BUSINESS INTELLIGENCE AND

PERFORMANCE MANAGEMENT IN
ACADEMIC DISCIPLINE
A
PROJECT
SUBMITTED TO

MS. DARSHNA DALVADI

FOR THE SUBJECT

SYSTEM ANALYSIS AND DESIGN

BY THE
STUDENTS
OF

SECOND YEAR iMCA

TABLE OF CONTENTS
ACKNOWLEDGMENT ............................................................................................................................... 3
CHAPTER 1 INTRODUCTION ................................................................................................................. 4
1.1

What is Business Intelligence? ................................................................................................ 4

1.2

What is the need of Business Intelligence in Education? ....................................................... 4

1.3

Management Structure in Educational Institutes ................................................................... 5

1.4

Information Requirements ..................................................................................................... 7

1.

Strategic Information .............................................................................................................. 7

2.

Tactical Information ................................................................................................................ 7

3.

Operational Information ......................................................................................................... 8

CHAPTER 2 ANALYSIS ......................................................................................................................... 10

2.1

Preface .................................................................................................................................. 10

2.2

System Objective(s)............................................................................................................... 10

2.3

System Requirements ........................................................................................................... 10

CHAPTER 3 PROJECT MODEL.............................................................................................................. 12

3.1

Context Level Diagram ....................................................................................................... 12

3.2

Levelled Data Flow Diagram ................................................................................................. 13

ACKNOWLEDGMENT
As a part of the syllabus in the Third Semester of the Second Year BCA students
are required to prepare a project report. The aim of this project is the practical
application of the analytical and designing skills learnt during the course work of
the subject System Analysis and Design.
This project presents the facts, findings and recommendations resulting from
our understanding and users requirements according to the activities of system
Business Intelligence and Performance Management in Academic Discipline.
The scope of the project report is limited to the study of primary data collected
from the briefings by users and the secondary data collected from information
received from other systems, online documents, search engines and our analysis
of the system.
We accept that being a second year students our system may be not up to the
mark. In spite of our best efforts, there may be, mistakes which may please be
excused.

RAJAN CHRISTIAN

KISHAN MODHA

CHAPTER 1 INTRODUCTION
1.1 What is Business Intelligence?
Business intelligence, (BI) is an umbrella term that refers to a variety of software
applications used to analyse an organizations raw data. BI can handle enormous
amounts of unstructured data to help identify, develop and otherwise create
new strategic business opportunities. It allows for the easy interpretation of
volumes of data. Identifying new opportunities and implementing an effective
strategy can provide a competitive market advantage and long-term stability.
1.2 What is the need of Business Intelligence in Education?
Whether your enterprise is a primary educational institution, a college,
university or a trade school, your business can only succeed if you have the
insight and data. You need to establish a strategy, manage your budget and
financial information, comply with industry and government regulations and
analyse results to improve current and future performance. Performance and
analysis evaluation is required on all levels within an educational business
environment.
So, it is a must for your enterprise to have a complete picture of all data,
presented in a way that is meaningful to summary and detail analysis and
problem solving, with intuitive, flexible reporting and alerts to provide the views
and drill down capacity that is crucial to making confident decisions and will
enable swift corrective action.
Its not about Business Intelligence. Its what you do with it that makes a
difference.

1.3 Management Structure in Educational Institutes

Board of Members
(Governing Body)

Board of Directors

Academic
Affairs

Placement

Business
Affairs

Finance

Planning &
Development

Human
Resource

IT
Department

Marketing &
Relations

Figure 1.1 Organizational Structure

Note: - Variations may be observed in the organizational structure of institutes
under the same domain due to adaptation of different policies and framework.

Departments
Academic Affairs

Functions
Students Admission Records
Students Academic Records
Course Administration

Marketing & Relations

Advertising
Maintaining External Relationship

Business Affairs

Legal Affairs
Capital

Finance

Budgeting
Collecting Fees
Payment of Salary or Wages
Accounting
Tax Payments

Planning & Development

In-depth Planning
Management
Post-Management Functions

Human Resource

Recruiting
Maintaining Records
Training
Assessment of Employees

IT Department

Hardware & Software Maintenance

Technical Support
Improvement in Technologies
Testing New Tools & Techniques

Placement

Placement of Students

Table 1.1 Functions of different departments of an Educational Institution

1.4 Information Requirements

The information required by the owner may be classified into the following
categories:1. Strategic Information
Strategic Information is needed for long-range planning and directing
the course the business should take. Considering this case the following
are strategic information requirements: Long range planning for all the departments.
To bring in Capital for the Organization.
Creating barriers to competitors entry.
Managing the learning curve.
Enhance services.
Establish alliances or Establish more branches.
Acquiring finance and utilizing it in a cost effective manner.
Policies for Human Resource Acquirement and their
Management.
Maintaining Internal as well as External Relationships.
Maintaining a good placement record.
Creating Rules for Discipline and other academic rules.
Other policies for welfare of the organization.
Maintaining profit ratio and increasing it.
2. Tactical Information
Tactical Information is needed to take short range decisions to run the
business efficiently. The volume of tactical information for this case: Deployment of faculties to courses based on their specialization
and talent.

 Maintenance of machinery and other equipments.

Securing data and information as well as fixing the loop holes.
Seeing that efficient use of resources is made.
Applying new marketing strategies and advertising techniques.
Also measuring the analysis of their impact.
Feedback from Students as well as Faculties.
Communication between Functional Areas.
Supervision and other Directing Functions.
Maintaining the morale of the personnel.
Making appropriate policies for personnel management.
To ensure that discipline and harmony in maintained in the
organization.
Collecting fees, payment of salary and wages.
Ensure that laws are followed.
Regular payment of taxes.
3. Operational Information
Operational Information is needed for day-to-day operations of a
business organization. In this case the following operational information
is required: Variance between budget and actual expenses.
Achievement of Goals.
Periodic financial reports.
Collecting outstanding sums and payment of unpaid dues.
Maintain record of day-to-day activities.
Report machine problems and other problems.
Managing accounts.
Monitoring overall activities in the organization.
Routine assessment of staff and students.

 Preparing a list of new products or machinery required.

Investment of money in other organizations.
Analysing the performance of rival organizations.

CHAPTER 2 ANALYSIS
2.1 Preface
The basic challenge of an institution is to centralize, track, and resolve student
issues, manage the various operations and information in a flawless manner and
deliver quality result oriented education.
The administration of educational institutions is a tough and demanding one. It
needs huge budgets for maintaining records in traditional formats which
involves a great deal of tedious processes. It is also time consuming and prone
to human errors when it is done manually.
2.2 System Objective(s)
The aim of the system is to provide the user a birds eye view of the functioning
of the entire educational institution. It is a management information system
helps to manage the different processes in an educational institution like
General Administration, Staff Management, Academics, Student Management,
Finance and Parent Relationship. The information is made available at your
fingertips using the latest technologies and helps to make decision making a lot
faster, effective and easier than ever before. Also helps to improve the overall
quality of education of the institution.
So, the main goal of the system is to synergize your education institution
management by simplifying and automating processes and addressing the needs
of all stakeholders helping them to be more efficient in their respective roles.
2.3 System Requirements
Functional Requirements
A Functional requirement specifies a function that a system or component must
be able to perform.
1. Application must be a Single Entry system from Admission to Alumni.
2. Application must allow user roles. The user roles and permissions can be
controlled by the Administrator of this application.
3. Any Number of user roles can be created.
4. Roles can be assigned specific permission for module accessing.

5.
6.
7.
8.
9.

User can view only assigned modules.

Different users can be maintained under the different roles.
The permissions can be changed by administrator at any time.
Communication with parents, students and Administrator(s).
Student's Attendance Indicator shows the current percentage of
attendance at any point of time.
10.SMS, Mail intimation to parents about Attendance, Exam Schedule and
Exam Marks Scored.
11.Tailor made reports on Students Records.
12.Internal mailing system.
Non Functional Requirements
A non-functional requirement is a statement of how a system must behave, it is
a constraint upon the systems behaviour. Thus, Non-functional requirements
cover all the remaining requirements which are not covered by the functional
requirements.
1.
2.
3.
4.
5.
6.

User friendly interface requiring minimal learning and IT Skills.

Secured authentication system.
Export Reports to Word, Excel and PDF Document Formats.
Add support for in-built academic calendar.
Ability to back up the data.
The system must be available online 24/7.

CHAPTER 3 PROJECT MODEL

3.1 Context Level Diagram
ADMINISTRATOR
Course Section Data

System Reports & Feedback

Login

Admission

SYSTEM

STUDENTS

Childs
Progress
Reports

Results

Information

PARENTS

Student Assessment

FACULTY

3.2 Levelled Data Flow Diagram

STUDENT

SELECT

SUBJECT
MNGT.

UPDATE

Subject Details

UPDATE

ENTER INFO.

STUDENT
MNGT.

UPDATE

Student Details

EXAM

ADMIN.

PERFORM.
REPORT

REPORT
GENERATION

INFO.

MARKS
MNGT.

ENTER INFO.

LOGIN

User Account
Information

UPDATE

Marks Details

User Information
Entry

USER
MNGT.

Level 2:-

ID PASS.
Student
ID PASS.
ADMIN.
ID PASS.

LOGIN

RETRIVE
INFO

Faculty

User Account
Information

ID PASS.
Parents

Level 3:-

PERFOR.
REPORT

ADMIN.

REPORT
GENERATION

VIEW
INFO

ENTER/UPD
ATE/DELETE

DISPLAY
USER
INFO.

VALIDATE
INFO.

UPDATE/
ADD

RETRIVE
INFO

Marks

User Account
Information

Level 4:-

VIEW INFO

DISPLAY
SUBJECT
INFO.

ADMIN.

Subject Info.

ENTER/UPDATE/
DELETE

VALIDATE
INFO.

Level 5:-

Student

VIEW

DISPLAY
MARKS
INFO.

RETRIVE INFO.

VIEW
ADMIN.

Marks Detail
ENTER/UPDATE
/DELETE

Faculty

VALIDATE
MARKS