Report writing

March 2, 2013
To
The Editor,
The News,
(City) A B C.
.
From:
.
Subject: __________________________________________________
Introduction: This report has been prepared in compliance with your directive No. 786, dated February
2, 2013. I along with two personnel have probed into the factors responsible for the problem of _____
and suggested some solution.
Discussion: The issue of _____ has now become very serious. In the light of the information given in the
report, it will be easier to identify the problem and its solution.
Conclusion: the issue of ___ has long been neglected. This has only aggravated and the situation more
complex.
Data at a Glance
Problem
Present Situation
Previous Position
% of progress

Suggestions: in the light of the facts given above, it is suggested that the officials responsible for the
problem be taken to task/ (ii) the officials responsible for the problem be asked to give written
explanation of the issue/ (iii) an inquiry committee be formulated to probe into the hidden facts.
Yours truly,
X.Y.Z

Write a report as an SHO to the SP of the district on the issue of kidnapping.

March 2, 2013
To
Superintendant Police,
(City) A. B. C.
.
From: SHO
.
Subject: Report on the issue of Kidnapping in A.B.C.
Introduction: In compliance with your directive No. 786, dated February 2, 2013, I submit my report on
the issue of kidnapping in the city.
Discussion: The issue of kidnapping has now become very serious. The cases of kidnapping have been on
the rise for the last two years. Kidnappers are continuously increasing in number and strength. Most of
the criminals involved in kidnapping come from far flung areas. They are illiterate and work for various
gangs. It is also a fact that some kidnappers are highly educated but still carry out such crime out of
frustration. They are unemployed and fall a ready prey in the hands of mafia.
In this scenario, it seems that the law enforcement agencies have failed to control this heinous crime.
The police usually fail to reach the kidnappers or even if they arrest them, they are easily bribed.
Data at a glance
Location
No. of children
Purpose of kidnapping
Recovery made so far
kidnapped
ABC

10 in two months

Ransom

XYZ

15 in two months

Smuggling

Recommendations: (i) There should be a strict check on the law enforcing staff and any neglect of duty
must be penalized. (ii) Security personnel may be appointed at the main entrances of the city. (iii)
Parents may also be given awareness about the tactics that kidnappers use.
Yours faithfully,
XYZ (SHO),
ABC Police Station

Suppose you are a newspaper reporter. Write a report to the editor about Drug Addiction. Your report
should cover the following points:
a) Prevalence of Drug addiction in the society
b) It is harmful to our youth and nation
c) Suggestions to put an end to this evil.
March 02, 2013
To
The Editor,
The News,
(City) A.B.C.
.
From: ABC, the Chief Reporter
.
Subject: Drug Addiction in Pakistan
Introduction: In compliance with your directive no. 452/A, I submit my report on the issue of drug
addiction, which has become a serious social problem in the country.
Discussion: Pakistan is notorious for drug addiction. According to government sources, 600,000 people
enter into drug addiction in Pakistan annually. Unfortunately, people of every age, including youngsters
particularly, are involved in drug addiction. Teenagers mostly abuse substances in order to lose weight,
relieve stress and increase confidence. Children get involved due to pressure from friends, alienation
with parents, sexual or verbal abuse, bad performance in study and many others.
As far as its effects are concerned, drug addiction proves very harmful to youth and aged alike. It not
only spoils the addicts physical health but also leaves negative impact on their personality
development. Inferiority complex, violence, intolerance, inclination towards crime and frustration are
some of the symptoms commonly traced in our drug addicted youth.
Conclusion: The whole scenario shows how much serious the nature of the problem is in our society and
rightly calls for the quick and determined action on part of the authorities concerned.
Suggestions/Recommendations: The government as well as private addiction treatment facilities must
provide incentives to drug abusers so that they are willing to be treated.
Judges should refer drug addicts for treatment rather than sending them to jail where drugs are easily
available.
Most drug addiction treatment centres are located in big cities. The need of the hour is for treatment
facilities to be established in small cities and towns. At the same time, incentives for professionals in this
field should also be provided. Currently, they lack training facilities.
Yours faithfully,
XYZ