LATEST REVISION

RECORD
AUTHOR CHECKED BY APPROVED BY
APPLICABILITY ConocoPhillips
DOCUMENT OWNER Engineering Manager
CONOCOPHILLIPS FMC MANAGEMENT OF CHANGE
SCREENING
PROCESS MAP
DOCUMENT NUMBER
REVISION
REVISION DATE 20-Jun-13
ENG-PCM-1055
C1
Rev C1
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LB 19-Jun-2013 AM 19-Jun-2013 PC 19-Jun-2013
LATEST REVISION
RECORD
Leigh Black - MoC, Closeout &
Verification Coordinator
Anton Moolenschot -
Safety Engineer
Peter Carter -
Engineering Manager
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Revision History
Revision Date
A1 13-Jun-2013
C1 20-Jun-2013
Purpose
Scope
Glossary of Terms
References
UK-00372 ConocoPhillips Management of Change - Model Procedure
Abbreviations
FMC - Facilities Maintenance Contract
CIR - Change screen Information Request
MDR - Mixed Discipline Review
MDRA - Mixed Discipline Risk Assessment
OIM - Offshore Installation Manager
RA - Risk Assessment
Terminology
Roles & Responsibilities
Responsible Party - those who do work to achieve the task, there can be multiple resources responsible.
Project Engineer (Originator)
While the Originator can be anyone who identifies a requirement for change, typically within FMC the Originator will be a
Project Engineer. This is because the main requirement for change screening within FMC will be for a change that has
been identified for a project and the change screen will be required to complement the project work pack.
When a requirement for a change screen is identified, FMC Technical Safety will issue a CIR form to the FMC Project
Engineer/Focal point. If upon return of the CIR form it is decided that a change screen is appropriate, then the Project
Engineer/Focal point will assist Safety to arrange a MDR meeting.
Following the MDR meeting the Project Engineer/Originator shall review the change screen document (compiled by Safety)
and if satisfactory, sign to authorise the issue of the change screen.
Following issue of the change screen, the Project Engineer/Originator shall be responsible for assisting Safety to achieve
closure of change screen actions.
Informed Party - those that are kept up-to-date on progress. 1 way communication.
This process applies to the ConocoPhillips FM contract and all Management of change screenings issued by the
FMC. The CoP Engineering Manager retains overall accountability for ensuring the effective deployment of this
process.
Note: These references are subject to change. Utilise the iMAP search engine for the latest applicable references
Details of Changes
Issued for use (Replaces CPUK-BRO-P-033 Procedure)
Reformatted to iMAP standard (Replaces CPUK-BRO-P-033 Procedure)
The purpose of this document is to ensure that changes engineered by FMC to ConocoPhillips operated assets,
which potentially affect the safety and health of personnel or which could be detrimental to the environment, are
properly and formally assessed before implementation.
In this way the FMC change screen process identifies measures to maintain safety risks within the 'As Low As
Reasonably Practicable' (ALARP) region and ensures compliance with ConocoPhillips requirements.
Accountable Party - the resource ultimately accountable for the completion of the task
Consulted Party - those whose opinions are sought. 2 way communication.
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Appointed Responsible Person
The responsibilities of the Appointed Responsible Person are as described in the ConocoPhillips Engineering & Operations
Management of Change - Model Procedure (UK-00372).
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Safety Engineer(s)
Additional Notes
Project Engineer Structural lead OU Focal Point
Process Lead Piping Lead OU Facilities Engineer
Instrument Lead Systems Engineer OU Safety Engineer
Construction Lead Safety Engineer Asset Manager
Asset Team Leader OU Independent Competent Person OU Verification Engineer
Note 1.8
Change screen Register
Note 1.7:
FMC Technical Safety is responsible for providing guidance throughout the change screen process on the potential impact
of the proposed change, on risk levels, on actions, and on all aspects of safety.
To RAISE a change screen FMC Technical Safety will be responsible for the following:
- FMC Asset Safety Engineer
- Appointed Responsible Person
- Issue authorised change screen document to OU for authorisation
To CLOSE a change screen, FMC Technical Safety and the Close Out Coordinator will be responsible for the following:
- Acquire the latest version of the change screen (from Asset Master File)
A typical MDR meeting may consist of any of the following attendees:
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Each change screen document is entered into the Master MoC Action Tracking Register by FMC Technical Safety.
MOC FILING STRUCTURE
Draft A Original MoC to be completed at meeting
Rev A1 PDF Version of Draft A displaying two wet signatures on Page 1
Rev A2 PDF of A1 plus the wet signatures of the verification signatures on Page 11
Rev A3 PDF of A2 plus any time a new action signature is acquired. NOTE: using adobe writer each time a new action
signature is acquired, only the updated page is overwritten.
ONCE PRE-IMPLEMENTATION ACTIONS ARE SIGNED THIS MUST BE TRANSFERRED ELECTRONICALLY TO
CLOSE OUT COORDINATION.
FMC Technical Safety retains electronic and hard copies as closeout coordination has their own internal system to close
MoCs. FMC Technical Safety will not need to make any amendments after pre-implementation.
Rev A4 FMC Technical Safety will receive the hard copy file back from Close out Coordination only once the job is
completed. This allows the development of the final Rev A4 Scan. JOB IS COMPLETE.
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Note 1.14
Change screen Actions:
Note 1.19
Electronic Folder
Action close out Evidence any responses from actionees that can be utilised as evidence
Administration & Support Information any emails, GAs etc. that aid the MoC to take place.
Review & Comments to contain the results of the 24 hr review period
The Responsible Person signs to verify that the agreed change has been satisfactorily implemented at the Asset, all actions
are correctly closed and that the change screen can now be closed.
The Asset Manager signs to authorise closure of the change screen, after ensuring that the changes implemented are only
those that have been identified and approved.
On receipt of the completed change screen FMC Technical Safety will update the FMC change screen Document Register
and save the change screen document onto the Documentum \ 'O' drive.
Note: FMC change screens are an integral part of the FMC Work pack process and as such should be closed (including
associated actions) in a timely manner and the relevant work pack updated.
During the change screen MDR meeting two categories of action can be generated, as follows:
- Actions that must be completed prior to change taking place
- Actions that can be completed at a later date (i.e. can be closed after work has commenced or when work has been
completed)
Details of each action is recorded in the change screen, assigned to a named person with a target close-out date. The
FMC Technical Safety Engineer will register all actions in the FMC Action Tracker and copy the actions to the Project
Engineer for inclusion into the relative Project Action Register (for attention and close-out).
Actions to be completed prior to Change taking place
FMC Work packs cannot be Issued for Construction until the Virtual Implemental Structure (VIS 5) has been authorised,
and this will not be done until all actions identified as Action to be completed prior to change taking place, have been
completed and closed.
Note: The FMC HSE Team Lead may at his discretion, make an exemption to the above.
Close-out of Remaining Actions
The FMC Project Engineer / Originator shall be responsible for assisting the Close out Coordinator to achieve closure of
change screen actions. On completion of the change, any remaining outstanding actions will be closed by the named
person with the assistance of FMC Technical Safety. Details of the action closure may be attached to the electronic version
of the change screen document for audit purposes.
Note: The change screen document cannot be completed until all actions are closed.
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CONOCOPHILLIPS MANAGEMENT OF
CHANGE SCREENING PROCESS
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CHANGE SCREEN MANAGEMENT
Legend:
Responsible Party
Accountable Party
Decision / Question
Consulted Party
Informed Party
Issue request for MDRA meeting
Issue change screen information request to
applicable stakeholders
Note: 1.2: Safety will issue a Change screen
Information Request (CIR) email to the FMC Project
Engineer/Focal point. NOTE: A minimum of 7 days
notice is required for a MDR meeting.

Compile CIR and email completed form to
FMC Technical Safety Engineer
Is CIR appropriate?
Notify Project Engineer of requirements to
progress change screen
1.3
Yes
No
Prepare requirements for MDRA meeting and
notify required attendees
Note: 1.6: Preparation shall include:
- Arrange meeting room
- Create draft document for use at meeting
- Source sequential number from Asset
- Source project number from PE
- Compile attendees list (mixed discipline)
- Email meeting invitation, inc. draft document
Carry out MDRA meeting
Note: 1.7: See attached.
Compile the new change screen document
Review and complete / sign formal assessment
report as appropriate and return to Safety via
email
Is Risk Assessment Team Lead signature
required?
Review and complete / sign formal assessment
report as appropriate and return to Safety via
email
Yes
Is Appointed Responsible Person signature
required?
Review and complete / sign formal assessment
report as appropriate and return to Safety via
email
Yes
No
Copy actions to the PE for inclusion in the
project action register for ongoing management
Is OU Focal Point signature required?
Review and complete / sign formal assessment
report as appropriate and return to Safety via
email
Yes
No
Coordinate OU Safety Engineer, Verification
Engineer and ICP signatures
No
Notify Asset Manager providing relevant
information to accompany scope of work for
final acceptance
Review scope of work. Is final authorisation
(signature) provided?
Notify appropriate parties of scope cancel
elation / postponement / requirement for
additional information
Note: 1.20: If authorisation to proceed is not
granted by the Asset Manager, the Safety Engineer
supported by the PE will notify applicable personnel
of the decision and reasoning and implement
actions as necessary (e.g. remove scope, recycle
CIR or postpone work)

Proceed with work scope
No
Yes
Note: 1.14: See attached
Note: 1.19: See attached
Note: 1.8: See attached
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