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The downtown hotel is hosting a city-wide baking contest. Each school has 2 teams of 6 with one teacher responsible each team. There will be 360 students aging from 710 years of age in attendance. The recommended number of volunteers for the event is 76.
The downtown hotel is hosting a city-wide baking contest. Each school has 2 teams of 6 with one teacher responsible each team. There will be 360 students aging from 710 years of age in attendance. The recommended number of volunteers for the event is 76.
The downtown hotel is hosting a city-wide baking contest. Each school has 2 teams of 6 with one teacher responsible each team. There will be 360 students aging from 710 years of age in attendance. The recommended number of volunteers for the event is 76.
Event: City-wide baking contest Location: Main Convention Hall, Downtown Hotel
This Safety Assurance plan has been developed for use by the downtown hotel hosting the city- wide baking contest. The hotel is responsible for recruiting and managing the volunteers needed for the event and this plan will provide the hotel with some guidelines to follow from attaining the volunteers to the event itself. Each school has 2 teams of 6 with one teacher responsible each team. There are 30 schools and therefore 60 teams with 60 teachers for the teams. There will be 360 students aging from 7- 10 years of age in attendance at the event and 60 teachers for a total of 420 individuals. 180 of the children are ages 7-8 years old and the other 180 are 9-10 years old. There will be a total of 65 kitchenette stations available, 5 are on standby in case of failure of a primary station. These stations will be on raised 12 platform. The recommended number of volunteers for the event is 76, which would include 60 volunteers each dedicated to 1 team, 10 volunteers for overseeing and coordinating with group volunteers as well as reporting to supervisors, 2 volunteers acting as supervisors over all other volunteers and individuals from schools, 2 volunteers for security and 2 volunteers for first aid. The minimum number of volunteers that could still ensure a safe environment would be 41, which would include 1 volunteer per school, 5 volunteers for overseeing and coordinating with group volunteers as well as reporting to supervisors, 2 volunteers acting as supervisors over all other volunteers and individuals from schools, 2 volunteers for security and 2 volunteers for first aid. The screening and recruitment process for the volunteers should include a registry check for abuse or a criminal record to ensure the safety of the children from the schools. The volunteers attending to the first aid station should have emergency training and CPR certification, and the security volunteers should have some security experience. All other volunteers with first aid, CPR or emergency training will also be an asset. The morning of the event a group orientation will take place in the Main Convention hall in the hotel where the event will be held. This orientation will outline the location of the washroom facilities and information areas, as well as safety procedures to follow if there is an accident at the workstations or if someone gets hurt and the evacuation procedure if there is a fire. Roles of team teachers, students and volunteers will be described to ensure adequate awareness. All volunteers are to be trained and informed of the safety and evacuation procedures prior to the start of the event; all volunteers will be responsible for their teams and members in case of evacuation and will direct them to the appropriate exit. The local emergency contact information must be readily available for the volunteers from the police, firefighters and paramedics as well as local utilities.
The main objectives of this event are: Group Safety Orientation with introductions of schools, members and volunteers Assign groups to stations and volunteers Main event Baking contest Event completion and workstation cleaning
Risks involved with the event: Raised platforms for workstations increase falling, tripping risks Cooking equipment increases fire potential and danger with minors present
Volunteers should be watching during the event for improper use of equipment by students and team leaders as well. They will also be responsible for ensuring proper conduct of fellow volunteers and hotel patrons, ensuring the safety of all the hotels guests. Volunteers overseeing in charge of a group will aid all members of the group ensuring their needs are met for the event. The supervising volunteers above the team volunteers will be walking around the hall communicating with volunteers assisting teams. The supervising volunteers will be reporting back to head supervisors and security at least every 30 minutes. Security volunteers will communicate with each other and head supervisors using 2 way radios and will check entrances into the Hall at least every 30 minutes.