PS Config Document 10.12.2007

SAP4.6c Tata Motors Ltd.
Project System: Configuration Guide

1. Operative Structures..
1.1 Work Breakdown Structure
1.1.1
Define Special Characters for Projects...
1.1.2
Define Project Coding Mask...
1.1.3
WBS User Status
1.1.3.1 Create Status Profile..
1.1.3.2 Create Authorization Keys.
1.1.4
Create Project Profile
1.1.5
Create Project Types
1.1.6
Person Responsible for Project.
1.1.7
Priorities..
1.1.8
Layout Detail Screen.
1.1.9
Include user defined sub screen for WBS..
1.1.10 Define Field Selection for WBS..
1.1.11 Create User Defined fields for WBS.
1.1.12 Maintain Validations
1.2 Network..
1.2.0 Maintain Network Type
1.2.1 Specify Parameters for Network..
1.2.2 Maintain Network Defaults
1.2.3 MRP Controller...
2 PS Text Types.
3 Costs..
3.1 Activate Project Management in Controlling Area...
3.2 Activate WBS level Plan Integration..
4 Budgets.
4.1 Maintain Budget Profile
4.2 Assign Budget profile to Project Profile
4.3 Define Tolerance Limit.
5 Materials..
5.1
Define Checking Control - Availability Check.
5.2
Define Account Assignment Categories for Orders..
6 Project Version.
6.1
Create Profile for Project version..
7 Information Systems.
7.1 Define Database Selection Profile..
7.2 Define Project View for Information selection...
8 Custom Configuration Tables
8.1
ZWBSSCREEN - Screen Control Table..
8.2
Master data Tables..
8.2.1
ZMPSBASIST - Basis of Estimate
8.2.2
ZMPSBUNITT - Business Unit...
Tata Technologies Ltd.

8.2.3
ZMPSCATEGT - Primary/Secondary Categories...
1. Operative Structures
1.1 Work Breakdown Structure
1.1.1 Define Special Characters for Projects
Note: The special character ' . ' has been used as a separator for Tata Motors Ltd.
1.1.2 Project Coding Mask

The Project Coding Mask for SAP Implementation in Tata Motors has been frozen as follows:
T.00. X1X2X3.000.00.00.00.00
For the Sustenance Type of Projects the Mask has the following meaning:
T
Represents projects in TATA Motors
00
Year of Project Commencement e.g. 03 ,04
X1X2X3
For Sustenance Projects

X1: C=CVBU Pune, P=PCBU Pune, J = Jamshedpur, L=Lucknow, M=Mumbai,
E = ERC
X2X3 : XX =Sustenance Project e.g. CXX
000
Running Serial number for given project category
000
Level 1 WBS element serial number
00
00
For the NPI Type of Projects the mask has the following meaning:
T
Represents projects in Tata Motors
00
Year of Project Commencement e.g. 03 ,04
X1X2X3
X1 : C = CVBU ; M = MUV ; K = CAR

X2 : A = HCV ; B = MCV ; C = LCV ; D = SUB FOUR TONNE-CUB ;
E = BUS-HCV ; F = BUS-MCV ; G = BUS-LCV ; H = ENGINES ;
I = TRANSMISSION ; J = AXLE ; K = CAB ; L = SUMO/SPACIO ; M = SAFARI ;
N = 207 ; O = INDICA ; P = SEDAN ; Q = ESTATE
X3 : N = NEW GENERATION ; D = DERIVATIVE ; E = ENHANCEMENT ;
F = FACELIFT ; U = UPGRADE ; V = VERSION
000
Running Serial number for given project category

001 to 500 = PCBU & CAR
501 to 999 = CVBU
000
Level 1 WBS element serial number to be standardized as follows:

Characters
Work breakdown
(alternate characters)
001
ERC(Inhouse)
ERI
002
ERC(Outsource)
ERO
003
PE (Inhouse)
PET
004
PE(Outsource)
PEO
005
SQIG /ADD
SQI and ADD
006
Plant and Machinery
PAM
007
PO,PP Trials
TRI
008
009
Marketing(Launch)
Others(not known)
MKT
MSC
00
Level 2 WBS element serial number to be standardized as follows (for PE

toolings only) :
Characters
Activity
(Toolings reqd for)
01
ENGINE
AE
02
GEAR BOX
AG
03
BIW
AB
04
PRESS/FRAME
AF
05
VEH ASSY
AV
06
STEERING
AS
07
AXLE
AA
08
PAINT
AP
Level 3 WBS element serial number to be standardized as follows (for PE

toolings only) :
Characters
Activity
(Toolings reqd for)
1
Non Foundry toolings
N
8
Foundry toolings
F
All projects for Tata Motors will be defined as per above coding mask. In Tata Motors WBS can be
created up to level 4
1.1.3 WBS User Status

1.1.3.1 Create Status Profile
Field Key
Field Description
Comments
Z0000001
Sustenance Project
This status profile is used for sustenance kind of WBS
Z0000002
NPI Project
This status profile is used for NPI kind of WBS
Z0000003
NPI Project Definition
This status profile is used for NPI kind of projects

definition
Z0000004
Network Profile : PS - MM
This status profile is used for tracking MM related

progress. Profile is attached at Network activity level
Z0000005
User Status profile for ERC
This Status profile is used for ERC kind of Project

Definitions.
Details of Z0000001: Sustenance Profile

Statu
sNo.
Status
Text
Lowest
Number
High
est
Auth.Code
Remarks
Num
ber
1
DLCA
Draft CAPEX
10
Z0000003
Initial Status will be DLCA with

access to Planners
DEFR
Deferred CAPEX
Z0000003
This status can be set by

Planners /head or corporate
for future use
10
FLCA
Final CAPEX
50
Z0000001

location head
15
HOCL
HO Clarification
request
20
Z0000002
Corporate can request for

clarification by setting this
status
20
CAMG
CAPEX to
Management
30
Z0000002
Budget data can be created

after status is set to CAMG by
corporate
25
MAAP
Management
Approved
50
Z0000002
Released Budget data can be

entered after this status and
also WBS system status can
be set to Released by
corporate
30
MANA
Management Not
Approved
30
Z0000002
Once this status is set by

corporate then no further
activities can be perform
35
BUCL
Budget Closed
25
50
Z0000003
Planners can request for

Budget closed to Corporate
40
BUNR
Budget Not
Required
25
50
Z0000003
Planners can indicate

corporate about budget not
required
45
BUCA
Budget Carry
forward
25
50
Z0000003
Planners can indicate

corporate to carry forward
budget to next year
Details of Z0000002: NPI Profile

Statu
sNo.
Status
Text
Lowest
Numbe
r
Highest
Numbe
r
Auth.Code
Remarks
DLCA
Draft CAPEX
10
Z0000003
Initial Status will be DLCA with

access to Planners
DEFR
Deferred CAPEX
Z0000003

Planners /head or corporate for
future use
10
FLCA
Project Manager
Approved
20
Z0000003
Project Managers can set this

status
12
POAP
Project Office
Approved
20
Z0000001
Project Office can set this status

on approval
15
HOCL
HO Clarification
request
20
Z0000002
Corporate can request for

clarification by setting this status
20
CAMG
CAPEX to
Management
30
Z0000002
Budget data can be created after

status is set to CAMG by
corporate
25
MAAP
Management
Approved
50
Z0000002
Released Budget data can be

entered after this status and also
WBS system status can be set to
Released by corporate
30
MANA
Management Not
Approved
30
Z0000002
Once this status is set by

corporate then no further
activities can be perform
35
BUCL
Budget Closed
25
50
Z0000003
Planners can request for Budget

closed to Corporate
40
BUNR
Budget Not
Required
25
50
Z0000003
Planners can indicate corporate

about budget not required
45
BUCA
Budget Carry
forward
25
50
Z0000003
Planners can indicate corporate

to carry forward budget to next
year
Draft capex
Details of Z0000003: NPI Project Definition

Status
Descriptio
n
Authorization
key
CANC
Canceled
Z0000004
CRTD
Created
DR0
DR Gate 0
Z0000004
DR1
DR Gate 1
Z0000004
DR2
DR Gate 2
Z0000004
DR3
DR Gate 3
Z0000004
DR4
DR Gate 4
Z0000004
DR5
DR Gate 5
Z0000004
DR6
DR Gate 6
Z0000004
Remarks:
Based DR gate approval authorized person will set respect DR gate status in NPI project
definition
Details of Z0000004: Network Profile: PS - MM

Steps
Status
Description
Auth.Code
MAPL
Procurement Requested
Z0000003
10
QTRD
Received
Z0000003
15
CPEC
CPEC Passed
Z0000003
20
ESRM
ESR Made & Signed
Z0000003
25
PITR
Pre Insp. / Trn Compl
Z0000003
30
DESP
Goods Despatched
Z0000003
35
CAPT
Instruction to Capita
Z0000003
Remarks:
Based on physical progress of procurement cycle planners will set respective user status at
Network activity level
10
Details of Z0000005: User Status profile for ERC

Status
Description
PDE
Product wo for deferment
VEH
Vehicle wo for deferment
Power Train
New product introduction
Advance Engg.
Support
Maintenance
1.1.3.2 Create Authorization Keys

Use
In this step you define authorization keys, which you can use to set up authorization checks when
you manually set or delete a user status. When
Field Key
Description
Remark
11
Z0000001
Final CAPEX Group
For Plant head or Location Head
Z0000002
Board Approval Group
For Corporate
Z0000003
For All Planners
For Planners
Z0000004
NPI DR Gate Approval
For DR Gate Approval
12
1.1.4 Create Project Profile

Use
The project profile contains default values and other control parameters such as the planning
method for dates and costs.
The data that you enter in the project profile will be copied into a project in its project definition or
in the WBS elements, which can later be overwritten.
13
Project Profile
Description
Remarks
Z000001
Sustenance Pune CVBU
BA = C010, Plant = 1001, PC = 1111010, Network profile =

Z000001 WBS status =. Z0000001 is defaulted
Z000002
Sustenance Pune PCBU
BA = P010, Plant = 1100, PC = 2511200, Network profile =

Z000003
Sustenance - JSR
CVBU
BA = J010, Plant = 2001, PC = 1219999, Network profile =

Z000004
Sustenance Mumbai
BA = M010, Plant = 4100, PC = 1400010 , Network profile =

Z000005
Sustenance - ERC
Pune

Z000006
Sustenance Others
WBS status =. Z0000001 is defaulted
Z000007
Sustenance Lucknow
BA = L010, Plant = 3001, PC = 1311000, Network profile =

Z000008
Recon
BA = M630, Plant = 4630, PC = 2427002, Network profile =

Z000009
Sustenance Pune Maval

Z000015
Sustenance ERC
JSR

Z000016
Sustenance - ED
Pune

Z000021
NPI - CVBU

Z000021 WBS status =. Z0000002 & definition status =
14
Z0000003 is defaulted
Z000022
NPI - PCBU

Z000022 WBS status =. Z0000002 & definition status =
Z0000003 is defaulted
Z000023
Capacity CVBU
Pune
BA = P010, Plant = 1001, PC = 1111010, Network Profile =

Z000001, WBS Status = Z0000001 defaulted.
Z000024
Capacity PCBU
Pune
BA = C010, Plant = 1100, PC = 2511200, Network Profile =

Z000002, WBS Status = Z0000001defaulted.
Z000025
Capacity CVBU
Lucknow
BA = L010, Plant = 3001, PC = 1311000, Network Profile =

Z000026
Capacity CVBU
JSR

Z000003 WBS status =. Z0000001 is defaulted.
Z000027
Capacity ERC
Pune

Z000028
Capacity ERC
JSR

Z000029
Sustenance ERC
LKW
BA = L010, Plant = 3001, PC = 1311000, Network Profile =

Z000031
New Project ERC

Z000032
Planning ERC
Projects
BA = P010, PC = 5111000, Network profile = E000002
Z000033
SustenanceUttaranchal
BA = U010, Plant = 3100, PC = 1511011, Network profile =

Z000034
Capacity
Expansion Uttaranchal

Z000035
NPI - Uttaranchal

Z000033 WBS status =. Z0000002
Z000036
Sustenance-Small
Car

Z000034 WBS status =. Z0000001
Z000037
Capacity
Expansion-Small
Car

Z000034 WBS status =. Z0000001
Z000038
NPI - Small Car

Z000034 WBS status =. Z0000002
Z000039
NPI - Small Car 2

Z000035 WBS status =. Z0000002
15
1.1.5 Create Project Types
Type
Description
01
Sustenance
02
NPI
03
ERC planning
Remarks:
Project type field helps to identify type of project. Based on value of this field authorization is
given to different users.
16
1.1.6 Person Responsible for WBS
To identify responsible agency for the project following values are maintained in the system.
PERSON
Description
Project Office CVBU
Project Office PCBU
APL - JSR
APL - Pune
APL - LKN
Corporate Planning
ERC
Others
17
1.1.7 Priorities
Following values are maintained to define types of project priorities.
Priority
Description
Show Stopper
Very urgent
Essential
Desirable
18
1.1.8 Layout Detail Screen

To place required TABS on WBS details screen as per Tata Motors requirement following screen
is maintained for each project profile.
H9
Profile
Categ
Tab
Description
Screen No.
Z000001
TAB01
Tata Motors Fields
21
Z000001
TAB02
WBS Basic Data
Z000001
TAB03
Dates
14
Z000001
TAB04
Organization
Z000001
TAB05
Control Data
19
Z000001
TAB06
User Field
Z000002
TAB01
Tata Motors Fields
21
Z000002
TAB02
WBS Basic Data
Z000002
TAB03
Dates
14
Z000002
TAB04
Organization
Z000002
TAB05
Control Data
Z000002
TAB06
User Field
Z000003
TAB01
Tata Motors Fields
21
1.1.9 Include user defined sub screen for WBS

Two additional user defined screens 9001 & 9000 are added in this table
No.
Program
Screen
SAPLCJWB
1210
SAPLCJWB
1406
SAPLCJWB
1410
20
SAPLCJWB
1451
SAPLCJWB
1460
SAPLCJWB
1470
10
SAPLCJWB
1480
12
SAPLCJWB
1495
14
SAPLCJTR
3500
15
SAPLCJWB
1491
16
SAPLCJWB
0650
17
SAPLCJWB
0620
18
SAPLCJWB
0621
19
SAPLCJWB
1215
20
SAPLCJWB
0660
21
SAPLCJWB
9001
22
SAPLCJWB
9000
21
1.1.10 Define Field Selection for WBS
22
Following Fields are defined as mandatory.

Business Area
CA Resp. Cost Center
Company Code
Controlling Area
Project Description
WBS Description
Profit Center
Req. Company Code
23
1.1.11 Create User Defined fields for WBS

Field Key Z000001 is created and assigned to all project profile. Name of the Person who has
requested the budget is maintained in this field
24
1.1.12
Maintain Validations
25
26
Following Validations ( location wise) are maintained as shown below :
For PUNE
Prerequisite : Bus.area = 'P010'
Check
Profit center > '1110000' AND Profit center < '1119999' )

OR
( Profit center > '2110000' AND Profit center < '2119999' )
OR
( Profit center > '5110000' AND Profit center < '5119999' )
Message
Type Error
Similarly Validations are maintained for the different locations also.
27
1.2 Network
1.2.0 Maintain Network Type
Network-Type ES02 is maintained for the activities related to ERC.
28
1.2.1Specify Parameters for Network

For Each Plant and Network type PS02 combination entry is maintained Following Parameters
are defaulted for the above combinations.
Field
Default Value
Strategy
"02"to WBS element
Default Rule
PM1-Maintain Default rule -FUL
Activity Acct.Assgn
Yes
CstgVariantPlan
PS02 Network - Planned
CstgVariantActl
PS03 Network -Actual
Plan Cost calc.
2 Determine Plan Cost
Change Document
Yes
29
30
31
1.2.2 Maintain Network Defaults
32
Profile
Description
0000001
Network profile w/ header acct. assignm.
0000002
Network profile w/activity acct. assignm
E000002
Network profile w/activity acct. ERC
Z000001
Sustenance - Pune CVBU
Z000002
Sustenance - Pune PCBU
Z000003
Sustenance - JSR - CVBU
Z000004
Sustenance - Mumbai
Z000005
Sustenance - ERC - Pune
Z000007
Sustenance - LKN
Z000008
RECON
Z000009
Sustenance - Pune Maval
Z000010
Sustenance - Pune - Chinchwad Foundry
Z000011
Sustenance - Pune - PE
Z000012
Sustenance - Pune CVBU - CTED pimpri
Z000013
Sustenance - Pune CVBU - CPED
Z000014
Sustenance - Pune CVBU - AMS
Z000015
Sustenance - ERC - JSR
Z000016
Sustenance
ED
Pune
Z000021
NPI
CVBU
Z000022
NPI
PCBU
Z000031
New Project
ERC
Z000033
NPI
Uttaranchal
Z000034
NPI
Small Car
Z000035
NPI
Small Car 2
Maintain Network Defaults

Profile
Description
Remarks
Z000001
Plant:1001, MRP Cont:001, General CE:413500,

Service CE: 413501, MG: PSER02 ,
Purch.Group:P1C , Ext. CE: 413500, PO: P210, PG:
P1C
Z000002
Sustenance - Pune PCBU

Purch.Group:C1C , Ext. CE: 413500, PO: C210, PG:
33
C1C
Z000003
Sustenance - JSR CVBU

Service CE: 413501, MG: PSER02 , Purch.Group:J1C ,
Ext. CE: 413500, PO: J210, PG: J1C
Z000004
Sustenance - Mumbai

Purch.Group:M1C , Ext. CE: 413500, PO: M210, PG:
M1C
Z000005
Sustenance - ERC Pune
Plant:1004, MRP Cont:I1C, General CE:413500,

P1C
Z000006
Sustenance LKN

Service CE: 413501, MG: PSER02 , Purch.Group:L1C ,
Ext. CE: 413500, PO: L210, PG: L1C
Z000008
RECON
Plant:4630, MRP Cont:R01, General CE:413500,

Service CE: 413501, MG: PSER02 , Purch.Group:L1C ,
Ext. CE: 413500, PO: L210, PG: L1C
Z000009
Sustenance - Pune Maval
Plant:6001, MRP Cont: ZZZ, General CE:413500,

P2C
Z000010
Sustenance - Chinchwad
Foundry

P1C
Z000011
Sustenance - Pune PE

P1C
Z000012

CTED Pimpri
Plant:1054, MRP Cont:T01, General CE:413500,

P1C
Z000013

CPED

P1C
Z000014

AMS
Plant:1059, MRP Cont:I41, General CE:413500,

P1C
Z000015
Sustenance - ERC JSR

Service CE: 413501, MG: PSER02 , Purch.Group:J1C ,
Ext. CE: 413500, PO: J210, PG: J1C
Z000016
Sustenance - ED Pune

34
P1C
Z000021
NPI - CVBU

P1C
Z000022
NPI - PCBU

Purch.Group:C1C , Ext. CE: 413500, PO: C210, PG:
C1C
Z000031
New Project - ERC
Plant:1004, MRP Cont:I11, General CE:413500,

Purch.Group:P1C , Ext. CE: 413500, PO: C210, PG:
C1C
Z000033
NPI -Uttaranchal

Service CE: 413501, Purch.Group:U04 , Ext. CE:
413500, PO: U104,
Z000034
NPI - Small Car

Service CE: 413501, Purch.Group:X1C , Ext. CE:
413500, PO: C211,
Z000035
NPI - Small Car 2

Service CE: 413501, Purch.Group:H1C , Ext. CE:
413500, PO: USCP,
35
1.2.3 MRP Controller

For each Plant at least one Controller is defined. In Tata Motors Controllers are maintained just to
fulfil system requirements.
36
2 PS Text Types
Use
You can enter as many texts as you need for activities or WBS elements using PS texts. PS texts
are organized according to text types. You can define the text types to meet your needs.
Type
Text type
Description
Z1
Justification
Justification Summary
Z2
Benefits
Benefits
Z3
Benefits
Non Financial Benefits
Z4
Method
Proposed Method
Z5
Operation
Proposed Operations
Z6
Specification
Key Specifications
Z7
Benchmark
Benchmark(Technical/Commercial)
Z8
Options
Options Considered
Z9
Encl.
Enclosures
ZA
Location
Proposed Location(s)
ZB
Condition
Present Conditions
37
38
3 Costs
3.1 Activate Project Management in Controlling Area
Activate Components / Control indicators for fiscal year 2004 to 9999 and assign to company
code '0100'
Cost Center
Component Active
Order Management
Component Active
Commitment mgmt
Component Active
Profit Analysis
Component Active for costing-based Profitability analysis
Activity based costing
Component not active
Profit center
Yes
Projects
Yes
Sales order
Yes
Cost object
Yes
Real Estate
Yes
Commitment management
Yes
Other Indicators:
All Currencies
Yes
Variances
Yes
CompCode validation
Yes
39
3.2 Activate WBS level Plan Integration

As Tata Motors is not doing integrated planning this option is not selected
40
4 Budget
4.1 Maintain Budget Profile
Budget Profile 'Z00001' is maintained with following values.
Time Frame:
Past = 2
Future: 5
Start: 0
Overall Values = Yes
Annual Values = Yes
Currency rate type = M
Availability Control:
Activation Type = 1 Automatic activation with budget allocation
Overall = yes
Releases = yes
Budgetary Currency:
Controlling Area Currency
41
4.2 Assign Budget profile to Project Profile

As there is only one budget profile created for Tata Motors, same is assigned to all project profile.
42
4.3 Define Tolerance Limit

For Controlling Area = 0100 and Budget Profile 'Z00001'
Warning Message is set at 90 % and
Error Message is set at 100.5 %
43
5 Material
5.1 Define Checking Control - Availability Check
For Each Plant & Order type combination, checking rule is maintained with following values.
Eg.
Plant:
1001
Order Type
PS02
Business Function:
1 & 2 Check availability while order creation/release
Checking rule: PS
PRT Availability:
NO Check
Capacity Availability: NO Check
44
45
5.2
Define account assignment categories for orders:
Account assignment categories are defined for the order as under
46
6
6.1
Project Version
Create Profile for Project version
Profile - 0000001 is assigned to system status = I0002 - Released Status Version Key:
RELEASED -version at release
As soon as WBS system status is set to Released , system will create project version
'RELEASED' for same WBS
47
Information System
7.1 Define Database Selection Profile

Database profile 'Z00000000003' created and project profile 'Z0000001' is attached to get Cost
centre hierarchy view
48
7.2
Define Project View for Information selection
Project View 'Z00000000003' is created and Cost Centre hierarchy TELCOCCHR is assigned of
a controlling area '0100'
49
50
51

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SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

Project System: Configuration Guide

Tata Technologies Ltd.

SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

ZMPSCATEGT - Primary/Secondary Categories...

Tata Technologies Ltd.

SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

Tata Technologies Ltd.

SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

1.1.2 Project Coding Mask

Represents projects in TATA Motors

Year of Project Commencement e.g. 03 ,04

For Sustenance Projects

Running Serial number for given project category

Level 1 WBS element serial number

Level 2 WBS element serial number

Level 3 WBS element serial number

Level 4 WBS element serial number

Represents projects in Tata Motors

Year of Project Commencement e.g. 03 ,04

X1 : C = CVBU ; M = MUV ; K = CAR

Running Serial number for given project category

Level 1 WBS element serial number to be standardized as follows:

Tata Technologies Ltd.

SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

Level 2 WBS element serial number to be standardized as follows (for PE

Level 3 WBS element serial number to be standardized as follows (for PE

Tata Technologies Ltd.

SAP4.6c Tata Motors Ltd.

Tata Technologies Ltd.

Project System: Configuration Guide

SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

1.1.3 WBS User Status

This status profile is used for sustenance kind of WBS

This status profile is used for NPI kind of WBS

NPI Project Definition

This status profile is used for NPI kind of projects

This status profile is used for tracking MM related

User Status profile for ERC

This Status profile is used for ERC kind of Project

Details of Z0000001: Sustenance Profile

Tata Technologies Ltd.

SAP4.6c Tata Motors Ltd.

Project System: Configuration Guide

Initial Status will be DLCA with

This status can be set by

This status can be set by

Corporate can request for

Budget data can be created

Released Budget data can be

Once this status is set by

Planners can request for

Planners can indicate

Planners can indicate

Details of Z0000002: NPI Profile

Initial Status will be DLCA with

This status can be set by

Project Managers can set this