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Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,
Region School ID School Name
Region
School ID
School Name

School Form 1 (SF 1) School Register

(This replaced Form 1, Master List & STS Form 2-Family Background and Profile)

Division

Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,

School Year

Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,

District

Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,
Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,

Grade Level

Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,

Section

Region School ID School Name School Form 1 (SF 1) School Register (This replaced Form 1,
AGE as of 1st Friday of June ADDRESS NAME OF PARENTS GUARDIAN (If not Parent) BIRTH
AGE as of
1st Friday
of June
ADDRESS
NAME OF PARENTS
GUARDIAN (If not Parent)
BIRTH
BIRTH
IP
Contact Number
NAME
(Last Name, First Name, Middle Name)
Sex
MOTHER
LRN
DATE (mm/
PLACE
(Specify
RELIGION
(Parent
(M/F)
(nos. of
TONGUE
dd/yy)
(Province)
Ethnic Group)
years as
House # /
Street/Sitio/
Purok
/Guardian)
Barangay
Municipality/ City
Province
Father (1st name only if
family name identical to
learner)
Mother (Maiden: 1st Name,
Middle & Last Name)
Name
Relationship
per last
birthday)
AGE as of 1st Friday of June ADDRESS NAME OF PARENTS GUARDIAN (If not Parent) BIRTH
AGE as of
1st Friday
of June
ADDRESS
NAME OF PARENTS
GUARDIAN (If not Parent)
BIRTH
BIRTH
IP
Contact Number
NAME
(Last Name, First Name, Middle Name)
Sex
MOTHER
LRN
DATE (mm/
PLACE
(Specify
RELIGION
(Parent
(M/F)
(nos. of
TONGUE
dd/yy)
(Province)
Ethnic Group)
House # /
Street/Sitio/
Purok
Father (1st name only if
family name identical to
learner)
/Guardian)
years as
Barangay
Municipality/ City
Province
Name
Relationship
per last
Mother (Maiden: 1st Name,
Middle & Last Name)
birthday)
List and code of Indicators under REMARK column
Prepared by:
Certified Corre
Indicator
Code
Required Information
Indicator
Code
Required Information
BoSY
EoSY
     

Sex

BIRTH

AGE as of 1st Friday of June

BIRTH

MOTHER

IP

   

ADDRESS

   

NAME OF PARENTS

GUARDIAN (If not Parent)

Contact Number

LRN

NAME

(M/F)

DATE (mm/

(nos. of

years as

PLACE

TONGUE

(Specify

RELIGION

               

(Parent

(Last Name, First Name, Middle Name)

dd/yy)

(Province)

Ethnic Group)

House # /

Father (1st name only if

Mother (Maiden: 1st Name,

/Guardian)

 

per last

 

Street/Sitio/

Barangay

Municipality/ City

Province

family name identical to learner)

Middle & Last Name)

Name

Relationship

birthday)

Purok

Transferred Ou

T/O

Name of

Public (P) Private (PR) School

& Effectivity

CCT Recipient

CCT

CCT Control/reference number & Effectivity Date

MALE

     

Transferred IN

T/I

Name of

Public (P) Private (PR) School

& Effectivity

Balik-Aral

B/A

Name of school last attended & Year

 

FEMALE

     

(Signature of Adviser over Printed Name)

 

(Signature of Scho

Dropped

DRP

Reason and Effectivity Date

Learner With Dissabilit

LWD

Specify

TOTAL

     

Late Enrollmen

LE

Reason (Enrollment beyond 1st Friday of June)

Accelarated

ACL

Specify Level & Effectivity Data

 

BoSY Date:

EoSYDate:

BoSY Date:

REMARK/S (Please refer to the legend on last page)
REMARK/S (Please refer to the legend on last page)
REMARK/S
(Please refer to the
legend on last page)
REMARK/S (Please refer to the legend on last page)
REMARK/S
(Please refer to the
legend on last page)

ct:

REMARK/S (Please refer to the legend on last page) ol Head over Printed Name) EoSYDate:
REMARK/S
(Please refer to the
legend on last page)
ol Head over Printed Name)
EoSYDate:
School Form 2 (SF2) Daily Attendance Report of Learners (This replaced Form 1, Form 2 &
School Form 2 (SF2) Daily Attendance Report of Learners
(This replaced Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)
School ID
School Year
Report for the Month of
Name of School
Grade Level
Section
(1st row for date, 2nd row for Day: M,T,W,TH,F)
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Total for the
Month
ABSENT
TARDY
REMARK/S (If DROPPED OUT, state reason,
please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name of
School.)
MALE | TOTAL Per Day
(1st row for date, 2nd row for Day: M,T,W,TH,F) Total for the REMARK/S (If DROPPED OUT,
(1st row for date, 2nd row for Day: M,T,W,TH,F)
Total for the
REMARK/S (If DROPPED OUT, state reason,
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Month
please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name of
ABSENT
TARDY
School.)
FEMALE | TOTAL Per Day
Combined TOTAL PER DAY
Summary for the
GUIDELINES:
1. CODES FOR CHECKING ATTENDANCE
Month:
No. of Days of
Classes:
Month
1.
The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance.
M
F
TOTAL
blank- Present;
(x)- Absent; Tardy (half shaded= Upper
2.
Dates shall be written in the preceding columns beside Learner's Name.
for Late Commer, Lower for Cutting Classes)
* Enrolment as of (1st Friday of June)
3.
To compute the following:
Registered Learner as of End of the Month
2. REASONS/CAUSES OF DROP-OUTS
Late Enrollment during the month
a.
Percentage of Enrolment =
x
100
Enrolment as of 1st Friday of June
a.
Domestic-Related Factors
(beyond cut-off)
Total Daily Attendance
b.
Average Daily Attendance =
a.1. Had to take care of siblings
a.2. Early marriage/pregnancy
Registered Learner as of end of the month
Number of School Days in reporting month
Average daily attendance
a.3. Parents' attitude toward schooling
Percentage of Enrolment as of end of the month
c.
Percentage of Attendance for the month =
x
100
Registered Learner as of End of the month
a.4. Family problems
b.
Individual-Related Factors
Average Daily Attendance
4.
Every End of the month, the class adviser will submit this form to the office of the principal for recording of
b.1. Illness
Percentage of Attendance for the month
summary table into the School Form 4. Once signed by the principal, this form should be returned to the adviser.
b.2. Overage
5.
5.
5.
The adviser will extend neccessary intervention including but not limited to home visitation to learner/s that committed 5 consecutive
The adviser will extend neccessary intervention including but not limited to home visitation to learner/s that committed 5 consecutive
The adviser will extend neccessary intervention including but not limited to home visitation to learner/s that committed 5 consecutive
b.3. Death
Number of students with 5 consecutive days of
Number of students with 5 consecutive days of
Number of students with 5 consecutive days of
days of absences or those with potentials of dropping out
days of absences or those with potentials of dropping out
days of absences or those with potentials of dropping
out
b.4. Drug Abuse
b.5. Poor academic performance
b.6. Lack of interest/Distractions
b.7. Hunger/Malnutrition
absences:
absences:
absences:
6.
Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period
Drop out
*
Beginning of School Year cut-off report is every 1st Friday of School Calendar Days
Transferred out
c.
School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
Transferred in
d.
Geographic/Environmental
I certify that this is a true and correct report.
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds)
(Signature of Teacher over Printed Name)
d.3. Calamities/Disasters
e.
Financial-Related
Attested by:
e.1. Child labor, work
School Form 2: Page 2 of ________
f.
Others
(Signature of School Head over Printed Name)
School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1

School ID

School Name

School Form 3 (SF3) Books Issued and Returned

School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1

(This replaced Form 1 & Inventory of Text Book)

School Year

School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1
School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1
School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1

Grade Level

School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1

Section

School ID School Name School Form 3 (SF3) Books Issued and Returned (This replaced Form 1
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
REMARK/ACTION TAKEN
NO.
LEARNER'S NAME
(Last Name, First Name, Middle Name)
(Please refer to the legend on last
Date
Date
Date
Date
Date
Date
Date
Date
page)
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
TOTAL FOR MALE
| TOTAL COPIES
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
Subject Area & Title
REMARK/ACTION TAKEN
NO.
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Date
Date
Date
Date
Date
Date
Date
Date
(Please refer to the legend on last
page)
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
Issued
Returned
TOTAL FOR FEMALE | TOTAL COPIES
TOTAL LEARNERS
| TOTAL COPIES
GUIDELINES:
In case of losses/unreturned, please provide information with the following code:
Prepared By:
1.
Title of Books Issued to each learner must be recorded by the class adviser.
2.
The Date of Issuance and the Date of Return shall be reflected in the form.
A. In Column Date Returned, codes are: FM=Force Majeure,
TDO: Transferred/Dropout, NEG=Negligence
3.
The Total Number of Copies issued at BoSY shall be reflected in the form.
(Signature over printed name)
4.
The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form.
B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for
code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission to School Property Custodian
(for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14,
Date BoSY:
____________
Date EoSY: ___________

2.2012.

School ID School Name
School ID
School Name
School Form 4 (SF4) Monthly Learner's Movement and Attendance (This replaced Form 3 & STS Form
School Form 4 (SF4) Monthly Learner's Movement and Attendance
(This replaced Form 3 & STS Form 4-Absenteeism and Dropout Profile)
Region
Division
District
School Year
Report for the Month of
ATTENDANCE DROPPED OUT TRANSFERRED OUT TRANSFERRED IN GRADE/ NAME OF ADVISER YEAR SECTION REGISTERED LEARNER (As
ATTENDANCE
DROPPED OUT
TRANSFERRED OUT
TRANSFERRED IN
GRADE/
NAME OF ADVISER
YEAR
SECTION
REGISTERED
LEARNER
(As of End of the
Month)
Percentage for
(A) Cumulative as
(A+B) Cumulative
as of End of the
Month
(A) Cumulative as
of Previous Month
(A) Cumulative as
Daily Average
(B) For the Month
(B) For the Month
(A+B) Cumulative
as of End of the
Month
(B) For the Month
LEVEL
the Month
of Previous
Month
of Previous
Month
(A+B)
Cumulative as of
End of the Month
M
F
T
M F
T
M F
T
M
F
T
M
F
T
M
F
T
M
F
T
M
F
T
M F
T
M
F
T
M
F
T
M F
T
ELEMENTARY/SECONDARY:
KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
TOTAL
GUIDELINES:
Prepared and Submitted by:
  • 1. This forms shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.

  • 2. Furnish copy to Division Office: a week after June 30, October 30 & March 31

  • 3. Only teachers who are handling advisory class shall be reported.

May use additional copy/ies of this form if needed.

(Signature of School Head over Printed Name)

  • 4. Small school that has one section per grade/year level is not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only accomplish the

summary column per grade/year level.

Region School ID School Name
Region
School ID
School Name

School Form 5 (SF 5) Report on Promotion & Level of Proficiency

(This replaced Forms 18-E1, 18-E2, 18A and List of Graduates)

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of

Division

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of
Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of

School Year

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of

District

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of

Curriculum

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of
Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of
Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of

Grade Level

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of

Section

Region School ID School Name School Form 5 (SF 5) Report on Promotion & Level of
GENERAL AVERAGE (Numerical Value in 3 decimal places for honor learner, 2 for non-honor & Descriptive
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner, 2 for
non-honor &
Descriptive Letter)
ACTION TAKEN:
LRN
LEARNER'S NAME
(Last Name, First Name, Middle Name)
PROMOTED,
INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
*IRREGULAR or
RETAINED
Completed as of end of current
SY
as of End of the current SY
TOTAL MALE
 

SUMMARY TABLE

 

STATUS

MALE

FEMALE

TOTAL

PROMOTED

     

*IRREGULAR

     

RETAINED

     
 
 

LEVEL OF PROFICIENCY

 
 

MALE

FEMALE

TOTAL

BEGINNNING (B: 74% and below)

     

DEVELOPING

(D:

     

75%-79%)

APPROACHING

     

PROFICIENCY

(AP: 80%-84%)

PROFICIENT (P: 85% -89%)

     

ADVANCED

(A:

     

90% and above)

GENERAL AVERAGE (Numerical Value in 3 decimal places for honor learner, 2 for non-honor & Descriptive
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner, 2 for
non-honor &
Descriptive Letter)
ACTION TAKEN:
LRN
LEARNER'S NAME
(Last Name, First Name, Middle Name)
PROMOTED,
INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
*IRREGULAR or
RETAINED
Completed as of end of current
SY
as of End of the current SY
TOTAL FEMALE
COMBINED

PREPARED BY:

Class Adviser (Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head (Name and Signature)

REVIEWED BY:

(Name and Signature) Division Representative

GUIDELINES:

  • 1. For All Grade/Year Levels

  • 2. To be prepared by the Adviser. Final rating per

subject area should be taken from the record of subject

teacher. The class adviser should make the computation of General Average.

  • 3. On the summary table, reflect the total number of

learners promoted, retained and irregular ( *for grade 7

onwards only) and the level of proficiency according to the individual general average

  • 4. Must tallied with the total enrollment report as of End

of School Year GESP /GSSP (BEIS)

  • 5. Protocols of validation & submission will remain

under the discretion of the Schools Division

Superintendent

School Form 5: Page 2 of ________

School ID School Name
School ID
School Name
 

School Form 6 (SF6) Summarized Report on Promotion and Level of Proficiency

 
School ID School Name School Form 6 (SF6) Summarized Report on Promotion and Level of Proficiency
 

(This replaced Form 20)

 
   

Region

   

Division

 
 

District

 

School Year

 

SUMMARY TABLE

GRADE 1 /GRADE 7

GRADE 2 / GRADE 8

GRADE 3 / GRADE 9

GRADE 4 / GRADE 10

GRADE 5 / GRADE 11

GRADE 6 / GRADE 12

 

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

PROMOTED

                                         

IRREGULAR

                                         

RETAINED

                                       

LEVEL OF PROFICIENCY

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

Nos. of BEGINNNING (B: 74% and below)

                                         

Nos. of DEVELOPING (D: 75%-79%)

                                         

Nos. of APPROACHING PROFICIENCY (AP: 80%-84%)

                                         

Nos. of PROFICIENT (P: 85% -89%)

                                         

Nos. of ADVANCED (A: 90% and above)

                                         

TOTAL

                                         

Prepared and Submitted by:

Reviewed & Validated by:

 

Noted by:

GUIDELINES:

SCHOOL HEAD

 

DIVISION REPRESENTATIVE

 

SCHOOLS DIVISION SUPERINTENDENT

 
  • 1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in each data field.

  • 2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.

  • 3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP

School Form 7 (SF7) School Personnel Assignment List and Basic Profile (This replaced Form 12-Monthly Status
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaced Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
School ID
Region
Division
School Name
District
School Year
(A) Nationally-Funded Teaching & Teaching Related Items
(B) Nationally-Funded Non Teaching Items
(C ) Other Appointments and Funding Sources
Appointment:
Number of
Title of Plantilla Position
(as appeared in the appointment
document/PSIPOP)
Title of Plantilla Position
(as appeared in the appointment
document/PSIPOP)
(Contractual,
Number of
Number of
Title of Designation
(Designation as appeared in the
contract/document: Teacher, Clerk,
Security Guard, Driver etc.)
Fund Source
(SEF, PTA, NGO's
etc.)
Incumbent
Substitute,
Incumbent
Incumbent
Non-
Volunteer, others
Teaching
Teaching
specify)
EDUCATIONAL QUALIFICATION
* Daily Program (time duration)
Subject Taught
Employee
Nature of
(include Grade &
Total Actual
No. (or Tax
Identification
Number -
T.I.N.)
Name of School Personnel
(Arrange by Position, Descending)
Fund
Position/
Appointment/
Sex
Source
Designation
Employment
Degree / Post
Graduate
Major/
Minor
Status
Specialization
Section), Advisory Class
& Other Ancillary
Assignment
DAY
Teaching
From
To
(M/T/W/
Minutes
(00:00)
(00:00)
TH/F)
Assignment
Remark/s (For
Detailed Items,
Indicate name of
school/office, For
IP's -Ethnicity)
per Week
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
EDUCATIONAL QUALIFICATION * Daily Program (time duration) Employee Nature of Total Actual No. (or Tax Identification
EDUCATIONAL QUALIFICATION
* Daily Program (time duration)
Employee
Nature of
Total Actual
No. (or Tax
Identification
Number -
T.I.N.)
Name of School Personnel
(Arrange by Position, Descending)
Fund
Position/
Appointment/
Sex
Subject Taught
(include Grade &
Section), Advisory Class
& Other Ancillary
Assignment
DAY
Teaching
Source
Designation
Employment
Degree / Post
Graduate
Major/
From
To
Minor
(M/T/W/
Minutes
Status
Specialization
(00:00)
(00:00)
TH/F)
Assignment
Remark/s (For
Detailed Items,
Indicate name of
school/office, For
IP's -Ethnicity)
per Week
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
GUIDELINES:
Submitted by:
  • 1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during SY, updated Form 19

must submit to the Division Office .

  • 2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. This form shall

also serve as inventory list of school personnel.

  • 3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.

  • 4. * Daily Program Column is for teaching personnel only.

(Signature of School Head over Printed Name)

Updated as of: ___________________________

School Form 7, Page 2 of ________

1.

For the current SY, only the SF 5 Report on Promotion and SF 6 Summarized Report on Promotion wil

  • 2. IRREGULAR Status/Action Taken is apply only to Grade 7 onwards.

  • 3. Descriptive Value for Level of Proficiency is only for grade levels implementing K to 12 program. Othe

  • 4. Report on Dropped out and Transferred is not to be included in SF 5 and SF 6. (SF 4 may be used or th

  • 5. In the future, the format of the modified forms may be adjusted to align with the most recent policy

l be used to all grade/year levels both elementary and secondary, RBEC and K to 12

r grade/year level will keep that column blank.

e current form 3)

of K to 12 program.