Sie sind auf Seite 1von 2

Mariotti King

Assignment 1 - Safety Assurance Plan



Event: City-wide baking contest
Location: Main Convention Hall, Downtown Hotel

This Safety Assurance plan has been developed for use by the downtown hotel hosting the city-
wide baking contest. The hotel is responsible for recruiting and managing the volunteers needed
for the event and this plan will provide the hotel with some guidelines to follow from attaining the
volunteers to the event itself.
Each school has 2 teams of 6 with one teacher responsible each team. There are 30 schools
and therefore 60 teams with 60 teachers for the teams. There will be 360 students aging from 7-
10 years of age in attendance at the event and 60 teachers for a total of 420 individuals. 180 of
the children are ages 7-8 years old and the other 180 are 9-10 years old. There will be a total of
65 kitchenette stations available, 5 are on standby in case of failure of a primary station. These
stations will be on raised 12 platform.
The recommended number of volunteers for the event is 76, which would include 60 volunteers
each dedicated to 1 team, 10 volunteers for overseeing and coordinating with group volunteers
as well as reporting to supervisors, 2 volunteers acting as supervisors over all other volunteers
and individuals from schools, 2 volunteers for security and 2 volunteers for first aid.
The minimum number of volunteers that could still ensure a safe environment would be 41,
which would include 1 volunteer per school, 5 volunteers for overseeing and coordinating with
group volunteers as well as reporting to supervisors, 2 volunteers acting as supervisors over all
other volunteers and individuals from schools, 2 volunteers for security and 2 volunteers for first
aid.
The screening and recruitment process for the volunteers should include a registry check for
abuse or a criminal record to ensure the safety of the children from the schools. The volunteers
attending to the first aid station should have emergency training and CPR certification, and the
security volunteers should have some security experience. All other volunteers with first aid,
CPR or emergency training will also be an asset.
The morning of the event a group orientation will take place in the Main Convention hall in the
hotel where the event will be held. This orientation will outline the location of the washroom
facilities and information areas, as well as safety procedures to follow if there is an accident at
the workstations or if someone gets hurt and the evacuation procedure if there is a fire. Roles of
team teachers, students and volunteers will be described to ensure adequate awareness. All
volunteers are to be trained and informed of the safety and evacuation procedures prior to the
start of the event; all volunteers will be responsible for their teams and members in case of
evacuation and will direct them to the appropriate exit.
The local emergency contact information must be readily available for the volunteers from the
police, firefighters and paramedics as well as local utilities.

The main objectives of this event are:
Group Safety Orientation with introductions of schools, members and volunteers
Assign groups to stations and volunteers
Main event Baking contest
Event completion and workstation cleaning

Risks involved with the event:
Raised platforms for workstations increase falling, tripping risks
Cooking equipment increases fire potential and danger with minors present

Volunteers should be watching during the event for improper use of equipment by students and
team leaders as well. They will also be responsible for ensuring proper conduct of fellow
volunteers and hotel patrons, ensuring the safety of all the hotels guests. Volunteers
overseeing in charge of a group will aid all members of the group ensuring their needs
are met for the event. The supervising volunteers above the team volunteers will be
walking around the hall communicating with volunteers assisting teams. The supervising
volunteers will be reporting back to head supervisors and security at least every 30
minutes. Security volunteers will communicate with each other and head supervisors
using 2 way radios and will check entrances into the Hall at least every 30 minutes.

Das könnte Ihnen auch gefallen