Processes the analog signal to a
digital video signal which the
computer could understand
Sends this digital video to the
computer for further processing.

Table 2.1

11
Software Function
Car License Plate Extraction and Recognition
Technology (CARPET)
This technology is in the form of an software
application
Made by A.P.U
Image processing technology that is utilized
to recognize vehicles by their license plates.
Works by extracting the characters and
numbers from an image and then converting
them to text that could be read by a computer.
Refer to the technology section on page 28 on
how CARPET converts the license plate
image to readable text.
Receives and processes the digital
video by the frame grabber
A video consist of single frame
images
Extracts the image frames within the
video that contains the snapshots of
the car license plate
Analyses the image and converts the
license plate to readable text
CARPET now sends this text
information to CPMS

Software Function
CARPET Management System (CPMS)
Is a software which receives
license plate text information from
CARPET
Keeps track from which camera
the license plate is obtained and
checks the details concerning the
license plate within a MySQL
database

CPMS checks wherever the license plate number is
valid or invalid
It is considered valid when the car license plate is
active in the database and matches the
corresponding camera for the license plate
For example a students license plate should be
captured from camera 1 because camera 1 is the
student car park camera. Only then it is valid.
If it is invalid there is no further action taken
If it is valid, a signal is sent to a device known as
programmable logic controller
Table 2.3
Table 2.2

12

Hardware Function
Programmable Logic Controller (PLC)
Programmable Logic Controller or also known
as PLC is a hardware used to automate many
electromechanical processes over the use of
small computers called programmable logic
controllers (PLCs)
Used commonly to control industrial
processes or machines such as movement of
machinery on an assembly line
Designed for real-time use and often must
withstand harsh factory environments
Connected to the computer by RS232 cable
Refer to figure 1.2 on page 12 for an image of
the PLC

PLC is used to control the car park
barriers.
The instructions produced by the
CPMS in the computer to open the
barrier could not be directly
understood by the barrier
The instructions are first sent to the
PLC which is connected to the
computer.
PLC converts these instructions to a
form which the barrier understands
and passes it to the corresponding
barrier of the camera.

Hardware Function
Dell Computer

Standalone Dell computer consisting of a Dual
Core processor, 4 Gigabytes of random access
memory and 500 Terabytes hard disk drive

CARPET and CPMS uses its
processor for processing power
Houses all the above mentioned
software and technology in its hard
disk drive
Both the frame grabber and PLC is
also connected to it
Table 2.4
Table 2.5

13

Figure 1.1: Frame Grabber
Figure 1.2: Programmable Logic Controller

14
Output
(Information + Devices)
Shelly & Vermaat (2011) alludes a yield mechanism as any bit of machine fittings gear used to impart
the effects of information transforming completed by a data handling framework to the outside world.
This area will blanket the yield mechanism introduce in this framework.
Output device

Hardware Function
Barriers
Located at staff and G car park
Refer to the figures 2.1 and 2.2 below
for images of the barriers.

Barriers will lift up upon receiving the
open command from the PLC.
The barriers will lift down when the
customer gets in.
Figure 2.1: Staff Car park Barrier
Figure 2.2: G Car park Barrier
Table 3.1

15
Storage
(Devices)
The License Plate Recognition System (LPRS) of Asia Pacific University likewise incorporates capacity
gadgets. Capacity unit is the physical material on which a PC jam information, guidelines, and data
(Shelly & Vermaat, 2010). Capacity is essential for the License Plate Recognition System (LPRS) on the
grounds that it needs to store the entire auto pictures for security reasons and later reference. This
segment will blanket the capacity segments show in the framework.
Hard disk drive
Device Function
Hard disk drive
500 TB capacity
Uses RAID technology (refer page 14)
Refer to figure 3.1 for an image of a
hard disk drive.

The Hard disk drive stores:
Software (MySQL Database,
CARPET)
Images of cars which entered and
exited the car park
The car images are deleted every 6
months.

Figure 3.1: Hard disk drive
Table 4.1

16
Inner workings of a hard disk drive
Step 1 The circuit board of the hard disk will control the movement of head actuator and
a small motor.
Step 2 The small motor will spin the platters while computer is running.
Step 3 When software requests for disk access, read or write heads determine current or new
location of data.
Step 4 Head actuator positions read or write head arms over correct location on platters to
read or write data.

RAID (Redundant Array of Independent Disks)

RAID is a stockpiling innovation that joins together
different circle drive parts into a sensible unit.
RAID was initially characterized by David
Patterson, Garth A. Gibson and Randy Katz at the
University of Californian, Berkeley in 1987.
The favorable circumstances of RAID is the
capacity to reflect the information that is saved in
the hard circle, that you can undoubtedly get
depictions and reinforcements from the
framework by simply uprooting the drive from the
framework and filing that drive.
Table 4.2
Figure 3.2: An example of RAID

17
Backup Servers

Device Function
Backup server
Server: Dell PowerEdge 12th
Generation Servers
Location: 3
rd
floor of Asia Pacific
University
Makes weekly based backups
Refer to figure 3.3 below for a picture
of the backup server
Preform Backups and copies of:
Complete image of the MySQL
database in the Dell computer
A backup copy of the car images stored
in the Dell computer
Figure 3.3: Backup Server at 3
rd
floor of Asia Pacific University
Table 4.3

18
Communication
Shelly & Vermaat (2010) alludes workstation correspondence as a procedure in which two or more
workstations or mechanisms exchange information, guidelines, and data. Correspondence is essential for
the entire purpose of the License Plate Recognition System (LPRS) since information and data
requirements to be passed onto distinctive parts for further activity. This area will blanket the mediums
of correspondence that are utilized inside this framework and the information transmitted.
Coaxial Cable - Cameras to Frame Grabber
The cameras are associated with the edge grabber by means of coaxial links. The simple feature
information is exchanged to the edge grabber by these coaxial cables. Figure 4.1 underneath shows the
coaxial cable from the camera and Figure 4.2 on the following page demonstrates the focuses where it
join with the frame grabber:

Figure 4.1: Coaxial Cable from the camera

This is the coaxial cable from the
camera which connects to the Frame
Grabber


19

Figure 4.3 above shows the coaxial cable with the depiction of its distinctive parts. The numerous layers
of assurance empower coaxial cables to withstand electronic obstruction, which makes it a favored
method for transmitting clear signs. Coaxial cables are ordinarily utilized for HQ TV, radio, fast web
associations, and likewise in surveillance cameras as seen here.

Figure 4.3: The coaxial cable cable
Figure 4.2: An image of Frame Grabber
with its connection points
PCI slot of the
Frame Grabber for
connection to the
Dell computer
Coaxial connectors on
the frame grabber to
receive the coaxial cable
from the camera

20
PCI (Peripheral Component Interconnect) - Frame Grabber to Computer
The Frame grabber is associated with the PC by a PCI space which is demonstrated in figure 4.2 on page
18, highlighted in the yellow box. Frame grabber passes the simple feature indicator which has been
handled to computerized feature to the machine through this PCI opening. Figure 4.4 underneath shows
the PCI opening on a computer's motherboard with respect to alternate segments.

I.P (Internet Protocol) socket communication - Between CARPET and CPMS
After the license plate picture has been handled to content, CARPET will send this content information
to CPMS by neighborhood I.P (Internet Protocol) attachment correspondence which is modified inside
the framework.
Rug goes about as the sender while CPMS goes about as the collector in this type of correspondence.
This permits CARPET to send data to CPMS and CPMS to gain the sent data empowering between
procedure correspondence between the two requisitions.
Figure 4.4: PCI slot on motherboard

21
RS-232 Cable Dell Computer to Programmable Logic Controller (PLC)
If the permit plate number is substantial, the Dell computer will send an indicator to PLC. This indicator
is sent by a RS-232 cable which associate the Dell machine to the PLC. Figure 4.5 beneath shows the
RS-232 cable while figure 4.6 shows the PLC and their association focuses.

Figure 4.6: PLC
Figure 4.5: RS232 cable
Point of connection
to PLC
Point of connection
to computer

22

RS-232 was received as a standard for serial parallel information signs joining between a DTE (Data
terminal supplies) and a DCE (Data Circuit-ending Equipment). It is usually utilized within PC serial
ports.

Figure 4.7: The details of the RS232
cable connecters

23
Twisted Pair Cables - PLC to Barrier
PLC is joined and transmits indicator to the restraints to open by twisted pair cables. Figure 4.8
underneath shows the PLC and the point where the turned pair interfaces with the PLC.

Figure 4.8: The PLC
PLC output port, the point
where the twisted pair cables
from barriers are connected to
the PLC

24

Figure 4.9 above shows the twisted pair cables with its fundamental parts. Contorted sets are usually
utilized within computer organizing. Contorted pair cabling is regularly utilized as a part of information
systems for short and medium length associations in view of its moderately lower expenses contrasted
with optical fiber and coaxial cables.
Figure 4.9: Twisted Pair Cable

25
Category 5 (Cat 5) Dell Computer to Backup server/Cashier Computer to Dell Computer
The complete picture of the MySQL database and all the stockpiling information is exchanged to
the reinforcement server by a Cat 5 (Category 5) link or otherwise called a Rj45 link. The system
between clerk and the Dell Computer is likewise structured by Cat 5 link from which the clerk enters the
MySQL database in the Dell Computer.

Figure 4.10 above shows a Cat 5 link and figure 4.11 above shows the items of a Cat 5 link. Feline
5 is the fith era sort of turned pair link used to exchange information. Feline 5 links are fit for supporting
quick ethernet accelerates to 1000 Mbps. Because of its high velocity, Cat 5 links are generally utilized
as a part of a local area network.
Figure 4.10: The ends of a
Cat 5 cable Figure 4.11: The details of a
Cat 5 cable

26
Technology
Car License Plate Extraction and Recognition Technology (C.A.R.P.E.T)
C.A.R.P.E.T is a image transforming engineering that is utilized to distinguish vehicles by their permit
plate and works by concentrating characters, for example, words and numbers from a picture. Mr.
Meysam Halakooei, senior framework specialist of CTI, made this engineering, created the technology.
This engineering might be utilized within numerous regions, for example, toll stalls, stopping decks,
outskirt control, and law authorization additionally including auto stops as seen here. The innovation
comprises of two significant parts, which are concentrating the permit plate and character
distinguishment. This area will blanket the steps taken via CARPET to concentrate a permit plate and
the items on character distinguishment strategies utilized.

Tables 4.4, 4.5 and 4.6 show the steps taken by C.A.R.P.E.T to concentrate the permit plate in place.

Steps taken to extract the license plate by C.A.R.P.E.T:

1. The approaching vehicle
will be identified by the
camera using motion
detection method and the
image is converted to
grayscale.

Table 4.4

27

2. The image of the vehicle
is then enhanced by the
system to improve the
overall contrast of the image.

3. The system preforms noise
and lines removal to further
remove any unnecessary
objects.

Table 4.5

28
4. The location of the license
plate is identified by using
mathematical algorithms and
artificial intelligence in the
system.
5. The system preforms
character segmentation to
isolate each character and
later proceeds to recognise
the individual characters
using Dynamic Time
Warping or Neural Network
method depending on
circumstances.

Table 4.6

29
Character Recognition
C.A.R.P.E.T will identify the characters using two different types of method which are Dynamic Time
Warping (DTW) or Neural Network (New Net) depending on circumstances.
Dynamic Time Warping (DTW)
DTW is the method which is used by default by the system for normal number plates such as the
license plate shown in the figure below.

After segmentation, each individual character of the license plate is converted into a matrix of
numbers. This is done by calculating the pixels between the edges to the character and marking the
number of pixels with a number.

After this had been done, the character would have been converted to a matrix. For example:
A=

Figure 5.1: Normal license plate
Figure 5.2: Converting license plate number into a matrix

30

This matrix is currently plotted on a 3 Dimensional chart where it is contrasted and all character grid
formats (start to finish, 0 to 9) held in the framework's implicit database which are additionally plotted
on the same diagram. The separation between the plotted point and the various plotted format character
focuses are thought about. The layout character point which has the most limited separation with the
plotted point is accepted as the character of the plotted point.
In Figure 5.3 above, the illustration demonstrates the "?" speaking to the obscure character's framework
is plotted on a diagram with a couple of character format frameworks. Since ?'s network is closest to the
framework of character A's layout, "?" is thought to be the character A.
Thus this system is extremely correct contrasted with other picture transforming systems in light of the
fact that it won't tangle between indistinguishable characters, for example, 0 and O.
Figure 5.3: 3 Dimensional graph of matrices

31
Neural Network (New Net)
Neural Network or also known as New Net is used by the system to identify special number plates
such as the license plate shown in the figure below.

In this case, the permit plate characters are not divided to distinctive parts but instead all the
characters are taken all in all. In this way, New Net does not utilize the grid strategy dissimilar to DTW
yet rather recognizes characters by examining them with the formats held in its database. This is carried
out in light of the fact that characters of an uncommon permit plate couldn't be sectioned dissimilar to
typical permit plates.
Due to this, New Net necessities to be prepared by nourishing it with numerous character formats
because of the varieties of unique number plates.
Figure 5.4: Special license plate

32
Benefits and Weaknesses
As we know every framework has its solid focuses and frail focuses. This area will blanket the profits
and shortcomings of A.P.U's LPRS and a short outline of the effect the framework and the engineering
had on the organization.
Benefits
1. Saves cost
This LPRS framework is completely mechanized along these lines obliges least human agents.
This spares extra cost to the organization to utilize numerous human drivers to deal with the auto
park.

2. Saves Time and convenient
Current auto parks utilization tickets and auto-pay frameworks that oblige human mediation and
manual work. LPRS computerizes this entire process by transforming installments from a
decided database on passage and passageway times naturally. This spares the client's chance
from bothers, for example, gathering tickets, discovering auto-pay stations, and queuing up to
pay at the auto-pay stations.

3. Security and Law enforcement
The LPRS framework naturally catches pictures of the auto that incorporates the permit plate
number of the auto and different items, for example, entrance and passageway time. The
database of pictures kept in the framework might be utilized to track down an auto in the event of
an engine vehicle burglary.


33

Weakness
1. Unable to recognize damaged license plates
In the event that the client's auto permit plate has any deformities, for example, splits, CARPET
is unable to distinguish the auto's permit number not at all like the human eye. This requires a
human admin to be available to distinguish the permit plate number in the event of a broken
permit plate.

2. No Alerts
LPRS arrangement of A.p.u does not have any parts to show any sign that connotes the auto
park is full.
Impact of the system
Asia Pacific University's License Plate Processing System had affected the organization in
different ways. One of the positive impacts of this framework is it permitted the association to spare cost
on labor. Besides, this framework additionally definitely enhanced the security of the college's auto park.
In conclusion, the best effect the framework had on this college was that it gave more elevated amount
employments which include upholding and enhancing the framework and its engineering.

34
Conclusion
The License Plate Recognition framework (LPRS) is a framework that is fit for distinguishing
vehicle license plates with the support of an engineering known as Car License Plate Extraction and
Recognition Technology (C.A.R.P.E.T).
Thus this framework with its innovation is practically equipped for completely robotizing a
whole auto stop and giving security in the meantime. However, our further research on the C.A.R.P.E.T
engineering has demonstrated to us that this innovation is restricted to use in auto parks, as well as
pertinent in additional genuine circumstances, for example, by law authorization offices to recognize
vehicles that violate the law.
The substance of this report could additionally be enhanced in different perspectives. Case in
point, explaining the nifty gritty details of the cameras could have enhanced the data segment. Yet
because of time limits, we couldn't get into the parts. Besides, the preparing segment could be better if
the real procedure of changing over the simple feature to advanced be illustrated regulated however of
course couldn't be achieved because of report breaking points. The same could be ruined the change of
directions by the PLC.
The capacity parts, for example, the hard plate and the server could likewise have been
exceptional by rattling off the point-by-point determinations and acquiring clearer photos of these
segments. On the other hand, we were unable to do this because of secrecy matters of the organization.
Moreover, further expounding on how the each of the transmission media exchanges information could
additionally enhance the correspondence segment.
To wrap things up, the LPRS could be enhanced with a couple of results. The PC could utilized
distributed storage engineering to move down its information along these lines the information might be
recuperated regardless of the possibility that both the workstation and the reinforcement server is
harmed. Additionally that, C.A.R.P.E.T could likewise be enhanced by making another character
distinguishment strategy that can read broken or special number plates. This could be conceivable by
actualizing more character formats, which imitate the characters of broken number plates.

35
Work Breakdown Structure (WBS)

Element
Divakaran Thinesh Tharmain Jena
Cover Page a a
Table of Contents a
Abstract a
Introduction a
Input (Data + Devices) a
Process a
Output (Information + Devices) a
Storage (Devices) a a
Communication a a a
Technology a a
Benefits, Weakness, Functionality and
impact of the system a a
Conclusion a
Minutes of Meeting a a a a
Reference a a a a
Compilation of all individual parts and
standardization a
Photographs a
System Diagram (page 6) a a
Language check a
Work Breakdown Structure (WBS) a
Group Member

36
Acknowledgement
We might want to express our exceptionally extraordinary gratefulness to Armesh Singh, a 2
nd

Year Degree student who previously interviewed Mr. Meysam Halakooei, Senior System Engineer who
exposed to him the specialized data in regard to this venture. Without Armeshs direction, this
undertaking might not have been conceivable.
Also we might take this chance to thank our lecturer, Mr. Hasbullah Bin Osman for his valuable
recommendations and studies of this examination throughout the written work of this report. His
guidance has been to incredible use in enhancing the configuration and lucidness of this report.
Finally, we might want to offer an uncommon because of the accompanying organization,
Google Inc. for furnishing us with such a compressive web search tool and different administrations
which served as a real help in gathering information from the World Wide Web and dealing with this
task.


37
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[Accessed: 29 Apr 2014].
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29 Apr 2014].
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http://askubuntu.com/questions/176646/what-advantages-do-raid-installations-provide [Accessed: 1
May 2014].
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http://www.cs.stir.ac.uk/~lss/NNIntro/InvSlides.html#what [Accessed: 1 May 2014].
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content/uploads/2007/08/caldigit_hdpro_raid_internals.jpg [Accessed: 1 May 2014
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[Accessed: 1 May 2014].
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[Accessed: 1 May 2014].
Shelly, G. and Vermaat, M. (2010), Discovering Computers 2011: Living in a Digital World, 1st Edition,
Course Technology

39

Minutes of Meetings

40
1. MINUTES OF MEETING
Agenda of Meeting Self-introduction and project management
Venue APU main campus, Room: L3 2
Date 20 March 2014
Time 12:15pm 12:30pm

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present
Jena Absent

Meeting Details
Member Discussion Suggestion
Divakaran All members got to know each
other and exchanged contact
information. Members also
discussed on methods to manage
the project. Group members also
discussed about who to be
appointed as the leader of this
project in this meeting.

Create Facebook group and
use Google Drive to as the
platform synchronize work.
Volunteers as project
leader.
Thinesh Use Google Drive as the
platform to synchronize
work.
Tharmain Appoint Divakaran as the
project leader.


41

Action Details
Present actions and decisions taken

Minutes prepared by: Divakaran on 20 March 2014

Member Actions Status
Divakaran -Agreed to be the project
leader.
-Create a group on
Facebook.
-Sync files on Google
Drive platform.
Completed
Thinesh -Agree to appoint
Divakaran as the project
leader
-Sync files on Google
Drive.
Completed
Tharmain -Sync files on Google
Drive.
Completed

-


42
Agenda of Meeting Task Division
Venue Enterprise 3, 3-2:Room 1
Date 21 March 2014
Time 3:00pm 3:30pm

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present
Jena Present

Meeting Details
Divakaran All members reviewed all the information
about the system that was collected during
interview. All members compiled a list of tasks
that have to be done to prepare the report.
Project leader divided tasks equally among all
group members with everyones agreement.
Thineshlater suggested to post the work
breakdown to the group on Facebook.
Divakaranalso suggested to upload reference
material to Google Drive for later viewing.
-Upload reference material to
Google Drive
Thinesh -Post the work breakdown to
the group on Facebook
Tharmain -Upload reference material to
Google Drive
Jena -Upload reference material to

43
Action Details
Previous Actions
Member Status
Divakaran Completed
Thinesh Completed
Tharmain Completed
Jena Completed

Present Actions and decisions
Member Action Status
Divakaran Upload voice recording and assignment
question to Google Drive

-Complete
Thinesh Post work breakdown to Facebook group -Complete
Tharmain Upload all pictures and images to Google
Drive
-Complete
Jena Post work breakdown to Facebook group -Complete

Minutes prepared by: Tharmain on 21 March 2014

44
Agenda of Meeting Standardizing report format
Venue Virtual Facebook Group
Date 22 March 2014
Time 1:00pm 1:10pm

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present
Jena Present

Meeting Details
Divakaran Group Leader had decided to standardize the
format of the report. Group leader gave
members his report part so members could see
the format to follow.Thinesh further suggested
to set Friday as the work submission day on
Google Drive.
-Provided the report format to
follow
Thinesh
Tharmain - Submission of work on
every Friday
Jena


45

Action Details
Previous Actions
Member Status
Divakaran Completed
Thinesh Completed
Tharmain Completed
Jena Completed

Divakaran -Provided the report format to follow
-Complete his part of the report
-Complete
- Complete
Thinesh -Complete her part of the report - Complete
Tharmain -Complete his part of the report - Complete
Jena -Complete his part of the report - Complete


46
Agenda of Meeting Report review
Date 28 March 2014
Time 11:00am 11:20am

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present
Jena Present

Meeting Details
Divakaran Group leader reviewed each members work
that had been uploaded to the Google Drive.
Group leader later on did any necessary
corrections and point out areas that need
further improvement to the group members.
-Point out areas to improve on
report
Thinesh
Tharmain
Jena


47

Action Details
Previous Actions
Member Status
Divakaran Completed
Thinesh Completed
Tharmain Completed
Jena Completed

Divakaran -Report review
-Point out corrections and improvements to be
done
-Complete
-Complete
Thinesh -Preform the corrections and improvements -Complete
Tharmain -Preform the corrections and improvements -Complete
Jena -Preform the corrections and improvements -Complete


48
Agenda of Meeting Compilation of report
Date 2 April 2014

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present
Jena Present

Meeting Details
Divakaran Group leader reviewed each members work
that had been uploaded to the Google Drive.
Since all individual parts are completed, group
leader suggested the report be compiled. Jena
was given the task to compile the report and
leader provided with a few guidelines.
-Provide guidelines
Thinesh
Tharmain
Jena -Produce a draft design of
report


49

Action Details
Previous Actions
Member Status
Divakaran Completed
Thinesh Completed
Tharmain -
Jena -

Divakaran - Provide guidelines -Complete
Thinesh -Compile the report -Complete
Tharmain - -
Jena - -

Minutes prepared by: Thinesh on 2 April 2014

50
Agenda of Meeting Report review
Venue Old Town White Coffee, South City Plaza
Date 26 April 2014
Time 1:00pm 5:00pm

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present
Jena Present
Meeting Details
Divakaran Group leader reviewed the compiled work in
presence of all members. Group leader later on
did any necessary corrections and point out
areas that need further improvement to the
group members. All members proceeded do to
the corrections and improvements during the
meeting to improve the report drastically in a
short period of time.
-Point out areas to improve on
report
Thinesh -Do correction and alignment
of the documentation
Tharmain
Jena


51
Action Details
Previous Actions
Member Status
Divakaran Completed
Thinesh Completed
Tharmain -
Jena -

Divakaran -Point out corrections and improvements to be
done
-Complete

Thinesh -Preform the corrections and improvements -Complete
Tharmain - -
Jena - -

Minutes prepared by: Thinesh on 28 April 2014

52
Agenda of Meeting Report finalization
Venue APU main campus, Room: L3 2
Date 1 May 2014

Members Attendance
Divakaran Present
Thinesh Present
Tharmain Present

Meeting Details
Divakaran The report was reviewed for a final time before
printing and submission. All members
expressed their opinions on the report and
agreed that the report is fine and ready for
submission. Members agreed to submit the
report on 29
th
of January 2013 after all printing
work has been done by Divakaran.

Thinesh
Tharmain
Jena


53
Action Details
Previous Actions
Member Status
Divakaran Completed
Thinesh Completed
Tharmain Completed
Jena Completed

Divakaran -Submit the report - Complete

Thinesh -Print the report -Complete
Tharmain - -
Jena - -

Minutes prepared by: Thinesh on 1 May 2013


54
Appendices

Figure 6.1: Camera at staff car park
Figure 6.2: Camera at G car
park

55

Figure 6.3: Car reservation application on Webspace

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