COMPUTERIZED SYSTEM

A system function is an activity or process. The proposed system is composed of

the following components:

Input:
The loan department keeps detail information about loan. So the key
input for the proposed system will be Loan number, Project information (Id, Name,
Branch), Sanction amount, Disbursement information (Amount, Date), Cycle code,
Interest amount, Repayment information (Amount, Date), Receive information
(Amount, Date), Re-phased information (Old loan no, New Loan no, Debit
amount, Credit Amount) etc. Which comes from the user.

Processing:
After collecting data, they classify those data into separate files for
each Loan. There are lots of calculations for every single transaction. If a
transaction occur than they maintain the balance by debiting and crediting. They
also perform calculation of sanction amount, receive amount etc and keep this
information in day-to-day basis report and also create monthly and yearly reports.
Output:
Loan Department produces different types of daily, monthly,
quarterly and yearly branch wise reports about How much money is given as loan,
How much money will be received, how much money is received and how much
money is left etc.
Storage:
The system that I have designed is for network environment. So many
user can use this application but the data storage will in the server pc only. The
server pc will contain the database and the user will use their own password to
enter the database from their pc for storing data.
Control:
In their information system they try their best to keep accurate data to
maintain their standard and level. Also they provide a facility of data security and
changing of data. They always verify the projects information. Like they check
whether the address or contact no of project is correct or valid. They also verify the
transaction. They confirm that all the Balances are figured out accurately. They
also ensured that information saved in files is kept consistent by some special
naming system. They also make sure that important files are kept in a secured
place.

Not Due Loan Ledger
This ledger book keeps most of the information of Not Due section. The
project name, address, loan no, Amount sanctioned, Repayment schedule
information, Disbursed information all are recorded in this ledger book. This
section maintains one ledger book for one branch. Same kind of ledger book is
used for foreign currency and Taka loan.
Over Due Ledger Card
This ledger Card is used in Over Due Section. All kinds of pay-received
information are recorded in this ledger card like- Principal receive, Other charge
receive, Interest on loan balance, Value date, Transaction date etc.
Section Summery Repot:
This is a computerized report, which shows the sections wise balance of
amount due. They produce it using Ms. Excel.
Balance Conformation Certificates:
This is an annual conformation, which is send to the client. It contains both
not due and over due balance of closing date.

Currency Disbursement Report:
Its shows Branch wise Local Currency Disbursement. Ms. Excel is used to
generate this report.


























ADVANTAGES


q Providing security to the loan information data.
q Minimizing the large documentation.
q Making calculations easy.
q Easy maintains of Data
q Reducing the extra manpower and overhead work.





















CONSTRAINS

There are some constraint on this project, those are:
As the current system is completely manual, making it automated need lot of
time by realizing the existing system. The time limitation is one of the
greatest problems in this regard.
The system will process lots of transaction. So the calculation part must be
reliable as much as possible.
In this organization, there are so many senior employee, who are not familiar
with computerized system and they are not interested to develop a
computerized system.
Most of the employee does not have good knowledge about computer.
Thats why some of there expectations are unrealistic.
Its a government organization. So most of the information is scattered.














CONCLUSION
Keeping and analyzing inventory records are essential to the efficient management
of a business. Accurate inventory management and resulting analyses help
enterpreneurs make financial and production decisions.

Traditional manual record-keeping systems continue to work well for small
companies. Computerized record-keeping and analysis programs have been
accepted and used by a number of companmies. Developing and using a
computerised record-keeping system will allow the firm manager to make more
informed decisions affecting the profitability of the firm.