Status Profiles in SAP

You can create Status profiles for documents or transactions and then set up
authorizations for certain activities. The result is we can enable select personnel as
authorized to carry out the activities blocked by status profiles.
Create Status Profile
1 Create status profile in eneral status manaement as shown below !"S#$% or via
&'( ))* Sales + ,istribution - Sales - Sales documents - ,efine + Assin Status
Profile.

$. (o to ,efine
Status Profiles.
Choose /ew
0ntries and
enter code +
description for
your status
profile.

1. Choose
ob2ect types for
status profile.
0. Sales order
header or sales
order item for
which the
status profile is
to be applied
to.

3. 0nter your
status say for
price check4
specify lowest
status number
!which will render any statuses lower than the lowest number specified4 inactive% and
hihest status number !which will decide the upper limit of status numbers which may be
activated if this status is active%.
Set initial indicator for your re5uired status4 enerally system sets initial automatically for
the first status.
Specify authorization key in authorization code field. !See below for creation of
authorization key%.

6.
,ouble
click on
your
status
!P7C%
and
choose
transaction control. Select the activities which are to be checked with this status.
8or e. confirmation of order4 creation subse5uent documents like delivery + billin
documents is forbidden.
Save status profile.

9. Assin status profile to document types !:;:<% + item cateories !:;:=% as
re5uired.

Authorization >ey
0nter authorization key + description in "S6$ and save. Authorization key is assined to
status profile and is used to create authorization for user role.

?sers and
Authorizations
Authorizations to perform a particular action in the 7@1 system can be created !and
included in re5uired user roles% via authorizationob2ects. Create authorization for
authorization ob2ect "A?S07STAT

1. (o to &'( - Cross)Application components -,ocument 'anaement - Control ,ata
-'aintain 7ole or use transaction P8C( and add authorization for status profile to
re5uired user role.

$. Choose
chane
user role
and o to
menu tab.
Add
transaction
!say :A#$%
for which
you want to
ive
authorization to chane user status for sales order header or item

1. (o to Authorization tab and choose Bchane authorization dataC. 'aintain status
manaement for authorization ob2ect "A?S07STAT4 specify ob2ect cateory as chosen
!:"> or :"P%4 authorization key4 and status profile. (enerate authorization.

3. (o to user tab and enter user ids which are to have role with authorization for status
profile and save.

Save ?ser
7ole.


Test Status
Profile

$ Create sales order and check status !sales document header - status tab%. Status is
blocked and user status is P7C !from status profile%.
Click on ob2ect status button !Sales document header- status tab - ob2ect status% and
both statuses from status profile can be seen.

$. Try to
deliver the
blocked sales
order to et
below error.

1. A user
with
authorization !in this case sdconsultant% can chane status to DreleasedD after checkin
sales order price.
After selectin E704 overall blkd status chaned to B/ot blockedC as under.

/ow4 delivery and subse5uent documents can be created for released sales order.