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Issued 21
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March 2014
499 SMS Annex C SOP 2

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Issued by: Chief engineer

STANDARD OPERATING PROCEDURE 2
CHIEF ENGINEERS STANDING ORDERS

1. Overview
In order to prevent any ambiguity and provide commonly understood instructions the
Chief Engineer is to develop standing orders to establish his requirements for the all
aspects of engineering operations (see SMS Technical Manual 1.1).

2. Aim
To ensure that the Chief Engineer`s instructions and requirements for Engine Room
Watchkeepers are collated, disseminated and understood in particular by all Engine
Room Watch keepers.

3. Instructions
The Chief Engineer shall prepare standing orders for all Engine Room Watchkeepers
responsible for the monitoring of main and auxiliary machinery aboard the ship.
These orders may simply refer to the duties and responsibilities mentioned below but
must include any information/orders that the Chief Engineer feels is necessary for any
aspect concerning the safety of the crew, passengers, the vessel, and environmental
protection which are specific to his ship.

4. Familiarization
All engineering staff are to read and sign the Chief Engineers standing orders and
complete the engineering staff familiarization procedure.

5. Conduct
It is expected that all engineering staff behave in a professional and polite manner
towards Owner, guests and fellow crew. Engineering staff to arrive on duty well
rested. Hours of rest forms must be completed on a daily basis. Refer to MLC 2006 for
hours of rest.












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Issued 21
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March 2014
499 SMS Annex C SOP 2

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Issued by: Chief engineer


6. Watch keeping system
All engineers will take part in the watch keeping system. The watch keeping system is
clearly outlined in the sections: Engine room watch keeping in port & at anchor and
Engine room watch keeping whilst on passage. As per the engineers watch keeping
system, the on duty watch keeper whilst in port, in any 24 hour period will maintain
sobriety during the full 24 hour period. The engineers watch keeping schedule will be
written up and posted by the Captain.

Engine room watch keeping in port & at anchor
A regular watch is to be kept whilst in port with a minimum morning/afternoon and
evening round. Special attention needs to be given to fluid levels, standby generator

Engine room watch keeping whilst on passage
During passage the written engine log is to be filled out every 3 hours by one of the
engineering watch keepers. Every hour a round is to be made by one of the
engineering watch keepers, using all your senses to notice anything out of the
ordinary. When in doubt call the Chief Engineer. Special instructions during passage
will be provided.

7. Engine room logbook and check list
An Engine Room Log Book and checklist will be kept. The Chief Engineer will fill in the
Log Book on a daily basis. The duty engineer will fill in the checklist daily at 08:00
when in port or at anchor.

8. Manuals
All engineering staff are expected to make full use of the yachts manuals and other
literature to improve the effectiveness in running and maintenance of the vessel. All
manuals MUST be replaced in the archives after use. A note should be made in the
daily engineering log when manuals are removed from the ECR or archives.

9. Emergency contacts
As far as practicable, a list of emergency contact numbers for police, fire department,
hospital, etc. shall be made available in the crew mess and in the engineering log
book folder. The engineering staff shall be acquainted with this list.

10. Work permits & Risk Assessments
Certain work is regarded as hazardous with regards to health and general safety.

All engineering staff must obtain a work permit from the Chief Engineer before
performing such work. Work permits are required, but not limited to the following
tasks: Carrying out hot work, entering enclosed spaces, dive work, working on high-
pressure vessels/systems, high voltage work and handling of dangerous goods. A risk
assessment shall be performed and a proper lockout procedure followed.
Risk assessment and hazard identification forms should be filled out before each new



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Issued 21
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March 2014
499 SMS Annex C SOP 2

Page 3 of 6
Issued by: Chief engineer

job and existing forms reassessed regularly to improve SOPs and further reduce the
risk of injury.
11. Briefing /debriefing
Each working day will, so far as practicable, start with all engineering staff meeting in
the engine control room. Here a general briefing will take place. Likewise at the end of
a working day, so far as practicable, a debriefing will take place in the engine control
room. Including updating Idea with works performed, stores received and the engine
room log book folder.

12. Job hierarchy
The various tasks required for the safe and effective running of the vessel are many
and must be performed with a view of the importance of each job to the eye.
Therefore the engineering staff shall not undertake any job from anyone without the
prior approval of the Chief Engineer.

13. Duties and work allocation
Duties and work allocation will be given daily by the Chief Engineer on the basis of
planned maintenance (IDEA and Work lists) and unforeseen maintenance.

14. Dress code
The engineering staff will follow the dress code as outlined by the Masters standing
orders when off duty.

Engineering staff must change from overalls to civil clothing at meals/coffee breaks.
Alternatively they must assure themselves that their overalls are clean or take means
of protecting the interior furnishing.

15. Safety and Personal protection
At all times it is paramount that the safety of personnel and the vessel is to be of
prime consideration, this to be in accordance with the Safety Management System in
place on the vessel.

It is at all times expected that the engineering personnel take the necessary
precautions and safety measures regarding personal protection for the task(s) at
hand, in particular using safety footwear, noise protection, head and eye protection.

Cleanliness is of prime importance, and all staff shall clear up at the end of every job,
put all tools away.

16. Work outside engineering spaces
When working outside engineering spaces, the engineering staff must show due
diligence so as to not dirty or damage the interior or exterior of the yacht.

17. Waste liquids



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March 2014
499 SMS Annex C SOP 2

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Issued by: Chief engineer

Fuel/oil/water mixtures are considered sludge. These waste liquids are to be drained
into the sludge tank drip tray located in front of the fuel Purifier, port side.

Only engine sump oil is allowed into the waste oil tank. For the disposal of any other
waste, (e.g. galley cooking oil) or liquids, permission from the Chief Engineer is
required. When in doubt ask for advice.

The pumping of waste oil from engine sumps requires an entry into the Oil Record
Book. When pumping sump oil from an engine the ORB needs to be updated with the
required entry.

18. Bilge pumping
Bilge pumping of bilge wells is allowed by engineer staff only. No other crew members
are allowed to operate the bilge pumping system, except under the express command
of the Captain in the event of an emergency. The bilge pumping system is always to
be kept ready for pumping operations into the bilge water holding tank. Under no
circumstances is it allowed, to pump any compartment overboard unless instructed to
do so in case of emergency.

When engineering staff performs bilge-pumping operations the Oil Record Book needs
to be updated with the required entry.

19. Chemicals
Used chemicals and cleaning products should not be discharged to the sludge or bilge
holding tank. They are to be collected in containers to be sent ashore. Used batteries
to be collected and disposed of to an approved facility.
The use of apocopate personal protective equipment (PPE) is to be used when
handling chemicals.
Any oil or fuel spillage is to be cleaned up immediately.

20. Spares
All spare parts used in maintenance or delivered to the ship are to be recorded in the
appropriate ships logs or Idea so that an accurate inventory can be maintained. All
planned maintenance is to be logged. An inventory is only as good as the accuracy of
the input, and everything needs to be recorded into Idea.

21. Tools
Record all damaged or lost tools and equipment so that they can be replaced or
repaired. No tools are to be removed from the engine room. No tools are to be loaned
to contractors or part time staff. With and only with the express permission of the
engineer will engineering tools be used by other non-engineering crew members,
outside the engineering spaces.

22. ER Visitors



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Issued 21
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March 2014
499 SMS Annex C SOP 2

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Issued by: Chief engineer

Only engineering staff are allowed in the engine rooms/technical spaces
unaccompanied. Any visitors must obtain permission from and be accompanied by the
Watch engineer throughout the visit. Other crew members are allowed to enter the
engine room/technical spaces unaccompanied or without permission provided they
have had a familiarization and know the dangers and risks involved.
23. Alarms
Any and All alarms at any time of day or night must be reported to an engineering
crew member, with the first call directed to the Chief Engineer. The Chief Engineer will
in most cases, either onboard or if off the ship be available via telephone. (See
contact list in crew mess or engineering daily log book), Failure to make contact with
the Chief Engineer defaults notification to the 2
nd
engineer(s) followed by a further
default to a senior crew member.





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Issued 21
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March 2014
499 SMS Annex C SOP 2

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Issued by: Chief engineer


NAME POSITION DATE SIGNATURE